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2/27/1967MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL THE CITY OF ROLLING HILLS, CALIFORNIA FEBRUARY 27, 1967 A regular meeting of the City Council of the City of Rolling Hills was held at the City Hall, 1 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. on Monday, February 27, 1967. tLL CALL Present: Absent: Also Present: Councilmen Hesse, Klein, Nadal, Tourtelot and Mayor Fay None Teena Clifton William Kinley Marion'Welch June Cunningham Chief Meagher Capt. Sparks Shigeru Yonamine Tom Clarke Don Davis Elizabeth Bach Mrs. W. Hines Martin Gould Mrs. P. Saffo Mr&Mrs. E. Worth .City Manager City Attorney City Treasurer Secretary L. A. Fire Dept. L: A. Fire Dept. County Engineer 'E .L. Pearson Assoc. E.L. Pearson Assoc. League of .Women Voters Resident Resident Resident Residents APPROVAL OF MINUTES It was moved by Councilman Tourtelot, seconded by Councilman sse and unanimously carried that the minutes be accepted as corrected._,.) CORRESPONDENCE General Telephone Co. re: Underground Utilities Mrs. Clifton informed the Council that she had been contacted by Mr. Raymond Sydenstricker of General Telephone Company regarding ap- proval for the installation of an underground system for the telephone lines on Crest Road, from Georgeff Road to the South Gate. Mrs. Clifton then asked Councilman.Tourtelot to comment on a meeting between.Mr. Tourtelot, Mrs. Clifton and representatives of General Telephone Company. in City Hall on the. morning of February 27. Councilman Tourtelot asked that the matter be held on the agenda until the first meeting in March, s.o:.that he.can make a more detailed report. REPORTS OF CITY DEPARTMENTS Sheriff's Department The City Manager reported that'Councilmen had been-g.iven-a copy of a report from the Sheriff's -Department outlining the:expansion of the permissive release of pri-soners.program which.will become -effective on g:�h 1, 1967. The report was.ordered received and filed. NT OF BILLS It was moved by Councilman Nadal that Demands No. 302 through 315 be approved.for payment from the General.Fund. DEMAND NO. 302 303 304 305 306 307 308 309 310 311 312 313 314 315 February 27, 1967 NAME L. A. County Engineer Teena Clifton L. A. County Road Dept. Palos Verdes Newspapers Palos Verdes Water Co. General -Telephone Co. Xerox Corporation General Telephone.6,. County Engineer, L.A. George L. Doerfler William Kinley Alma C. Clifton Betty M.'Arrieta June't. Cunningham AMOUNT $ 212.00 97.51 4.50 10.46 9.50 5.25 82.06 34.24 -109.00 11,900.70 450.00 323.40 69.29 -353.46 $13,661.37 Motion for approval was seconded by Councilman Tourtelot, and carried by the following roll call.vote: AYES.:. Councilmen Hesse, Klein, Nadal, Tourtelot, Mayor Fay NOES: None ABSENT: None FINANCIAL REPORT. Councilman Nadal moved that the Report of the City Treasurer for the month.of.January.1967 and the Financial Summary for the month of January 1967 be approved. Motion was seconded by Councilman Klein and unanimously carried. PROPOSED ORDINANCE - WEED ABATEMENT Mrs. Clifton introduced Chief Meagher and Captain Sparks, members, of the Los Angeles County Fire Department, who then discussed the procedure used for Weed Abatement in their dapartment, and the proposed ordinance. Chief Meagher stated that the Weed Abatement Department activ- ities are carried.on in connection with the Health and Safety,Codes of the Fire Protection District. He -then outlined the following procedure: Any property on which*.a fire hazakd exists is posted in the form of a mailed card, and after such posting, if the property owner does not clear or remove the hazard, fire department crews clear it and the charges.are add- ed to the owner's County tax bill. A Captain Sparks then elaborated on the methodof clearing, advis ing that no cherhical weedkiller is -used; that the weeds are cut or burned. He further stated that the Fire -Department i -s bound by state law riot to --make a profit, -and has no desire to compete with private enterprise, but the division was formed to take care of the properties which owners could not or would not.take care of themselves. Mayor'Fay expressed the. Council's appreciation to Chief Meagher and Capt. Sparks for their presentation. Councilman Hesse suggested that,. the item be held on the -agenda to enable the Councilmen to study the pro= posed ordinance further. Mayor -Fay so ordered. -2- February 27, 1967 SUBDIVISION N0. 22,�HELEN P. WESTERLUND, TRACT 23643, FINAL MAP The Manager presented the final map of Tract No. 23643,.together with a letter from the Department of County Engineer dated February 24, 1967 recommending: 1) approval of the map, 2) acceptance of the right to restrict the erection of buildings or other structures, as offered for dedication on said map, 3) rejection of private streets which are offered lor dedication on said map, 4) that the Council make a finding as follows: The City Council, pursuant to Section 11587 of the Subdivision Map Act, ereb'y finds that Helen P. Westerlund, subdivider of the subject tract, has in good faith attempted to secure the signatures of Rolling Hills Comingnity Association of Rancho Palos Verdes, a corporation, General . Telephone Company of California and Palos Verdes Water Company, all ease- ment'holders, has been unable to.do so, and a refusal to accept.the map for recording would work an undue hardship on the subdivider. Following discussion it was moved by Councilman Hesse that the final map be approved, subject to the recommendations of the County Engineer. Motion was seconded by Councilman Tourtelot, and unanimously carried, and the City Manager was directed to sign the linen original. SUBDIVISION NO. 24, HELEN'P._WESTERLUND, TRACT NO. 25017, FINAL MAP The Manager presented the final map of Tract No. 25017, together with a letter from the Department of County Engineer dated'February 24, 1967 recommending: 1) approval of the map, 2) rejection of the Private Street which is. offered for dedication on said map, 3) that the Council make a.finding as follows: "The City Council, pursuant to Section -11587_ of the Subdivision Map Act, hereby finds that Helen P. Westerlun.d, sub- divider of the subject tract, has in good faith attempted to.secure the signatures of Rolling Hills'Community Association of Rancho Palos Verdes, lcorporation, Southern California Edison Company, Palos Verdes Water ompany and Southern California Gas Company, easement holders, has been nable to do so, and a refusal to accept the map for recording would ork an undue hardship on the subdivider. Following discussion, Councilman Tourtelot moved that the final map be approved, subject to the recommendations of the County Engineer. Motion was seconded by Councilman Hesse and unanimously carried, and the City Manager was directed to sign the linen original. ADMINISTRATION BUILDING Mayor Fay announced that work on the Administration Building continues to advance on schedule; glass has been installed, gas is in and the heat is on to.expedite the necessary drying of plaster, and it is expected that the staff can move into the new building around April 1, as planned. EASTFIELD GATE Mayor -Fay -ordered the matter held on the agenda. PERSONAL APPEARANCES Mr. and Mrs. Edgar Worth, Mrs. Joan Saffo -Residents Mrs. Patricia Worth, a resident of the City of Rolling Hills, pealed to the City Council to "take action to request that the County loo4 Control: re -align Line C to the East side of the Saffo property, and extend it to-th& West side of the Worth property". Mr. and Mrs. Worth and Mrs. Saffo ,then aired their grievances with relation to the County Flood Control Project, quoting from past correspondence and con- versaticyzns wit:E-., representatives of the Flood Control District and County Engineer. Mr. Tom Clarke representing the E. L. Pearson & Assoc. Engin- eering firm, and Mr. Shigeru Yonamine of the Design Division of the 511 :jam' � � �•=\Myt� February 27, 1967 Department of County Engineer answered questions from the City Council and residents. ., S3 , In answe­"r',-to'Mr. Worth's question as to why a deficiency report hack b en initis-te;d Mr. Yanomine explained -that in -1963 at the " time the bond issue''was ie'irtg-�� lanned, the Flood. Control District requested that rIAl . the C ty prepare a Deficiency Report, and that in response the City Council request, ",--je,County Engineer's Department' to prepare the" report for the. City of.���Rolla _ . Hills :� He further explained that the County Engineer s study r. e'vealed.::that the three lines indicated in the deficiency report'were'those areas that were considered to have insufficient -drain age control. ' In early 1964 Mrs. Clifton, 'by a �writ�ten •service request to the Courity�Engineer,,�' vested that a fourth .line be considered for addit- iota td the Bond Issue. "An additional line was selected and subsequently approved. Mr. Clarke 'advised- that the; drainage Areas under discussion involve two different,water*shed areas.. In answer to'a question by Coun- cilmati-TourtelotMr. Clarke said that Line C'. would not alleviate the problem.of*flooding'.on the Saffo property, but would do the'job it was designed for at'the� ity's major intersection, Portuguese Bend Road and Crest Road.. Mrs a C1 fton 'stated that addition of a' headwall on the Saffo property on Portuguese Bend Road across from the outlet of Line C would,be a great help toward;an eventual solution of the Saffo's drainage problem. Mr. Clarke.further-stated that once recommendations of the engineers are accepted and funds allocated for a project, arbritrary changes Fan not be made, nor allocated funds used for any -purpose other than'that specified unless a request for a:change'in alignment is submit- ted to the Board of;Supervisors by the City. In -answer to a question.from Councilman Tourtelot, Mr. Yonamine stated'that the drainage area near*Mrs.'Saffo's had not been studied'as a line for inclusion in the bond issue when.the deficiency report was pre- pared. The area was looked at, he recalled, but since there was an inlet structure on Crest Road and additional piping.in the easement, it was not considered. Mrs. Saffo stated that her property received more water than the intersection of Portuguese Bend and Crest Roads, and in reply,Mr. Clarke said'that Crest Road could be crowned in the area of the Saffo property to drain more properly;to the -intersection, and be picked up by the new catch basins. Mrs. Worth stated that Mr. C. Magness, Division Engineer -Pro ect Planning, of the County Flood -Control District, had spoken to her on the phone and *said thatif Line C were to be'considered for a change, the City cowl request re -alignment from the.'district. She further' -stated that Mr. MaPss had said that he and.three other engineers from the District would be glad to give -their opinion of- Line , C. Councilman Hesse,.quotingg from Mr'o Magness' letters dated Janury 20, 1967 and February 149'1967, stated that in his opinion, Mr. Ma4n,ss had madehi6 position clear., From Mrd Ma ness' letter dated. January 20, 1967:11he City --of Rolling Hills has- designed this project, in. accordance with-its-responsi bilines, and the -District must proceed with.its'constructiot.''Unfortun- ately, the construction of such.Bond Issiie projects must occasionally, inconvenience adjoining residents, but itis believed -that this project, when:completed, will -benefit the residents -and motorists of Rolling Hills. It.is understood that your principal"desire iii this matter is for the deletion of .Line -C., from the- construction contract, for Project No*. 6601. This office' cannot '.arbi't-rarily, :delete .any of the storm drain facilities which the electorate has;-'euthorized under a Bond,Issue proposal. The Dis- trict has -an -obligation -which -it must meet and we know of no valid reason for deleting this line from the Bond Issue program. -4- February 27',_ 19,67 We understand -your reluctance to have this drain outlet into the canyon area on your property. However, storm runoffs from the surrounding watershed area normally flow into this canyon -in any event. This drain will collect most of the surface drainage and, in the vicinity of its.out- let, will provide an undergtound lateral to convey flows across Portuguese Bend Road, where, as you have pointed out, flows have previously concen- trated. This should eliminate any further erosion of the bridle trail and the property on the west side of the road where the canyon begins. Also, Im. outlet energy dissipator is to be installed in the canyon south of your able which will prevent further scouring of the canyon bottom in that mediate area." From Mr. Magness' letter dated -February 14, 1967:"Because of the size of the -area served by this District, we must necessarily rely upon the advice of local jurisdictional agencies which are presumed to have a more intimate knowledge of local needs. Project No. 6601 was included in the Bond Issue Program at the request of the -.City of Rolling -Hills after consultation with the office of the County Engineer. Both of these agencies have been made aware of your objections to Line C of -this project, but have declined to recommend modification or deletion of this line. In the absence therefore, of a specific request from the City of Rolling Hills, there are no changes pro- posed by this office." After lengthy discussion, Councilman Tourtelot summed up the .main issued -of the discussion, and said he felt there were questions that needed to be answered by the District, in view of the concern of the Worths and Saffos. Councilman Hesse moved that Mayor Fay appoint Council- man Tourtelot chairman of a committee to contact Mr. Magness and request a statement in writing of'the alternatives possible. Mayor Fay confirmed Councilman Tourtelot's appointment'as chairman, named Councilman Nadal ice chairman, and offered his services to assist ex -officio. The motion as seconded by Councilman.Klein, and carried by the following roll call ote: AYES: Councilmen Hesse, Klein, Nadal, Tourtelot, Mayor Fay NOES: None ABSENT: None MATTERS FROM MEMBERS OF THE COUNCIL Open.House - Administration $ldg. - Councilman Nadal, -chairman of the open house ceremonies in the new Administration Building, read through the .report which had .been dis- tributed to members of the -Council, elaborating on details and asking suggestions. It was suggested that Girl Scout and -Cub Scout troop leaders of Rolling Hills be contacted about having a flag -raising ceremony. It was decided that all invitations would be issued jointly by the City of Rolling Hills and the Rolling Hills Community-Association,,and be signed by both Mayor Vernon M. Fay and Mr. A. C.' Rubel;, President of the Assoc- iation. Mrs. Clifton was asked to compile a list of people to be invited for review by the Dedication.Committee. Councilman Nadal asked that any additional suggestions be given o him so he might incorporate them in the open -house plans. urglary Report - John Flanagan Residence Councilman."Hesse inquired whether any further -action had been taken to correct erroneous statements about the ..Sheriff's Departmen.t•,. . that had been made by Mrs. John: Flanagan at the annual_',meet xng Ufa �t.he. Rolling Hills Community Association, and which -Mrs. -Clifton -,'h -Ad advis-ed the Council and Board of Directors by a report of the facts of the matter. -5- February 27, 1967 Councilman Hesse than. stated that the matter should be dealt with in the monthly Newsletter to advise the members of the community of the accurate details of the incident. The Council. decided that since the report was made at a meeting of the Rolling'Hills Community Association, the matter should be handled by the Board -of Directors. Plan for Stable - Mr.. and Mrs. W. J. Hines Mrs. Clifton advised the Council that a plan for a stable sub- mitted by Mr. and Mrs. W. J. Hines, Lot 17 EF, 73 Eastfield Drive, Roll® ing Hills had been approved by .the Architectural Committee, but approval had been refused by the County Engineer because it was a two story struc- ture. Discussion of the Zoning Ordinance followed.- William Kinley, City Attorney, recommended leaving the code as -it is now, and letting anyone who wished to deviate from the requirements apply for a variance. Because the plans do not conform to the usual concept of a barn but show a balcony and large glass enclosed area, Councilman Hesse suggested that Mr. and Mrs. Hines be referred back to the Architectural Committee for re -study and amendment of the plans to conform to a more conventional barn. Tract No. 28146, E. Webb Stewart - Road'lmprovement Mrs. Clifton advised the Council that one of the conditions imposed on Mr. E. Webb Stewart, 2862 Palos Verdes Drive North, in his subdivision No. 25, Tract No. 28146 is that the private road serving his present home and the new lot be widened from 15 feet to 18 feet. Mr. Stewart has requested that instead of improving the road now, with the probability that damage would occur during eventual construction because of heavy trucks, he be allowed to give a cash deposit or bond for improve- ment of the road at a later date. The road now serves two properties, but will eventually serve four properties. Mr. Kinley suggested that inquiry be made by the subdivider as to the cost of necessary road improvements, and that a deposit in the form of cash or bends be accepted. Motion for approval was made by Councilman Tourtelot, seconded by Councilman Nadal and unanimously carried. Proposed Underpass - Palos Verdes Drive North Mrs. Clifton advised the Council that the report on the pro- posed underpass of Palos Verdes Drive North had been given to them for their review. .joint Meeting, Planning Commission. , City Council A request of the*Planning Commission for a joint meeting with the City Council to consider -formulating -a policy for road improvement in future subdivisions was presented. Councilman Klein moved that the matter be presented to the Rolling Hills Community Association, after which a special meeting would be scheduled, to be attended by members of the Board of Directors of the Community Association, City Council and Planning Commission. The Mayor so ordered. ADJOURNMENT There being no further business to come before the meeting, Councilman Hesse moved for adjournment at 11:15 P.M. Motion was seconded by Councilman Klein, and unanimously carried. City Clerk K41� I Mayor,