04-27-15 nrmvuTEs oF
A REGULAR MEET�NG
OF THE
CITY COUNCIL OF THE
CITrY OF ROLLING AILLS, CALIF�RNIA
MONDAY,APRIL 27,2015
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pieper
at 7:30 p.m. in the City Council Chamber at City Hall, 2 Poriuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Mirsch,Wilson,Mayor Pro Tem Dieringer and Mayor Pi�per.
Councilmembers Absent: Black(excused).
4thers Present: Raymond R. Cruz, City Manager.
Shahiedah Coates,Assistant City Attorney.
Yolanta Schwartz,Planning Director.
Heidi Luce, City Clerk.
Maril�m Lyon, Sauth Bay Cities Council of Governments.
Harold Williams,Director, West Basin Municipal Water District.
Ron Wildermuth,Public Information/Conservation Mana,ger, West Basin.
Beate Kirmse,2 Chuckwagon Road.
Marcia Schoettle, 24 Eastfield Drive.
Tina Greenbe�rg, 32 Portuguese Bend Road.
Bern Galvin,2 Chuckwagon Raad.
Mike Schoettle, 24 Eastfield Drive.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Cauncilmember may
request removal of any item fram the Consent Calendar causing it to be considered under Council
Actians.
A. Minutes -Regular Meeting of April 13, 2015.
RECOMIVV��IVDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Staterrient for the Month of March,2015.
RECUMi1�NDATiON: Approve as presented.
D. A11ied Recycling Tonnage Report for March,2015.
RECUNIlI�NDATION: Receive an�file.
E. City Council FinanceBudget/Audit Committee meeting notes of April 13, 2015
RECOMMENDATION: Receive and file.
F. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTN�NT POLICY;
FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE PQLICY; AND
RESOLLTTIQN NO. 953 —ASSET CAPITALIZATION POLICY. (NO CHANGES).
RECONIlV[ENDATION: Approve�s presented.
G. ORDINANCE N0. 341 — AN ORDINANCE AMENDING THE CITY OF ROLLING
HILLS ZONING MAP (ZONING MAP AMENDMENT N4. 2015-01} AND
AMENDING THE LAND USE ELEMENT OF THE GENERAL PLAN (GENERAL
PLAN AMENDMENT NO. 2015-01) IN ZONING CASE NO. 871 TO CHANGE THE
ZONiNG DISTRICT AND LAND USE CLASSTFICATIONS OF PORTIONS OF
ADJUSTED LOTS HAVING APN. 7567-015-021 AND 7567-0 I 5-022 APPROVED IN
ZONING CASE NO. 87'0 BY LOT LINE ADJUSTMENT NO. 2015-01. THE
PROJECT HAS BEEN DETERMINED TQ BE EXEMPT FROM THE CALIFORNIA
ENViItONMENTAL QUALITY ACT, (CEQA).
RECOMMENDATION: Waive full reading and adopt.
H. CONSIDERATION �F THE FOLLOWING CLAIM — CLAIMANT: LYNNE MACER
RH�DES; DATE OF LOSS: JANUARY 3, 2015; DATE FILED: MARCH 2, 2015;
ALLEGATION: VEHICLE DAMAGE.
RE�4MMENDATION: Deny cl�im.
Minutes
City Council Meeting
�4127/15 -�-
Mayor Pro Tem Dieringer mo�ed that the City Council approve the iterns an the consent calendar as
presented. Councilmember Wilson seconded the motion,which carried without objection.
PRESENTATION
Update on the California Drought and Local Salutions
Harold Williams,Director and Ran Wildermuth,Public Informakion and C�ns�rvation Manager
West Basin Municipal Water District
Director Harold Williams, West Basin Municipal Water Distrxct addressed the City Council and
introduced Ron Wilderm�th who provided an update on West Basin Municipal Water District's Water
Reliability 2020 program including the status of current and future water supply nationwide. Mr.
Wildermuth stated that local water agencies are developir�g locally controlled draught proof supplies
using tactics such as ocean water desalinization, ground water replenishment and reverse osmosis to
clean up contaminated graund water and sewer water. He further stated that Wes#Basin's plan for water
reliabi�ity is to double recycling, double conservation and investigate ocean water desalinization.
In response to Mayor Pro Tem Dieringer, Mr. Wildermuth sta.ted that the State Water Resources Control
Board is the agency that will be setting water usage reduction targets but West Basin would be willing to
advocate on behalf of the City for lower water usage reductian targets. Discussion ensued concerning
programs offered by West Basin to help customers lower their water usage including the Large
Landscape Survey pragram and water conservation gardens. Mr. Wildermuth offered to be of assistance
to City in addressing watex conservation issues.
Recognizing that it was 8:00 p.m. Mayor Pieper called far public comment on items not on the agenda.
OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMEI�TT WELCONYE
Beate Kirmse, 2 Chuckwagon Road addressed the City Council regarding t'he importance of water
conservation and offered to help educate residents about water cons�vation. She stated tYiat they
recently put native piants in their garden and wo�ald be willtng ta share vvhat they did with other
residents.
Marcia Schoettle, 2�4 Eastfield Drive addressed #he City Council regarding the unportance of water
conservation and also offered to help get the message abaut water conserva�ion out �o residents. She
stated that they toak their lawn out and replaced it with plants and decamposed granite resuiting in a
50% reduction in their water bill and they too would be willing ta share what they did wvith other
residents.
Tina Greenberg, 32 Portuguese Bend Road addressed the City Council regarding fire danger and the
importance of brush clearance. She also suggested that contractors be reininded that smoking is not
allowed in the City.
Bern Galvin, 2 Chuckwagon Road addressed the City Council regarding the importance of water
conservation and to suggest that the City encourage residents to eliminate lawns.
Mike Schoettle, 24 Eastfield Drive addressed the City Council tn recommend that the City provide
additional financial support for the Eastfield undergrounding projecl to pay far the study.
COMMISSION ITEMS
None.
PUBLIC HEARINGS
THE PUBLIC HEARING ON ZONING CASE NO. 862 AT 40 EASTFIELD DRIVE
WILL BE CQNTINUED TO MAY 1�, 2Q15 AT WHICFI TIlVIE THE FOLLOWING
WILL BE AGENDIZED: CONTINUANCE OF 'i"HE PUBLIC HEARING IN ZONING
CASE N�. 8b2, FURTHER CONSIDERAT�QN OF A REQ[JEST FOR SITE PLAN REV�W
FQR ADDITIONAL GRADING AND MODIFICATION TO BASEMENT ACCESS AND A
VARIANCE TO RECONSTRUCT THE REAR SLOPES THAT WOULD BE STEEPER
THAN T'HE MAXIMUM PERMITTED SLOPES ("DEFERRED ITEMS") IN ZONING CASE
NO. 862 AT 40 E.ASTFIELD DRIVE (LOT 91-EF),ROLLING HILLS, CA(TONSICH). THE
PROJECT IS CATEGORICALLY EXEMPT FR�M THE REQUIREMENTS OF THE
CALIFORNIA ENViRONMENTAL QUALITY ACT(CEQA).
Minutes
City Councit Meeting
04/27/l5 -2-
A�the request of the applicant, consideratian of tb.is item was continued to May 11, 2015.
OLD BUSINESS
None.
NEW BUSINESS
,__ None.
MATTERS FROM THE CTTY COUNCIL AND MEETING ATTENDANCE REPORTS
Mayor Pro Tem Dieringer informed Councilmembers Mirsch and Wilson that the League of California
Cities is offering a workshop for new Councilmembers on Thursday, May 7�' from 3-6pm. She further
reported that she is following �p with Los Angeles County Fire Department regard;ixig the Fire Fuel
Reduction project.
Mayor Pro Tem Dieringer suggested that the City provide camments to the State Water Resources
Control Board in an effort to achieve more realistic water reduction targets based on the size and make
up of the City.
Mayor Pro Tem Dieringer sugges�ed that infarmation regarding upcoming public hearings and City
Cauncil agenda items be provided earlier to give residents and the City Council ample time to review
the material. Brief discussion ensued concerning staff limitations and timeliness of getting items on the
agenda and before the City Council. Mayor Pieper suggested that a reminder be put in the citywide
newsle�ter reminding residents that they can sign up for e-mail notifications concerning city-related
matters.
Councilmember Wilson shared an artic�e printed in a nEwspaper in Narthern California that
misrepresented the City of Rolling Hills with regard to its water usage.
Councilm�mber Mirsch asked if it would �e apprapriate to limit the amount of time allotted for pub�ic
comments. Following brief discussion, the City Council concurred�hat at this time it is not necessary to
se�a�imit.
Following brief discussion concerning the best way to communicate the message to z�esidents regarding
the drought and water conservatian issues, staff was directed to review the matter with the Mayor so that
a p1an can be developed to involve the interested residents.
MATTERS FROM STAFF
QUARTERLY SCHEDULE �F INVESTMENTS REPORT FOR THE QUARTER ENDING
MARCH 3I, 2015.
Mayor Pieper introduced the item an asked for staff's comments. Finance Director Shea presented the
investment report far the quarter end'uig March 31, 24 i S. Mayor Pro Tem Dieringer moved that the City
Council receive and file the schedule of investments report. Councilmember Wilsan seconded the
motion, which carried without objection.
FY 2015/2016 BUDGET PREPARATION DOCUMENTS
1) FY 2Q1412415 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS
2) FY�014/20�5 YEAR-END PROJECTIONS BUDGET ADJUSTMENTS
3) FY 2015/2016 CONSUMER PRICE INDEX (CPn ADJUSTMENT FOR BUDGET AND
SOLID WASTE C�LLECTION SERVICES
Mayor Pieper introduced the item and asked for staff's comments. Jim Waiker reviewed the yeaz-end
revenue and expenditure projections for FY 14/15 sta6ng that xevenues are up $127,000 and
expenditures are down $124,OU0 based on the budget. He stated that a surplus of $274,000, after
transfers is projected far year-end FY 14115.
Mr. Walker reviewed �he proposed budget adjustments resulting in a net budget adjustment of plus
$38,220 after operating transfers. He further reviewed Consumer Price Index (CPI} tables used for
budget puiposes and the proposed increase for solid waste collection services.
Minutes
City Council Meeting
oa�2���s -3-
In response to Mayor Pieper, Finance Director Shea staxed that the unfunded liability for Ca1PERS
retirement is $14,000 and staff will be xecommending, during the budget process, that the City fund the
unfunded liabi�ity.
In response to Mayor Pro Tem Dieringer, Finance Director Shea stated that a budget adjustment
wouldn't be r�ecessary to fund an undergrounding study if the amount is und�r $100,000 but if the
amount exceeds that, an appropriation from the Utility Fu�d would have to be made.
Following brief discussion, Mayor Pro Tem Dieringer moved that the City Council receive and file the
year-end revenue and expex�diture projections and CPT infarmation. Councilmember Mirseh seconded
#he motion,which carried withou#objection.
Mayor Pro Tem Dieringer moved that the City Council approve Budget Adjustm�nt #2 as presented.
Councilmember Wilson secanded the motion,which carried without objection.
Staffwas directed to schedule a discussion of funding undergrounding projects on the next City Council
agenda.
REPORT COI`dCERNING ASBESTOS BASED WATER PIPES.
Mayar Pieper introduced the item and asked for stafPs comments. City Manager Cruz presented the
staff report concerning asbestos cement based water pipes and the �uvater t.�sting requested on Quail
Ridge Road. He stated that Cal Water agreed to conduct water testing on Quail Ridge Road and the
results will be provided to �he City Council at tl�e first meeting in June. The repart was received and
filed. Staff vvas asked to provide an update on the results of the testing once it is completed.
City Manager Cruz further reported that Southern Califomia Edison has not yet provided the plans �ar
the Portuguese Bend Road circuit tie-in project and staff is following up with SCE.
PUBLIC COMMENT ON CLOSED 5ESSION AGENDA
None.
CLOSED SESSION
None.
RETURN TO �PEN SESSION
None.
ADJOURNMENT
Hearing no fizr-Eher business befc�re the City Council, Mayor Pieper adjourned the mee�ing at 9:16 p.m.
The next regular meeting of the City Council is scheduled to be held on Monday, May 11, 2015
beginning at 7:30 p.rn. in �e City Council Chamber at City Hall, 2 Portuguese Bend Road, Ralling
Hi11s, California.
Respectfuliy submitted,
Heidi Luce
City Clerk
Approved,
�
Je ieper
ayor
Minutes
City Cauncil Meeting
04/27/15 "�'