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04-27-15 nrmvuTEs oF A REGULAR MEET�NG OF THE CITY COUNCIL OF THE CITrY OF ROLLING AILLS, CALIF�RNIA MONDAY,APRIL 27,2015 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pieper at 7:30 p.m. in the City Council Chamber at City Hall, 2 Poriuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Mirsch,Wilson,Mayor Pro Tem Dieringer and Mayor Pi�per. Councilmembers Absent: Black(excused). 4thers Present: Raymond R. Cruz, City Manager. Shahiedah Coates,Assistant City Attorney. Yolanta Schwartz,Planning Director. Heidi Luce, City Clerk. Maril�m Lyon, Sauth Bay Cities Council of Governments. Harold Williams,Director, West Basin Municipal Water District. Ron Wildermuth,Public Information/Conservation Mana,ger, West Basin. Beate Kirmse,2 Chuckwagon Road. Marcia Schoettle, 24 Eastfield Drive. Tina Greenbe�rg, 32 Portuguese Bend Road. Bern Galvin,2 Chuckwagon Raad. Mike Schoettle, 24 Eastfield Drive. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Cauncilmember may request removal of any item fram the Consent Calendar causing it to be considered under Council Actians. A. Minutes -Regular Meeting of April 13, 2015. RECOMIVV��IVDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Staterrient for the Month of March,2015. RECUMi1�NDATiON: Approve as presented. D. A11ied Recycling Tonnage Report for March,2015. RECUNIlI�NDATION: Receive an�file. E. City Council FinanceBudget/Audit Committee meeting notes of April 13, 2015 RECOMMENDATION: Receive and file. F. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTN�NT POLICY; FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE PQLICY; AND RESOLLTTIQN NO. 953 —ASSET CAPITALIZATION POLICY. (NO CHANGES). RECONIlV[ENDATION: Approve�s presented. G. ORDINANCE N0. 341 — AN ORDINANCE AMENDING THE CITY OF ROLLING HILLS ZONING MAP (ZONING MAP AMENDMENT N4. 2015-01} AND AMENDING THE LAND USE ELEMENT OF THE GENERAL PLAN (GENERAL PLAN AMENDMENT NO. 2015-01) IN ZONING CASE NO. 871 TO CHANGE THE ZONiNG DISTRICT AND LAND USE CLASSTFICATIONS OF PORTIONS OF ADJUSTED LOTS HAVING APN. 7567-015-021 AND 7567-0 I 5-022 APPROVED IN ZONING CASE NO. 87'0 BY LOT LINE ADJUSTMENT NO. 2015-01. THE PROJECT HAS BEEN DETERMINED TQ BE EXEMPT FROM THE CALIFORNIA ENViItONMENTAL QUALITY ACT, (CEQA). RECOMMENDATION: Waive full reading and adopt. H. CONSIDERATION �F THE FOLLOWING CLAIM — CLAIMANT: LYNNE MACER RH�DES; DATE OF LOSS: JANUARY 3, 2015; DATE FILED: MARCH 2, 2015; ALLEGATION: VEHICLE DAMAGE. RE�4MMENDATION: Deny cl�im. Minutes City Council Meeting �4127/15 -�- Mayor Pro Tem Dieringer mo�ed that the City Council approve the iterns an the consent calendar as presented. Councilmember Wilson seconded the motion,which carried without objection. PRESENTATION Update on the California Drought and Local Salutions Harold Williams,Director and Ran Wildermuth,Public Informakion and C�ns�rvation Manager West Basin Municipal Water District Director Harold Williams, West Basin Municipal Water Distrxct addressed the City Council and introduced Ron Wilderm�th who provided an update on West Basin Municipal Water District's Water Reliability 2020 program including the status of current and future water supply nationwide. Mr. Wildermuth stated that local water agencies are developir�g locally controlled draught proof supplies using tactics such as ocean water desalinization, ground water replenishment and reverse osmosis to clean up contaminated graund water and sewer water. He further stated that Wes#Basin's plan for water reliabi�ity is to double recycling, double conservation and investigate ocean water desalinization. In response to Mayor Pro Tem Dieringer, Mr. Wildermuth sta.ted that the State Water Resources Control Board is the agency that will be setting water usage reduction targets but West Basin would be willing to advocate on behalf of the City for lower water usage reductian targets. Discussion ensued concerning programs offered by West Basin to help customers lower their water usage including the Large Landscape Survey pragram and water conservation gardens. Mr. Wildermuth offered to be of assistance to City in addressing watex conservation issues. Recognizing that it was 8:00 p.m. Mayor Pieper called far public comment on items not on the agenda. OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMEI�TT WELCONYE Beate Kirmse, 2 Chuckwagon Road addressed the City Council regarding t'he importance of water conservation and offered to help educate residents about water cons�vation. She stated tYiat they recently put native piants in their garden and wo�ald be willtng ta share vvhat they did with other residents. Marcia Schoettle, 2�4 Eastfield Drive addressed #he City Council regarding the unportance of water conservation and also offered to help get the message abaut water conserva�ion out �o residents. She stated that they toak their lawn out and replaced it with plants and decamposed granite resuiting in a 50% reduction in their water bill and they too would be willing ta share what they did wvith other residents. Tina Greenberg, 32 Portuguese Bend Road addressed the City Council regarding fire danger and the importance of brush clearance. She also suggested that contractors be reininded that smoking is not allowed in the City. Bern Galvin, 2 Chuckwagon Road addressed the City Council regarding the importance of water conservation and to suggest that the City encourage residents to eliminate lawns. Mike Schoettle, 24 Eastfield Drive addressed the City Council tn recommend that the City provide additional financial support for the Eastfield undergrounding projecl to pay far the study. COMMISSION ITEMS None. PUBLIC HEARINGS THE PUBLIC HEARING ON ZONING CASE NO. 862 AT 40 EASTFIELD DRIVE WILL BE CQNTINUED TO MAY 1�, 2Q15 AT WHICFI TIlVIE THE FOLLOWING WILL BE AGENDIZED: CONTINUANCE OF 'i"HE PUBLIC HEARING IN ZONING CASE N�. 8b2, FURTHER CONSIDERAT�QN OF A REQ[JEST FOR SITE PLAN REV�W FQR ADDITIONAL GRADING AND MODIFICATION TO BASEMENT ACCESS AND A VARIANCE TO RECONSTRUCT THE REAR SLOPES THAT WOULD BE STEEPER THAN T'HE MAXIMUM PERMITTED SLOPES ("DEFERRED ITEMS") IN ZONING CASE NO. 862 AT 40 E.ASTFIELD DRIVE (LOT 91-EF),ROLLING HILLS, CA(TONSICH). THE PROJECT IS CATEGORICALLY EXEMPT FR�M THE REQUIREMENTS OF THE CALIFORNIA ENViRONMENTAL QUALITY ACT(CEQA). Minutes City Councit Meeting 04/27/l5 -2- A�the request of the applicant, consideratian of tb.is item was continued to May 11, 2015. OLD BUSINESS None. NEW BUSINESS ,__ None. MATTERS FROM THE CTTY COUNCIL AND MEETING ATTENDANCE REPORTS Mayor Pro Tem Dieringer informed Councilmembers Mirsch and Wilson that the League of California Cities is offering a workshop for new Councilmembers on Thursday, May 7�' from 3-6pm. She further reported that she is following �p with Los Angeles County Fire Department regard;ixig the Fire Fuel Reduction project. Mayor Pro Tem Dieringer suggested that the City provide camments to the State Water Resources Control Board in an effort to achieve more realistic water reduction targets based on the size and make up of the City. Mayor Pro Tem Dieringer sugges�ed that infarmation regarding upcoming public hearings and City Cauncil agenda items be provided earlier to give residents and the City Council ample time to review the material. Brief discussion ensued concerning staff limitations and timeliness of getting items on the agenda and before the City Council. Mayor Pieper suggested that a reminder be put in the citywide newsle�ter reminding residents that they can sign up for e-mail notifications concerning city-related matters. Councilmember Wilson shared an artic�e printed in a nEwspaper in Narthern California that misrepresented the City of Rolling Hills with regard to its water usage. Councilm�mber Mirsch asked if it would �e apprapriate to limit the amount of time allotted for pub�ic comments. Following brief discussion, the City Council concurred�hat at this time it is not necessary to se�a�imit. Following brief discussion concerning the best way to communicate the message to z�esidents regarding the drought and water conservatian issues, staff was directed to review the matter with the Mayor so that a p1an can be developed to involve the interested residents. MATTERS FROM STAFF QUARTERLY SCHEDULE �F INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 3I, 2015. Mayor Pieper introduced the item an asked for staff's comments. Finance Director Shea presented the investment report far the quarter end'uig March 31, 24 i S. Mayor Pro Tem Dieringer moved that the City Council receive and file the schedule of investments report. Councilmember Wilsan seconded the motion, which carried without objection. FY 2015/2016 BUDGET PREPARATION DOCUMENTS 1) FY 2Q1412415 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS 2) FY�014/20�5 YEAR-END PROJECTIONS BUDGET ADJUSTMENTS 3) FY 2015/2016 CONSUMER PRICE INDEX (CPn ADJUSTMENT FOR BUDGET AND SOLID WASTE C�LLECTION SERVICES Mayor Pieper introduced the item and asked for staff's comments. Jim Waiker reviewed the yeaz-end revenue and expenditure projections for FY 14/15 sta6ng that xevenues are up $127,000 and expenditures are down $124,OU0 based on the budget. He stated that a surplus of $274,000, after transfers is projected far year-end FY 14115. Mr. Walker reviewed �he proposed budget adjustments resulting in a net budget adjustment of plus $38,220 after operating transfers. He further reviewed Consumer Price Index (CPI} tables used for budget puiposes and the proposed increase for solid waste collection services. Minutes City Council Meeting oa�2���s -3- In response to Mayor Pieper, Finance Director Shea staxed that the unfunded liability for Ca1PERS retirement is $14,000 and staff will be xecommending, during the budget process, that the City fund the unfunded liabi�ity. In response to Mayor Pro Tem Dieringer, Finance Director Shea stated that a budget adjustment wouldn't be r�ecessary to fund an undergrounding study if the amount is und�r $100,000 but if the amount exceeds that, an appropriation from the Utility Fu�d would have to be made. Following brief discussion, Mayor Pro Tem Dieringer moved that the City Council receive and file the year-end revenue and expex�diture projections and CPT infarmation. Councilmember Mirseh seconded #he motion,which carried withou#objection. Mayor Pro Tem Dieringer moved that the City Council approve Budget Adjustm�nt #2 as presented. Councilmember Wilson secanded the motion,which carried without objection. Staffwas directed to schedule a discussion of funding undergrounding projects on the next City Council agenda. REPORT COI`dCERNING ASBESTOS BASED WATER PIPES. Mayar Pieper introduced the item and asked for stafPs comments. City Manager Cruz presented the staff report concerning asbestos cement based water pipes and the �uvater t.�sting requested on Quail Ridge Road. He stated that Cal Water agreed to conduct water testing on Quail Ridge Road and the results will be provided to �he City Council at tl�e first meeting in June. The repart was received and filed. Staff vvas asked to provide an update on the results of the testing once it is completed. City Manager Cruz further reported that Southern Califomia Edison has not yet provided the plans �ar the Portuguese Bend Road circuit tie-in project and staff is following up with SCE. PUBLIC COMMENT ON CLOSED 5ESSION AGENDA None. CLOSED SESSION None. RETURN TO �PEN SESSION None. ADJOURNMENT Hearing no fizr-Eher business befc�re the City Council, Mayor Pieper adjourned the mee�ing at 9:16 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, May 11, 2015 beginning at 7:30 p.rn. in �e City Council Chamber at City Hall, 2 Portuguese Bend Road, Ralling Hi11s, California. Respectfuliy submitted, Heidi Luce City Clerk Approved, � Je ieper ayor Minutes City Cauncil Meeting 04/27/15 "�'