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MINUTES OF
A REGULA.R MEETING
OF THE
CFTY COUNCIL OF THE
CITY OF ROLLING HII,LS, CALIFORNIA
MONDAY,JUNE 8,2015
CALL TO ORDER
A reguIa�r meeting of the City Cauncil of the City of Rolling Hills was ca�Xed to order by Mayor Pieper
at 7:32 p.m. in the City Council Chatnber at City Hall, 2 Portuguese Bend Roa�, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Mirsch, Wilson,Mayor Pz�a Tem Dieringer and Mayor Pieper.
Councilmembers Absent: Black(excused).
Others Present: Raymond R. Cruz, City Manager.
Make�enkins, City Attorney.
Yolanta Schwartz, Planning Dir�ctor.
Heidi Luce, City Clerk.
Jim Walker, Budget Consultant.
Steve Cooley, 9 Chuckwago�Road.
Tina Greenberg, 32 Portuguese Bend Road.
Greg George,Architect.
Marcia Schoettle,24 Eastfield Drive.
Sean Bennett,2 Williamsburg Lane.
Ed Smith, 85 East�eld Drive.
David Brown,4 Hackamore Road.
CONSENT CALENUAR
Matters which may lae acted upon by �he City Council in a sitzgle motion. Any Councilmember may
request removal of any itern from the Consent Calendar causing it to be considered under Council
Actions.
A. YVlinutes -Regular Meeting of May 11, 2415.
RECOMMEND�4T�iON: Approve as presented.
B. Payinent of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Month af April 2015.
RECOMMENDATIOAT: Approve as presented,
D. City Council Finance/BudgedAudit Commxttee meeting notes: (1) May 11, 2015 and (2}
3une 1, 2015.
RECt?MN�NDElTIQN: Receive aad file.
E, ORDINANCE NO. 342 — AN ORDINANCE OF THE CITY OF R�LLING HILLS
AMEND�� SECTION 17.16.020 AND APPENDIX A TO TITLE 17 OF THE
ROLLINCi H�LLS MUNICIPAL CODE PRQHIBITING SHORT TERM RENTAL OF
S1�TGLE-FAMILY RESIDENCES.
at�C'�l�II�i'I�NDATION: Second Xeading,w�ive full reading and adopt.
F. COUNTY OF LOS ANGELES DEPARTMENT OF AGR�CULTURAL
COM�ISSIONER/WEIGHTS AND MEASURES FY 2015/16 AGREEMENT FOR
PEST CONTROL SERViCES.
RECOMMENDATIOl�T: Apprave as presented.
G. REPORT THAT PROVIDES THE RESULTS OF TESTING FOR ASBESTOS IlV THE
CITY 4F ROLLING HILLS POTABLE WATER PROVIDED BY THE CALIFORNTA
WATER SERVICE COMPANY.
RECOMII�NDATION: Receive and f�le.
Councilmernber Dieringer asked that item 3E be removed frar�� the consent calendar foz individual
consideratian. Hearing no objecnon,Mayar Pieper so ardered.
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City Council Meeting
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Councilmember Mirsch moved that the City Counci� approve the remaining items on the consent
calendar through item 3G as presented. Councilmember Wilson seconded the mation, which carried
without objectivn.
E. ORDINANCE NO. 342 — AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMEN�3IhIG SECTION I7.16.020 AND APPENDIX A TO TIT'LE �7 OF THE
ROLLING HILLS MUNICIPAL CODE PROHIBITING SHaRT TERM RENTAL OF
SING�.E-FAMILY RESIDENCES.
RECOMMENDATION: Second reading,waive fall reading and adopt.
Councilmember Dier�nger asked far clarification with regard to why the limitation was set at 30 days.
Following an explanation by the City Attarney and brief discussion, Councilrnember Mirsch moved that
the City Council waive the full second reading and adopt Ordinance IVo. 342. Co�ncilmember Wilsan
seconded the motian,which caxried without objection.
CONSENT CALF.NDAR ITEMS FROM THE TRAFFIC COMMISSI�N:
H. CONSIDERATION OF A RECOR�Ilv�NDATION FROM 'Y'FiE TRAFFIC
COMMISSION F�R A CITYWIDE AS NEEDED ANNUAL RO�DWA`� STRIPING
PROGRAM.
RECOMIV�NDATION: Approve as presented.
Mayar Pro Tem Dieringer moved that the City Council approve item 3H as presented. Councilmember
Mirsch seconded tl�e motian,which carried without objection.
PUBLC HEARINGS
CITY OF R�JLLING HILLS PROP�SED DRAFT BUDGET INCLUDING THE ANNiJAL
REPORT ON: GENERAL FUND; C4MNICT�VITY FACILITIES FUND; MUNIC�PAL SELF
INSURANCE FLTND; OPEB FUND, REFUSE COLLECTI�N FUND; SOLID WASTE
CHARGES; TRAFFIC SAFETY FLTND; TR.ANSIT FiTND-MEASURE �; TRANSIT FUND-
PROP05ITION A; TRANSIT FUND-PROPOSITION C; COPS AND CLEEP FUND;
UTII.ITY FUND; AND CAPYTAL PROJECT FUND FOR FISCAL YEAR 2015-16.
Mayor Pieper intraduced the item and asked for staffls comments. City Ma.nager Cruz presented the
draft budget stating that the FinanceBudget Cornmittee met three times in preparation af the budget and
recomrnends its approval. He stated that the budget includes higher forecasted revenues; a $2Z,OOQ
general fund budget surplus before transfers; Fio #'ee increases including to the an�:�al refuse coilection
fee; and expenditlues that address immediate and Ion�-term need including conv�rting the paz�i. nme
planning assistant position to a full time principa.l planner pasition. He further stated that the budget also
includes a $250,000 transfer to the Lltility �und; $i2,40Q for financial system upgrade; $15,000 to
update the Lacal Hazard Mitigation P1an; �50,000 to make the tenni� courts ADA accessible and
improve the common area; and 175 h�urs of supplemental traffic enforcement, w�ich is half of what
was previously budgeted and recammended by the Tra�fic Commission. He commented that althaugh
no fee changes are pro�ased at this time, staff will be re�viewing bualding permit related fees in 2016
with the focus on reducing building permit related fees and staff will also be investigating the feasibility
of investing in technology to keep storm water within Rolling Hills limits and hiring a City Engineer to
offset the need to hire consultants. He further commented that it was also recommended that the
Finance/Budget and Personnel Committees meet in the future ta re�+iew employee compensation. With
regard to Mayor Pro Tem Dieringer's proposal to include funding for supplernental code enforcement
services in the FY 15/16 budget, the FinanceBudget Committee did not approve the recommendation,
but suggested it be discussed by the City Council.
Mayor Pro Tem Dieringer stated that she feels tl�at there is a need�o hire a part-tinle individual to focus
on code enforcement issues on an as needed basis so that the planning staff can focus on pl�nning and
development related items. Councilmember Mirsch stated that although she feels there is a need to
address the as built �ituations that arise, she is not sure hiring a supplemental code enfarcement otficer
would address that issue. Mayor Pieper commented that he does not feel the�e is a need for supplemental
code enforcement at this time given that funding for an additianal planning employee is included in this
budget.
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Councilmember Wilson stated fhat he feels that the supplemental traffic enforcement should be
budgeted for 350 hours as recommended by the Traffic Commission.
Mayoz' Pro Tem Dieringer suggested that staf�provide a report flf code enforcement cases over the last
couple of years. Fallowing discussion, staff was directed to agendize a discussion on supplemental code
enfarcement services and supplemental traffic enfor�ement for the July 13, 2015 meeting o#'the City
Council.
Mayor Pieper opened tl�e public hearing and called for public comrnent.
.
Steve Cooley, 9 Chuckwagon Road addressed the City Couricil regarding supplemental code
enfarcement service suggesting that the City compile historical data on code enforcement and going
farward have a mechanism by which individuals can easily report code violatians for follow up by staff.
Mr. Cooley also comrnented that he supports Mr. Cardenas for appointrnent to the Planning
Commission.
Following public comments and discussion actian was taken on the resolutions as follows:
RESOLUTION NO. 1177: A RESQLU'TION OF THE CITY COUNCIL OF TI� CITY OF
ROLLING HILLS ADOPTING THE FY 2015-16 CITY OF ROLLING HII,LS BUDGET
INCLUDING THE ANNiJAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES
FUND; MUNICIPAL SELF INSURANCE FUND; OPEB FUND, REFUSE COLLECTiON
FUND; SOLID WASTE CHARGES; TRAFFIC SAFET'Y FUND; TR.ANSIT FLTND-
MEASiJRE R; TRANSIT FUND-PROPOSITION A; TR.ANSIT FCJND-PROPOSIT`�QN C;
C�PS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR
FISCAL YEAR 2015-16.
Councilmernber Mirsch znaved that the City Council adopt Resalution No. 1177 adoptir�g the FY 15/16
budget as presented. Counciimember Wilson seconded the motion which cariried without objecdon.
RESOL[JTION NO. 1178: A RESOLUTION QF THE CITY COUNCIL OF THE CITY OF
ROLLING HII.,LS ESTABLISHING THE 2015-16 FISCAL YEAR APPRQPRIATION LIMIT
F4R THE CITY OF ROLLIlVG HILLS.
Councilmember Wilson moved that the City Cozxncil adopt Resolution No. 1178 establishing the
appropriations limit as presented. Councilmer�ber Mirsch seconded the motion which carried without
objection.
Recognizing�hat it was after 8:OQ p.m., Mayor Pieper cal�ed for public comments on items on any itern
not on the agenda.
OPEN AGE�iTDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMENT WELC�ME
Tina Greenberg, 32 Portuguese Bend Road addressed the City Council concerning fire hazards and fire
safety, suggesting that the City Council do something to raise awareness of the fire danger in the
communi�y.
PUBLC HEARINGS Ca1�T'I'l4�TUED
ZONIN� CASE NO. 869 SUBDIVISTON NO. 94 VESTING TEI�TATTVE PARCEL
MAP NO. 72775. A REQUEST TO SUBDNIDE AN EXISTING LOT TQTALING 7.05
ACRES GR�SS INTO 2 PARCELS OF LAND AS FOLLOWS: PARCEL 1: 3.70 GROSS
� ACRES, 3.0 NET ACRES; PARCEL 2: 3.34 GROSS ACRES, 2.67 NET ACRES. THE
PROPERTY IS CURRENTLY VACANT AND iS KNOWN AS 23 CREST ROAD EAST,
(L4T �2-A-MS}, PARCEL NO.: 7567-011-020 IN THE RA�S-2 ZONE, RESIDENTIAL
AGRICULTURAL-SUBURBAN 2-ACKE MINIMUM NET LOT AREA, TO BE
IMF'LEMENTED BY MR. JIM HYNES.
At the request of the applicant, consideration of this case was continued to ZI>Ionday, July 13, 2015
beginning at 7:30 p.rn. Mayor Pieper called for public comments. Hearing none, the public hearing was
continued.
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WA�VE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 343
- AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDTNG SECTION 17.18.070
OF TITLE 17 OF THE ROLLING HII.,LS MUNICIPAi: Cc�DE TO ALLOW AVIARIES
GREATER THAN 200 SQUARE FEET ON LOTS HAVING A MIIVIMUM OF 3.5 ACRES IN
S�ZE, IN ZONING CASE NO. 873 AND ZONING CODE AMENDMENT NO. 2015-01.
Mayor Pieper introduced the item and asked for staf�s comrnents. Planning Director Schw�.rtz revievved
the applicant's request to construct a 338 sq. ft. aviary on a 3.88 acre lot. She stated that. under the
current zoning code aviaries tha� exceed 200 square feet require approval of a Canditional Use Permit
(CUP) and are subject to a number of criteria or requiremenfis. The �'�rst criterion is that a minimum lot
size of five acres is required if the aviary is �o be larger than 200 square feet. She further stated that in
conjunction with thei�r application for a CUP to construct the aviary, the applicant is also requested a
zoning cade amendment to allaw aviaries greater than 200 square feet to be located on lots ha�ing a
minimum of 3.5 acres in size (excluding roadway easements),rather than on a minimum af S acres, as is
currently permitted.
She further reviewed the applicant's request stating that the Planning Commissio:�held public hearings
on both cases at the same time and revievved the several of the items that the Planning Commission
considered during its deliberation including addressing noise camplaints �.nd what req�irements �ther
Cities have with regard to aviaries. She stated that the Planning Commission rzcarnt:�ends that the City
Council hold a public hearing to consider the Zoning Code Amendxnent to allow aviaries over 200 sq. ft.
in size on lots 3.5 acres and lazger and that the City Couricil receave a*�d file Planning Commission
Resolution 2015-15 approving the applicant's request for a CUP to canst�ct the aviary.
Mayor Pro Tem Dieringer expressed concern that there is no limit in the Zoning Code as to the size an
aviary can be and that it can be ]ocated next to the setback which cauld be clase to an adjaining
neighbor. Planning Director Schwa�tz clarified that the Zaning Code requires a C�nrlition�l Use Permit
for aviaries over 200 sc�. ft. and specifies that aviaries may not exceed I6 ft. in height and �hat aviaries
can not be located in setbacks.
Greg George, Archit�ct addressed the Planning Camrnission on behalf of the applicant offering to
answer any question the Pianning Commission may have. He also clari�ed that per the Zoning Code,
Sectian I7.18.070, aviaries must be 100 ft. from any other adjacent residential structure.
Mayar Pieper called for�urther public comments. Hearing nane,he closed the public h�aring.
Following brief discussion, Couricilmernber Wilson moved that t�ae City Co�cil waive full reading and
in�oduce on first reading Ordinance No. 343. Councilrnember Mirsch seconded the motion, which
carried without objection. The second reading was scheduled for Monday, Jun.e 22,2015.
COMNIISSION ITEMS
RESOLUTION NO. 20i5-13 — A RESOLUTION OF THE PI,ANNIN� COMMISSION OF
THE CITY OF ROLLING HYLLS GRANTING A �:ONDITIONAL L7SE PERMIT TO
CONSTRUCT AN AVIARY AT 20 OUTRIDER ROAD,ROLLING HILLS, CA (L�T 78-EF)
IN ZONING CASE NO. �74, IN CONNNCTI�N WITH APPROVAL OF A ZONING TEXT
AMENDMENT NC?. 2015-01 TO ALLOW AVIARIES ON LOTS THA'� ARE LESS THAN 5
ACRES IN SIZE, (RICH).
Mayor Pieper cal�ed�ar public comments. Hearing none,he asked far a motion. Councilmember Wilson
moved that the City C�uncil receive and file Planning Commission Resoiution No. 2015-13 granting
approval of the applicant's request in Zoning Case No. 874 at 20 Outrider Road. Councilmember Mirsch
seconded the motion which carried without objection.
OLD BUSINESS 1 CONTINUED PUBLIC HEARINGS
THE PUBLIC HEARING �N ZONING CASE NO. 862 AT 40 EASTFIELD DRIVE
WII,L BE CONTINUED TO JUNE 22, 2015 AT WHICH TIME 'THE FOLLOWING
WiLL BE AGENDIZED: CONTINUANCE OF THE PUBLIC HEARING IN ZONING
CASE NO. 862, FURTHER CONSIDERATION OF A REQUEST FCR �TTE PLAN REV�W
FOR ADDITIONAL GRADING AND M�DIFICATION TO BASEMENT ACCESS AND A
VARIANCE TO RECONSTRUCT TI�E REAR SL�PES THAT WOULD BE STEEPER
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'T�iAN THE MAXIMCTM PERMITTED SLQPES ("DEFERRED ITEMS") IN ZONING CASE
NO. 862 AT 40 EASTF�ELD DRIVE (LOT 91-EF),ROLLING HILLS, CA(TONSICI�. THE
FR�JECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF 'THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA).
At the request of the applicant, consideration of this item was continued to June 22, 2015.
CONSIDER.ATION OF REQUESTS FOR CONTRIBUTION OF CITY UTILITY FUNDS
TOWARD PRELIMINARY ASSESSMENT ENGINEER COSTS RELATED TO THE
PROPOSED EASTFIELD AND WILLIAMSBURG UTILiTY UNDERGROUNDING
ASSESSMENT DISTRICTS AND TOTAL COSTS RELATED TO THE
UNDERGROUNDING OF A SINGLE UTII.,ITY PQLE QN HACKA.MORE ROAD.
Mayar Piepe� introduced the item and asked f�r staff's cornrnents. City Manager Cruz stated that at its
last rneeting,the City Council approved fundir�g levels for tl�e u�dergrounding projects but asked staff ta
answer several questions and bring the item back to the City Council. He reviewed the answers as
presented in the staff report.
Mayor Pieper commented that he Iearned that the resident groups requesting �unding also requested
funding from the Ralling Hills Community Association for the rernaining 50% of�hese prajects and he
feels that there needs to be more coordination for funding these type of p;rojects. He further cornmented
that he feels that the residents shouid be responsible for some af the cost related to the engineeririg costs.
Discussion ensued concernit�g what percent is the appropriate a�nQunt to allocate to these types of
projects.
Mayor Piep�r called for public comments.
Marcia Schoettle, 24 Eastfield Dxive addressed the City Council to express her disappoiritment in how
their request for funding was handled by one RHCA board member.
Tina Greenberg, 32 Portuguese Bend Road addressed the City Counail to ask how previous
underground�ng projects were funded. Mayor Pieper responded that those projects were completed with
Rule 20A funds that may only be used on major thoroughfares.
Sean Bennett, 2 Williamsburg Lane addressed the City Council ta urge the City Council to support and
provide direction far undergroundir�g projects.
Ed Smith, $5 Eastfield Drive addressed the City Cauncil stating that he feels these small districts wil?
never work and the only way to do a project like this is to do it as a City and have the project
underwritten,
David Brown, 4 Hmckamore Road addressed the City Council stating that the Hackarnore project is fully
fianded and their plan is to move forward with the project and they wi11 request the $9,000
reimbursement fro�n the City ance the project is complete.
Following discussion, Mayor Pie�er rnoved that the City Council approve the funding contributions as
presented at the fallov�ring levels: Eastfield Drive, $77,000; Williamsburg Lane, $17,000 and Hackamore
Road$9,4U0. Mayor Pro Tem Dieringer seconded the motion which carried without objectian.
NEW BUSIN�SS
C�NSIDERATION �F A REQUEST FROM THE ROLLING HILLS COMMUNITY
ASSOCIATION FOR COST SHARING OF 'THE VERIZON CONDUIT PORTION �F THE
UNDERGROUNDING PROJECT ON P4RTUGUESE BEND ROAD .
Mayor Pieper introduced the item and asked for staffls comrnents. City Manager Cruz stated that in
conjunction with the Portugue�e Bend Road circuit tie in project, the Rolling Hills Comxnunity
Association propos�s ita fun� the Verizon conduit portion of the praject to allow the resident an
opportunity to underground sinee Verizon wiil not allocate any fitnds to the project and asked the City to
share in the cost in the amount of$15,500. He further stated that at the sugg�stion of Mayor Pro Tem
Dieringer, he requested �hat the RHCA seek some type of assurance from SCE that residents wili be
protected from property damage d�tring#liis project but was informed that due to the pimited disturbance
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06/08/1 S _5_
to resident's praperties as a result of this project, they would not request any type of assu�ance from
SCE.
Councilmexnber Dieringer expressed her dissatisfaction with the RHCA's approach to this issue because
there is nathing to protect residents from damage to their property as a result of this project. She
suggested#hat the City Council not pro�ide the funds untal after the work is don� and any problerns of
homeowners from this tWork resolved.
Following discussion, Mayor Pieper rnoved that the City Council approve cost sl�aring twith the RHCA
in the amount of$15,SOD for the Verizor�conduit portion of the SCE Portuguese Bend Road circuit ti�i�
project. Councilmember Wilson seconded the motion which carried wi's:h Mayor Pro Tem �ieringer
opposed.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
REPORT FROM THE PERSQNNEL COMMT'TEE AND CONSIDER�TION OF
APPOINTMEI�TS TO THE PLANNING COMNIISSION AND TRAFFIC COMMI�SIDN.
Mayar Pieper reporte�'.� that after interviewing eight well qualified candidates, the Personnel Committee
recommends that Sean�Cardenas be appointed ta the Pla�ning Commissian and Roger Hawkins be
appointed to the Traffic C�mmission. He noted that Mr. Cardenas is present this evening.
Following brief �iscussion, Mayor Pieper mov�d that the City Council approve the Personnel
Committee's i�ecommendafiion to appoint Sean �ardenas to the I�lanning Commissio�. Maynr Pro Tem
Dieringer seconded the motion which carried withaut objection.
Mayor Pro Tem Dieringer moved that the City Council approve the Personnel Cornmittee's
recommendatian to appoint Roger Hawkins to the Traffic �ommission, h�ayar P��per s�cond�d the
motion which carried without objectian.
Sean Cardenas, 13 Pvrtuguese Bend Road stated that he is honored to be appointed t� th� Planning
Commission a�sd looks forward to ser�ing.
UPDATE ON THE PALOS �ERDES PENINSULA REGIONAL LAW ENFORCEMENT
COMMITTEE MEETIN� (ORAL}.
Mayor Pro Tem Dierin,er pro�ided an update from the May 14, ZU i� Palos Verde� Penins�:la Regional
Law Er�forcement Coinrnittee meeting noting tha# the City's crime is lower than most other cities and
the Sheriff s I)ept. is �;iill looking for the person of interest in the burglaries that occurred in Rolling
Hills. She alsa repc��ea that at the �ecommendatior� af the Cornmittee it vaas agreed to fund one
additional patrol vehicl� to be equipp�ed with automated license plate recognition(A�PR)technology.
Mayor Pro Te�n Dieringer asked that three items be scheduled for discussion on a future �ity Council
agenda: 1. Repert c�n c�de enfarcement inclutiing historical data on code enforcemen� cases; 2.
Requirement to legalize all illegal items on property before issuing permits; and 3. DeveZo�ing a rnore
formalized Commission application process.
MATTEdtS�`ROM S��'F
City Manager Civ.z provided a brief update on the recent burglaries.
PUBLIC COMIVIENT ON 1CL�SED SESSI�N AGENDA
None.
CLOSED SESSION
None.
RETURN TO (}PEl� �ESSION
None.
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ADJOiTRNMENT
Hearing no further business be£ore the City Council, Mayor Pieper adjourned the meeting at 9:48 p.m. to
an adjourned regular meeting of the City Council scheduled to be held on Monday, June z2, 2015
beginning at 6:30 p.m. for the purpose of conducting a field trip to G Saddleback Road. The next regular
meeting of the City�'r�unciX is schedu�ed to be held on Manday, June 22, 20�5 beginning at 7:30 p.m. in
the City Council Chamber at City Hall, 2 Porluguese Bend Road, Rolling Hi11s, California.
Respectfully submitted,
;�
f
���
�_.
Heidi Luce
City Clerk
Appmved,
�
ea Dieringer
Mayor Pro Tem
M���t�
City Council Meeting
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