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06-22-15 MINUTES OF A REGYJLAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,CALIFORNIA MONDAY,JUNE 22, 2Q15 CALL T�ORDER A regular meeting of the City Council of the City of Rolling Hills was called�o order by Mayor Pro Tem Dieringer at 7:33 p.m. in th� City Council Chamber at City Hall, 2 Partuguese Bend Road,Rollixig Hills, California. ROLL CALL Councilmernbers Present: Black, Mirsch, Wilson and Mayar Pro Tern Dieringer. Councilmembers Elbsent: Mayor Pieper(excused). Others Present: Raymond R. Cn�z, City Manager. Mike Jenkins, City Attorney, Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Terry Shea, Finance Di�ector. Ar�ul Bhurnitra, 13 Buggy Whip Drive. Clint Patterson, 22 Georgeff Roa�. Carole Hoffman, 3 Hillside Lane. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single rnotion. Any Councifrnember may request remo�al o� any item from the Consent Calendar causing it to be c�nsidered under Council Actions. A. Minutes -Regular Meeting of June 8, 2015. RECOMMEND.�.T�ON: Approve as presented. B. Payment of Bills. RE�CONIlI�NI)ATION: Approve as presented. C. Firqancial Statement for the Month of May, 2015. �COMMEND�iTION: Approve as presented. D. Ailied Recycling Tonnage Report for April and May, 2015. RECOMMENDATION: Receive and file. E. ORDINANCE NO. 343 - AN ORDINANCE OF THE CIT�' OF ROLLING HILLS AMENDING SEGTION 171$.070 OF TITLE 17 OF THE ROLLING HII,LS MUNICIPAL CODE TO ALLOW AVIARIES GREATER TH,A�N 200 SQUARE FEET ON LO'fS HAVING A MINIMUM OF 3.5 ACRE5 IN SIZE, Il�T ZQN[NG CASE NO. 873 AND ZONING CODE AMENDMENT NO. 2015-01. RECOMMENDATION: Second reading,w�ive full reading and adopt. Mayor Pro Tem Dieringe:r asked that item 3A be removed from the consent calendar for individual considera#ion and Councilrnember Black asked that item 3B alsa b� removed for individual a_. consideration. Hearir�g no objection Mayor Pro Tem Dieringer so ordered. Councilmember Black moved that the City Council approve the remaining items on the consent calendar as presented. Cauncilmember Wilson seconded the motion, which carried without objection. A. Minutes -Regular Meeting of�une 8, 2015. RE�COMMEND�TION: Approve as presented. Mayor Pro Tem Dieringer noted two cozrections to the minutes ta rnore eq�curat�,ly sumrnarize her comments with regard to two items on the agenda as shown below. F�ilowing brief discussion Minutes City Council Meeting 06/22/15 -1- conceming the action on the item pertaining to contributions for the utility undergrounding projects, Councilmember Mirsch moved that the City Council approve the minutes as amended. Cauncilmember Wilsan seconded th�motion,which cairied without objection. . . , a Page 5—and that it can b�: �s�cated next to the setbuck whic�Z could be close to an adjaaning neighbar. Page 7- She suggested�:�E�rt�he Ciry Cc�uncil not provide the�'arnds until after th� wbr�. is done and arry problem.s of hnmeowrters;�•�m this work resolved. B. Payment af Bills. RECOMIVI�NDAT�ON: Approve as presented. Following brief discussion concerning two of the warrants, Councilmember Mirsch moved tha�the City Counci� approve the payment of bills. Councilmember Black seconded the �ation, wnich carried without objection. C�MMISSIQN ITEMS ` None. PUELC HEARING� None. OLD BUSINESS/C�'�?`�NUED PUBLIC HEARrNGS ZONING CASE N�. 877. REQUEST FOR A SITE PLAN REVIEW TO RETAIN A 155 SQUARE FO�T �R'��.RTIALLY CONSTRUCTF.D GARAGE ADDITI�N, AT �1 EXISTING SINGLE-FAMILY RE�IDENCE AT 6 SADDLEBACK ROA�D (I,OT 18��tH), ROLL�NG HII,LS, CA. PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE REQUI]E�EMENTS �F THE CAL.FQRNIA Et�IIRONMENTAL Qi1ALITY ACT (CEQA). Mayor Pro Tem Dieringer introduced the item and asked for stafPs coEn�nents. Planning D�irector Schwartz reviewed the appl�cant's request to retain a 155 sq. ft. addition to a partially constructed garage at 6 Saddleback Road and stated that the request was appmved by the Planning Cornmission in May. She stated that the City �r�r.uicil toak the matter under jurisdiction and a public hearing was held earlier in the day at the site. She reviewed the history of th� pro}ect stating that in 2008 a 2,000 sq. ft. garage was approv�d and the applicant poured an additiona1300 sq. ft. of foundation ta increase the size of the garage — 145 sq. ft. was added to the side and 155 sq. ft. was added to the frant of the previously approved garage. Sh� stated that as a matter of code enforcemer�t a stop work arder was issued and the matter was brought back t� the Pianning Commissfon for review. During its review of the case, the Planning Cornrnission approwed the 145 sq. ft. addition to the side but den�ed the 155 sq. ft. addition#o the front and th� applicant subseq�ently appealed the matter to the City Council. Ih�ring its re�view of the case,the City Coun�il deadlocked on the matter#hus upholding the Planning Commission's decision. Planning Direc#or Schwa�� stated that as a matter of code enforcement,the applicant���as contacted and asked to coxnply with coreditions of#he Planning Commission's Resolution. ShP st�tte�i th�+ after several correspondence and meeri�ggs, the applicant asked to bring the rnatter back ta the Planning Commission to re-consider the 155 sq. ft. addition to the front groviding that he changed sorne o�the roaf7ines and made the project look less rnassi�e; and that project was approved by the Planning Commission in May. She s#ated that all of the development standards are met and there is no add'ztional dis�urbance. Mayor Pro Tem Dieringer asked for clarifica�ion as to the status of the original approval of the original 2,OQ0 sq. ft. garage and the 145 sy. ft. additaon. In response, City Attorney Jenkins stated that if the Ciiy Council were to uphald the Planning Cammissian's decision, it could constitute a waiver of the 6-month condition, under the cir�umstances; and if the City Counci� were to reverse the decisi�n of the Planning commission, the issue would be moot. Mayor Pro Tem Dieringer called for public comment. Terry Reiter, b Saddleback Road addressed the City Cauncil stating that he feels that since the Planning Commission approved the matter, it should be done. Minutes City Council Meeting 06/22/15 -�- Councilmember Mirsch commented that she was on the Planning Commis�ion v�+�hen #he �55 sq. ft. addition was denied and she is torn having to heax it again. She further comrnented that she �eels the project loaked massive even before�he 300 sq. ft. addition. She suggested fhat maybe approval could be conditioned on the applicant replacing the barn and fencing and. improving tt�e size of the corral area. City Attorney Jenkins clarified that any condition imposed has ta directly relate to the garage but the praperty owner could volunteer to make the suggested impravements. Councilrnember Black commented that it vvould be a nice gesture by the applicant if he were ta f�the barn and fences. In response to Councilmember Wilson, Mayor Pro Tem Dieringer stated that a tie wouid uphold the Planning Cornrnission's decision. Mayor Pro Tem Dieringer commented that the City Council should look at the case as though it were not built and consider should the addition be approved as currently presented. Councilmember Black moved that the City Council direct staff to prepare a Reso�ution granting approval of the applicant's request in Zoning Case No. 877 at 6 Saddleback Road wifih the standard findings af fact and canditions of approval. Councilmember Wilson seconded the motion. Following further discussian the motion failed wi.th Councilrnember Mirsch and Mayor Pro Tem Dieringer op�osed. Mayor Pro Tem Dieringer moved that the City Council direct staff to prepare a Resolution to deny the applicant's request to reta.in the 155 sq. ft, partially constructed additiois. The motion died for lack of a second. City Attorney Jenkins stated for the record, as a result of the Cifiy Council's deadlock an the matter, that the Planning Commission's decision is final. THE PUBLIC HEARING ON ZONING CASE NO. 862 AT 40 EASTFIEI.D DRIVE VVILL BE COlrTTINUED TO JULY 13, 2015 AT WHICH TIME THE FOLLOWING WILL BE AGEND��ED: CONTINUANCE OF THE PUBLIC HEARIlVG IN ZONING CASE NO. 8G2, FURTHER CONSIDERATION OF A REQUEST FOR SITE PLAN REVIEW FOR ADDITIONAL GRADING AND M�DIFICATION TO BASEIO�ENT ACCESS AND A VARIANL E TO RECONSTRUCT THE REAR SLOPES THA�` WDULD BE STEEPER THAN THE MAXYMUM PERMITTED SLOPES ("DEFERRED i'�'EMS") IN ZONING CASE N0. 862 AT 40 EASTFIELD DRIVE {LOT 91-EF), ROLLING HIL�.S, CA {TONSICI�. T'HE PROFECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF THE CALIFORNIA ENVIR�NMENTAL QUALITY ACT{CEQA). At the request of the applicant, consideration of this item was cantinued to Ju1y 13, 2015. OPEN AGENDA- APPROI+IIMATELY 5:00 P.M. -PUBLIC COM�IZENT WELC�ME Aru.n Bhunriitra, 13 Buggy Whip Drive addressed the City Council .regaxding t��e view ordinance to ask for clarification regaxding Measure B and to suggest that there be a deadline �o address neighbor issues and that Block Captains be used to help resolve neighbor disputes. Clint Patterson, 22 Geargeff Road addressed the City Council an behalf af Caballeros to anvite the City Cauncil to the ribbon-cutting the new Ripley Trail tentatively scheduled for �atuxday, August 22, 2015 at 1:00 p.m. He stated that the�raii is entirely on private property with no easements or right ta pass and t1�e resident has made the resource a�ailable to the members af the community out of the goaclness a�his heart. NEW BUSINESS CONSIDERATION OF A REQUEST FR�M ftESIDENTS TO A�3THORIZE STAFF TO OBTAIN A ROUGH COST ESTIMATE TO UNDERGROUND' UTILITY LINES ON PORTION OF GEORGEFF ROAD. Mayor Pro Tem Dieringer introduced the item and asked for staff's commenYso City Manager Cruz presented the staff report stanng that before the City Council is a request from seven property owners on Georgeff Road to au�horize staff to obtain a rough cost est�mate for the unde�rgraunding of the urility Minutes City Council Meeting 06�22�rs -3� . lines along a�ortion of Ci�orgeffRoad. He stated that the boundary a�the proposed undergounding area includes 10 parcels, seven of which have expressed interest in underground�ing and th��next step would be to ask Southern California Edison and the other utilities for a rough order of anagnitude cost estimate for the project. He fiu-tl��� stated that there is no cost associated with the requested action and it is estimated th�t the cost�:�+��xates will take approximately tvvo months to complete. Mayor Pro Tem Dieri�ger ca�led for public comment. Clint Patterson, 22 Georgeff Road addressed the City Council in support of the request and to urge the City Council to approve the request. Following brief discussion, Councilmember Mirsch mo�ed that the City Council direct staff to pmceed with obtaining a ro�agh cost estimat� to underground utility lines along a portion of Georgeff Road as requested by th�residents. �auncilmember Black seconded the motion, which carried without objection. CONSIDERATT��.N �F A TWO-YEAR EXTENSION OF A PROFFSSI�I°�AL SERVICES AGREEP�/IENT F'=�TH ROGERS, ANDERSON, MALODY AND SiCC``.-iT, LLP FQR PROVIDING TI�E CITY QF ROLLING HILLS ACCQT�JNTING, �'INANC'� AND TREASURY SERVI�ES. Mayor Pro Tem Dierin�.r in�oduced the item and asked for staffls cornments. Ci�� Manager Cruz presented the staff report and reviewed the City's history and current agreem�nt w�th R�gers, Anderson, Maiody and Scott {RAMS) for praviding accounting, finance and treasury services for the City. He stated that the agreement has a provision to a�low for a two-year extension and over the Iast 2.5 years, staff has been pleased with�e serviaes provided by RAMS. Councilrnember Mirs�ch corrAlnented that as a new member of the Budget, Finance, Audit Committee, she has found RAMS staff to be l�owledgeable and responsive. Following brief discu�siQn, Councilmernber Wilson moved that the City Councii approve a two-year extensian to the agr��ment with Rogers, Atxderson, Maloc�y and Scott, LLP to provide the City with Accounting, Finance and Treasury Services and autlzarize the City Manager to execute an amendment ta the agreement. Councilmember Mirsch seconded the motion,which carried without objection. MATTERS FROM THF_�':�TY COUNCIL AND MEETING ATTENDANCE 1��'ORTS Counci�tt�ember Blac.k s�;�;�,�sted that a discussion an rec�ucing the fee for the �tHCA ?.�:�e be placed on a future agenda. Councilmember Mirsch suggested that a discussion regarding the recent burglaries and p���ibly creating an ad hoc committee to a{?,lress the issue be placed on a future agen�. Mayor Pr� Tem Dieringer suggested that a discussion on a Zoning Code change to disallow re- application for denied items be placed on a future agenda. MATTERS FROM S'�`����'� REPQRT ON PLANNED MEETING OF 'THE CITY COUNCIL FIRE FUEL REDUCTION AD HOC COMMYTTEE TQ PROVIDE RECOMMENDATIONS CONCERNING TI� FROPaSED 1�OLLING HILL� C�MMUNITY ASSOCIATION POLICY ON EASEMENT CLEARANCE AND FIRE FUEL MITIGATION. (OR.AL R.EPORT) Mayor Pro Tem Dieringer introduced the item and asked for staff's comments. City Manager Cruz reported that the F`ire Fu�l Ad Hoc Committee, which consists of Mayor Pro Tem Dieringer and Councilmembe�.• Wilson, wi1� be meeting with representatives from the Los A,ngeles County Fire Dept. on July lst�o discuss the Rti�A's proposed Easement Clearance and Fire Fuel Mitigai;�n Policy as well as other fire fuel reduc�i��: rnatters. In response to Councilmernber Black, CityT Attorney Jenkins stated that the City Council may�rov;d�informal input on the Po�icy. City Manager Cruz also reparted that on Tuesday, June 23`�, the City will hold�he kick-off ineeting for the City's Loc�l Hazard Mitigation Plan Update. Minutes City Council Meeting o6�2z�is -4- Carole Hoffrnan, 3 ��i�lside Lane addressed the City Council to express concern regarding roadside easement clearance and roadside parlcing issues. PUSLIC COMMENT ON CLOSED SESSION AGENDA None. CL�SED SESSION Nane. RETURN TO OPEN SESSIOleT None. ADJOURNMENT Hearing no fixrther business before the City Council, Mayor Pro Tem Dieringer adjourned�he zn�eeting at 8:55 p.m. The next regular xn.eeting of the City Cauncil is scheduled �o be held on Monday, July 13, 2015 beginning at 7:30 p.m. in the City Council Chamber at Cit}T Hall, 2 Port��uese Bend Road, Rolling Hills, California. R�spectfully submitted, Heidi Luce City Clerk Approved, Je i�per yor Minutes City Council Meeting 06�22�1 s -5�