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07-27-15 n��Nu�rEs oF A REGULAR MEETING OF THE CITY COUNCII, OF THE CITY OF ROLLING HILLS,CALIFORNIA MONDAY,JULY 27, 2015 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayar Pieper at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Ralling Hills, California. ROLL CALL Counciimembers Present: Black,Dieringer,Mirsch, Wilson and Mayor Fieper. Cauncilmembers Absent: None. Others Present: Ra.ymond R. Cruz, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz,Planning Director. Heidi Luce, City Clerk. V'Etta Virtue, 4 Maverick Lane. David Brown, 4 Hackarnore Raad. Verna Balch, G Hackamore Road. Paul Grubs, 1 Hackamore Raad. Burt Balch, G Hackamore Road. Beate Kirmse, 2 Chuckwagon Road. rirn Aichele, 14 Crest Road West. CONSENT CALENDAR Matters which may be acted upan by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Cauncil Actions. A. Minutes -Regu�ar Meeting of July 13, 2p15. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMIVVIENDATION: Approve as presented. C. Financial Statement for the Month of June, 2015. RECONIlI�NDA1'ION: Approve as presented. Councilrnember Black noted one correction to the minutes on page 9 to clarify that his cornment was that he supports the RHCA's efforts regarding fuel reduction. Following brief discussion, Councilmember Black moved that the City Council approve the items an the consent calendar with the minutes as corrected. Mayor Pro Tem Dieringer seconded the motian, which carried without objection. COMII�SSIQN ITEMS None. PUBLC HEARINGS THE PUBLIC HEARING ON ZONING CASE NO. 8G2 AT 40 EASTFIELD DR�VE W�I,L BE CONTINUED TO JULY 27, 2015 AT WHICH TIME THE FOLLOW�NG WILL BE AGENDIZED: CONTINUANCE OF THE PUBLIC HEARING lN ZO1vING CASE NO. 8b2, FURTHER CONSIDERATION OF A REQUEST FOR SITE PLAN REVIEW F�R ADDITIONAL GRADING AND MODIFICATION TO BASEMENT ACCESS AND A VARIANCE TO RECONSTRUCT THE REAR SLOPES THAT WOULD BE STEEPER THAN TI� PERMITTED SLOPES ("DEFERRED ITEMS") IN ZQNiNG CASE NO. 862 AT 40 EASTFIELD DR�VE (L4T 91-EF), ROLLING HII..LS, CA (TONSICH). THE Minutes City Council Meeting 07/27/15 -1- PRQJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF THE CALIF�RNIA ENVIRONMENTAL QUALITY ACT(CEQA). At�he request of the applicant, considerarion af this item was continued to August 10, 2015. THE PUBLIC HEARING 4N ZOI�TING CASE NO. 869, SUBDIVISION NO. 94, VESTING TENTATTVE PARCEL MAP N0. 72775, WII.L BE CONTINUED TO JULY 27, 2d15 AT WHICH TIME THE FOLLUWING WILL BE AGENDIZED: ZONING CASE NO. 869 SUBDIVISIDN NO. 94 VESTING TENTATIVE PARCEL MAP NO. 72775, A REQUEST TO SUBDIVIDE AN EXISTING LOT TOTALING 7.05 ACRES GROSS INTO 2 PARCELS OF LAND AS FOLLOWS: PARCEL 1: 3.70 GRQSS ACRES, 3.0 NET ACRES; PARCEL 2: 3.34 GROSS ACRES, 2.67 NET ACRES. THE PROPERT'Y IS CURRENTLY VACANT AND I5 KNOWN AS 23 CREST ROAD EAST, (LOT 32-A-MS), PARCEL NO.: 75G7-011-020 IN TI� RA-S-2 ZONE, RESIDENTIAL AGRICULTURAL- SUBURBAN 2-ACRE MINIMUM NET LOT AREA, TO BE IlVIPLEMENTED BY MR. JIM HYNES. At the request of the applicant, consideration of this item was continued to August 24, 2015. OLD BUSINESS None. NEW BUSINESS None. MATTERS FROM THE CITY C�UNCIL AND MEETING ATTENDANCE REP�RTS DISCUSSION CONCERNING CREATING A MORE FORMAL APPLICATION PROCESS FOR RESIDENTS APPLYING FOR APPOINTMENT TO THE PLANI�TING AND TRAFFIC COMMISSION. Mayor Pieper introduced the item and asked for comments from Mayor Pro Tem Dieringer. Mayor Pro Tem Dieringer distributed examples of applications for commission appointments used by several local cities including: Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates and Torrar�ce. She stated that she feels it wou�d be a good idea for the City of Rolling Hills to have an application. She commented that having an application would be helpful in evaluating candidates and that everyone would be on an equa� �laying field because they are answering the same questions. Councilrnember Wilson commented that he feels that the selection process has been good and many of the questians on the applications are addressed in the letters of interest submitted and in the interview process. Mayor Pieper commented that he does not want to have any barriers for people interested in applying. He stated that the Personnel Committee (Pieper/Dieringer) could do a better job of being consistent in asking questions during the interview process. Councilrnember B1ack maved that the City Cotzr�cil continue the process as is witl� no formal application. Councilmember Wilson secanded the motion. Councilmeinber Mirsch commented that she doesn't think it matters if the questions are asked on an application or in the interview process, but it is really important to be consistent. She commented that she feels the existing syst.em works well. In response to Councilmember Mirsch, Mayar Pro Tem Dieringer stated that she feels having an application will expedite the interview process. Mayor Pieper called for public comment. V'Etta Virtue, 4 Mavrick Lane adc�ressed the City Council stating that she does not feel there should be a farmal application. She stated that she likes the small town feel of the City and doesn't think that should be changed. Following discussion, the motion to continue the process as is with no formal application carried with Mayor P�ro Tem Dieringer opposed. DISCUSSION CONCERNiNG A REQUEST BY MAYOR PRQ TEM DIERINGER TQ INCLUDE THE MYNTUES OF THE PLANNING COMMISSION PROCEEDINGS WHEN PLANNING CONIlvIISSSION ACTIONS ARE PRESENTED TO THE CITY COUNCIL. Minutes City Council Meeting 07/27/15 -2- Mayor Pieper introduced the item and asked for comments frorr� Mayor Pro Tem Dieringer. Mayor Pro Tem Dieringer stated that she feels it wo�xld be helpful to have the minutes from the Planning Commission praceedings available before the City Council votes to affirm or take a planning case under jurisdictian. Mayor Pieper commented that the minutes are provided to the City Council with the Friday packet after each P�anning Cammission meetir�g and the only minutes that haven't yet been provid�d to the City Council a�re the minutes from when the Resolu�ion was adopted. He noted, having served on the Planning Cammission, that there is usually little discussion at that meeting. He expressed concern that waiting far those rriinutes to be a�ailable would slow down the process and cause delays for applicants. Mayor Pro Tem Dieringer expressed concern that without the rr�inutes, she sometimes doesn't understand why they rul.ed and doesn't get the rationale behind their decision. Mayor Pro Tem Dieringer stated that it is her understanding that they do not have minutes before an i�ern is brought before the City Council. City C�erk Luce clarified that on the Friday after each Planning Commission meeting, the City Council is pravided with the action memo from that week's meeting as well as the approved Planning Commission minutes from the previous meeting. Mayor Pro Tem Dieringer stated that she would prefer to have the minutes provided with the staff report rather than having to keep and refer back ta the Action MemoslMinutes. Mayor Pieper called for public camment. Hearing none, he asked for fiirther comments from the City Counczl. Councilmernber Black commented that the City Council receives the minutes and he is comfortab�e with the current process. He fixrther stated that he does not want to delay the applicants any fi.irther. Councrlmember B�ack moved that the City Council leave the process for bringing Planning Cammission actions before the City Council as is. Councilmember Mirsch seconded the motion. Councilmember Mirsch stated �hat she feels that the Planning Commission is very diligent in their actions and the City Council should have faith that they are making the necessary findings, as documented in the resolution. She comrnented that when the City Council might be concerned is vvhen there is a 3-2 vote or when muItip�e Councilmembers are concerned about a project. Following brief discussion, the motion carried without objection. DISCUSSION TO DETERMINE IF THE CITY C�UNC�L WANTS TO DEVELOP NEW PARKING REGULAI'IONS CONCERNING PAVED ROADWAYS. Mayor Pieper introduced the item and asked £or stafPs comments. City Manager Cruz presented the staff report stating that the City's current code prohibi6ng hazardous parking leaves a lot of discretion�o the Sheriff s Deputies in issuing citations. He stated that the current code makes it illegal to stop,park or leave standing any vehicte in such a way that is a hazard to other txaffic. He s�ated that since most streets in Rolling Hil�s a�re very narfow, parking on any part of the paved roadway is considexed hazardous because it prevents the safe flow of two-way traffic. He stated that the issue of roadway parking has become a public safety issue over the last year, particularly on Hackamore Road. He further stated that staff believes that the Sheri�s Dept. and Ciry Manager have enough tools to deal with hazardous parking but if desired, the City Council can direct staff to loak into options to expand the parking regulations or consider a redeployment of Sheri�F's Dept. resources to proactively address parking enforcement. Councilmember Black comrnented that he visited Hackamore Road and expressed concem regarding the location of the construction fence at the site that is cu�ren#ly under conshuction and asked if it was requi.red, as condition of approval that the construction workers park on site. Planning Director Schwartz responded that this particular situation is very unique because the roadway is so narrow and the hous� is up against the se#back. Discussion ensued concerning the parking situation on Hackamore Road. Councilmember Mirsch asked if the photos provided in the correspondence from the Noels are of construction vehicles. City Manager Cruz sta.ted that there have been issues with both construcfion vehicles and personal�ehicles and there have been some citations issued, Mayor Pieper called for public comment. David Brown, 4 Hackamore Road addressed the City Council stating tkat Hackamore Road is designed as a 20ft. wide street and has four houses on it. He commented that the Municipal Code aliows the City Manager to prohibit parking on one side of the street. He stated that he feels there is ample space for a vehicle to.get by when a car is parked on the roadway and he daes not feel there is a problem. In response ta Mayor Pro Tem Dieringer regarding the sfatus of a matter before the Rolling Hills Community Assaciation regarding the roadway ea.sement, Mr. Brown sta.ted that it is currently in lrmbo. Verna Balch, 6 Hackamore Road addressed the City Council sta,ting that she feels that her guests l�ave parked in tl�e cul-de-sac in frant of her home for 40 years and she feels they should continue to be Minutes City Couneil Meeting 07/27/15 -3- allowed to do so. She asked that residents be in�ormed if a complaint is received. Paul Grubbs, 1 Hackamore Road addressed the City Council stating that he does not feel they should have to clear their easernent. He stated that he does not feel there is a parking problem on Hackamore Road and what difficulty there is currently, is related to the construction and fihey understand that. Burt Balch, 6 Hackamore Road addressed the City Council stating that he does not feel that there is an issue with parking on Hackamore Road and it is very rare that twa cars are driving on the road at the same time. V'Etta Virtue, 4 Ma�erick Lane addressed �he City Council stating that she daes not feel a change should be made to the parking regulations in the entire city to address a problem on ane street, especially if the problem is caused by a temparary situation where constr�xction is taking place. Following discussion, Councilmember Black moved that the City Council leave the parking regu�ations as is. Councilmember Wilson seconded the motion, which carried without objectian. 5taff was directed to contact the resident,when possible, before a vehicle is ticketed or tawed. QPEN AGENDA-APPROXIMATELY 8:04 P.M. -PUBLIC COMMENT WELCOME Beate Kirmse, 2 Chuckwagon Road addressed the City Council to suggest that the City take a more proactive approach to environmental issues like reducing energy usage, reducing greenhouse gas emissions and reducing water usage. She stated that she feels the City should do education and outreach to help people understand how, as a community,they can contribute to these goals. Jim Aichele, 14 Crest Road West addressed the City Council to suggest that the City Council consider adopting an ordinance requiring any other utili�ies located on a pole to underground their lines when the pole owner{ie: SCE)undergrounds their lines on tl�at pole so that the pole can be removed. MATTERS FROM THE CITY CDUNCIL AND MEETING ATTENDANCE REPORTS CONT. UNDERGROUNDING UTILITIES FUNDING PROPOSAL CONCERNING 38 PORTUGUESE BEND ROAD (ORAL}. Mayor Pieper suggested that the City Council consider developing a policy to provide funding assistance to�esiden�,s when undergrounding opportuni�ies arise even if#he poles aren't located in a front easement. Following brief discussion, staff was directed ta agendize a discussion regarding developing an undergrounding funding policy. MATTERS FROM STAFF City Manager Cruz provided a brief update on his recent discussions with the Sherii�s Dept. regarding tl�e installation of trail cameras and pole cameras to address the recent burglaries. Staff was directed to work with the Sheriffls Dept, to procure and install trail cameras. PUBLIC CONIII�ENT ON CLOSED SESSION AGENDA None. CLOSED SE5SIQN None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Pieper adjourned the rneeting at 8:44 p.m. The next regular rneeting of the City Council is scheduled to be held on Monda.y, August 10, 2U15 Minutes City Council Meeting 07/27/15 -4- beginning at 730 p.rn, in the City Council Chamber at City Hall, 2 Pariuguese Bend Road, RoIling Hi11s, California. Respectfully submitted, ��� � Heidi Luce City Clerk Appro�ed, J�ff Pi er Ma r Minutes City Council Meeting Q7127/1 S _5_