Loading...
10-12-15 NIINUTES OF A REGULAR MEETING OF THE CITY C�UNCIL OF THE C�TY OF ROLLING HILLS, CALIFORNIA MONDAY, QCT�BER 12,2015 CALL TQ ORDER A regular meeting of the City Council of the City of Rolling Hiils was called to order by Mayor Pieper at 7:33 p.m, in the City Council Chamber at City Hall,2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Dieringer,Mirsch, Wilson and Mayor Pieper. Cauncilmembers Absent: None. 4thers Present: Raymond R. Cru.z, City Manager. Mike Jenkins, City Attomey. Yalanta Schwartz,Planning Director. Heidi Luce, Ciry Clerk. Gaty Wynn, Wynn Engineering. William Hassoldt, 10 Pirie Tree Lane. Dan Baer, 38 Eastfield Drive. Nick Tonsich, 40 Eastfield Drive. Russ Coser, 56 Eastfield Drive. Spencer Karpf, 8 Maverick Lane. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calenda�causing it to be considered under Council Actions. A. Minutes - (1} Adjourned Regular Meeting (Field Trip) of August 24, 2015; (2) Adjourned Regular Meeting (Field Trip) of September 14, 2015; and (3) Regular Meeting of September 14, 2015. RECOMMENDATIQN: Approve as presented. B. Payment of Bi11s. RECOMMENDATION: Approve as presented. C. City Council Personnel Committee meeting notes of September 8, 2Q1S. RECOMNIENDATION: Receive and file. D. ORDINANCE NO. 344 — AN ORDINANCE OF THE CITY OF ROLLING HiLLS ADOPTING BY REFERENCE CHAPTER 68 - EXPEDITED PERMITTiNG FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS TO 'TITLE 25 — BUILDING CODE OF THE LOS ANGELES COUNTY CODES AND AMENDING TITLE I5, BUILDINGS AND CONSTRUCTION OF THE CITY QF ROLLING HILLS 1VIUNIC]PAL CODE. RECOMMENDATIQN: Second reading,waive full reading$�d adopt. E. CONSIDERAT�ON OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPMANY F�R FY 2415-16 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. RECONIlI�ENDAT'ION: A}�prave as presented. Following brief discussion concerning some of the items on the Paymer�t of Biils and the Personnel Committ�e meeting notes, Councilrnember B7ack moved that the City Council approve the items on the consent calendar as presented. Councilmember Wilson seconded the motion, which carried without obj ection. CONIM�SSION ITEMS RESOLUTION NO. 2015-2� — A RESOLUTI4N OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES T� ENCROACH INTO TI� SOUTHERLY SIDEYARD SETBACK WITH 61 SQUARE FEET OF A MOSTLY -1- COMPLETED 300 SQUARE FOOT BUILDING ADDITION, RETAINING WALLS NOT EXCEEDING 3-FEET IN HEIGHT AND TO PROVIDE LESS THAN THE MINIMUM REQi]IRED WALKWAY ALONG THE PERIMETER OF THE ADDITION IN ZONING CASE NO. 880, AT 15 PORTUGUESE SEND ROAD, (LOT 78-RH}, ROLLING HILLS, CA. (HASSOLD'T). Mayor Pieper recused himself from consideration of this item due to the pro�imity af his property to the subject property and left the dais. Mayor Pro Tem Dieringer introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request for a 300 sq. ft. addition, 61 sq. ft. of which encroaches into the side yard setback; for retaining walls not exceeding 3 ft. in l�eight; and to vary from the requirement�o provide a 4 ft. passage around all structures. She stated that the applicant is proposing to provxde a 2 ft. passage around the area of the addition. She stated that the Planning Comrnission approved this case on a 2-i vote with Commissioner Cardenas recused from the deiiberation due to proximity. 5he stated that Commissioner Gray was opposed to the project not because of the addition and encroachment, but rather because he was concerned about the 2 ft. passage around the addition. She commented that Chairman Che1f was present at the meeting and voted for bringing a Resolutian of Approval to the Planning Commission but was excused when the Planning Commission vo#ed on the Resolution. She reviewed the Planning Commission's findings for approving the project and stated that the 2 ft. passage around the structure was gra�ited with the concurrence of Fire Dept. She further reviewed how this project came before tl�e Planning Commission stating that the addition was nearly completed when it was determined that the structure was inadvertently located in the setback because when it was administratively approved,the approval was based on an inaccurate suivey. Brief discussion ensued concerning the inaccurate survey. Councilmember Black express�d concern regarding the 2 ft. versus mini�num 4 ft. passage. He also expressed concern about the letter tfiat was received alleging that a Planning Commissioner behaved unethically or illegally and suggested that the rnatter be taken under jurisdiction. City Attorney Jenkins stated#hat the City Council�nay take the matter under jurisdictifln, but that the issue pertaining to the Cornmissioner is a separate issue and should be addressed separately from any hearing held concerning this property unless it had to do with the merits of this application. He further commented �hat in this case, the Commissioner in question recused himself from consideration of this case due to the pro�timity of his property ta the subject property. Following brief discussion, Councilmernber Black maved Yhat the City Council take Zoning Case No. 880 at 15 Portug�xese Bend Road ur�der jurisdiction. Caur�cilmember Wilson seconded the motion. Mayor Pro Tem Dieringer cal�ed for public comment. William Hassoldt, 15 Portuguese Bend Road addressed the City Council to request that the case be received and filed ra#her than taken under jurisdiction. He expressed concern regarding the length of time this project has taken. Ga;y Wynn, Engineer addressed the City Council to further explain the reasons that the addition was inadvertently constructed in the set back and requested that the City Council approve the project. Following public comment, the mation to take the case under jurisdiction carried with Mayor Pro Tem Dieringer apposed. The City Council scheduled the public hearing to begin with a field trip scheduled to be held at 15 Porluguese Bend Road on Monday, October 26, 24f 5 at 5:45 p.m. PUBLIC HEARING5 CONTINUED PUBLIC HEARING IN ZONING CASE NO. $62 - FURTHER CONSIDERATION OF A REQUEST FOR SITE PLAN REVIEW FOR ADDI'TIONAL GRADING AND MODIFICATION TO BASEMENT ACCESS AND A VARIANCE TO RECONSTRUCT THE REAR SLOPES THAT WOULD BE STEEPER THAN THE MAXIMUM PERMITTED SLOPES ("DEFERRED ITEMS") IN ZONING CASE NO. 862 AT 40 EASTFIELD DRIVE (LOT 91-EF), ROLLING HILLS, CA (TONSICH). THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF THE CALIFO1tNIA ENV7RONMENTAL QUALITY ACT(CEQA). AND CONSIDERATION OF: RESOLUTION N�. 1180 - A RESOLUTTON OF THE CITY COUNCIL OF TI� CITY OF ROLLING HILLS GRANTING APPROVAL OF ITEMS DEFERRED FROM CITY COUNCIL RES4LUTION NO. 1172 PARTIALLY APPROVING A SITE PLAN REVIEW AND Minutes City Council Meeting 10-12-IS -2- VARIANCE MODIFYING PREVIOUSLY APPROVED CONSTRUCTIOIV IN ZONING CASE NO. 862 AT 40 EASTFIELD DRIVE (LOT 91-EF), RQLLING HILLS CA, (TONSICI�. Mayor Pieper introduced the item and asked for staffls comments. Planning Director Schwartz reviewed the applicant's request and the City Council's pre�ious action related to this case. She stated that the City CounciI directed staff to prepare a Resolution granting approval of the remaining items in #he applicant's request and asked the applicant to submit a landscaping plan to address the concerns expressed by the City Council. She fuzther stated that the applicant submitted a landscaping plan, and the plan was reviewed by the City's volunteer landscape architect to determine if it met the City Council's intent as expressed in the Resolution. 5he stated that the City's landscape architect made some suggestion to improve #he landscaping plan and the applicant has submitted a re�ised plan based on her recommendations. Planning Director Schwartz further stated �hat the neighbor at 38 Eastfield Drive expressed concern regarding the Ficus trees located zn the easement between the properties and having researched the issue, staff recommends that since the issue is actually a Roiling Hills Community Association issue that the applicant move the trees ou# of the easement if the issue is not resolved at the RHCA prior to completion of the project. She stated that today the neighbor expressed additional concern regarding the landscape plan and they are present ta express those concerns. She sta.ted that based on previous concern expressed, the applicant has removed ttre Eucalyptus trees from the landscaping plan. In response to Mayor Pro Tem Dieringer, Planning Director Schwartz stated#hat there are four Eucalyptus trees on the property and the applicant is removing three of them. Mayor Pro Tem Dieringer expressed concern regarding the patential height/width of the Purple Plum Trees. She further expressed concern that the Resolution contains a condition requiring the applicant to abtain a License Agreement and suggested the language be changed �o state that RHCA review is required but remave the reference to a license agreement. She also suggested that the condition regarding the landscaping plan specifically reference a date to correspond with the landscag�ing plan�hat was reviewed by the City's Iandscape architect. Mayor Pieper called fox public comment. Dan Baer, 38 Eastfield Drive addressed the City Council to expz�ess concern regarding the height of the Ficus trees betweer� the properties and the proposed plum trees and that they may shade their roof and impact their solar panels. He further requested that the City Council maintain a view corridor toward the ocean and limit the height of the Ficus trees along the driveway. Nick Tonsich, 40 Eastfield Drive addressed the City Council regarding the issues raised by the resident at 38 East�eld Drive. Discussion ensued cancernirig the �andscaping plan and the view/shade issues raised by the neighbor at 38 Eastfield Drive. Following discussion, Councilmember Mirsch moved that tl�e City Council adopt Resolutian No. 1 i$0 granting approval of the de#�erred items from Resolution No. 1172 in Zoning Case No. 862 at 40 Eastfield Dri�e as amended. Councilmember Wilson seconded the mation and asked staff to state the amendments. Planning Directar Schwartz stated that the amendments are to add reference ta the most recently submitted landscaping plan, to maintain the Ficus trees between the two properties at the current height, to remove the Plum trees, that all newly plan�ed trees shall not exceed the ridgeline of the house; and that the reference to obtaining a RHCA license agreement be removed. FolIowing brief discussion, the motion ta adopt Resolution No. 11 SO as amended carried with Councilmembers Black and Dieringer apposed. OPEN AGENDA-APPROXIMATELY 8:40 P.M. -PUBLIC CONIlV�NT WELCOME Russ Coser, 56 Eastfield Drive addressed the City Council and asked that the City consider amending its requirements relative to recreational vehicle storage (RHIVIC 17.16.2Q0 E.) Sta.ff was directed to agendize ^ this matter for discussion at a future meeting. Spencer Karpf, 8 Maverick Lane addressed the City Council regarding fire fuel abatement and fire danger in the City. OLD BUSINESS UPDATE AND DISCUSSION CONCERNING FUNDING ASSISTANCE FOR ENGINEERING DESIGN COSTS ASSOCIATED WITH THE UNDERGROUNDING OF OVERHEAD UTILITIES ON WILLIAMSBURG LANE. (ORAL REPORT) Minutes City Council Meeting 10-12-15 -3- Mayor Pieper introduced the item and asked for staff's comments. City Manager Cruz provided an update an the status of the Williamsburg Lane i.uidergrounding project. He stated that due ta a change in the SCE #ie-in project, the residents will be responsible far the design and constructian costs which the SCE magnitude of order estimate for the project is $75,000 which is less than the $500,000 estimate to do an undergrounding project from scratch. He furrher stated that staff is still waiting to receive the amount required for the engineering deposit frorn SCE. Following brief discussion, consideration of this rnatter was continued until such a time that the amount requi�ed for th� engineeri�ng design deposit is received from SCE. NEW SUSINESS None. MATTERS FROM THE CYTY COUNCIL AND MEETING ATTENDANCE REPORTS EXPANSION OF THE SEWER MAIN SYSTEM TN THE CITY OF ROLLING HILLS. {ORAL REPORT} Mayor Pieper reported that the Los Angeles County Sanitation District has indicated that there is sufficient capacity in the sewer rnain system aZong Crenshaw to hand�e sewage from� the West half of the City of Rolling Hi�ls. He further reported that he will continue to investigate and monitor the issue and report back to the City Council. Na action was taken. DISCUSSION TO DETERMINE IF THE CITY OF ROLLING HILLS WOULD BE INTERESTED IN RESEARCHING THE MERITS OF IMPLEMENTING THE NATIONAL LEAGUE OF CITIES AND LEAGUE OF CALIFORNIA CITIES PRESCRIPTION DISCOUNT CARD PROGRAM. {ORAL REPORT) Mayor Pro Tem Dieringer suggested that the City Council direc# staff to look inta �e possibility of imp�ementing the NLC Prescription Discount Card Progratn. Following brief discussion, Councilmember Black offered to do some preliminary research and report back to the City Council.No action was taken. DISCUSSION CONCERNING WHEN THE CITY TAKES A SUPPORT/OPPQSITION POSITION ON PENDING LEGISLATION OR ANOTHER TYPE OF PUBLIC POLICY. (ORAL REPORT) Mayor Pieper suggested that the City Council be very diligent when considering taking a position on issues and/or pending legislation and consider tlze possible ramifications. No actian was taken. MEETING ATTENDANCE REPORTS Mayor Pro Tem Dieringer reported that she recently attended the Califomia Joint Powers Insurance Authority(CJPIA} and League of California Cities conferences at which a lot of valuable informatian was presented. She stated that the information presented at the League of California Cities conference is available on their web site. MATTERS FROM STAFF BURGLARY UPDATE. (OR.AL REPORT) City Manager Cruz provided an update regarding the supplementai Sheriff's Dept, patrol in the City that was added to the contract in response to the burglaries that occurred during the summer. Councilmembex Mirsch reported on�he status of the recruitment of volunteers for the Volunteers on Patral program stating that she has four volunteers sa fax and would like to recruit a minimum of 10 for the program to be successful. STATUS REPORT AND DISCUSSION CONCERI�TING THE FILLING OF THE OPEN PRINCIPAL PLANNER POSITION. {ORAL REPOR'1� City Manager Cruz provided an update on the status of the recruitment for a Principal Planner stating that the position remains open. Foilowing discussion, staff was directed to prepare a list of engineering firms Minutes City Council Meeting 10-12-15 _4_ and provide to the Mayor; to re-advertise the position as a Planner and to contact,� temp agency to fill the position until a permanent Plar�ner is hired. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. CLQSED SESS�ON -- None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing na furkher business before the City Council, Mayor Pieper adjourned the meetir�g at 9:26 p.m. to a field trip to 15 Poriuguese Bend Road scheduled to be held on Monday, October 26, 2015 beginning at 5:45 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, October 26, 2d 15 beginning at 7:30 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, �, ' � , .� Heidi Luce City Clerk Approved, Jeff r � or Minutes City Council Meeting 10-12-15 -5-