04-11-16 r
MINUTES OF
AN ADJOURNED REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS,CALIFORIVIA
MONDAY,APR�L 11,2416
CALL T�ORD�R
An adjourned regular meeting of the City Cauncil of the City of Rolling Hills was called to order by
Mayor Dieringex at 7:02 p.m. in the City Council Chamber at City Ha11, 2 Poriuguese Bend Road, Ralling
Hi11s, California.
ROLL CALL
Councilmembers Preserit: Black,Mirsch, Pieper, Wilson and Mayor Dieringer.
Councilmembers 1�bsent: Nane.
Others Present: Raymond R. Cruz, City Marxager.
Mike Jenkins, City Attomey.
Yolanta Schwartz,Planning Director.
Heidi Luce, City Clerk.
Terry Shea,Finance Director.
Charles Ramdsell, 8 Williamsburg Lane.
OPEN AGENDA-PUBLIC C�NIlI�NT WELCOME
None.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Couricilmember may
request remo�ai of any item frorn the Consent Calendar causing xt to be considered under Council Actions.
A. Minutes -Regu�ar Meeting of March 28, 2016.
RE�OMMENDATION: Approve as prese�ted.
B. Payanent of Bills.
RECOMMENDATION: Approve as presented.
C. City Council FinanceBudget/Audit Committee meeting notes of March 28,2016
REC'OMMENDATION: Receive and file.
D. Consideration of the 2016-2017 City Council Committee Assignments.
RECOMII+�NDATION: Approve as presented.
E. RESOLUTION NO. 1183 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS AFFIRMING THE DECISION OF THE CITY MANAGER IN
THE OSTRIKERICHAI3SON AGGRESS�VE ANIMAL CASE ORDERING THE
COI`�F'INEMENT OF AZUL TO THE OWNERS' PROPERTY AND MODIFYING THE
DECISION BY ALLOWING THE OWNER TO WALK AZUL WITHOUT A LEASH
UNDER SPECIFIED CIRCUMSTANCES.
RECOMMENDATI�N: Adopt as presented.
CONSENT ITEMS FROM THE TRAFFIC COMIVIISSION:
F. Cot�sideration of a recommendation from the Traffic Co�mission to install "ALL WAY"
plaques below tl�e existing "STOP" signs at the intersection of Eastfield Drive and
Hacl{amore Road.
RECOMMENDATION: Approve �s presented.
Councilmember Pieper asked that Itexn 4D Consideratian of the 2016-2017 City Council Committee
Assignments be remaved from the consent calendar for individual consideration. Hearing na objection,
Mayor Dieringer sc,ordered.
Councilmember Pieper moved that the City Council approve the remaining items on the consent calendar
as presented. Mayor Pro Tem Biack secanded the motion,which carried without objection.
Consideration of the 201b-2D17 City Council Committee Assignments.
Councilrriember Pieper moved that the City Council add an ad hoc committee to address stormwater
related issues and further appoint Mayor Pro Tem Black and himself to that cammittee. Mayor Pro Tem
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Black seconded the mation,which carried without objection.
Councilmember Pieper further maved that the City CounciZ amend the proposed comrnittee assignments to
place Council�nernbers Mirsch and Pieper on the Personnel Comrnittee instead of Mayor Dieringer and
Cauncilmember Mirsch. Mayor Pro Tem Black seconded the motion. Following lengthy discussion,
Councilmember Pieper called the question. Mayor Pro Tem Black seconded the motian ta call the
question, which carried with Mayor Dieringer opposed. Councilmember Pieper's motion to amend the
proposed cammittee assignments to place Counciimembers Mirsch and Pieper on the Personnel
Committee carried with Councilmember Mirsch and Mayor Dieringer opposed.
Following further discussion, Mayor Dieringer moved that the City Council amend the proposed
committee assigtunents ta place Councilmember Mirsch on the Finance Committee instead of
Councilmember Pieper. Councilmember Pieper seconded the motion,which carried without objection.
Councilmember Pieper moved that the City Coi.ulcil approve �he remaining committee assignments as
presented. Mayor Pro Tem Black seconded the motion,which carried without objectian.
COMMISS�ON ITEMS
RESOLUTION NO. 2016-05. A RESOLUTION OF TI� PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR
GRADIl�G AND CONSTRUCTION OF A NEW RESIDENCE WITH TWO GARAGES,
COVERED PORCHES, A SWIlVIMING POOL/SPA, KOI POND, KOI POND GAZEBO,
VARIOUS HEYGHTS BUT NOT TO EXCEED 5' HIGH RETAINING WALLS AND OTHER
MISCELLANEOUS ACCESSORY STRUCTURES; AND VAR�ANCE TO ENCROACH WITH
A P4RTION OF THE NEW RESIDENCE AND COVERED PORCHES INTO THE SIDE
YARD SETBACK AT 77 CREST ROAD EAST, (LOT 69-A1-MS}, (JANKOVTCH}.
Mayor Dieringer introduced the item and asked for staffls comments. Planning Director Schwartz
reviewed the applicant's request to construct a new residence and various other structures in Zoning Case
No. 897 at 77 Crest Road East. She reviewed the history on this property stating that the lot is 10 acres is
size as the reault of two lots being combined previausly azid the app�icant also received previous approval
to construct a stable and corral on the cambined lot. She further reviewed the applicant's request stating
that the residence is proposed at 6,631 sq. ft. with two, two car garages for a tota.i of 1,308 sq. ft. to be
located an each side of the house. She stated that applicant also proposes a swimming pool and covered
porches as well as a koi pond and gazebo. She stated�hat the applicant is also requesting a variance for a
portion of the new residence and porch to encroach into the sideyard set back in a sit�ation where the
existing house currently also encroaches into the setback. She further reviewed the details of the
applicant's request and stated that the development standards are within the Zoning Code requirements.
She stated that the Planning Commission appro�ed the applicant's request including the variance given the
impact on the grading if it were to be moved out of the setback.
Mayor Dieringer questioned the need for the variance and suggested that the house could be expanded on
the other side without getting into the slope. In response to Mayor Pro Tem Black as to why the applicant
is proposing a biofiltration system,Planning Director Schwartz stated it is a requirement of the City's Low
Impact Development Ordinance that was adopted as a result of State requirements regarding storm water
management. Brief discussion ensued concerning the encroachment.
Following discussion, Councilmember Mirsch mo�ed that the City Council recei�ve and file Planning
Commission Resolution No. 2016-OS granting agproval of the applicant's request in Zoning Case No. 897
at 77 Crest Road East. Mayor Pro Tem Black seconded the rnotion, which carried with Mayor Dieringer
opposed.
RESOLUT'ION NO. 201b-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMiT,
SiTE PLAN REV�W AND VARIANCES FOR A NEW CABANA, GRADING, ABOVE
GRADE DECK, RETAiNING WALLS, POOL AND RELATED STRUCTURES AND FOR
ENCROACHMENT WITH A PORTION OF THE RAISED DECK, WALLS, POOL
EQUIPMENT AREA AND FIRE PLACE INTO THE REAR YARD SETBACK; TO RETAiN
TWO EXISTING SHEDS, PORTION OF TRELLIS AND BARBEQUE IN TI� REAR YARD
SETBACK; TD EXCEED THE PERMITTED DISTURBANCE AND TOTAL
COVERAGE �F THE LOT AND TO SET ASIDE AN AREA FOR A FUTURE STABLE AND
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CORRAL IN THE FRQNT YARD AREA OF THE LOT IN ZONING CASE NO. 893 AT 66
EASTFIELD DRIVE, (LOT 107-EF}, (THOMAS).
Mayor Dieringer introduced the item and asked for staffs comments. Planning Director Schwartz
reviewed the applicant's request to construct a cabana,pool, above grade deck and�arious other structures
in Zoning Case Na 893 at 66 Eastfield Drive. She sta.ted that the applicant is further requesting variances
to locate same of the structures in the setback and re�riewed the variances being requested. She stated that
�he Planning Commission approved the applicant's request with a condition tl�at tl�ere be no further
development without Planning Commission review. Councilmember Mirsch stated for the record that she
was present at the site�isit and at the first Planning Commission hearing on this inatter.
In response to Mayor Dieringer regarding the need expressed for the variances, Planning Director
Schwartz stated that the justification was#hat the only other location where the structures could be lacated
wauld be in the front which wauld also require a Variance and the Planning Commission felt that the
praposed location was a better option. Mayor Dieringer ea�pressed concern regarding the variances being
requested and the as b�xilt structures.
Following brief discussion, Mayor Pro Tem Black rnoved that the City Council receive and file Planning
Commission Resolutian No. 2016-06 granting approval of the applicant's request in Zoning Case No. 893
at 66 Eastfield Drive. Councilmember Wilson seconded the motion, which carried with Mayor Dieringer
opposed.
RESOLUTION NO. 2016-07. A RESOLUTION OF TI� PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADNSTMENT OF TWO LOTS AT
11 SADDLEBACK ROAD (APN: 7569-0!}4-022) AND THE VACANT LOT SOUTH
THEREOF (APN: 7569-4Q4-023) T4 CREATE ONE LOT IN ZONING CASE NO. 896-A, LOT
LINE ADNSTMENT NO. 2015-02, (WARREI�.
AND
RESOLUTION NO. 20i6-D8. A RESQLUTION Ok' THE PLANNING COMMISSION OF THE
CITY OF RQLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT,
SITE PLAN REVIEW AND VARIANCES FOR GRADING AND CONSTRUC'TION OF A
DRESSAGE ARENA, STABLE WITH A LOFT AND C4RRAL; A NEW RESIDENCE AND
GARAGE, VARIOUS RETAINING WALLS, SWIlVIMING POOL AND RELATED PATIOS
AND DECKS; TO LOCATE THE EQUESTRIAN FACILITIES IN THE FRONT YARD AREA
OF THE LOT AND TO EXCEED THE MAXIMUM PERNIITTED L4T DISTURBANCE IN
ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD, (WARREN}
Councilmember Pieper recused himself from consideration of these two items due to the proximity of his
property to the subject property and left the dais. Mayor Dieringer introduced the item and asked for
staffls comments. Planning Director Schwartz reviewed the applicant's request stating that this request is
twa applications for one project at 11 Saddleback Raad. She stated that the first applicatian is for a lot
merger to combine two adjacent lots into one lot resultir�g in a lot 3.25 acres gross and 2.2 acres net after
the roadway easements are deducted. She stated that P�anning Cammissian Resolution No. 2016-47
approves the request to merg�the lots.
Mayor Pra Tem Black moved that�he City Council receive and file Planning Commission Resolution No.
2016-07 granti.ng approval of the applicant's r�quest far a lot line adjustment in Zoning Case No. 896-A at
1 I Saddleback Road. Councilmember Mixsch seconded the motion, which carried without objection.
Planning Director Schwartz stated that the second application is ta cons�ruct a new residenc�, garage,
pool, stable, dressage azena at�d various other structures on th� �nerged lot. She reviewed the applicant's
request stating that the Planning Commission approved the request with certain conditions as shown in the
resolu�ion. She fur�her reviewed the grading and develop�nent s�andards stating that that a Iarge portion of
the disturbance is for the dressa�e arena.
Following brief discussion, Mayor Pro Tem Black moved that the City Council receive and file Planning
Commission Resolution No. 2a16-OS granting approval of the applicant's request in Zoning Case No. 896
at I1 Saddleback Road. Councilmember Mirsch seconded the motian, which carried without abjection.
Councilmember Pieper retumed the dais.
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City Council Meeting
04-11-16 -3-
PUBLIC HEARINGS
None.
OLD BU5INESS
None.
NEW SUSINESS
DISCUSSION CONCERNING THE FISCAL YEAR 2016-2017 BUDGET PR�ORTIIES.
Mayor Dieringer introduced the item and asked for staffls comments. City Manager Cruz reviewed the
budget priorides identified by staff�or the FY 2016-2017 which include: finalize the Update to the City's
Hazard Mitigation Plan (State-mandated}; Refurbish Tennis Courts and Common Area for ADA
Corripliar�ce; Variou.s Zoning Code Modifications; Investigate Fully Funding Ca1PERS Retiremer�t
Liability; City Halt ADA Compliance Praject; Civic Center Landscaping/Hardscape Replacement Repair;
2017 Election; Identify City and Regional Storm Water Retention and Cleanup Projects; Financial System
Upgrade; Initiate the Development of a Community Wildfire Protectaon Plan and Stage 2 of Shutter
Installation at City Hall.
Following brief discussion, Councilmember Wilson moved that the City Council recei�e and file the FY
201b-2017 budget priorities as presented. Councilmember Pieper seconded the motion, which carried
without objection.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
CONSIDER.ATION OF AN APPROPRIATION FOR A PENINSULA CTTIES AUTOMATED
LICENSE PLATE REC�GrTI'T�ON {ALPR) CAMERA PROJECT TO COMBAT CRIME IN
THE REGION.
Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz presented the
staff report stating that the Palos Verdes Peninsula Regior�al Law Enforcernent Committee in an effort to
combat crime in the area has recommended installing ALPR cameras throughout the region, including in
Palas Verdes Estates; and has directed the City Managers to come u� with tl�e locations and a funding
plan to be approved by each of the four City Councils. He stated that the recammendation is to insta1145
cameras and provides funding formula ta determine each city's proportionate share of the associated cost.
He stated the tl�ere are proposed to be three cameras installed in Rolling Hills — one to capture vehicles
coming in to the ci�ty through each of the three gates. He stated that this project was presented to the
RHCA Board of Directors last week since the cameras will be installed at their gatehouses and it was
approved in concept.
Following brief discussion, Councilmember Pieper moved that the City Council approve an appropriation
in the amount of$�4,319.01 for FY 15/16 and $1,108.0$ per year for the next four years for participation
in the Peninsula Cities Autornated License Plate Recognition (ALPR} camera project to combat crime in
the region. Mayor Pro Tem Black seconded the motion, which carried without objection. 'T�e City
Mana.ger was further directed to re� with an agreement, in a form approved by the City Attorney, for
the purchase and instaliation of Automated License Plate Recognition (ALPR) cameras with Vigilant
Solutions in conjunction with the four Peninsula cities; and, to return with a Memozandum of
Understanding(MOU}between the four Peninsula cities for the Peninsula Cities ALPR Camera Project.
D�SCUSSION REGARDING PURCHASING A FAUX SHERIF�' SQUA.D CAR TO SERVE AS
A DETERRENT TO CRIME. (ORAL ONL�
Councilrnember Pieper stated that he received a suggestian from a residen# tliat the City purchase a faux
sheriff squad car to serve as a deterrent to crime given that burglaries keep increasing. Co�xncilmember
Mirsch commented that she is not opposed to this concept, but it is her hope that once the Volun�eers on
Patral program is up an running it would serve as a similar de#errent to crirne and purchasing a faux squad
car may not be necessary. Following brief discussion, the City Council decided to give the Valunteers on
Patrol Program a chance to affect change before making another purchase.
DISCUSSION AND CONSIDERATION OF PLACING A MEASURE ON THE MARCH 2Oi7
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BALLOT THAT WQULD AMEND MEASURE B. (OR.AL ONL�
Councilmember Pieper suggested that the City Council have a discussion on a future City Council agenda
to consider drafting a ballot measure to either repeal or amend Measure B so that residents ha�e a mare
clear uriderstanding of the City's view regulations. He stated that the goal is to have somethin.g reasonable
and fair that balances both sides of the issue - trees and views. Following brief discussion, the City
Council directed staff to agendize a discussion and public forum pertaining to drafting a balIot measure for
the City Council meetings on Apxi125, 2016 and May 9, 20�6.
DISCUSSION REGARDING FUN1aING AN AMERICANS WITH DISABILITIES ACT
TR.ANSITION PLAN FOR CITY HALL AND CIVIC CENTER COMPLEX IN ORDER TQ
MAKE IT COMPL�AN'f WITH THE ACT. (4RAL ONL�
Mayor Dieringer s�ated that this item is regard.ing the American with Disabilities Act and rnaking the City
Center compliant. City Manager Cruz stated that this matter was identified as a priority for the FY 15/16
budget, but it hasn't yet been implemented. He sta.ted that it was previousty suggested that staff work with
a resident who has knowledge in�his area. He stated that the C3PIA also has resources for consultants that
can help develop a transition plan. Following brief discussion, the City Council directed staff to contact
Clint Pattersan for assistance in developing a transition plan for ADA compliance.
DISCUSSION CONCERIVING DEVELOPING A PROCESS FOR RESPONDING TO
CORRESPONDENCE RECENED FROM ROLLING HILLS RESIDENTS. (ORAL ONL�
Mayor Dieringer stated that this itern was originally braught up by Councilmernber Mirsch and she
concurs that it would be a good idea to have a process for responding to resident cortespondence or
suggestions. In response to Councilmember Wilson, City Manager CnFz reviewed the City's curtent
process for responding to resident cotxespondence and stated that most correspondence/inquires are
responded to. Following discussion,�he City Manager was directed to either respond to correspondence or
farwa�rd to the City Council for consideration as appropriate.
MATTERS FROM STAFF
CONSIDERATION OF AN APPROPRIATIQN AMENDMENT FROM THE UTILITY FUND
TO ASSIST EIGHT (8} WILLIAMSBURG LANE HOMEOWNERS IN PAYING F�R THE
ENGINEERING DESIGN DEPOSIT ASSOCIATED WYTH THE UNDERGRDUNDING OF
OVERHEAD UTIi,ITIES.
Mayor Dieringer introduced tl�e item and asked for staff's comments. City Manager Cruz reviewed the
background and history related to this potential undergrounding project stating that in 2015, the City
Council allocated $29,500 toward this project. He stated that subsec�uent to that allocation, there was a
meeting held with the property owners in the affected area and given limited interest in the project, the
project was reduced in scope to oniy includ�the eight hames on the West side of the street and the utilities
have submitted revised estimates far the engineering and design deposit requirement accordingly with the
revised total being $19,335. Mayor Dieringer called for public comrrient.
Chaxles Ramdsell, 8 Williamsburg Lane addressed the City Council regarding the pxoject sta.ring that he
and his wife have been supporti�e of the project since the beginning but he is concerned that there is not
cansensus amangst the rest of the neighbars. He stated that he believes that the utilities should pay the cost
of undergrounding given the scope of the undergrounding project on Blackwater Canyon Road.
Coiznci�member Pieper explained the Blackwater Canyon Road project and further explained why that
project doesn't include any undergrounding on Wiliiamsburg Lane.
Following discussion, Councilmember Pieper moved that the City Council appropriate 50% of the total
cost of $19,335 to assist in paying far the engineering design cost associated with Wiliiamsburg Lane
undergrounding of overhead util�ties project if RHCA does not contribute toward the project; or 33 1/3%
i�RHCA does contribute 33 1/3% ta the project. Councilmember Mirsch seconded the motion, which
carried without objection.
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04-11-ib _5_
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS cont.
OTHER MATTERS FROM THE CITY COUNCIL
Following discussion regarding the additional informa�ion that was requested by Mayor Dieringer
regarding the Planning Commission cases on this agenda, the City Council directed staff to investigate
p�acing and storing the Planning Commission agenda packets in Dropbox using Dropbox Pra far the City
Council's reference.
Mayor Dieringer expressed concern regarding the number of variances that are granted and stated that the
City Council rnay need to review its policies with regard to development. Following discussion, the City
Council directed staffto schedule a joint meeting with Planning Commission/Ci�y Council.
In response to Mayor Dieringer regarding the view case that is currently under appeal, City Attorney
Jenkins stated that he does not believe the City Council is obligated ta remand the case back to the
Committee on Trees and Views but it may do so if it chooses when the hearing is before the City Council.
He further stated that parties may request a remand if they so desire.
PUBLYC COMMENT ON CLOSED SESSION ITEMS
None.
CLOSED SESSI�N
Govemment Code §54957.6
Conference with Labor Negotiator
City representa.tive: Personnel Committee (Pieper and Dieringer)
Unrepresented employees: Planning Directar, City C1erklExecutive Assistant,
Administrative Assistant,Associate Planner
The City Council recessed into closed session at 9:43 p.m. to discuss the matter listed above.
RETURN TO OPEN SESSION
Mayor Dieringer called the meeting back to order in open session at 10:50 p.m.
ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION{ORAL REPORT).
City Attorney Jenkins reported that during the closed sessian, the City Council discussed the matter listed
on the closed session agenda a�d thexe was no reportable action but direction was given.
ADJOURNMENT
Hearing no further business before the City Council,Mayor Dieringer adjourned the meeting at 10:51 p.m.
to an adjotarned regular meeting of the City Council scheduled to be held an Monday, April 25, 2016
beginning at 7:00 p.m. in#he City Council Chamber at City Hall, 2 Porluguese Bend Road, Rolling Hills,
California.
Respectfu�submitted,
�
Heidi Luce
City Clerk
Approved,
�'� . _
��,�'' "t ` ' � ��
Bea Dieringer �'
Mayor �
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