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08-16-16 MINUTES OF A REGULAR MEETING OF THE PLANIVING COMMISSION OF THE CITY�F ROLLING HILLS AUGUST 16, 2016 CALL MEETING T� ORDER A regular meeting of the Planning Commission of the City of RoIling Hills was calted to order by Cha.irman Chelf at 6:30 p.m. on Tuesday, August 16, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road,Roiling Hills, California. ROLL CALL Carrimissioners Present: Cardenas,Kirkpatrick, Gray and Chairman Chelf. Commissioners Absent: None. Others P:resent: Yolanta Schwartz, Planning Director. Raymond R. Cruz, City Manager Natalie Karpeles, Assistant City Attorney. Wendy 5tarks,Associate Planner. Heidi Luce, City Clerk. TavZsha Nicholson, Bolton Engineering. Gordon Schaye, 58 Porluguese Bend Road. Charlie Raine,4 Pinto Road. Jim Partridge, 67 Partuguese Bend Road. Criss Gunderson,Architect. Carole Hoffman, 3 Hillside Lane. Alan McGregor, Landscape Architec�. Tony Wang, 86 Crest Road East. APPRQVAL OF THE AGENDA Approved as presented. PUBLIC CONIlV�NTS ON NIINiJTES AND ANY ITEM NOT ON T'HE AGENDA None. APPROVAL 4F MINUTES July 19, 2016,Adjourned I�egular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes af the adjourned regular meeting of the Pianning Commissian held on July 19, 2016 as presented. Vice Chairman Gray seconded the motion,which carried without objection. July 19, 2016,Regular Meeting of tl�e Planning Commission Vice Chairman Gray moved that the Planning Commisszon apprave the minutes of the regular meeting of the Planning Commission held an July 19, 2016 as presented. Commissioner Cardenas seconded the motian, which carried wi�out objection. Minutes Planning Commission Regular Meeting 08-16-16 - 1 - RESOLUTIONS RESOLUTION NO. 2016-19. A RE50LUTYON OF THE PLANNING COMMISSION �F THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, C�NDITIONAL USE PERMIT AND VARIANCE FOR GRADING AND CONSTRUCTION OF A STABLE WITH COVERED PORCHES, CORRAL, AND A RIDING RTNG, TO ENCROACH WITH THE RIDING RING INTO THE FRONT SETBACK, AND TO EXCEED THE PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 904 AT 34 SADDLEBACK ROAD, (DELGADO}. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE CALIF�RNIA ENVIRONMENTAL QUALTfY ACT, {CEQA)PURSUANT TO SECTION 15303 OF TI�CEQA GUIDELINES. Chairman Chelf in�oduced the item and asked for staff's comments. Associate Planner Starks reviewed the applicant's request to construct a 1,14Q sq. ft. stable, corral and riding ring in Zoning Case No. 904 at 34 Saddieback Road and stated that at it last meeting, the Planning Commission reviewed the revised project, visited the site and directed staffto prepare a Resolution granting approval of the project. Chair�nan Chelf called for public comment. Hearing none, he asked for comments from the Planning Cammission. Following brief discussion, Commissioner Cazdenas rnoved tiiat the Planning Commission adopt Resolution No. 2016-19 granting approval of the applicant's request in Zoning Case No. 904 at 34 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried withaut objectian. RESOLUTION NO. 20�6-20. A RESOLUTION OF THE PLANNING CONIMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTIQN OF A NEW RESIDENCE WITH BASEMENT, GARA.GES, COVERED PORCHES, SWIMMING POOL WITH A SPA,RETAINING WALLS AND NEW DRIVEWAY; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE AND STABLE WITH LOFT AND CQRRAL IN ZONING CASE NO. 902 AT 23 CREST ROAD EAST, (LOT 132A-MS), (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Chairman Chelf introduced th.e itern and asked for staf�s comments. Planning Director Schwartz reviewed the applicant's request to construct a new residence and other ancillary structures in Zoning Case No. 902 at 23 Crest Road East stating that at its last meeting, aft�;r several public hearings and field trips, the Planning Comrnission directed staff to prepare a Resolution granting approval of the applicant's request. She stated that included with the staff report are the two correspondences that were received at the last meeting. She reviewed the conditions of approval including that the Los Angeles County be the reviewing agency far this project, that landscaping be planted in an affset manner so as not to create a screen along Crest Road that would obstruct views. She stated that after agenda packet was distxibuted, staff added a condition that requires that any trees and shrubs that are planted, do not block the view of the ocean for pedestrians and equesmians traveling along Crest Road. Discussion ensued concerning the added condition with the Cornrnission expressing support for �he intent of the condition; but concern that the way the condition is phrased, it may not accomplish the objective. Further discussion ensued concerning the ridge height of the house campared to the street and options for vvording the condition that may better achieve the intent o� the condition that the views not be blocked from Crest Road. Chairman Chelf called far public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission stating that the ridge height is at 1338 and the center of the road is at 1335. She provided a brief overview of the proposal stating that the project includes four cisterns far stormwater management,that are designed for the 25 year and up ta 1 OU year storms. Ms.Nicholson offered to answer any questions. Gordon Schaye, S$ Portizguese Bend Road addressed the Planning Commission ta ask for an explanation as to how the water will be discharged frorn the proposed cisterris. Minutes Planning Commission Regular Meeting Q$-16-16 -2- Charlie Raine, 4 Pinto Road addressed the Planning Commission in objection to the project expressing concern regarding the size of the project and it's praximity to the fragile landslide area below. Jim Partridge addressed the Plarr.ning Cammission stating that he just purchased a praperty belaw the prpposed project. He expressed concern regaxding �he water that travels thraugh the adjacent storm drains on Crest Road down to the landslide area. Criss Gunderson, Architect aadressed the Planning Commission in response to the Planning Commission's discussion regarding the conciition to protect the views from Crest Road suggesting that the Commission might consider establishing a data point 3 ft, above Crest Road and projecting a sight line down tY�e highest ridge. Ms. Nicholson addressed the Planning Commission in response to Dr. Schay�'s comments regarding discharge of the water fram the cisterns. She explained that cisterns are designed to co�lect the water from around the site a,nd has surge tar�ks that can handle the 100 year storm with any excess water going out through the dissipaters and with the water in fhe tanks being held until the storm passes to be used for irrigation or other measures. In response to Commissioner Kirkpatrick, Ms. Nicholson furthex explained the discharge process stating that the proposed system will be re�iewed by the County Building Dept. for compliance wi�h the requirernents for stormwater management. Hearing no further public comments, Chairman Chelf closed the public hearing. He commented that the Planning Commission has diligently reviewed this projEct and several modifications have been made to the project since it was ariginally proposed to address the concerns raised. The Planning Commission concurred with Chairman Che1Ps comments. Fu�rther discussion ensued concerning the language of the condition that the �iews not be blocked from Crest Road that will achieve the intent of the condi�ion and incarporating Mr. Gunderson's suggestion in the wording of the condition. FoIlowing discussion, Commissioner Kirkpatrick moved that the Plannirig Commission adopt Resolution No. 2Q 16-20 granting approval of the applicant's request in Zoning Case No. 902 a�23 Crest Road East as amended to add the following to condition S on page 7 of Resolution:In order to preserve the sightlarae of the view from Crest Road, the hefght of any dandscaping planted on the property along the Crest Road roadway easement shald be mafntained so as not to exceed three (3)feet from the road elevation. Cammissioner Cardenas seconded the motion, which carried hy roll call vate without objection. PUBLIC HEARINGS ON TTEMS CONTINUED FROM PREV�OUS MEETING ZONING CASE NO. 909. Request for a Site Plan Review to construct a 630 square foot covered parch with an out-of-grade condition, with a �elZis and accessory structures, and a Variance from the requirement to provide a set-aside area for a stable and corral at 7 5out�field D�rive {Lot 4-SF) Rolling Hilis, CA, (Klerman). The project has been determined to be categoricaily exempt {Class 3) pursuant to the California Environmental Quality Act (CEQA} Guidelines, Section 15303. Cammissioner Kirkpatrick recused himself from consideration of this case due to the proximity af his property to the subject property and left the dais. Chauman Chelf introduced the item and asked for staffls comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case Na. 909 at 7 Southfield Drive stating that the Planning Commission visited the site earlier in the day. She stated that the applicant proposes a 630 sq. ft. deck of which a portion is out of grade and requires a Variance and that the applicant is also requesting a Variance from the requirement to provide a set-aside area for a stable and corral. She stated that during the site visit it was noticed that there is an existing structure on the side of the driveway that was nof shown on the site plan and after discussion, it was determined that it could possibly be a stable but would need to be permztted. Following fiu-ther research of the RoIling Hills Cammunity Association's records, it was determined that a stable was approved in that location in 1968. 5he stated that at the field trip, the Planning Cornmission discussed rather than g;ranting a Variance from the requirement to provide a set-aside area for a stable and corral, would it be possible to work with the existing structure and use the area around it for the stab�e/corral area. She stated that if the appiicant wishes to pursue that option, the applicant will have to request a Variance to locate the stable and corral in the side-yard setback which would have to be readvertised and pub�icly naticed. Minutes P�anning Commission Regular Meeting 08-16-16 -3 - Chair�nan Cheif called for public comment. Criss Gunderson, Architect addressed the Planning Commission to confirm his clienYs intent to proceed with the project to include a set aside area for the stable and corral in the side-yard setback and provided a site plan showing the proposed s�t aside area. Charlie Raine, � Pinto Road addressed the Planning Commission stating that he has no objections to the project. Carole HofFinan, 3 Hillside Lane addressed the Planning Commission in support of the project given that if now will have a set aside area for a stable and corral. Gregg Kirkpatrick, 11 Southfield Drive addressed the Planning Cornmission in suppart of the project in that it will stabilize the area and improve drainage. Following brief discussion, Cornmissioner Cardenas moved tl�at the Planning Commission direct staff to prepare a Resalution granting approval of the applican.t's request in Zoning Case No. 909 at 7 Southfield Drive as modified to eliminate the Variance from the requirement to provide a set-aside area for a stable and corral and include a Variance to locate the set aside area for the stab�e and corral in the side-yard setback with the standaxd findings of fact and conditions of approval. Vice Chairman Gray seconded the motion, which carried without objection, The public hearing was continued. Commissioner Kirkpatrick returried to the dais. NEW PUBLIC HEARINGS ZONING CASE NO. 910. Request for t� Site Plan Review for room addition and to reconstruct an existing garage, for a swimming pool, new driveway and grading and request for a Variance to exceEd the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, {Lot 69 C-1-MS), Rolling Hills, CA (Zee). The project has been determined ta be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Vice Chairman Cxray and left the dais. Vice Chairman Gray introduced the item and asked for sta.ffls comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 910 at 85 Crest Road East. She reviewed the layout and current developrnent on the property stating that the applicant proposes to construct a new swimming pool to replace the existing swimming pool currently Iocated in the front yard area of the property. She stated the applicant also proposes to demolish and reconfigure the existing garage as well as canstruct a new 20 ft, wide driveway and eliminate the access from the current shared driveway that servers several properties below this property. She stated �that the Traffic Commission reviewed and recammended approval of the new proposed�veway apron. She furtl�er stated that the proposed driveway goes along the front of the pro�erty and also proposes a new parking pad. She stated that grading is proposed at 2,296 cu. yds. with a small amount being e�parted. Planning Director Schwartz s#ated that included with the staff report is correspondence from neighboring properties, including one from the resident at 63 Crest Road East expressing concern regarding the visibility from the proposed driveway due to its proximity to the existing driveway as well as the drainage and slope stability; and another expressing concern regarding the look of the area. She further reviewed the other concerns raised by neighboring property owners including the impact of the trash trucks on the new driveway. Ms. 5chwartz further reviewed the development standards and stated that the applicant is also requesting a variance for the grading. Vice Chairman Gray caZled for public comment. Alan McGregor, Landscape Architect addressed the Planning Commission to furrher explain the applicant's request and to briefly address the concerns raised regarding the driveway and drainage. He suggested that the Planning Commission and those expressing concern, drive the existing driveway to see the challenges associated with the existing driveway that�ed to the new proposed driveway. Minutes Planning Commission Regular Meeting 08-16-16 -4 - Tony Wang, 86 Crest Road East addressed the Planning Commission to ask for clarification on the applicant's request. Mr. McGregor provided clarification. Brad Chelf, 59 Crest Road East addressed the Planning Commission in support of the project. FolIowing staf�s presentation and public testimony, the members of the Planning Cammission determined that a site visit should be scheduled to pro�ide the �nembers of the Planning Commissian with further understanding of the applicant's revised request in Zoning Case No. 910 at $5 Crest Road East. The public heaz�ing was continued. Chairman Chelf returned to the dais. �CHEDULE OF FIELD TRIPS The Planning Commission schedu�ed a fie�d trip to the following properties to be conducted an Tuesday, Septernber 20, 2Q16 beginning at 7:30 a.m. 85 Crest Road East 3 Poppy Trail (porch addition in setback) ITEMS FROM THE PLANNING COMIVIISSION None. I'TEMS FROM STAFF City Cierk Luce reported that the proposed dates #'or the joint meeting between the Planning Cammission and City Council are November lst and 2nd �t 6:30 p.m. and asked the Commissioners to let her know their availability for those dates. Planning Director Schwartz reparted that Wendy Starks is leaving the City to accept another position �n Rancha Santa Margarita. y" City Manager Cruz reported that the City Council Personnel Committee is interviewing candidates for the current Planning Commission vacancy and will be making a recomrnendation to the City Cauzicil at its August 22°d meeting to filt that vacancy sa that the new Comrnissioner will be in place for the September Planning Commission meeting. ADJOURNMENT Hearing no further business befare the Commission, Chairman Chelf adjourned the meeting at 8:02 p.rn. to an adjourned regular meeting of the PIanning Commissian scheduled ta be held on Tuesday, Septe�nber 20, 2U16 beginning at 7:30 a.m. for the purpose of conducting field trips to 85 Crest Road East and 3 Poppy Trail (porch addi�tion in setback.} The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, September 20, 2Q16 beginning at 6:30 p.m. in the City Council Chamber,Rolling Hills City Hall, 2 Porluguese Bend Road, RoIling Hills, California. Respectfully submitted, fr� � Heidi Luce City Clerk Approved, Brad C el Chairman Minutes Plan�ing Commission Regular Meeting 08-16-16 - 5 -