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11-15-16 MIlVUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS NOVEMBER I5, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chel£ at 6:30 p.m. on Tuesday, Novernber �5, 2016 in the City Council Chamber, at City Hali, 2 Portuguese Bend Road,Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Seaburn and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Ra�rnond R. Cruz, City Manager. Na�alie Karpeles,Assistant City Attorney. Julia Stewart,Assistant Planner. Heidi Luce, City Clerk. He1en Frykman, 10 Crest Road West. Tavisha Nicholson,Bolton Engineering. Leah Mirsch, 4 Cinchring Road. City Manager Cntz introduced Julia S�ewart the City's new Assistan# Planner. The Planning Commission welcomed Ms. Stewart. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES October 18, 2Q16, Regulax Meeting of the Planning Cammission Commissianer Seaburn moved that the Planning Commission approve the minutes of the regular meeting of the P�anning Cornmission held on October 18, 2016 as presented. Commissioner Kirkpatrick seconded the motion,which carri�d without abjection. REQUEST FOR TIME EXTENSTON REQUEST FOR TIlVIE EXTENSION TO COMMENCE WORK IN ZQNING CASE NO. 863, 8 CREST ROAD EAST. P�anning Director Schwartz reviewed the stafixs of the project in Zoning Case No. 863 at 8 Crest Road East stating that the plans have been submitted for plan check but the applicant is not yet ready to commence constructian and the applicant submitted a request for a 6 month time extension. She further stated that a draft Resolution grannng the requested time extension has been prepared for thc; Planning Comrnission's considerarion. Chairman Chelf called for publi� comment. Hearing none, he asked for comments from fhe Planning Commission. Minutes- Planning Commission Regular Meeting 11-15-16 - 1 - Following Urief discussian, Commissioner Kirkpatrick moved that the Planning Commission adopt the resolution granting a six-month time extension to commence construcdon in Zoning Case No. 863 at 8 Crest Road East as presented. Comrnissioner Seaburn seconded the modon, which carried without objection. RESOLUTIONS None. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 912,Request for a Site Plan Re�iew to conshuct a 228 square foat, 8-foot tali co�ered seating area that is 2.5-feet maximum above �ade and a 2.5' high wall on a property with a restricted develapment condition imposed through a prior project. The subject property is at 3 Chuckwagon Road. (Lot 40-EF) Rolling Hills, CA, (Liu). The project has been determined to be categorically exempt (Class 3) pursuant to the California En�ironmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct covered seating area and walls in Zoning Case No 912 at 3 Chuckwagon Road. She stated that the applicant proposes a terraced area consisting of two 2 '/z ft. walls with a 2 %Z ft. planting area between the walls to support the out of grade construction of a 228 sq. ft. covered patio and trellis on the upper area. She sta.ted that no other development standards are being exceeded and no variances are requested. Planning Director Schwartz fiirther reported that the Planning Commission conducted a field trip to this property eaxlier in the day at which time,the Planning Commission directed staff to prepare a Resolutian granting approval of the applicant's request in Zoning Case No. 912 at 3 Chuckwagan Road for the Planning Commissian's consideration at its December meeting unless the Planning Commission provides different direction this evening. Recognizing that this was a noticed public hearing, Chairman Chef called far public comment. Hearing none, he closed the public hearing. ZOrTING CASE NO. 913, Request for Variances and Site Plan Review to construct a 72 square foot, m�imum 8-foot ta,l� chicken coop within the "front yard" of the subject praperty, to exceed the previously approved lot disturbance to 66.1%, and to relocate a pooi equipment area necessitating an up to 5' tall enclosure wall on a property with a restricted developrnent condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2-CH} Rolling Hills, CA, (Frykman). The project has been determined to be categoricaliy exempt (Class 3)pursuant to the California Environmental Quality Act(CEQA) Guidelir�es, Section 15303. Chairrnan Chelf introduced the item and asked for stafPs comments. Planning Director Schwart� reviewed the applicant's request for a variance to construct a chicken coop in the front yard area of the property; and to relocate and enlarge the paol equipment for a previously appro�ed pool. She stated that the applicant proposes to construct a 5 ft. tall wall to enclose the enlarged pool equipment area. She stated that the Planning Commission visited the site earlier in the day at which tirne, the Planning Commission made some suggestions with regard to the design of the pool equipment area to lessen its visibility and impact. She stated that the applicant is also requesting a variance to further exceed the maximum a�lowed disturbance. Chairman Che1f called for public comment. Helen Frykman, �0 Crest Road West adc�ressed the Planning Commission stating that they could reduce the height of the wall for tlie pool equipment area to 4 ft. and they could address the concern regarding visibility with landscape screening. Commissioner Kirkpatrick suggested moving the pool equipment area into the hillside so that it can be masked fram the side yard. Tavisha Nichalson, Bolton Engineering addressed the Planning Commission stating that the pool equipment could be maved back and the access area cold be moved to address the issues regarding the wall and visibility. Minutes- Planning Commission Regular Meeting 11-35-16 -2 - Discussion ensued concerning ��ptio:ns for addressing the concerns regarding the wall and visibility af the pool equipment area. Commissioner Kirkpa�-ick suggested putting a gate on the edge as viewed from the easement and adding landscape screening. Comrnissioner Seaburn concurred. Commissioner Cardenas commented that his preference wauld be to leave the pool equipment area where it was initially proposed but if it is moved he would prefer a 4 ft. wall over 5 ft. with access from ane end or the other. Vice Chairman Gray concurred. Chairman Chelf also concurrecl that it would be preferable if it could be moved back and properly , screened. Further discussion ensued concerning options for addressing the concerns raised. Ms. Nicholson asked if the Planning Commission does not have any objectians to the chicken coop, if that item could be approved while the issues regat�ding the pool equipment are addressed so that the applicant can move forward with the conshuction o�the chicken coop. Planning Directar Schwartz commented that if it is the Ptanning Commission's desire, the public hearing cold be left apen arid staff could be directed to work with the applicant to submit revised plans for the paol equipment area; and to prepaze a resolution granting approval of the project as revised to address the concerns raised. Further discussion ensued con�erning the suggested revisions. Following discussion, the Pianning Commission concurred with the following suggestions with regard to the pool equip�nent area: wall not to exceed 4 ft.; entrance to be �rom the side not the front with a gate not to exceed 50°/a of the wall length; landscape screening to be provided; and moved back I ft. from the easement. Commissione�r Cardenas moved that the Planning Commission direct sta,ff to prepare a Resolution granting approval of the app2icant's request as arnended per the Planning Commission's direction with regard ta the pool equipment in Zoning Case No. 913 at 10 Crest Road West with the standard findings of fact and conditions of approvai. Commissioner Seaburn seconded the motion, which carried without objection. The public hearing was continued. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS None. ITEMS FROM STAFF Recap from joint meeting with the City Council. Planning Director Schwartz pravided a recap of the discussion from the joint meeting and reviewed t}xe action items that will be brought before the Planning Commission for discussion in 2017. Brief discussion ensued concerning the size af basements and stables. ITEMS FROM THE PLANNIlVG CONIlVIISSION Vice Cha.ixman Gray commented that this will likely be his last meeting. He stated that he has enjoyed serving on the Planning Commission and thanked the other Commissioners. Chairman Chelf thanked Vice Chairman Gray for his servi��e and for his contributions to the Planning Commission. Minutes- Planning Cammission Regular Meeting 11-15-16 -3 - ADJOURNMENT Hearing no �urther business before the Commission, Chairman Chelf adjourned the meeting at 7:25 p.rn. to a regular meeting of t1�e Planning Commission scheduled to be held on Tuesday, December �0, 2016 beginning at b:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hilis, Califomia. Respectfully submitted, Heidi Luce City Clerk Approved, ad Chelf Chauman . � , Minutes- Planning Commission Regular Meeting 11-15-16 -4 -