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12-20-16 _ �.,.,N ...._„� MINUTES OF A REGULAR MEETING OF THE PLANrTING COMMISSION OF THE CITY OF ROLLING HILLS DECEMBER 20,2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Roliing Hills was called to order by Chairman Chelf at 6:30 p.m, on Tuesday,December 20, 2016 in the City Council Chamber, at City Hall, 2 Porhtguese Bend Road,Rolling Hi1�s, California. ROLL CALL Commissione�rs Present: Kirkpatrick, Seaburn and Chairman Chel£ Commissianers Absent: Cardenas and Gray(excused). Others Pr�sent: Yolanta Schwartz, Planning Director. Rayrnond R. Cruz, City Manager. Nata.lie Karpeles,Assistant City Attorney. Ju1ia Stewart,Assistant Planner. Heidi Luce, City Clerk. Tavisha Nicholson,Bolton Engineering. Karl and Helen Frykman, 10 Crest Road West. Louie Tomaro, Tomaro Design Group. Jessica Farinacci, Tomaro Design Group. Alan McGregor, Landscape Architect. Martin Waters, 9 Upper Blackwater Canyon Road. Lynn Gill, 31 Chuckwagon Road. Leah Mirsch,4 Cinchring Road. APPROVAL OF 'TI�AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY�TEM NOT ON THE AGENDA Nane. APPROVAL OF MINUTES November 15, 2Qi6, Adjourned Regular Meeting of the Planning Commission Commissioner Kirkpatrick moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on Novembe:r 15, 20�6 as presented. Cammissioner Seaburn seconded the motion, which carried without objection. November 15,2016, Regular Meeting of the Planning Commission Commissioner Kirkpatrick rnoved that the Planning Commissian approve the minutes of the regular meeting of the Planning Commission held on November 15, 2016 as presented. Commissioner Seaburn secanded the motion, which carried without obj ection. RESIDENT REQUESTS REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE N�. 860, APPROVED IN 2014 AT 10 CREST RO.AD WEST. Chairman Ch�lf introduced the item and asked for staff's comments. Planning Directar Schwartz stated that the appIicant in Zaning Case No. 860 at 10 Crest Road West is requesfiing a two-year time extensian Minutes- Planning Commission Regular Meeting 12-20-16 - I - to com�nence construction on the stable and swimming pool. She stated that a Resolution granting�the reques#ed time extension has been prepared for the Planning Commission's consideration. Following brief discussion, Commissioner Kirkpatrick rno�ed that the Planning Commissian adopt a Resolu#ion granting a twa-year time extension to commence conshuction in Zoning Case No. 860 at I Q Crest Road Wes�. Commissioner Seaburn seconded the motian,vvhich carried without objection. REQUEST FOR MIN�R MODIFICATION TO A PREVIOUSALY APPROVED PROJECT IN ZONING CASE NO. 880 AT 15 PORTUGUESE BEND ROAD. Cammissioner Seaburn recused himself from consideration of this case due to the proximity of his property to the subject property which resulted in there being no quorum presen�. Recognizing that the matter was shown on the published agenda, Chairman Chelf asked for public carnment. Hearing none, consideration o�this matter was tabled due to lack of a quorum and staff was directed to bring the matter back for discussion in January. RESOLUTIONS RESOLUTION NO. 2016-25 A RESOLUTION OF THE PLANIVING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5-FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CHUCKWAGON ROAD. {LOT 40-EF}ROLLING HILLS, CA, (LN). Chairman Chelf introduced the itern and asked far staffs comments. Planning Director 5chwartz stated that at its last meeting, the Pla�uiing Commission reviewed the proposed development and directed sta.ff to prepare a Resolution granting approval of the applicant's request to construct a 228 sq. ft. trellis and an out of grade patio deck. Cha.irman Chelf called foz� public cornrnent. Hearing none, he askec� for comments from the Planning Commission. Follawing brief c�iscussion, Commissioner Kirkpatrick moved that the Planning Commission adopt Resolutian No. 2016-26 granting approval of �he applicant's request in Zoning Case No. 912 at 3 Chuckwagan Road. Cornrnissioner Seaburr� seconded the motion, which carried without objection. PUBLYC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING Z�NING CASE NO. 913, Request for Variances and Site P�an Review to construct a 72 square foot, m�imum 8-foot tall chicken coop within the "front yard" of the subject property, to exceed the previously approved lot disturbance to 66.1%, and to relacate a pool equipment area necessitating an up to 4' ta11 enclosure wall on a praperty with a restricted development condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2-CH} Rolling Hills, CA, {Frykman). The project has been determined to be categorically exempt (Class 3}p�usuant to the California Environmental Quality Act(CEQA) Guidelines, Sectiorz 15303. AND RESOLUTION NO. 2016-25. A RES�LUTION 4F THE PLANNING COMMISSION OF TI� CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES AND SITE PLAN REVIEW TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD, TQ EXCEED THE PREVIOUSLY APPROVED LOT DISTURBANCE AND TO RELOCATE A PO�L EQUIPMENT AREA NECESSITATING AN UP TO 4' TALL ENCLOSURE WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IlV�OSED THR�UGH A PRIOR PROJECT, IN ZONIl�G CASE NO. 913, AT 10 CREST ROAD W. (LQT 2-CH} ROLLING HILLS, CA, (FRYKMAN). Chairman Chelf introduced the item and asked for staf�s comments. Planning Director Schwartz reviewed the applicant's reques� to construct a chicken coop in the front yard area and to relocate the pool equipment area/service yard to the side yard setback. She stated that the Planning Commission visited the site and reviewed the proposed development last month; and following discussion, suggested that the applicant revise the proposed pool equipment arealservice yard. She reviewed the revised Minutes- Planning Commission Regular Meeting 12-20-16 -2 - proposal for the pool equipment area/service yard stating that the applicant reduced the wall height from 5 ft. to 4 $.; maved it further away from the easement line and to the north; and modified the gate entry to be 10 ft. in total width as suggested by the Planning Commission. She stated that at its last meeting, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request subject to the applicant's submissian of satisfactory revised plans and staff has prepared the Resolution based on �he revised proposal. She further reviewed the development standards stating that development standards did not change with the revisions. Chairman Chelf called�or public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Cornmissian to further review the revised proposal. Karl Frylanan, 10 Crest Road West addressed the Planning Commission to further explain the revisions. In response to Commissioner Kirkpatrick, he stated that there will be no cover on the pool equipment area/service yard but there will be planting around it. Following brief discussian, Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-25 granting appraval o£the applicant's request in Zoning Case No. 913 at 10 Crest Road West. Commissioner Seaburn seconded the motion, which carried without objection. NEW PUBLIC HEARINGS ZONING CASE NO. 914, Request far a Site Plan Review to construct new residence of 11,052 s.f. with a 1,44b square foot garage, 2,870 square feet covered porches and 6,620 square faot basement, 1,336 square foot swimming pool and grading af 24,900 cubic yards of dirt total, (which includes over-excavation and recompaction); and Conditional Use Permits for an 800 square foot guest house, 6,985 square foot tennis court and a 744 square faot stable including a loft and a corral. AIso proposed are variaus walls, outdoor amer�ities and a new driveway. The subject property is located at 11 Uppex Blackwater Canyon Road (Lot 99-B-RH} Rolling Hills, CA, (Author Homes, LLC). The project has been determined to be categarically exempt (Class 3) pursuant to the California Environmentai Quality Act(CEQA}Guidelines, Section 15303. Chairtnan Chelf introduced the item and asked for stafPs comments. Assistant Planner Stewart reviewed the applicanYs request in Zoning Case No. 914 at 11 Upper Blackwater Canyon Road. She stated that the applicant proposes to demolish the existing structures on the property and construct a new residence with attached garage, guesthous�, tennis court, pool, stable and corraI. She reviewed the vicinity map and sta.ted that one neighboring resident visited City Hall to express concern regarding the proximify af the stable and corral to his home. She further reviewed#he plans �or the proposed praject; and in response ta Cammissioner Kirkpatrick, she stated that access to the s#able is a decomposed granite access road off the motor court that goes along the edge of the property to the stable. She stated that the residence is propased at approximately 11,040 sq. ft., with a 6,600 sq. ft. basement and attached garage and porte cochere. She fiarther reviewed the proposed building pads stating that there are three building pads proposed—one for the residence; one for the tennis court and guesthouse; and one for the stable and corral. She stated that the applicant proposes a daylighting exit from the basement to a pa�io with stairs going down to the tennis court. She further stated that the applicant further proposes to construct terraced walls totaling 8 ft. in height around the patio along wath another 8 ft. planter wall. She stated that if the Planning Commission is amenable to this configuration,the project will have ta be re-noticed to show a variance being requested for the proposed walls because they exceed the maximum height allowed. She further reviewed the other element being proposed and stated that fihe residence at its highest point is proposed at 17 ft. 10.5 in. She further reviewed tlie proposed stable as well as the dra�inage plan stating that the applicant proposes two cisterns one adjacent to the pool and one adjacent to the guesthouse where the drainage from the site will be collected and directed to a dissipater further down on the property. She reviewed the grading plan stating that the rnajority of the existing natura12:1 slopes are proposed to remain. Discussion ensued concerning the basement,patio and proposed walls. Planning Director Schwartz stated that it is the design of the basement�hat dictates the need for the walls and that feature will ultimately have to be re�iewed and appraved by the Rolling Hills Commuxiity Associadon. Ms. Schwartz further stated that the lot is 9 acres ir� size and all of the development stanclards are within the Zoning Cade requ�rernents witti stn.ictural lot coverage at 6.7%, 10%total lot coverage and disturbance at 35.7%. Minutes- Planning Commission Regular Meeting t2-20-1G - 3 - Chairman Chelf called for public comment. Martin Waters, 9 Upper Blackwater Canyon Road addressed the Planning Commission to express concem regarding tlie project specifically the pro�mity of the proposed stable ta his hause. He further suggested that wherever the stab�e is ultimateiy located that it be screened so that his property is not overlooked the by stable. He further noted that the a�rea below the proposed stable is in disrepair with braken fences and overgrown landscaping. Louie Tomaro, Tomaro Design Group and Jessica Farinacci, Tomaro Design Group addressed the Planning Commission to further explain the propased project and how the project has evolved compated to the pre�ious project that was approved on this property. He stated that the project was designed to retain the existing topography and minimize the grading. 'They presented itnages reflecting a 3-D sketch analysis of the propose project from various angles with and without the proposed landscaping. When reviewing the image of the proposed stable, Mr. Tomaro stated that they wauld be willing to look into ways to address Mr. Waters' concerns. Mr. Tomaro further noted that they also propose to shift the driveway and apron in order to rnaintain some of the existing large trees at the front of the properry. In response to Commissioner Ki.rkpatrick r�garding the garage, Mr. Tomaro stated that the garage is proposed as a six-car garage with three double car garage doors with a lift to a lower level where the vehicles are parked in tandem. Alan McGregor, Landscape Arc�itect addressed the Planning Commission to further exp�ain the proposed landscaping stating that the praperty owner plans ta address the issue regardi�g the landscaping that was raised by Mr. Waters. He further reviewed the landscape screening around the tennis caurt area. Following sta#�s presentation and public testirnony, the members of the Planning Commission c�etermined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 914 at 11 Upper Blackwater Canyon Road. The public hearing was continued. SCHEDULE OF FIELD TRIPS The Planning Commission scheduied a field trip to the fallowing property to be held on Tuesday, January 17, 2017 beginning at 7:30 a.m. 11 Upper Blackwafer Canyan Road NEW BUSINESS REPORT TO THE PLANNING COMMISSION REGARDING THE CITY C�UNCIL'S DFRECTION THAT THE PLANNING COMMTSSION: (1) CONIlI�NCE ITS CONSIDERAT��N OF CONCEPTS RESULTING FROM TI� COLLABORATIVE EFFORTS OF AN AD HOC COMMITTEE OF THE CITY COUNCIL AND CITY RESIDENTS REGARDING TI� CITY'S VIEW PRESERVATION ORDINANCE; AND (2) HOLD HEARINGS LEADING TO AN AMENDMENT OF THE V�W PRESERVATI�N ORDINANCE, (CHAPTER 17.26 OF TI�ROLLING HII�LS MUNICIPAL CODE). Planning Director Schwartz presented the report providing the background and an oven+iew of the City Council's direction regarding possible amendments to the City's View Preservation Ordinance. She stated that after several me�tings of the ad hoc committee consisting of Counci�member Mirsch and Pieper along with several residexits including, Chairman Chelf, Spencer Karpf and the proponents of Measure B and the initiative petition currently being circulated(Measure 2017), the City Council directed staff to bring the matter to the Planning Commission to conduct public farums and public hearings in order to receive communi#y input and to ultimately craft a new ordinance using the framework and concepts from the ad hoc committee as a starting point. She stated that the objective of the ad hoc committee me�tings was to try to come ta a consensus on direction far cra.fting a new ordinance that cou�d be adapted that takes th� concerns of both sides of the iss�xe into account and wauld avoid the need to place a measure on the ballot that would result in another situation where the regulations can only be changed by another vote of the electorate. She stated that this presentation is just for informational purposes this evening since there are only three Commissioners present and staff will provide more details and analysis for the next meeting where the Planning Commissian discusses this matter and more public inpu�will be accepted at that time. Minutes- Planning Commission Regular Meeting iz-2o-�6 -4 - Chairman Chelf stated fhat th� ad hoc committee meetings were very productive. He commented that a lot of good ideas were discussed and there was a lot af common ground regarding the concepts and ideas. Lynzi Gi�l, 31 Chuckwagon Raad addressed the Planning Commission stating that he is one of the proponents of Measure B and co-proponent of Measure 2017. He thanked the ad hoc committee and the Planning Comrnission for their work and urged them to come up with a fair, implementable ardinance. Leah Mi�sch�, 4 Cinchring Road addressed the Planning Commission to further exp�ain the thought process that the ad hoc comrnittee wezit tlu�ough during its zzieetings and stated that ane overarching goal was do develop trust. She commended the participants from both sides of the issue on their willingness to compromise and commented that the proposed ordinance dxafted by Mr.� Karpf reflects the concepts where agre�ment was reached in principle but the wording is nat necessarily the fir�al wording. She further explained tl�e concepts that drive the ordinance commenting that the ardinance provides rights for both sides, but those rights come with responsibilities. She reviewed the azeas where consensus was reached stating that both sides agree that go�+erning by initiative is not the best way to govern. She further no#ed that the committee did not come to agreement with regard to the City's participation in ma�cing a final decision. Brief discussion ensued concerning some of the overarching cancepts. Mr. GiII further addressed the Planning Commission ta urge the Planning Commission, when crafting a new ordinance to not have the City be the final deciding body in order to avoid litigation. Folrowing brief discussion, the Planning Commission asked staff to bring this matter back to the Planning Commission in January for discussion at a public fonun. ITEMS FROM STAFF TENTTIS COURT AREA 1MPROVEMENTS Planning Director Schwartz reviewed tl�e proposed plans for the improvements to the City tennis court area. No action was taken. - ITEMS FROM THE PLANNING COMMISSIQN None. ADJOURNMENT Hearing no further business before the Commission, ChaiYman Chelf adjourned the meeting at 8:04 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, Januaty 17, 2017'beginning at 7:3Q a.m. for the purpose o�conducting a site visit to 11 Upper Blackwater Canyon Raad. The next reguiar meeting of the Planning Commission is scheduled to be held on Tuesday, January 17, 2017 beginning at 6:30 p.m. in the City Council Chamber, Rolling HiIls City Hall, 2 Porluguese Bend Road,Rolling Hills, California. Respectfully subrnitted, r ���. Heidi Luce City Clerk Approved, Br d f Chairman Minutes - Planning Commission Regular Meeting 12-20-16 - 5 -