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4/22/1968MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APRIL 22, 1968 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Fay at the Administration Building, � Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, April 22, 1968. ROLL CALL PRESENT: Councilmen Hesse, Klein, Nadal, Mayor Fay ABSENT: Councilman Sauer ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney Marion Welch City Treasurer June Cunningham Secretary Mr. Clark Leonard Lanco Engineers Mr. Kenneth Schorr Schorr Engineers Mr.& Mrs. Garnet Cumming Residents Mrs. Margaret Jackson Resident Mr. James Langworthy Resident Mrs. Joan Saffo Resident MINUTES It was moved by Councilman Hesse that the minutes of the meeting of April 8, 1968 be approved as presented. Motion was seconded by Mayor Fay and unanimously carried. REORGANIZATION OF COUNCIL Mayor Vernon M. Fay announced that he wished to submit his resignation as Mayor of the City of Rolling Hills, and that it was his wish that reorganization of the Council be the next item of business to come before the meeting. He thanked the members of the Council for their cooperation and service during his tenure, and requested that the City Clerk open nominations for the office of Mayor. Councilman Hesse requested that a Resolution of thanks to Mayor Fay for his service to the City be preppared. Councilman Hesse then nominated Councilman Robert Nadal for tho office of Mayor. The motion was seconded by Mr. Fay and unanimously carried. Councilman Klein nominated Councilman Vernon Fay for the office of Mayor pro tempore. Motion was seconded by Councilman Nesse and unanimously carried. Mayor Robert R. Nadal was seated, and former Mayor Fay presented the Sheriff's Department Star for the Mayor of the City of Rolling Hills to Mayor Nadal. Councilman Fay then spoke to the members of the Council about the long and devoted service of former Councilman Tourtelot to the City since its incorporation, and moved that a Resolution of Appreciation be prepared, and a plaque given former Councilman Tourtelot in appreci- ation of his service to Rolling Hills on his return from Europe. Mayor Nadal and Councilman Hesse agreed that all accolades for Mr. Tourtelot were well deserved. -Councilman Klein seconded the motion made by Coun- cilman Fay, -and -it.,_was: unanimously carried. DIRECTORS - SANITATION DISTRICT NO. 5 The City Manager advised that the Mayor is the Director representing the City at the monthly meetings of Sanitation District No. 5, and that it would be necessary to name an alternate Director April 22, 1968 to attend meetings in the Mayor's abs.ence. Mayor Nadal then appointed Mayor pro tem Fay an alternate Director, and Councilman Fay stated that he would 'ie, wil -in,g to accept the appointment. PERSONA, A lPEARANCES ;dor Nadal stated that he wished to move Personal Appearances to an earlier position on,the agenda in an attempt to encourage more residents to attend City Council meetings without having to sit through all business presented. Maor Nadal welcomed Mrs. Margaret Jackson, a.resident. Mrs. Jackson thanM the Council for their cooperation in having the region- al tax assessor appear at a recent meeting of the Council, and'said she was especially grateful to Mrs. Clifton for her appearance at a Tax Appeals Board hearing with regard to the Clark Jackson property, -and also the Graydon Beeks and Theodore Roach properties. Mayor Nadal welcomed Mrs. Joan Saffo, a resident, and Mrs. Saffo expressed her disapproval of the anonymous letter sent by the Citizens Croup for Different Officials to the residents of the City the Saturday before the municipal election, and said only the timing pre- vented a reply from Dr. Saffo. She also said she thought many of the .residents did not realize how much time and effort Mr. Fred Tourtelot had devoted to the City of Rolling Mills during his service on the City Council, especially on special projects such as underground utilities, and'she thought an effort should be made to get more residents to at- tend'City Council and Community Association meetings 'to learn about the operation of the various organizations within the City and Association. She stated further that she thought the anonymous letter should be an- wered. Mayor Nadal thanked both Mrs. Jackson and Mrs. Saffo for their ppearances at the Council meeting. REPLY TO ANONYMO�S LETTER Ma or Nadal requested that the Council give thought to whether any action Nould be taken on the draft letter given to Councilmen in answer to the anonymous letter referred to by Mrs. Joan Saffo. Mayor Nadal stated that the letter was inaccurate. in fact, and that he and Councilman Fay had drafted a reply, using facts verified by the City Manager. Councilman K16in stated that he had discussed the letter with his neighbors, and they all agreed that it was ridiculous, and Council- man nesse said he thought the letter should be answered. A motion was made by Councilman Fay that the letter be mailed to all residents of the City as soon as possible, and that it be signed by the Mayor, with the unanimous approval of�the City Council. The motion was seconded by Councilman Hesse and unanimously carried. Councilman Klein asked to be excused from the meeting at 8:05 P.M. CORRESPONDENCE Iegional Planning Commission of Los Angeles County re: alos Verden Ba kl round Report The City Manager circulated a book entitled°Palos Verdes Background Report which had been prepared and distributed --by the_ -% % . Regional Planning Commission of Los Angeles County. In August 1967 the Regional Planning Commission contacted fifty-nine public and semi-public agencies requestingg lana, particularly those regarding existing and future locations of facilities in the Palos, Verdes area. All but fifteen replied, and the report organized and sum- marized the information.in the replies. -2- April.22, 1968 Councilman Hesse asked whether additional copies were avail- able, and, Mrs. Clifton said that a telephone call had been made request- ing add:i.tional copies, and that she had been advised that only 250 copies were printed for distribution, but that a list was being compiled of additional requests for copies. Councilman Hesse requested that if possible, sixteen additional copies be obtained and distributed to members of the Board of Directors of the Community Association, and to other organizations within the City. California Disaster Office ret Publication " of Emer enc " New Federal Public ion =.-.In:..�im Mrs. Cl:i..fton circulated a copy of a booklet entitled "In Time of Emergency"published by the California Civil Defense and Disaster Office, and asked councilmen to review the publication and advise her as to whether they wished her to request enough copies to send to each home in Rolling Hills. The booklets are available without cost. League of California Cities ret Tenth Biennial Institute for Mavor,s- and Councilmen The City Manager advised that the Tenth Bieenial'Institute would be held in Anaheim from May 'l9 - 21, 1968, and that she would keep members of the Council advised when more information was received. California Contract Cities ret Ninth Annual Seminar May_9 - 12, 1968 The City Manager advised that the Seminar of California Con- tract Cities was scheduled for May 9 - 12 in Palm Springs, and that the City Attorneys Conference was scheduled at the same time in Santa Barbara. City Attorney William Kinley stated that he is planning to attend the meeting in Santa Barbara, and Councilman 'Fay advised that it is his intention to attend the meeting in Palm Springs. Los Angeles County Dopnicartment of Animal Control ret , Rabies. �1accinati:®n Cli, :., A letter dated April 4, 1968 from the Los Angeles County Department of Animal Control was presented, extending to the City of Rolling Hills an invitation to join in making the Public Rabies Clinic available to the community. Mrs. Clifton explained that the annual Rabies Clinic is conducted in cooperation with the City of Rolling Mills Estates, that members of the Women's Community Club staff the clinic and Rolling Hills Estates makes arrangements for the site. The Clinic will be held during the second week of July at Dapplegray School. Department of City Enggineer, Mr. Robert Moller, ret House Numbering .for ...the.,. City "o,f=_Rollina Hills A letter dated.Pebruary i, 1966 from Mr. Robert Moller, Regional Engineer, Los Angeles County, describing four numbering systems was againpresented to the Council for review. After discussion, Mayor Nadal stated that in addition to a recommendation from the City Engineer, a recommendation from the City Manager was needed, and he offered to chair a two member committee which would meet with the Manager after adjournment of the Council meeting for additional discussion of the subject. _CIT REPORTS OS P' Y D�PARTMEIJT, The Fire Department Activity Report the for -the month of March 1965 was presented. The "report was received and filed. -3- April 22, 1968 CITY ' TREASURER GCa'unc -i.lman Fay moved that 'Mr . 'Marion Welch be re-elected to serve as City Treasurer. Motion was seconded by Councilman Hesse and i4nanimously carried. Mayor Nadal then appointed Councilman Fay Finance [fficer of the City. INANCIAL REPORTS Councilman Hesse moved that the report of the City Treasurer for the month of March 1968 and the Financial Summary for the month of March 1968 be approved. Motion was seconded by Mayor'Fay and unanimous- ly carried. PAYMENT OF BILLS Councilman Fay moved that Demands No. 705 through 724 be paid from the General Fund, and Demand No. 725 be paid from the Traffic Safety Fund. DEMAND # , PAYEE AMOUNT 705 Elizabeth-McDermid $. 18.00 706 lois M. C. Gray 21.00 707 Myrtle S. Breitenstein 18.00 708 Phyllis A. Kuhn 18.00 700 The Corinth Company 35.00 710 Fullerton Cabinet Works 30.00 711 Harbor Office Supply 11.71 712 Vernon M. Fay 11.82 713 Internal Revenue Service 139.50 714 L. A. County Dept, of County Engineer 230.00 715 Martin & Chapman Co, 295.08 716. Remington Rand° 13.23 717 Rolling Hills Nursery, Inc. 141.63 718 Rolling Hills Community Association 350.00 719 Southern Calif, Edison Co. 101.36 720 State Employees' Retirement System 143.82 721 Alma C. Clifton 343.89 z.',722 .Tune C. Cunningham 384.90 723 Patricia O'Connell 173.36 724 William Kinley 450.00 725 Blinker -Lite Supply Co. $2,930.30 3.82 Motion was seconded by Councilman Hesse and carried by the following roll call vote: AYES: Councilmen Fay,,Hesse, Mayor Nadal NOES: None ABSENT: Councilmen Klein, Sauer SUBDIVISION NO. 30, Tract No.. 26113, Walter Norris, Final Map The Manager presented the final map of Tract No. 26113 with letter from the Department of County Engineering recommending: 1 Approval of the map 2� Acceptance of the right to restrict the erection of ,. buildings or other structures, as offered for dedication on, said map 3, Rejection of Private Streets which are offered for dedi- cation on' said map 4, Approval and acceptance of the following work agreements and bonds after their first being -examined and approved by the City Attorney: -4- April 22, 1968 An agreement to construct a water system for Tracts No. 261..13 and No. 26769 (Langworthy) and a faithful perform- a:ace bond in the amount of $30,000.00 and a labor and materials bond in the amount of $15,000.00 both executed by Walter T. Norris, et al., and General Insurance Co.of America, and 5) That the Council make the findings as follow: The City Council, pursuant to Section 11587 of the Subdivision Map Act, hereby finds that Walter T. Norris, subdivider of"the,sub ect tract, has in good faith attempted to secure signatures of Thomas R. Boyd et al., and Southern California Edison Company, has been unable to do so, and a refubal to accept the map for recording would work an undue hardship on the subdivider. Following discussion Councilman Fay moved that the final map be approved, subject to the recommendations of the City Engineer. Motion was seconded by Councilman Hesse and unanimously carried, and the City Manager was directed to sign the linen original. SUBDIVISION NO.. 31, Tract 26769, J. H. Langworthy The City Manager advised the Council that Mr. James Langworthy and his engineer Mr. Kenneth Schorr were'present, but the final map was not ready for review, because the geology report was incomplete. The Mayor ordered the matter held on the agenda. AGENDA ITEMS HELD OVER Department of City Engineer - Mapping Division re: Subdivision Geology Reports on Tentative Map.,Approval A letter dated March 29, 1968 from W. David Wa ner., Department of County Engineer was reviewed by the Council, and on the advice of William Kinley, City Attorney the second paragraph was changed to read: "Prior to submission of the final map, a geolo y report that establishes a safe building site can be developed on each of must be submitted to and approved by the City Engineer.' The subdivider shall comply with: 1. Section 11:22, Ordinance 67 - "Land subject to Flood and Geologic Hazard" 2. Section 11:25, Ordinance 67 - "Preliminary Soil Report" 3. Section 11:26, Ordinance 67 - "Soil Investiation" 4. Section 11:27, Ordinance 67 - "Approval of foil Investigation!, 5. Section 8:01, Ordinance 67 - "Grading" .Approval of the change was made in a motion by Councilman Hesse seconded by Councilman Fay and unanimously carried. Eastfield Gate The City Manager advised that the old structure at the East- field Gate had been removed, and said she would keep the Council informed of progress. The matter was held on the agenda. Fire Hydrants - Fire Flows Mrs. Clifton said that Palos Verdes Water Co. has indicated a readiness to present their report,. and that officials of the Water Com- pany, Chief Ralph Russell of Los Angeles County Fire Department, Mayor Nadal and Councilman Fay were scheduling a meeting within the week. -5- April 22, 1968 Traffic Safety C'o,k tc;ilman Hesse requested that "Traffic Safetyy" be made a permanent t'e;m can, the agenda until the problems within the City have been, solved, A discussion of traffic and speed control within the City followed, and Councilman Hesse made the following motions: a) That the City Manager be directed to have reflective tnarkers installed on the lines on Crest Road and Portuguese Bend Road, and. that no further authorization be required unless the cost exceeded $500.00. Motion was seconded by Councilman Fay and carried by the following roll call vote: AYES SIS n NOES ; ABSENT: Councilmen lay, Hesse, Mayor Nadal None Councilmen Klein, Sauer b) That the,Cit Managger advise the Council of incremental cost of installation of.the maNers, so that consideration could be given to other hazardous areas, especially Eastfield Drive. Motion was seconded by Councilman Fay and unanimously carried. c) That the present speed limit of 35 MPH be reduced to 25 MPH.on Crest Road'and Portuguese Bend Road in order to reduce speeding, or- that- tie- speed- Limit- be- eltmtnated- envire-ly, The motion died for lack of a second. similar to those installed in the P.B. d) That speed berms or bumps/be installed along Crest Road area and Portuguese Bend Road every 500 feet. Motion died for lack of a second. e) That speed bumps be installed at all intersections that now have stop signs. Motion was seconded by Councilman:Fay, who then rescinded his support during the voting as follows: AYES: Councilman Hesse NOES: Councilman Fay, Mayor:Nadal ABSENT: Councilmen Klein and Sauer Councilman Hesse requested that an ad hoc committee be formed to study the traffic situation, and that Mr'. Fred Fuld, a resident who is interested in the problem and lives on Crest Road, be asked to serve on the committee, after initial investigative work is completed. The secretary' °said that Mr. Fuld had called to ask, that he be ion th agenda for the meeting of May 13 , 1968 to present the problem of traffic before the Council. The Manager was asked if there was a department of the County available to the City to study the traffic problem in Rolling Hills. Mrs. Clifton advised that there is a Traffic Investigation Division of the,Coun,ty Road Department, and said she would arrange for a meeting with a representative. Mayor Nadal said he would serve on the committee with Council- man Hesse, MATTERS FROM MEMBERS OF THE COUNCIL Special Narcotics Officer Councilman Fay advised the Council that the request for a special narcotics officer for the Palos Verdes Peninsula had been re- fused at the Board of Supervisors level, because there was no provision -6- April 22, 1968 to grant monies for services for specific areas; however, the Peninsula Committee for Community Services planned to go to the Board of Super- visors Sara, April 23, 1968 to request an allocation of $100,000.00 for the-enntire County, and services would be allocated to the Peninsula on a contractual 'basis. Money for the contract service would come from the cities in. the Peninsula, and the Palos Verdes Unified School Disk. trict. South BaY Councilmen's ....Association . Mayor Nadal reported that the'South Bay Councilman's Associ- ation had invited -the Chiefs of Police of several South Bay cities to a recent meeting to give a report on the increase of crime in the area, and to try to pinpoint the reasons for the increase. Mayor Nadal then asked the City Manager to invite Captain Luther Lanier, new officer in charge of the.Sheriff's Lennox station, to attend a meeting of the Council in the near future. Ordinance - Rubbish Franchise City Attorney William Kinley advised that -at the introduction and first reading of the ordinance for a rubbish franchise, the name of the contractor used was incorrect, and that because of the error the franchise had been voided, and a new one drawn with the correct ndite of the company. Councilman Fay moved that the Ordinance be introduced and that reading in full be waived. Motion was seconded by Councilman Hesse and carried by the following roll call vote: AXES: Councilmen Fay, Hesse, Mayor Nidal NOES: None ABSENT: Councilmen Klein, Sauer A discussion followed on the question of whether to advertise for bids before adopting the ordinance. The City Manager advised that several cities in the South Bay area take care of their own rubbish, but she had contacted five contractors, including Hillside Rubbish, the pre- sent contractor, who furnish the service to other South Bay Cities. 'Three of the companies sent letters stating that they were not interested, or giving quotations higher than Hillside Rubbish; a fourth telephoned to say they were not interested in a contract to serve Rolling Hills. The City Attorney advised that he had studied the question, and offered the opinion that because the collection of garbage and rub- bish is not a public project, and because there is no obli ation on the part of the City to pay any portion for the service, and the same is to be collected by the contracting party from the residents. who subscribe to the service, the City of Rolling Hills may enter into a contract with the Hillside Rubbish Company for the collection of garbage and rubbish for a period of four years without advertising for competitive bids. Councilman Pay added all that could be expected in that the letters were on file who had any questions ADJOURNMENT There being Councilman Fay moved cilman Hesse seconded APPROVED: i'vioA : n that he felt the City Manaer had done investigating other possibilitiesa and in the City Hall for inspection by anyone no further business to come before the meeting, at 10:20 P.M. that the meeting be adjourned. Coun- the motion and it was unanimously carried. Cit_y C1�rYc —7® 1