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MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY,APRIL 10,2017
CALL TO ORDER
A regular meeting of the City Couaicil of the City of Rolling HilIs was called to order by Mayor Biack at
7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hi11s, California.
1tOLL CALL
Councilmembers Pr�sent: Dieringer,Mirsch, Pieper,Wilson and Mayor Black.
Councilmembers Absent: None.
Others P;resent: R�ymond R. Cruz, City Manager.
Mike 3enkins, City Attorney.
Terry Shea,Fiunance Director.
Julia Stewart,Assistant Planner.
Heid'z Luce, City Clerk.
Marilyn Lyon, SBCC4GI�BESC.
Judy�amato, 5 Sagebrush Lane.
OPEN AGENDA-PUSLIC C�MMENT WELCOME
Nane.
CONSENT CALENDAR
Matters which may be acted uporn by the City Council in a single motion. Any Cauncilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council Actions.
A. Minutes -Reguiar Meeting of March 27, 2017.
RECONIlVI�NDAT�ON: Approve as presented.
B. Payment of Bills.
RECOMMENDAT�ON: Approve as presented.
C. Consideration of a �ecommenc�ation from the Tra�ic Cammission to approve a request
from the Palos Verdes Art Center for a Homes Tour on April 28 and 29, 2017 to feature
two Ralling Hills homes and one Roliing Hills garden Iocated at 2 Johns Canyon Road, 7
Johns Canyon Road and 35 Crest Road West.
RECOMMENDA'I'�ON: Approve as presented.
D. City Coi.uici�FinanceBudgedAudit Committee meeting notes of March 27, 2Q17
RECOMIVVI�NDAT�QN: Receive and file.
E. Consideration and Appraval Qf the 2017/2018 City Council Committee Assignments.
RECOA+IlVIENDATgON: Approve �s presented.
F. ORDiNANCE NQ. 35� — AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMENDING TITLE 15 (BUII.DINGS AND CONSTRUCTIO� OF 'THE CFTY OF
ROLLING HII,LS MLTNICIPAL CODE BY ADQPTING BY REFERENCE TITLE 32 OF
LOS ANGELES COUNTY CODE (FIRE CODE), RATIFYING THE MORE
RESTRICTIVE FI�E STANDARDS CONTAINED IN THAT CODE, AND
DELEGATING ENFORCEMENT OF T'HE FIRE CODE IN THE CITY TO THE FIRE
CHIEF.
RECONIlV�NDATION: Secand reading,waive full reading and adopt Ordin�nce.
Councilmembe� Dieringer asked that Item 4E be removed from the consent calendar for individual
consideration. Hearing na objection, Mayor Black so ordered.
Councilmernber Wilson rnoved that the City Council approve the remaining items on the consent ca�endar
as presented. Councilmember Dieringer seconded the motion,which carried without objection.
-1-
PRESENTATTON
Silver LeveC Energy Leader Parinership Certifacate
from Southern Californaa Edison/South Bay Cities Cou�cil of Governments
Presented by: Marilyn Lyon,Public Aff�irs,Environmental Services Analyst
5outh Bay Cities E�vironmental Services CenterlSBCCOG
On behalf of Southem California Edison and South Bay Cities Council af Governments, Marily�n Lyon
presented the City Council with a Silver Level Energy Leader Partnership Certificate in recognition of the
City's progress in energy savings initiatives.
COMMI55ION TTEMS
RESOLi7TION NO. 2017-02 —A RESOLUTION OF THE PLANNING C�MMiSSION OF THE
CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR
GRADING ArTD CONSTRUCTION OF A NEW RESIDENCE AND A SWIlVIMING POOL
AND CONDiTIONAL USE PERMITS FOIZ CONSTRUCTION OF A STABLE AND CORRAL,
TENNIS COURT, AND GUESTHOUSE IN ZONFNG CASE NO. 914, 11 UPPER
BLACKWATER CANYON ROAD, (LOT 99-B-RH), (AUTH4R HOME
LLC/CHOWDHUR�.
AND
CONSIDERATION OF A RECOMMENDATION FROM THE TR.AFFIC COMII�IISSION TO
APPROVE OF A NEW DRNEWAY APRON AT 11 UPPER BLACKWATER CANYON
ROAD.
Mayor Black recused himself from consideration af this item due to a personal conflict, ieft the dais and
took a seat in the audience. Assistant Planner Stewart reviewed the applicant's request for site plan review
for grading and construction of a new res�dence with a basement and swimming pool; and for a
conditional use permit to construct a stable, corral, tennis court and guesthouse as well as �arious otl�er
amenitaes in Zoning Case No. 914 at 1 I Upper Blackwater Canyon Road. She stated that the disturbance is
proposed at 34.7�4% and grading is proposed at 43,220 cu. yds. with total export of 1,542 both of which
fall within the acceptable limits under the Zoning Code. She further stated that at is rneeting of January 26,
2017 t,�ie Traffic ComFnission reviewed and recommended approval of new drzveway apron serving the
property.
Ms. Stewart reviewed the concerns raised by neighbors regarding the project including�sibility and noise
associated with the tennis court, the location and visibility of the stable and drainage. She stated that to
address the concerns regarding visibility, the applicant enhanced the landscaping plan by adding
additional trees; ar�d relocated the stable further into the interior of the property and away from the
concerned neighbor's property. She further stated that to address the concern regarding visibility and
noise from the tennis court, the applicant included enhanced landscaping and is proposing a rubberized
court surface; and to addrEss the concern regarding drainage, the applicant re�ised the drainage plan to
follow the more natural drainage courses along the side of the property. She stated that an additianal
correspandence was received toda.y form one of the concerned neighbors and it has been placed on the
dais.
Brief discussion ensued concerning the landscaping plan and the proposed drainage and ways to measure
and address noise fram the tennis court. Mayor Pro Tem Wilson called far comments from the public.
James Black, 3 Appa.loosa Lane adc3ressed the City Council in support of the project and encouraged the
City Council to receive and file the Resolution.
Judy Yamato, 5 Sagebrush Lane addressed the City Council to express concern regarding visibility and
noise from the tennis court and guest house and that their privacy will be impacted if the proposed
jandscape screening is not sufFcient.
Fallowing brief discussion, Councilmember Pieper moved that the City Council receive and file Planning
Commission Resolution No. 2017-02 granting appraval of the applicant's request in Zoning Case No. 914
at 11 Upper Blackwater Canyon Road and further approve the new driveway apron per the Traffic
Commission's recommendation. Councilmember Mirsch seconded the motion, which carried with Mayor
Pro Tem Wilson opposed. Mayor Black returned to the dais.
Minutes
City Counci�Meeting
04-10-i7 -2-
PUBLIC HE,ARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
STATUS REPORT REGARDING COMPLIANCE WITH CITY COUNCIL, RESOLUTION NO.
1203 CONCERNING AZUL, TI� DOG OWNED BY DR. JEFFREY OSTRIKER AT 27
CABALLEROS ROAD WITH REGARD TO THE CONF�NEMENT RESTRICTFONS
IMPOSED ON AZUL.
City Manager Cruz reported that per the conditions imposed by City Council Resolution 1203, the dog
Azul remains confined to the property at 27 Caballeras Raad. He stated that the kennel stracture has been
canstructed and upon inspection, found to be in com�liance with the Resolution. He £urther stated that
there ha�e been no further compiaints against the dog. Following brief discussion, the report was received
and filed. No furtl�er action was taken.
DISCUSSI�N AND CONSIDERATION OF FISCAL YEAR 2017/2018 BUDGET PRIORITIES.
City Manager Cru� reviewed the proposed fiscal year 2017/18 budget priorities which include a traffic
speed survey as required ta allow for radar enforcement in the City; ADA transition plan; and an update to
the General Plan. He stated that staff is recommending that the City Council consider developing a fund
balance commitment ta put rnon.ey aside for the General Plan update in the caming years.
Following brief discussion,the repart was received and filed. No fru�her action was taken.
CONSIDERATYON �F PROFES�IONAL SERVICES AGREEMENT WITH ROGERS,
ANDERSON, MALODY AND SCOTT, LLP FOR PROVIDING THE CITY OF ROLLING
HILLS ACCOUNTING,FINANCE AND TREASURY SERVICES.
City Manager Cruz presented the staff report stating tha# the City's contract with RAMS to provide the
City's accounting, finance and treasury services ends on July 15, 2017. As allowed in 3.{?4.070 in the
Rolling Hills Municipal code, the City Manager can make a determination to keep an existing conh�actual
service provider if the Contractor has demonstrated competence and the professional qualificatians
necessary for the satisfactory performance of the services required. He stated that he believes that RAMS
meets these criteria and recommenc�,s that they continue providing the City's financial services in order to
rniainta�in the continuity of this important internal service that keeps the City functxoning smoothiy. He
further stated tha�, staff is comfortable with RAMS as its financial services provider; and since it is a vital
service where txust is the most important element in performing this service, staff could find no good
operational or financial reasan to change it. He stated that RAMS has demonstrated an exce�lent track
xecord mana.ging the financial and human resources components for the City over the last five years.
Mr. Cn�z sta.ted that staff recommends R.AMS cantinue its services beginning on July 16, 2017 through
July 15, 202Q as a 3-year contract with a provision for continuing RAMS' services at the City's aption for
two additional years through July 15, 2022. He stated that the proposed agreement includes modest
annual cost adjustments over the five-year contract; and the casts are coinmensurate to the funds the City
currently budgets for fmanciat ser�vices.
Following brief discussian, Councilmember Mirsch rnoved that the City Council approve the agreement
with Rogers, Anderson, Malody and Scott, LLP far providing the City of Rolling Hills accounting fmance
and treasury services as presented and direct the City Manager to execute the agreernent effective July 16,
2017 through July 15, 2020 with an optaon to extend the contract through July I5, 2022. Mayor Pro Tem
Wilson seconded the motian,which carried without objection.
MinUtes
City Council Meeting
04-10-17 -3-
DISCUSSION AND CONSIDERATIDN OF UPDATING THE CITY'S TECHNOLOGY
UTILIZATION POL�CY TO MAKE IT APPLICABLE TO CITY COUNCILMEMBERS AND
COMMISSIONERS; AND SETTING UP AN EXCHANGE SERVER IN ORDER TO AID IN
COMPLIANCE WITH THE CITY'S E-MAIL RETENTION POLICY.
City Clerk Luce presented the staff report stating that based on direction given at the February 13, 2017
City Council rneeting staff is proceeding with creating separate e-mail addresses for each City
Councilrnember and Commissioner. She stated that in doing so, staff recommends that the City's
technology utilization policy, which addresses e-mail retention, be updated to include these e-rnaii
addresses and that the exchange server license be updated as welI at one time cost of$1,600 to provide for
automatic deletion of e-mail messages to ensure compliance with the policy.
Fallowing brief discussion, Councilmember Mirsch rnoved that tl�e City Council apprave the updated
Technology Utilization Policy as prese�ted to rnake it applicable to City Councilmembers and
Commissioners set up an Exchange server to aid in coanpliance with the City's e-ma,il retention policy.
Councilmember Dieringer secanded the motion,which carried without objection.
MATTERS FROM THE C�TY COUNCIL AND MEETING ATTENDANCE REPORTS
DISCUSSION AND POTENTIAL DIRECTION AFTER TI� CITY COUNCIL LIASON TO
THE TENNIS CLUB PROVIDES A STATUS REPORT ON THE TENNIS COURT
IMPROVEMENT PROJECT, CONSTRUCT��N MANAGER AND PROCEDURE TO NAME
THE COURTS AFTER AN INDIVIDUAL. (ORAL REP�RT}
Councilmember Pieper reported on the s�atus of the tennis court improvement project. He stated that both
the City and Rolling Fii11s Comm�ity Association (RHCA) believe it would be advantageous to hire a
project management consultant to prepare the bid specifcation and manage the project with the City and
RHCA sharing the costs for t.�iat service. Staff was asked to get costs �or the consultant and bring the
matter back to the City Council for further consideration.No action was taken.
O'THER MATTERS FROM'THE C�TY COLTNCIL
Councilmember Pieper requested that an itexn be agendized to discuss traffic citations and the possiblity of
the citations being written in such a way to allow for traffic school.
Mayor Pro Tem Wilsan expressed concern regarding the incident involing the aut of control truck that
occurred last week. He indicated that he would like to research the matter further and may ask later far an
item to be agendized to discuss the matter at a later date.
Councihnember Mirsch requested that an item be agendized to discuss the bulky item and greenwaste pick
ups to address the issues surrounding people putting the items aut early.
Mayor Black requested that an item be agendized to discuss adapting a drone policy.
ITEM REMOVED FROM CONSENT CALENDAR:
CONSIDERATION AND APPROVAL OF THE 2017/2018 CITY COUNCIL COMMITTEE
ASSIGNMENTS.
Councilmember Dieringer stated that she would like to be considered for ap�aintment to the Personnel
Committee. Following brief discussion, Councilmember Mirsch moved that the City Council approve the
City Council Committee assignments as presented with the exception of the BudgetlFinance/Audit
Committee and Personnel Co�unittee. Councilmember Dieringer seconded the mation, which carried
without objection. Consideration of the two committees assignment not appro�ed was continned to the
Apri124, 2017 meeting of the City Council.
MATTERS FROM STAFF
None.
Minutes
City Council Meeting
04-10-�7 -4-
CLOSED SE55ION
None.
ADJOURNMENT
Hearing no further business before the City Council,Mayor Black adjourned the meeting at $:18 p.m. The
next regular meeting of the City Council is scheduled ta be held on Manday, Apri124, 2017 beginning at
7:00 p.m. in the City Council Chamber at City Hali, 2 Porkuguese Bend Road,Rolling Hills, Califomia.
Respectfi�liy submitted,
Heidi Luce
City Clerk
ved,
James Iack,M.D.
May
Minu#es
City Council Meeting
04-10-17 _5_