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04-24-17 u.,..�.�...._..,.�..,_.,..u.�.��.,,,�,..��.o . �.�.�.;��,�,.��.,,�.��:�,�-�� . MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY QF ROLLING HILLS, CALIFORIVIA MONDAY,APRIL 24,2017 ' CALL TO ORDER A regular meeting of the City Council of the City af Ralling Hills was called to order by Mayor Black at 7:OQ p.m. in the City Couricil Chamber at City Ha�l, 2 Portuguese Bend Road,Rol�ing Hi11s, California. ROLL CALL Counciimembers Present: Dieringer,Mirsch, Pieper, Wilson and Mayor B1ack. Couricilmembers Absent: None. Others Present: Raymond R. Cx�uz, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Terty Shea,Finance Dzrector. Heidi Luce, City Clerk. Jim V6�alker,Budget Consultant. Battalion Chief Kirby Neese, Los Angeles County Fire Department. James Aichele, Z4 Crest Road West. OPEN AGENDA-PUBLIC CONIlI�NT WELCOME Battalion Chief K�irby Neese, Los Angeles County Fire Departtnent introduced himself stating that �ffective April lg`, he is the new Chief assigned to Battalion 14 which serves the City of Rolling Hills. �' Councilmember Pieper asked Battalion Neese to direct his personnel to be vigilant in enforcement of brush clearance and dead vegetation removal. CONSENT CALENDAR Matters which may be acted upom by the City Council in a single morion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Miz�utes-Regular Meeting af April 10, 2Q17. RECOMMENDATgON: Approve as presen#ed. B. Payment of Bills. RECOMMENDATgON: Apprave as presented. C. Financial Statement for the Month of March 2017. RECOMN�NDAT�QN: Approve as presented. Counci�member Dieringer moved that the City Council approve the items on the consent calendaz as presented. Councilmember Pieper seconded the motion,which carried without objection. CONIlVIISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS None. -1- At the suggestion of the City Manager and hearing no objection, Mayor Black stated that Matters from Staff will be taken before Matters from the City Council. MATTERS FROM STAFF QUARTERLY SCHEDULE QF INVESTMENTS REPORT FQR THE QUARTER ENDING MARCH 31, 2017. Finance Director Shea presented the investinent report for the quarter ending March 31, 3017. He stated that interest income is up compared to the same quarter of the previous year and the balance in the CERBT in�estment is up o�er $200,000 in the six years since the investment was made. In response to Councilmember Dieringer,Finance Directar Shea noted that there was a typographical error on circle page 5 on the investment report and it will be corrected going forward. The quarterly investtnent report far the quarter ending March 3I, 2017 was received and filed. FY 2017/2018 BUDGET PREPARATION DOCUMENTS 1) FY 201b12017 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS 2) FY 2017/2018 CONSUMER PRICE INDEX(CPI)ADrUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES The City's Budget Consultant Jim Walker reviewed the Fiscal Year 2017/2018 budget preparation documents inc�uding the FY 16/17 revenue and expenditure projections which are on track to end with an approximate $200,000 budget surplus before transfers; and the proposed 1.1% CPI increase for refuse service and 2.7% CPI increase to be used for budget preparation purposes. The budget preparation documents were received and filed. CONSIDERAT�ON AND APPROVAL OF THE CITY OF ROLLING HILLS INVESTMENT POLICY; FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE PQLICY; AND RESOLUTION NO. 953 —ASSET CAPITALIZATION POLICY. Finance Director Shea stated that as part of the budget preparation process and during the audit process the City's financial policies are reviewed and based an that review,there are no recommended changes for the coming year. Councilmember Dieringer suggested changing the language for the Capital Impravement Fund to make it clearer that the fund is not being eliminated, Following brief discussion, Councilmember Dieringer moved as such and the motion failed for lack of a second. Councilmember Pieper Fnoved that the City Council approve the policies as presented. Mayor Pro Tem Wilson seconded the Fnation,which carried without objection. DISCUSSION CONCERNING THE CONSIDER.ATION OF CHANGING THE R.ATE FOR THE CITY �F R�LLING HILLS BUII,DING PERMIT RELATED FEES AND OTHER FEE CHANGES. City Manager Cruz presented the staff report on proposed changes to building permit related fees and other miscellaneous fees. He stated that the FinanceBudget/Audit Committee discussed the fees and recommends lowering the mul�iplier for County building permit related fees to 2.25% as wetl as lawering several other development related fees. He stated that bases an staffls evaluation, the current fees do not cover the cast associated with praviding those services and the proposed reduction in the building pertnit mulnp�ier would result in an approxirnate $46,966 decrease in revenue He stated that staff's concern with lowering the fees is that in times of an economic dawnturn, this would result in a significant decrease in revenue for the city recognizing that the city have very limited re�enue sources. Councilmember Mirsch commented that she conceded to the recommended fee decreases given that the City does have a revenue surplus each year. Councilmember Dieringer expressed concern over lowering the fees and suggested that instead, the City should use the surplus to fund the City's �A.DA compliance efforts so that the risk of Iawsuits is reduced. She further commented that the City should also rnaintain healthy reserves so that in the event of an emergency or unforeseen expense, the city is not at risk of bankruptcy. Councilme�nbers Pieper and Wilson expressed support for lowering the fees. Councilmember Dieringer moved that the City Council leave the fees as is and not make any of the proposed decreases to the fees. The motian failed for lack of a second. Following further discussion, Councilmember Mirsch moved that the City Council direct staff to prepare Minutes Ci#y Counczl Meeting 04-24-17 -2- .. .R„e ,.o.,._-.,.�,.._. ,,,,,,,;,,;,.--_•�,�..- .: �.,.�.-r+w�-. w . :__ �„�. a resolution amending the following planning and development related fees: Lighting orcl�nance modification $375 Preparation of Nega�ive Declaration or MND $50(plus State Fees) Environmen#al Impact Report Consultant fee ondy Final ParcellTract Map Couraty fee only Zoning violation and cons�ruction penalty fee $1,500 Parks and Recreation Fee Each new residential dwe�ling shal� pay 2°/a of first$100,OQ0 of construction valuation plus.25% ��` of such valuatfon over$100,000 and that the City Council keep the following fees at the amount currendy listed: View Impairment—Review by Committee on $2,000 Trees and Views processing fee Building Permit,Plwnbing Permit, Mechanical 2.5 times County fee Permit and Electrica�Permit Councilmember Pieper secanded the motion. Following brief discussion, the motion carried without objection. DISCUSSTON AND CONSIDERATION OF DEVELOPING AN QRDINANCE TO REGULATE DRONES IN TI� CITY OF ROLLING HII,LS. City Manager Cruz stated that this matter was ageriized for discussion and consideration at the request o£ the Mayor and upon having received several complaints regarding drones. Councilmember Pieper expressed concern tha.t it would be ve�y difficult to enforce a law regulating drones. City Attorney Jenkins commented that if the City Council were to direct staff to prepare an ordinat�ce based on the example provide from the City of Hermasa Beach,he would suggest eliminating the permitting requirement. Mayor Black asked£or public comment. Jim Aichele, 14 Crest Road West addressed the City Couricil in support of the City Council adopting an ordinance to regulate drones. Following brief discussion, no action was taken. Consideration of this matter was tabled until the May 8, 2017 meeting of the City Council. The City Council was provided a DRAFT ordinance from the City of Hermosa Beach to review for discussion at the next meeting. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPQSE SB 231 (HERTZBERG) CONCERNING THE RIGHTS TO VOTE ON TAXES ACT. (ORAL) Councilmember Dieringer informed the City Council that there is pending legislation that could limit voters' rights to vote on fees that are added to the tax bili and suggested that the City submit a letter in opposition to the proposed legislatian. Councilmember Pieper commented that he is not in favor of the City taking a position on pending legislation. Following brief discussioz�, Cauncilmember Dieringer rnoved that the City Council direct staff to prepare a lette:r opposing SB 231 for the Mayor's signature per the example provided by the City of Glendora as amended. Councilmember Mirsch seconded the motion, which carried with Councilmember Pieper opposed. D�SCUSSION AND CONSIDERATION OF 2017/2018 APPOINTMENTS TO THE CIT'Y COUNCIL FINANCEBUDGET/AUD�T COMMITTEE AND PERSONNEL COMMITTEE. (ORAL) Mayor Biack recommended that Councilmember Mirsch and himself remain an the Finance/Budget/Audit Committee; and Councilmembers Die�inger and Pieper be appointed to the PersonneZ Committee. Mayor Black called for a motion. Councilrnember Wilson mo�ed that the City Council appoint Councilmember Mirsch and Mayor Black to Minutes Ci#y Council Meeting 04-24-17 -3- - _ . -� -., _ _ . • the FinanceBudgetlAudit Committee; and appoint Cauncilmembers Dieringer and Pieper to the Personnel Committee. Councilmember Dieringer seconded the �notion, which carried with Councilmembers Mirsch and Pieper opposed. CLOSED SESSI�N None. ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned tlie meeting at 8:03 p.m. The next regular meeting of the City Council is scheduled ta be held on Monday, May $, 2017 b�ginning at 7:00 p.rn. in the City Council Charnber at City Hall, 2 Portuguese Bend Road,Rolling Hills, California. Respectfizlly submitted, Heidi Luce City Clerk Approved, James 1 k, M.D. Mayor� Minutes City Council Meeting 04-24-17 -4-