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06-12-17 n�nvuTEs oF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING H�LLS, CALIFORIVIA MONDAY,JUNE 12,2Q17 CALL TO ORDER �__ A regular meeting of the City Council of the City af Ralling Hills was called to order by Mayor Pro Tem Wilsan at 7:Od p.m, in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Dieringer,Mirsch, Pieper and Mayor Pro Tenia Wilson. Councilmembers Absent: Black(excused). Others Present: Raymond R. Cruz, City Manager. Mike 7enkins, City Attorney. Julia Stewart, Assistant Planner. Heidi Luce, City Clerk. Jim Walker,Budget Consultant. Ed Swart, 2 Meadowlark Lane. OPEN AGENDA-PUBLIC COMMENT WELCOME None. Mayor Pro Tem Wilson sta.ted that item 8A under New Business perta.ining fo a request for a canhibution -- towards costs associated with the undergrounding of a utility pole on Meadawlark Lane will be taken out of order after the Consent Calendar and Corr�mission Items. CONSENT CALENDAR Matters which may be acted upan by the City Council in a sing�e motion. Atzy Couricilmember rnay request removal of ax�y item from the Consent Calendar causing it to be considex�ed under Council Actions. A. Minutes -{1)Regular Meeting of May 22, 2017; and(2)Adjourned Regular Meetang (Field Trip) of May 30,2017. RECOMN�ENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATIQN: Approve�s presented. C. City Council FinanceBudgetlAud�it Committee meeting notes of May 22, 2017. RECONIlI�NDATION: Receive �nd file. D. County o�Los Angeles Department of Agricultural Commissioner/Weights and Measures FY 2017/�8 Agreement Renewal for Pest Control Services. RECOMMENDATION: Approve as p�resented. Councilmember Mirsch moved that the City Council approve the items on the consent ca.lendar as presented. Councilmember Dieringer seconded the motion,which carried without objection. CONIIVIISSION ITEMS RESOLUTION NO. 2017-07 — A RESOLUTION OF THE PLANNING COMMISSION OF TI� CITY OF ROLLIlVG HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADIlVG OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19-CF)ROLLING HILLS, CA, (VAN NORTWICK). Mayor Pra Tem Wilson introduced the item and asked for staffls comments. Assistant Planner Stewart reviewed th� applicant's request to ma:intain as graded pathways at the rear of the residence and legalize the grading for the pathways in Zoning Case No. 920 at 37 Chuckwagon Road. She stated that the -2- .:��..,. ---���----�-w---- ��-- -------....�....__.�.,...._.-. ...- _:�......._. --.�.�.��.�-- �. Planning Comrnission approved the project requiring that a drainage and grading plan be prepared and submitted to the County for review and approval and that a landscaping plan be prepared to address the concerns raised by the downslope neighbors and if necessary remediate any drainage related issues. She commented that the County�isited the property, as well as the properties below upon�he City receiving a complaint of flooding during the heavy rains this winter and determin�d that the drainage course had not been altered and it is very�likely that the work caused any erosion and flooding on the properties below. In response to Councihnember Dieringer regarding her suggestian to add a condition regarding the drainage and landscaping,Ms. Stewart stated the resolution currently contains a condition that requires the applicant to canshuct fhe project and landscaping accarding to the approved plans. Follawing b�ief discussion, Councilrnember Pieper moved that the City Council receive and file Planning Commissian Resolution No. 2017-07 granting approval of the applicant's request in Zoning Case No. 920 at 37 Chuckwagon Raad. Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed, at Councilmember Dieringer's suggestion, to be sure that the conditions included in the resolution are�et, specifically that the drainage plan and landscape plan mitigate the flooding issues. RESOLUTION NO. 2017-OS — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY �F ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT}, TO REPAIR RUPTURED STORM DRAIN PiPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIG�NAL CONDITiON AND TO EXCEED THE MAXIUM PERMTTTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF}, ROLLING HILLS CA, (DE MIRANDA}. Mayor Pro Tem Wilson introduced the itern and asked for staffs comanents. Assistant Planner Stewart reviewed tlae applicant's request in Zoning Case IVa. 916 at 5 El Concho Lane. Sl�e stated that this project started as a code enforcement case upon receiving a co�nplaint that a basement was being excavated and upon inspecting the property staff disco�ered other improvements the were not approved. She s#ated that improvements inc�uded switchback paths at the rear of the property with railroad tie walls, a patio and outdoor kitchen, and planter walls. She re�iewed additional background on the project sta.ting t13at during this process a dzainpipe on the property ruptured during the hea�y rains, whicl� caused floodirig on the property for which the applicant made emergency repairs resulting in a wall being constructed in the setback. Additionally, during subsequent rains, there was a hillside failure that resulted in the planter wall being damaged. She sta.ted that during the Planning Commission's review they expressad concern that the excavation for the basement would further complicate the drainpipe and slope failure and asked the applicant to consult an engineer to ensure that excavation would not further complicate the hillside failure. She stated that following discussion and deliberation, the Planning Commission appraved the project in phases requiring that the cirainpipe and hillside repair be completed prior to cornpleting the excavatian for the basement and the grading and walls along the pathways. She nated that the Planning Commission did not appro�e the outdoor kitchen and patio. Following brief discussion concerning the excavativn for the basement and ruptu�red drainpipe, Cot�cilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2017-08 granting approval of the applicant's request in Zoning Case No. 916 at 5 El Concho Lane. Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed to be sure that the conditions included in the resolution are met. NEW BUSINESS CONSIDERAT'�ON OF A REQUEST FOR A CONTRiBUTION OF CITY UTILTTY FUNDS TOWARD COSTS ASSOCIATED WITH SOUTHERN CALIFORNIA EDISON PERMITS, ENGINEERiNG, DESIGN AND LABOR RELATED TO THE UNDERGROUNDING OF A SINGLE UT'II..ITY POLE AT 2 MEADOWLARK LANE. Mayor Pro Tem Wilsan introduced the item and asked for sta£�s comments. City Manager Cruz re�iewed the request from the property awner at 2 Meadowtark Lane for a contribution in the amount of$5,343.fi4 which is SO% of the cost associated with Southern California Edison permits, engineering, design and Minutes City Council Meeting 06-12-17 -2- labor related to the undergrounding of a utility pole on his properry. He commented that a letter was received fror� the other property owners on Meadowlark Lane expressi�g the�r support for removing the pale. He further commented that the Rolling Hi�ls Cammunity Association approved a contribution in the amaunf af$4,133 toward the project. Discussion ensued concerning the benefit to the neighbors and the possibility of removing the other pole at the rear of the property. Ed Swart, 2 Meadowlark Lane addressed the City Council regarding the pole at the rear of his property stating the cost to remo�e that pole is $150,Q00 and the other properties that are served by the pole are nat willing to contribute to removing it. Mr. Swart further explained his request to remove the front pole. Discussion ensued concerning the amount ta contribnte. Councilmember Pieper cornmezrted that he would be in fa�or of contributing the amount requested. Councilmember Mirsch expressed cancern that no othe�r neighbors are contributing to #he project and commented that she would be more supportive of contributing 1/3 of the costs. Further discussion ensued concerning setting some sort of criteria for cantributions. Cauncilmember Pieper suggested that a discussioz� regarding setting criteria for contributions be agendized for a future City Cauncil rrieeting. Follawing brief discussion, Councilmember Pieper rr�aved that the City Council authorize a contribution from the Utility Fund in the axnount of$5,343.64 toward the costs associated with Southem Ca�ifornia Edison permits, engineering, design and labor re�ated to the undergrounding of a utility pole at 2 Meadowlark Lane. Councilmember Mirsch seconded the motian,which carried without objectian. PUBLIC HEARINGS CITY OF ROLLING HILLS PROP�SED DRAFT BUDGET INCLUDING THE ANNUAL REPQRT ON: GENERAL FUND; COMMUNITY FACILITIES FiTND; MUIVICIPAL SELF INSUR.ANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFTC SAFETY FUND; TRANSTT FUND-MEASURE R; TR.ANSIT FUND-MEASURE M; TRANSIT FUND-PROPOSITION A; TRANSIT FUND-PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18 AND CQNSIDERATION OF: RESOLU'i'�ON NO. 1207: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 20I7-18 CITY OF RQLLING HILLS BUDGET INCLUDING THE ANNCJAL REPQRT ON: GENERAL FUND; COMMUIVITY FAC�LITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TR.ANSIT Fi7ND-MEASURE R; TRANSIT FUND-MEASURE M; TRANSIT FUND-PR�POSITION A; TRANSIT FUND-PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FQR FISCAL YEAR 2017-18. Mayor Pro Tem Wiison introduced the item and asked for staff's comments. The City's Budget Consultant Jirn Walker reviewed the proposed FY 2017/18 budget stating that the Fir�ance, Budget, Audit Cammittee reviewed the DRAFT budget at its meeting of May 22, 2017 and suggested changing the funding of fihe Ca1PERS retirement liability obligation to fund it over two years instead of one resulting in funding in the amount of$185,00 for FY l 7/1$ and roughly the same amount in FY 18/19 rather than then entire $370,000 in the coming year. He stated that the budget includes revenues projected at $1,935,250 and expenditures projected at$2,097,25U resulting in a deficit af$162,000 including funding the unfunded peta.sio�liability. He noted that if the pension liability were not funded, the budget wauld have a su�plus o� $23,000 before transfers. He further reviewed the assumptions used to determine revenue growth and expenditures and stated that the City wi11 again absorb the COLA increase for refuse collection. He briefly reviewed the ather funds. Mayor Pro Tem Wilson opened the public hearing and called for public comment. Hearing none, he closed the pubiic hearing and asked£or comments from the City Council. Councilmember Dieringer commented that she would like ta see the City Council conference/travel budget item increased from $6,d00 to $8,000 so that tl�ere is greater opportunity for conference related ttave� when the conference topics are relevant ta the City. She distributed a sheet listing tha conferences that she would like to attend for FY 17/1$ commenting that she would only attend conferences where the topics are re�evant and beneficial to the City. Discussion ensued concerning Councilmember Dieringer's sugg�stion. Counci�member Mirsch commented �hat this matter was discussed at length at the Minutes City Council Meeting 06-12-17 -3- FinanceBudget/Audit Committee meeting and the Committee cancwnred to cap the conference/travel budget at $4,000 per Councilmember that wished to attend conferences and allocate an additional $2,000 for other conference related expenses that may come up. Further discussion ensued concerning the conference/travel budget item. Following discnssion, Councilrnember Dieringer moved that the conferenceltravel budget be increased from $6,000 to $7,000 and that she be able to use all of those funds for relevant conference/travel related �xpenses. The motion failed far lack of a second. Councilmember Dieringer further moved that she be able ta use all o� current $6,000 allocation for rele�ant conference/travel related expenses. The motion failed for lack of a second. Following discussion, Councilmember Pieper moved �hat the City Council adopt Resolution No. 1207 adopting the FY z017-�8 budget as presented. Councilmember Mirsch seconded the motion, which carried without objection. RESOLUTION NO. 1208: A RESOLUTION OF 'THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING TI� 2017-18 FISCAL YEAR GANN APPROPR�ATION LIMIT FOR THE CTI'Y OF ROLLING Hu„L5. Mr. Walker reviewed the process used to determine the GANN limit for the Ciry and stated that the appropriation limit is set at$1,588,444 and the proposed budget is below that limit.. Councilmember Pieper moved that the City Council adopt Reso�ution No. 1208 establishing the FY 2017- 18 appropriation limit for the City of Rolling Hills. Councilrnernber Dieringer seconded the motion, which carried without objection. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF A RECONIMENDATION FOR AWARD OF A BID T4 TRAVER� TREE SERVICE INC. IN THE AMOUNT OF $8,600.00 FOR TREE TRIlVIlVIING AND DEAD TREE REMOVAL PROJECT AT THE CITY HALL CAMPUS, TENNIS COURTS AND MAIN GATE AREA. Mayor Pro Tem Wilson introduced the item and asked for staffls comments. City Manager Cruz reviewed the history and process regarding the solicitation of bids for the tree trimming and tree remova� project at the City Hall Campus, Tennis Courts and Main Gate area. He stated that the City received four bids in response ta the bid request and Travers Tree Service Inc. was found to be the lawest responsible bidder at $8,600. He stated that staff checked Tra�ers Tree Services references and verified the insurance and recommends the bid be awazded to Travers Tree Service with the work to coznmence Friday, June 16, 2017. Following brief discussion concerning the scope of work, Councilmember Pieper moved that the City Council award the bid for the tree trimming and dead tree remaval project at the City Hall campus, tennis courts and main gate area ta Travers Tree Service Inc. in the amount of$8,6Q0. Counci�member Mirsch seconded the motion, which cairied without obj ection. DISCUSSION AND CONSIDER.ATION OF DIRECTING THE CITY ATTORNEY TO DRAFT AN AMENDMENT TO THE CITY'S LEASE AGREEMENT WITH TI� ROLLING HILLS COMMLTNITY ASSOCIAT�ON {RHCA) FOR THE BUILDING THAT HOUSES ITS ADNIINISTRATIVE AND FiELD STAFF FOR T'HE PURPOSE OF PROVIDING 'THE CITY WITH LABOR ASSISTANCE F�R AS NEEDED MAINTENANCE PROJECTS AT CITY HALL AND THE CITY HALL CAMPUS AREA. Mayor Pro Tem Wilson introduced the item and asked for stafPs comments. City Manager Cruz presented the stafF report and provided the background on this matter stating that staff is seeking tl�e City Council's direction as to whether or not it wishes to direct the City Attorney to prepare an amendment to the City's lease with the RHCA for the purpose of pmviding the City with labor assistance of 5 hours per month for as needed maintenance around the City Hall campus. Following brief discussion, Councilmember Pieper moved that the City Council direct the City Attorney Minutes City Council Meeting 06-12-17 -4- to draft an amendment to the City's lease agreement with the RHCA for the purpose of providing the City with labor assistance for S hours per month for as needed maintenance projects at City Hal1 and the City Hall campus area. Councilmember Mirsch seconded the motion,which carried without objection. MATTERS FROM T'HE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPOSE SB 649 (HUESO) CONCERNING WIRELESS AND SMALL CELL TELECOMMUNICATIONS FACILITIES (ORAL) Councilmember Dieringer provided information regarding a pending bill before the State legislature regarding wireless and srnall cell teIecommunication facilities that could lirnit a City's ability to regulate and have oversighf over the insta2lation of such facilities noting that the League o�California Cities is against the bill and is urging ci�ies to take a position of opposition. Councilmember Dieringer suggested that the City take action to formally oppose the bill and send a letter af opposition. Following discussion, Councilmember Dieringer moved that the C�ty Council take a position of opposition to SB 649. The motion failed for lack of a seco�d. OTHER MATTERS FROM THE CITY COUNCIL Councilmember Pieper suggested that the City Council move forward �in calling a special election for November 7, 2417 to place a measure on the ba�lot to repeaZ Measure B. Following brief discussion Councilmember Pieper moved that the City Council direct staff to prepare the necessary resalutions and bring them to the City Council for consideration at the next City Council meeting. Councilmember Mirsch seconded the motion, which carried without objection. Councilmember Mirsch suggested that an upda.te on the status of the Planning Cornmission's discussion regarding revisions ta the Ci�ty's View P�reservation Ordinance be agendized for the next City Counci� meeting. The City Council concurred and staff was directed as such. MATTERS FR�M STAFF None. CLOSED SESSION None. ADJOURNMENT Hearing no further busir�ess before the City Council, Mayor Pro Tem Wi�son adjourned the meeting at 8:35 p.m. The next regular meeting of the City Council is scheduled ta be held on Monda.y, June 26, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, ;� � _°"� ---�----. . _ Heidi Luce City Clerl� Ap , James B ck,M.D. � Mayor Minutes City Council Meeting Ob-12-17 -5-