06-12-17 n�nvuTEs oF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING H�LLS, CALIFORIVIA
MONDAY,JUNE 12,2Q17
CALL TO ORDER
�__ A regular meeting of the City Council of the City af Ralling Hills was called to order by Mayor Pro Tem
Wilsan at 7:Od p.m, in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
ROLL CALL
Councilmembers Present: Dieringer,Mirsch, Pieper and Mayor Pro Tenia Wilson.
Councilmembers Absent: Black(excused).
Others Present: Raymond R. Cruz, City Manager.
Mike 7enkins, City Attorney.
Julia Stewart, Assistant Planner.
Heidi Luce, City Clerk.
Jim Walker,Budget Consultant.
Ed Swart, 2 Meadowlark Lane.
OPEN AGENDA-PUBLIC COMMENT WELCOME
None.
Mayor Pro Tem Wilson sta.ted that item 8A under New Business perta.ining fo a request for a canhibution
-- towards costs associated with the undergrounding of a utility pole on Meadawlark Lane will be taken out
of order after the Consent Calendar and Corr�mission Items.
CONSENT CALENDAR
Matters which may be acted upan by the City Council in a sing�e motion. Atzy Couricilmember rnay
request removal of ax�y item from the Consent Calendar causing it to be considex�ed under Council Actions.
A. Minutes -{1)Regular Meeting of May 22, 2017; and(2)Adjourned Regular Meetang (Field
Trip) of May 30,2017.
RECOMN�ENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATIQN: Approve�s presented.
C. City Council FinanceBudgetlAud�it Committee meeting notes of May 22, 2017.
RECONIlI�NDATION: Receive �nd file.
D. County o�Los Angeles Department of Agricultural Commissioner/Weights and Measures
FY 2017/�8 Agreement Renewal for Pest Control Services.
RECOMMENDATION: Approve as p�resented.
Councilmember Mirsch moved that the City Council approve the items on the consent ca.lendar as
presented. Councilmember Dieringer seconded the motion,which carried without objection.
CONIIVIISSION ITEMS
RESOLUTION NO. 2017-07 — A RESOLUTION OF THE PLANNING COMMISSION OF
TI� CITY OF ROLLIlVG HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR
GRADIlVG OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT
CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37
CHUCKWAGON ROAD. (LOT 19-CF)ROLLING HILLS, CA, (VAN NORTWICK).
Mayor Pra Tem Wilson introduced the item and asked for staffls comments. Assistant Planner Stewart
reviewed th� applicant's request to ma:intain as graded pathways at the rear of the residence and legalize
the grading for the pathways in Zoning Case No. 920 at 37 Chuckwagon Road. She stated that the
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Planning Comrnission approved the project requiring that a drainage and grading plan be prepared and
submitted to the County for review and approval and that a landscaping plan be prepared to address the
concerns raised by the downslope neighbors and if necessary remediate any drainage related issues. She
commented that the County�isited the property, as well as the properties below upon�he City receiving a
complaint of flooding during the heavy rains this winter and determin�d that the drainage course had not
been altered and it is very�likely that the work caused any erosion and flooding on the properties below.
In response to Councihnember Dieringer regarding her suggestian to add a condition regarding the
drainage and landscaping,Ms. Stewart stated the resolution currently contains a condition that requires the
applicant to canshuct fhe project and landscaping accarding to the approved plans.
Follawing b�ief discussion, Councilrnember Pieper moved that the City Council receive and file Planning
Commissian Resolution No. 2017-07 granting approval of the applicant's request in Zoning Case No. 920
at 37 Chuckwagon Raad. Councilmember Mirsch seconded the motion, which carried without objection.
Staff was directed, at Councilmember Dieringer's suggestion, to be sure that the conditions included in the
resolution are�et, specifically that the drainage plan and landscape plan mitigate the flooding issues.
RESOLUTION NO. 2017-OS — A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY �F ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND
VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS
(PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE
THAN 2.5' IN HEIGHT}, TO REPAIR RUPTURED STORM DRAIN PiPE(S) AND TO
REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH
WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE
AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIG�NAL
CONDITiON AND TO EXCEED THE MAXIUM PERMTTTED DISTURBANCE OF THE LOT
IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF}, ROLLING HILLS CA,
(DE MIRANDA}.
Mayor Pro Tem Wilson introduced the itern and asked for staffs comanents. Assistant Planner Stewart
reviewed tlae applicant's request in Zoning Case IVa. 916 at 5 El Concho Lane. Sl�e stated that this project
started as a code enforcement case upon receiving a co�nplaint that a basement was being excavated and
upon inspecting the property staff disco�ered other improvements the were not approved. She s#ated that
improvements inc�uded switchback paths at the rear of the property with railroad tie walls, a patio and
outdoor kitchen, and planter walls. She re�iewed additional background on the project sta.ting t13at during
this process a dzainpipe on the property ruptured during the hea�y rains, whicl� caused floodirig on the
property for which the applicant made emergency repairs resulting in a wall being constructed in the
setback. Additionally, during subsequent rains, there was a hillside failure that resulted in the planter wall
being damaged. She sta.ted that during the Planning Commission's review they expressad concern that the
excavation for the basement would further complicate the drainpipe and slope failure and asked the
applicant to consult an engineer to ensure that excavation would not further complicate the hillside failure.
She stated that following discussion and deliberation, the Planning Commission appraved the project in
phases requiring that the cirainpipe and hillside repair be completed prior to cornpleting the excavatian for
the basement and the grading and walls along the pathways. She nated that the Planning Commission did
not appro�e the outdoor kitchen and patio.
Following brief discussion concerning the excavativn for the basement and ruptu�red drainpipe,
Cot�cilmember Pieper moved that the City Council receive and file Planning Commission Resolution No.
2017-08 granting approval of the applicant's request in Zoning Case No. 916 at 5 El Concho Lane.
Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed to be
sure that the conditions included in the resolution are met.
NEW BUSINESS
CONSIDERAT'�ON OF A REQUEST FOR A CONTRiBUTION OF CITY UTILTTY FUNDS
TOWARD COSTS ASSOCIATED WITH SOUTHERN CALIFORNIA EDISON PERMITS,
ENGINEERiNG, DESIGN AND LABOR RELATED TO THE UNDERGROUNDING OF A
SINGLE UT'II..ITY POLE AT 2 MEADOWLARK LANE.
Mayor Pro Tem Wilsan introduced the item and asked for sta£�s comments. City Manager Cruz re�iewed
the request from the property awner at 2 Meadowtark Lane for a contribution in the amount of$5,343.fi4
which is SO% of the cost associated with Southern California Edison permits, engineering, design and
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labor related to the undergrounding of a utility pole on his properry. He commented that a letter was
received fror� the other property owners on Meadowlark Lane expressi�g the�r support for removing the
pale. He further commented that the Rolling Hi�ls Cammunity Association approved a contribution in the
amaunf af$4,133 toward the project. Discussion ensued concerning the benefit to the neighbors and the
possibility of removing the other pole at the rear of the property.
Ed Swart, 2 Meadowlark Lane addressed the City Council regarding the pole at the rear of his property
stating the cost to remo�e that pole is $150,Q00 and the other properties that are served by the pole are nat
willing to contribute to removing it. Mr. Swart further explained his request to remove the front pole.
Discussion ensued concerning the amount ta contribnte. Councilmember Pieper cornmezrted that he would
be in fa�or of contributing the amount requested. Councilmember Mirsch expressed cancern that no othe�r
neighbors are contributing to #he project and commented that she would be more supportive of
contributing 1/3 of the costs. Further discussion ensued concerning setting some sort of criteria for
cantributions. Cauncilmember Pieper suggested that a discussioz� regarding setting criteria for
contributions be agendized for a future City Cauncil rrieeting.
Follawing brief discussion, Councilmember Pieper rr�aved that the City Council authorize a contribution
from the Utility Fund in the axnount of$5,343.64 toward the costs associated with Southem Ca�ifornia
Edison permits, engineering, design and labor re�ated to the undergrounding of a utility pole at 2
Meadowlark Lane. Councilmember Mirsch seconded the motian,which carried without objectian.
PUBLIC HEARINGS
CITY OF ROLLING HILLS PROP�SED DRAFT BUDGET INCLUDING THE ANNUAL
REPQRT ON: GENERAL FUND; COMMUNITY FACILITIES FiTND; MUIVICIPAL SELF
INSUR.ANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFTC
SAFETY FUND; TRANSTT FUND-MEASURE R; TR.ANSIT FUND-MEASURE M; TRANSIT
FUND-PROPOSITION A; TRANSIT FUND-PROPOSITION C; COPS AND CLEEP FUND;
UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18
AND CQNSIDERATION OF:
RESOLU'i'�ON NO. 1207: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FY 20I7-18 CITY OF RQLLING HILLS BUDGET
INCLUDING THE ANNCJAL REPQRT ON: GENERAL FUND; COMMUIVITY FAC�LITIES
FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID
WASTE CHARGES; TRAFFIC SAFETY FUND; TR.ANSIT Fi7ND-MEASURE R; TRANSIT
FUND-MEASURE M; TRANSIT FUND-PR�POSITION A; TRANSIT FUND-PROPOSITION
C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FQR
FISCAL YEAR 2017-18.
Mayor Pro Tem Wiison introduced the item and asked for staff's comments. The City's Budget
Consultant Jirn Walker reviewed the proposed FY 2017/18 budget stating that the Fir�ance, Budget, Audit
Cammittee reviewed the DRAFT budget at its meeting of May 22, 2017 and suggested changing the
funding of fihe Ca1PERS retirement liability obligation to fund it over two years instead of one resulting in
funding in the amount of$185,00 for FY l 7/1$ and roughly the same amount in FY 18/19 rather than then
entire $370,000 in the coming year. He stated that the budget includes revenues projected at $1,935,250
and expenditures projected at$2,097,25U resulting in a deficit af$162,000 including funding the unfunded
peta.sio�liability. He noted that if the pension liability were not funded, the budget wauld have a su�plus o�
$23,000 before transfers. He further reviewed the assumptions used to determine revenue growth and
expenditures and stated that the City wi11 again absorb the COLA increase for refuse collection. He briefly
reviewed the ather funds.
Mayor Pro Tem Wilson opened the public hearing and called for public comment. Hearing none, he
closed the pubiic hearing and asked£or comments from the City Council.
Councilmember Dieringer commented that she would like ta see the City Council conference/travel
budget item increased from $6,d00 to $8,000 so that tl�ere is greater opportunity for conference related
ttave� when the conference topics are relevant ta the City. She distributed a sheet listing tha conferences
that she would like to attend for FY 17/1$ commenting that she would only attend conferences where the
topics are re�evant and beneficial to the City. Discussion ensued concerning Councilmember Dieringer's
sugg�stion. Counci�member Mirsch commented �hat this matter was discussed at length at the
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FinanceBudget/Audit Committee meeting and the Committee cancwnred to cap the conference/travel
budget at $4,000 per Councilmember that wished to attend conferences and allocate an additional $2,000
for other conference related expenses that may come up. Further discussion ensued concerning the
conference/travel budget item. Following discnssion, Councilrnember Dieringer moved that the
conferenceltravel budget be increased from $6,000 to $7,000 and that she be able to use all of those funds
for relevant conference/travel related �xpenses. The motion failed far lack of a second. Councilmember
Dieringer further moved that she be able ta use all o� current $6,000 allocation for rele�ant
conference/travel related expenses. The motion failed for lack of a second.
Following discussion, Councilmember Pieper moved �hat the City Council adopt Resolution No. 1207
adopting the FY z017-�8 budget as presented. Councilmember Mirsch seconded the motion, which carried
without objection.
RESOLUTION NO. 1208: A RESOLUTION OF 'THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING TI� 2017-18 FISCAL YEAR GANN APPROPR�ATION
LIMIT FOR THE CTI'Y OF ROLLING Hu„L5.
Mr. Walker reviewed the process used to determine the GANN limit for the Ciry and stated that the
appropriation limit is set at$1,588,444 and the proposed budget is below that limit..
Councilmember Pieper moved that the City Council adopt Reso�ution No. 1208 establishing the FY 2017-
18 appropriation limit for the City of Rolling Hills. Councilrnernber Dieringer seconded the motion, which
carried without objection.
OLD BUSINESS
None.
NEW BUSINESS
CONSIDERATION OF A RECONIMENDATION FOR AWARD OF A BID T4 TRAVER�
TREE SERVICE INC. IN THE AMOUNT OF $8,600.00 FOR TREE TRIlVIlVIING AND DEAD
TREE REMOVAL PROJECT AT THE CITY HALL CAMPUS, TENNIS COURTS AND MAIN
GATE AREA.
Mayor Pro Tem Wilson introduced the item and asked for staffls comments. City Manager Cruz reviewed
the history and process regarding the solicitation of bids for the tree trimming and tree remova� project at
the City Hall Campus, Tennis Courts and Main Gate area. He stated that the City received four bids in
response ta the bid request and Travers Tree Service Inc. was found to be the lawest responsible bidder at
$8,600. He stated that staff checked Tra�ers Tree Services references and verified the insurance and
recommends the bid be awazded to Travers Tree Service with the work to coznmence Friday, June 16,
2017.
Following brief discussion concerning the scope of work, Councilmember Pieper moved that the City
Council award the bid for the tree trimming and dead tree remaval project at the City Hall campus, tennis
courts and main gate area ta Travers Tree Service Inc. in the amount of$8,6Q0. Counci�member Mirsch
seconded the motion, which cairied without obj ection.
DISCUSSION AND CONSIDER.ATION OF DIRECTING THE CITY ATTORNEY TO DRAFT
AN AMENDMENT TO THE CITY'S LEASE AGREEMENT WITH TI� ROLLING HILLS
COMMLTNITY ASSOCIAT�ON {RHCA) FOR THE BUILDING THAT HOUSES ITS
ADNIINISTRATIVE AND FiELD STAFF FOR T'HE PURPOSE OF PROVIDING 'THE CITY
WITH LABOR ASSISTANCE F�R AS NEEDED MAINTENANCE PROJECTS AT CITY
HALL AND THE CITY HALL CAMPUS AREA.
Mayor Pro Tem Wilson introduced the item and asked for stafPs comments. City Manager Cruz
presented the stafF report and provided the background on this matter stating that staff is seeking tl�e City
Council's direction as to whether or not it wishes to direct the City Attorney to prepare an amendment to
the City's lease with the RHCA for the purpose of pmviding the City with labor assistance of 5 hours per
month for as needed maintenance around the City Hall campus.
Following brief discussion, Councilmember Pieper moved that the City Council direct the City Attorney
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to draft an amendment to the City's lease agreement with the RHCA for the purpose of providing the City
with labor assistance for S hours per month for as needed maintenance projects at City Hal1 and the City
Hall campus area. Councilmember Mirsch seconded the motion,which carried without objection.
MATTERS FROM T'HE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPOSE SB 649 (HUESO)
CONCERNING WIRELESS AND SMALL CELL TELECOMMUNICATIONS FACILITIES
(ORAL)
Councilmember Dieringer provided information regarding a pending bill before the State legislature
regarding wireless and srnall cell teIecommunication facilities that could lirnit a City's ability to regulate
and have oversighf over the insta2lation of such facilities noting that the League o�California Cities is
against the bill and is urging ci�ies to take a position of opposition. Councilmember Dieringer suggested
that the City take action to formally oppose the bill and send a letter af opposition. Following discussion,
Councilmember Dieringer moved that the C�ty Council take a position of opposition to SB 649. The
motion failed for lack of a seco�d.
OTHER MATTERS FROM THE CITY COUNCIL
Councilmember Pieper suggested that the City Council move forward �in calling a special election for
November 7, 2417 to place a measure on the ba�lot to repeaZ Measure B. Following brief discussion
Councilmember Pieper moved that the City Council direct staff to prepare the necessary resalutions and
bring them to the City Council for consideration at the next City Council meeting. Councilmember
Mirsch seconded the motion, which carried without objection.
Councilmember Mirsch suggested that an upda.te on the status of the Planning Cornmission's discussion
regarding revisions ta the Ci�ty's View P�reservation Ordinance be agendized for the next City Counci�
meeting. The City Council concurred and staff was directed as such.
MATTERS FR�M STAFF
None.
CLOSED SESSION
None.
ADJOURNMENT
Hearing no further busir�ess before the City Council, Mayor Pro Tem Wi�son adjourned the meeting at
8:35 p.m. The next regular meeting of the City Council is scheduled ta be held on Monda.y, June 26, 2017
beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
Respectfully submitted,
;� � _°"�
---�----. . _
Heidi Luce
City Clerl�
Ap ,
James B ck,M.D. �
Mayor
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