07-10-17 NIIN[JTES OF
A REGULAR MEETING
OF TFIE
CITY COUNCIL OF THE
CITx OF ROLLING HII,LS,CALIFORN�A
MONDAY,JULY 10,2017
CALL TO ORDER
_ A regular meeting of the City Council of the City a£Rolling Hills was called ta order by Mayar Pro Tem
Wilson at 7:00 p.m. in the City CounciI Chamber at City Hall, 2 Porluguese Bend Road, Rolling Hills,
Califomia.
ROLL CALL
CounciImembers Present: Diering�r,Mirsch and Mayor Pro Tem Wilson.
Councilmembers Absent: Councilmember Pieper and Mayar Black(excused}.
Others Present: Raymand R. Cruz, City Manager.
Michael Jenkins, Cify Attorney.
Yolanta Schwartz,Planning Director.
rulia Stewart,Assistant Planner.
Heidi Luce, City Clerk.
John Hunter, John Hunter&Associates.
Richard Colyear, 35 Crest Road West.
Sue Breiholz, 6 Upper BZackwater Canyon Road.
OPEN AGENDA-PUBLIC COIA�IMENT WELCOME
Richard Colyear, 35 Crest Road West addressed the City Council regaxding the deadline for.the arguments
for and against the ballot measure to repeal Measure B tt�at was p�aced on the November 7, 2017 ballot
and expressed his discontent with the fact that the ordinance going before the Platu�ing Commission was
not available for review prior to the argument deadline as was indicated in the Citywide news�etter. Mr.
Colyear further asserted his opinion that it was purposeful that the draft ordinance was not available
before the deadline for arguments. Mayor Pro Tem Wilson assured Mr. Colyear that there was no
canspiracy in this matter.
Sue Breiholz, b Upper Blackwater Canyon Road addressed the City Council on behalf of CabalXeros to
express concern regarding the fire fuel danger in the City and asked the City Council to agendize a
discussion on ways to proactively address the fire fuel danger per the letter that was sent previously by
Caballeros.
In response to Mr. Colyear's comments, City Attorney Jenkins stated that the Planning Commission has
been working on a proposal for a View Ordinance that wiIl come to the City Council for consideration and
the intent was that the City Council would consider it before the November elec#ion. He commented that
what was to be available today was simply a DRAFT that the Planning Commission has no# yet seen or
acted on and the City is a long way away from having a final ordinance; and for someone to see the
DRAFT and assume it was the final product wou�d be a mistake. He further commented that �oday was
simply the deadline for putting in arguments for and against the repeal of Measure B and the deadline was
the sa�ne for all parties; and both parties had the same information available to them and all the
information from previous Planning Commission discussions on this matter are available as a part af the
open process.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request remaval of any item from the Conserrt Calendar causing it to be considered under Council Actions.
A. Mint�tes -Regular Meeting of June 26, 2017.
RECONIIVIENDATIQN: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as preseated.
C. Consideration and Approval of an Updated Operating Policy for the City-owned
Automated External Defibxillator(AED).
RECOMN�NDATION: Approve�s presented.
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D. Cansideratian of Approval to Replace a Damaged Parking Lot Light Standard.
RECOMII�NDATION: Approve as presented.
Councilmember Dieringer moved that the City Council approve the items on the consent calendar as
presented. CounciImember Mirsch seconded the mation, which carried without objection.
COMMISSION ITEMS
RESOLUTION NO. 2017-09—A RESOLUTION OF THE PLANNING COIVIlVIISSION OF THE
CITY OF R�LLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY
APPROVED PR�JECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND
VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WII..L NOT
AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800
SQUARE FOOT RECREATION ROOM, TO LOCATE THE STRUCTURES lIV THE FRONT
YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTLJRBANCE OF
THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-
RI�, (ELKIN}.
Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Planning Director Schwartz
reviewed the applicant's request to modify a previously approved project in Zoning Case No. 897-
Modificaiton at 2 Hillside Lane. She sta.ted that the Planning Cornmissior� approved the proposed
modif cations to increase the size of the recreation roo�n and to add a waterslide feature to the pool and the
conditians are the same as the previous approval. She stated that is was brought to stafPs attention by
Councilmember Dieringer that one standard condition of approval that is usually included for all pro�ecfis
was not included in this resoiution and it was determined that the condition was inadvertently amitted. She
cammented that the condit�on does not affect the concept or scape of the project nor does it enlarge or
diminish the project and it was a clerical e�rror that is was not included. She provided the language of the
condition which states, "Prior of submittal of final working drawings to Building and Safety Departrnent
for issuance of building permits, the plar�s for the project shall be submitted to City Staff for �erification
that the final plans are in compliance with the plans approved by the City." She stated that staff proposes
to add the condition to the resolution since it is not a substantive change, with the City Attorney's
concurrence; and have the Chairman of the Planning Commission re-sign the resolution.
Mayor Pro Tem Wilson called for public comment on the resalution. Hearing none, he asked for
comments form the City Council.
Following brief discussion, Councilmember Dieringer moved that the City Council receive arnd file
Planning Commission Resolution No. 2017-09 granting approval of the applicant's request in Zoning
Case No. 897-Modification a� 2 Hillside Lane as amended to add the condition provided by staff.
Counci�member Mirsch seconded the motion, which carried without objection. Staffwas directed to revise
the resolutian and have the Chairman of the Planning Commission sign it.
PUBLYC HEARINGS
None.
OLD BU5INESS
RESQLUTION NO. 1213 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLiNG HILLS APPROVING A REQUEST FOR A 3ITE PLAN REVIEW FOR GRADING
AND CONSTRUCTION OF A NEW RESIDENTrAL ADDITION WITH BASEMENT,
GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL;
AND REQUEST F�R CONDITI4NAL USE PERMIT TO CONSTRUCT A SECOND
DRIVEWAY,DETACHED GARAGE,TE1�iNIS C�URT,AND STABLE AND C4RRAL; AND
VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIA�IITS
FQR A SPORTS CDURT, AND ANY RELATED IMPROVEMENTS IN ZOATING CASE NO.
917 AT 5 PINE TREE LANE,LOT 94-RH,(SHARNG).
AND
CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TQ
APPROVE A NEW DRIVEWAY APRON FOR A SECOND DRIVEWAY AND A NEW
PATHWAY APRON FOR ACCESS TO THE STABLE AT 5 PINE TREE LANE.
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City Council Meeting
07-10-17 -2-
Mayor Pro Tem Wilson introduced the item and asked for staff's camments. Assistant Planner StEwart
stated that before the City Council is a resalution appraving the project in Zoning Case No. 9�7 at 5 Pine
Tree Lane. She provided a brief overview of the applicant's request for a residential addi.tion inciuding
grading, a second driveway, a tennis court, a stable and a second deta.ched garage. She stated that is was
b:rought to staffls attention by Councilmember Dieringer that there was a discrepancy in the language for
one of the standard conditions of approval and a handout containing the revised, mare detailed language
has been placed on the dais for th� City CounciF's consideratian.
,�._ Mayar Pro Tem Wilson called for public comment on the resolution and the proposed change. Hearing
none,he asked;for comxnents form the City Cauncil.
In response to Mayor Pro Tem Wilson regarding the property being for sale or possibly sold, City
Attorney Jenkins stated that this is a land use decision and property ownership is not relevant to the
decision. He stated that the case shauld be decided based on the criteria set forth in the Zoning Ordinance
—applying the facts against the legal requirernents.
Failowing brief discussion and confrmation from the property owner's representative that they are not
opposed to the amended condition as presented by sta.ff, CounciImember Mirsch moved that the City
Council adopt Resolution No. 1213 granting approval af the applicant's request in Zoning Case Na. 917 at
5 Pine Tree Lane and approve a new driveway apron for a second driveway and a new pathway apron fox
access to the stable per the Traffic Commission's recommendation. Councilmember Dieringer scconded
the motion,which camied without objection.
NEW BUSINESS
CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT W�TH JOHN HUNTER
AND ASSOCIATES FOR MOIVITORING AND REPORTING FOR THE MACHADO L�KR
TRASH TNIDL AND SANTA MONICA BAY MARINE TRASH TMDL AND SUBMITTAL
OF REQU�RED INVESTIGATION REPORTS TO THE RWQCB.
` Mayor Pro Tem Wilson introduced the itern and asked far staff's com�nents. Planning Di.rectar Schwartz
presented the staff report stating that befare the City Council is an agreernent to renew an agreernent with
John Hunter and Associates to satisfy same af the City's stormwater management related requirements
including rnon�to�ing and reporting for the Machado Lake trash TMDL and Santa Monica Bay Marine
debris TNIDL and submitta.l of required investigation reports to the Regionai Water Quality Control
Board. She stated tYtat John Hunter and Associates has provided this service to City since the monitoring
requirement began in 2d08 and thus far, the City has met all of requirements. She reviewed Mr. Hunter's
qua�ification and ather local clients stating that Mr. Hunter is present to answer any questians.
Following brie�discussion, Councilmernber Dieringer moved that the City Counci� approve a three year
prafessional services agreement with �ohn Hunter & Associates for monitoring and reportivag for the
Machado Lake trash TNIDL and Santa Monica Bay Marine debris TMDL and submittal of required
investigation reports to the Regional Water Quality Control Board in an amount nat�a exceed $9,421.50
annually. Counci�member Mirsch seconded the motion,which carried without abjection.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Mirsch requested that a discussion be agendized at the next City Council meeting to
consider taking a proacti�e approach to enforcement of the f re fuel hazard abatement ordinance.
Councilmember Dieringer and Ma.yor Pro Tem Wilson concurred.
.— Councilmember Dieringer suggested that the City Council direct staff to research alfernatives for
increasing cellular coverage without adding to or increasing the number of ce11 towers as was discussed
during the Crown Castle presentation at the last City Council meeting. Following brief discussian, staff
was directed as such.
Councilmernber Dieringer provided information she received requesting a letter in support of a 2017
League of CA Cities Conference Resolution proposed by the City of Whittier regarding Strategies to
�mprove Negative Impacts of Criminal Law. Staff was asked to agendize this matter for consideration at
the next City Council meeting.
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City Council Meeting
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Councilmember Dieringer also provided a brief summary of the matters presented at the League of
California Cities Mayors & Councihnembers Executive Forum which she attended at the end of June
including conducting City Manager Evaluations and goal setting; setting strategic goals and priorities; and
developing a Code of Conduct to create a governance culture of civility and purpose and suggested tha.t
the City Council may wish to agendize a discussion on some of these topics in the future. Following brief
discussion, the City Council did not express interest in agendizing those matters far future discussion at
this time.
MATTERS FROM STAFF
City Manager Cruz reported that at this time,there are no emergent matters for City Counci� consideration
at the meeting scheduled far Monday, July 24, 2017 and it is likely that the meeting will be cancelled for
lack af emergent agenda.iterns.
City Manager Cruz further explained the process for agendzing matters requested by the public.
Fo�lowing brief discussion concerning a previous correspondence received regarding peafowl in the
community, brought to�he City Council's attention hy City Manager Cruz, the City Cauncii directed staff
to agendize a discussion regarding options for cantrolling peafowl at a future City Council meeting in late
August or thereafter.
CLOSED SESSION
None.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Pro Tem Wilson adjourned the meeting at
8:04 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, July 24, 2017
beginning at 7:00 p.m. in the City Council Chamber at City Ha11, 2 Portuguese Bend Road, Ro3ling Hills,
California.
Respectfully submitted,
Heidi Luce
City Clerk
Apprav
1N\/1
James Bl 'ck,M.D.
Mayor
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