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7/22/1968MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS July 22, 1968 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Nadal at the Adminis- tration Building, 2 Portuguese Bend Road, Rolling Hills, Calif- ornia at 7:30 P.M. July 22, 1968. ROLL CALL PRESENT: Councilmen Fay, Sauer, Mayor Nadal ABSENT: Councilmen Hesse, Klein, Treasurer Welch _.ALSO PRESENT: -Teena Clifton City Manager William Kinley City Attorney June Cunningham Secretary Chief Ralph Russell L.A. County Fire Dept. F. Boettcher South Bay Engineering C. Kugler Lanco Engineering RESIDENTS: J. Dunaway J. Millhauser Drs. A. & R. Wilcox MINUTES Councilman Fay moved that the minutes of the meeting of July 8, 1968 be accepted as corrected. Motion was seconded by Councilman Sauer and unanimously carried. PERSONAL APPEARANCES Mr. Fred Boettcher, Dr. Alex Wilcox, Dr. Ruthella Wilcox Mayor Nadal recognized Mr. Fred Boettcher, South Bay Engineering Company, who advised that he represented Drs. Alex and Ruthella Wilcox, 6 Johns Canyon Road, subdividers of Tract No. 24669. Mr. Boettcher said that the Wilcoxes have met all requirements for the new street, underground utilities and storm drain and request that consideration be given to waiving the re- quirements of the 1250 gpm requirement of the Fire Department for fire flow to serve the subdivision, since the existing line furnish- es 850 gpm. Mr. Boettcher said that to provide the additional 400 gpm and the necessary hydrants, reducing stations and hook-up would cost $5400, an amount the Wilcoxes feel is excessive. Mayor Nadal stated that fire is of the greatest concern to the Council, and it is their wish to accept the professional advice of the Fire Depart- ment. Mr. Boettcher said that the area under consideration is, in his opinion, less prone to fire than other areas in Rolling Hills, because of the geography of the parcel and also because of its prox- imity to land being farmed with nursery stock. Dr. Ruthella Wilcox then requested permission to explain the reason for the request. Dr. Wilcox stated that she and her husband felt that the requirement put an unfair burden on them, because many -.,other people in the area would also benefit. She then stated that she had five questions that she would like included in the record, and would like answers, if possible: 1. How many gallons per minute are delivered by the hydrants served by the water line at Crest Road West and Buggy Whip Drive? 2. Does the water flowing through the main on Johns Canyon Road still "dead end" on the Chadwick School property? Dr. Wilcox said that water pressure on her property dropped sharply when the pool on the Chadwick School was filled from the line on Johns Canyon Rd. July 22, 1968 3. How many homes are anticipated on the Gordon Shultz property, 10 Johns Canyon:i:-Road if and when it is subdivided? 4. How many homes are anticipated on the properties owned by Mr. John Maeno and Mr. Mitsugi Yoshioka, land now used as a commercial nursery? 5. Why was Mrs. Westerlund granted a -variance to 850 gpm when two parcels of land owned by her on Johns Canyon were subdivi- ded in 1966? In reply to the first question, Mrs. Clifton read from the map furnished by the Palos Verdes Water Co. as follows: Five hydrants are served by the main at Crest and Buggy Whip, and the respective water pressures are 3,000+; 3',464'; 1,193, 1;616 and 1,664 gpm. To question number two, Mr. Kinley advised that the City has no information or knowledge regarding the fire flow to the Chadwick School property. Councilman Fay answered questions three and four by say- ing that none of the owners of the properties mentioned had applied for permission to subdivide, nor had indicated in any way that they were considering subdivision, so it is impossible to speculate on the number of houses that might eventually be built on that land, or whether any ever will be built. To question number five, Mrs. Clifton explained that when the Westerlund property was subdivided in 1966, the requirements of the Fire Department were met.and no variance was granted; however, the fire flow requirements have been raised since that time. Dr. Alex Wilcox advised that in addition to the°.properties previously mentioned, Mr. Walter Storm owns 68 acres in the area and if it was ever subdivided the access road would be taken from Johns Canyon Road. Under the circumstances he requested that the financial burden be apportioned among the potential.sub.dividers. City Attorney William Kinley advised that there is no provision in the Subdivision Ordinance for sharing costs, and that it is up to the subdivider to bear all expense incurred. He,further explained that in large tracts there is a utility charge for individual lots, but the Palos Verdes Water Company does not feel that apportionment is worth the time and expense involved in subdivisions of the size under consideration. He did suggest that Dr. Wilcox contact poten- tial subdividers in his neighborhood, and then contact the water company to see whether it would be possible to apportion the costs. Dr..Wilcox stated. -that he had approached_Mr.:Gordon.Shultz with the request, and that he was not at all receptive. Mr. Kinley then asked whether they had considered spending the additional $5,400 and adding the cost to the selling price of the five lots, and Dr. Ruthells Wilcox said they had consulted with Mr. Don Williams, a real estate agent, and he said he did not think they could absorb the cost in the lot sales. Dr. Wilcox stated that she considers the present eight acres of. brush now served by a line furnishing 850 gpm more of a hazard that the new homesites would be, and requested -.that they be per- mitted to remain at 850 gpm with individual pressure regulators at each piece of property. Mayor Nadal asked whether she would take the advice of experts, and she said she wished to have the Fire Department consider her request on an individual. -basis. Mayor Nadal asked `.Chief Ralph Russell, representing the Los Angeles County Fire Department, for his comments and Chief Russell said the requirements are based on the National Standard for pop- ulation, density, terrain, etc. Mayor Nadal asked him if he would -2- July 22, 1968 ask for an individual study of the Wilcox property and report back to the Council on August 12. Mayor Nadal then ordered the matter held on the agenda. Mr. James Millhauser Mr. James Millhauser, a resident of 2 Ringbit East stated that he wished an interpretation of the proposed ordinance providing for the controlof animals and licensing dogs. He said, that he had been unable to obtain a copy from the Administration Office, and Mr. Kinley told him that copies would available after the ordinance had been studied by the Department of Animal Control. Mr. Kinley said a meeting had been scheduled with Mr. Manley Lin- ville of that department, the City Manager and the City Attorney, and that a report would be presented to the Council at the August 12 meeting. Mayor Nadal ordered the matter held on the agenda until that date. CORRESPONDENCE Schorr Engineers The City Manager presented a letter dated July 9, 1968 from Schorr Engineers representing Mr. James Langworthy, subdivider of Tract No. 26769. Mr. Schorr advised that Mr. Langworthy had encountered difficulties in recording the final map, and requested a one year extension of time to accomplish recordation. Motion to grant the extension of time was made by Council- man Fay, seconded by Councilman Sauer and unanimously carried. REPORTS OF CITY DEPARTMENTS Fire Department The Fire Department Report for the month of June 1968 was presented. The report was received and filed. Sheriff's Department The Sheriff's Department Report for the month of May 1968 was presented. The report was received and filed. Sheriff's Department - Policy & Procedures Manual The City Manager presented the new edition of the Policy and Procedures Manual of the Los Angeles County Sheriff's Department and stated that the manual will be kept on file in the office for reference. FINANCIAL REPORTS Councilman Fay moved that the report of the City Treasurer for the month of June 1968 and.-tbe Financial Summary for the month 6f June 1968 be approved. Motion was seconded by Councilman Sauer and unanimously carried. PAYMENT OF BILLS Councilman Fay moved that Demands No. 808 through No. 821 be paid from the General Fund. -3- July 22, 1968 DEMAND NO. PAYEE - AMOUNT 808 809 810 811 812 813" 814 815 816 817 818 819 820 821 Crocker -Citizens National Bk. 139.50 General Telephone Co. - 147.94 League of Women Voters, L.A. 2.74 Lomita Maintenance Service 100.00 L.A. County Road Dept. 288.16 Palos Verdes Newspapers, Inc. 13.52 Public Emp. Retirement Sys. 287.65 Simpson & Paul Ins. 688.00 So. Calif. Edison Co. 81.89 William Kinley 500.00 Alma C. Clifton 394.40 June C. Cunningham 394.40 Patricia A. OMonnell 179.03 J` Alma C. Clifton 197.20 PROPOSED ORDINANCE - Vicious Dogs Mayor Nadal ordered the ordinance held on the agenda pending a report of the meeting with Mr. Manley Linville of the Animal Control Department. BUDGET- FISCAL YEAR 1968 - 1969 Mayor Nadal opened..a' discussion of the 1968-69 Budget which had been presented to Councilmen for study at the July 8th meeting. Park Maintenance.,,,,. Los Caballeros Councilman Sauer advised the Council that in Fiscal 1967-68 $1,000 was allocated to Los Caballeros for Park Maintenance and a total of $1,028 was spent for weed control, trash collection and maintenance of the portable rest rooms at the ring. He said he has had an estimate of $1,050 for necessary additional expend- itures for fiscal 1968-69: $400 to paint the fence (after it has been sanded by members of Los Caballeros) and $650 for sand to cover the ring to 2 1/2" level. He therefore requested that an additional $1,000 be allocated to Los Caballeros -for. -Fiscal -1968-69. Following discussion, Councilman Fay moved that an addit- ional sum of $1,000 be allocated to Los Caballeros, Park Maintenance making a total allocation of $2,000 in the budget for 1968-69, and that the Contingency fund be reduced from $55,642 to $54,642.00. Motion was seconded by Mayor Nadal and carried by the following roll call vote: AYES: Councilmen NOES: None ABSENT: ....Councilmen Fay, Sauer,. Mayor Nadal Hesse., Klein Proposal - Narcotics.Coordinator Councilman Sauer asked about the allocation of $1,000 for a Narcotics Coordinator, and requested clarification of the City's participation in the program. Mayor Nadal explained that several meetings have been held in the Rolling Hills Administration Building, attended by a representative of the -Palos Verdes Penin- sula Unifie.d,School District, Peninsula Council for Youth and rep- resentatives of Los Angeles County, the cities of Palos Verdes Estates, Rolling Hills and Rolling Hills Estates. The plan that has evolved is to hire a Narcotics Coordinator rather than an enforcement officer. At present three men have qualified with the County Employee•Review Board, and if the Agreement - Special Ser- vices, Narcotics Coordinator is agreed to by the cities and the school district, an appointed committee will interview the three men and make the"'final decision on which to hire for the coordinator. -4- July 22, 1968 RESOLUTION NO. 230 Councilman Fay made a motion for adoption of Resolution No. 230 as amended, said resolution being entitled A -RESOLUTION ADOPTING A BUDGET FOR THE CITY OF ROLLING HILLS FOR THE FISCAL. YEAR COMMENCING JULY 1, 1968 AND ENDING JUNE 30, 19693, AND FIXING THE AMOUNT OF REVENUE FROM PROPERTY TAXES NECESSARY TO SUPPORT THE DEPARTMENTS OF THE.CITY OF ROLLING HILLS, DURING THE FISCAL YEAR and moved that reading in full be waived. Motion was seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen NOES: None ABSENT: Councilmen Fay, Sauer, Mayor Nadal Hesse, Klein , SUBDIVISION NO. 39, Tentative Tract No. 28172, Albert Pinamonti The City Manager presented -the -Tentative Map for.Tract No. 28172, Albert Pinamonti, Lot 17RH, 4 Saddleback Road, Rolling Hills; the Planning Advisor's Report dated July 9, 1968, and a recommendation from the Planning -Commission of Rolling Hills fol- lowing the Public Hearing held at the meeting of the Planning Commission on July 16, 1968. After discussion of the map, Councilman Fay moved that a modification be granted on Lot No. 1 under Sections 5.04a and 5.04b of Article V, that all access rights to Palos Verdes Drive North be waived, that the recommendations of the Planning Advisors Report be approved, and that the recommendation of the Planning Commission that a single access for both lots in the subdivision be considered be referred to the Architectural Committee and the Board of Directors of the Rolling Hills Community Association for approval. Motion was seconded by Councilman Sauer and unanimously carried. Mayor Nadal ordered the matter held on the agenda for a decision from the Architectural Committee and Board of Directors with reference to a -common access -to both lots from Saddleback Rd. AGENDA -ITEMS HELD OVER Fire Hydrants - Fire Flows The City Manager reported that thirty two new hydrants have been installed in Rolling Hills, and another has been installed in the area known:as Peacock Flats that will be beneficial to Roll- ing Hills in the event of fire in the Crenshaw -Crest area; a new line has been installed on Eastfield Drive in the Chuckwagon Road area, and included in the up -grading of -service by Palos Verdes Water Company is a new line to be installed on Possum Ridge Road, which would materially benefit -properties down -stream. Mayor Nadal directed the City Manager to keep the Council informed of any service improvements by the Palos Verdes Water Company, and ordered the matter removed from the agenda. Traffic Safety Committee Mrs. Clifton reported that Mr. Sutton,.Los Angeles County Road Department, advised her that the work on the roads would begin TAduring the current week. Mr. Kinley advised the Council that he is in the process of re -writing the Traffic Ordinance of the City of Rolling Hills and would have a preliminary copy ready for presentation on August 12. -5- 1 1 July 22, 1968 MATTERS FROM MEMBERS OF THE COUNCIL Non -Resident Use of Caballeros Ring Councilman Sauer advised the Council that he had received a complaint .from Mr. Glenn Schaffer, a resident wh,o, said that he�,c,-) was unable to gain access to the ring recently because it was being. used by a party -of 40 non-residents who had paid $5.00 per person to the "Red Barn" (Rolling Hills Estates Municipal Stable) for a trail ride and use of the ring in Rolling Hills. Mr. Schaffer also told Mr. Sauer that he is training a horse, and often is unable to get to the ring because of trailers parked illegally in the area. In the discussion that followed the City Manager was directed to contact the manager of the Red Barn to advise that commercial trail rides to the ring may not be arranged without authorization, and to define the use of the ring. ADJOURNMENT There'being no further business to come before the Council, motion for adjournment at 10:45 P.M. was made by Council- man Sauer, seconded by Councilman Fay and unanimously carried. APPROVED: *L-WdQ_j� Mayor City Clerk