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05-15-18.pdf REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS b:30 PM TUESDAY,MAY 15,2018 ROLLING HII.LS CITY HALL 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CA 9Q274 CALL MEET'ING TO ORDER — A regular meeting of the Plar�ning Commission of the City of Rolling Hi11s was called ta order by Vice Chairman Kirkpatrick at 6:30 p.m. on Tuesaay, M�.y 15, 2018 in the City Counci� Chamber, at City Hall, 2 Portuguese Bend Road, Ralling HilIs, California. ROLL CALL Commissianers Present: Cardenas, Cooley, Seaburn and Vice Chairman Kirkpatrick. Cornmissionexs Absenf: Chelf(excused). Others Present: Yolanta Schwartz, Interim City Manager. Jane Abzug, Assistant City Attorney. Julia Stewart,Acting Planning Director. Yvette Hall, City Clerk. John Signo, Contract Planner. Austin Su, 40 Partuguese Bend Road. Anthony Inferrera, 3 Poppy Trail. APPROVAL OF THE AGENDA Approved as presented. �� PUBLIC COA�IlVIEENTS ON NIINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MIlVUTES None. OLD BUSINESS None. PUBLIC HEARINGS ON ITEMS CONTINUED FROM A PREVIOUS MEETING ZUI�TING CASE NO. 940. Request for Site Plan Review, Conditional Use Permit, and Variance to constnxct a new approximately 1,325 sq�are foot detached garage, to be located in the front yard, with some grading, ta exceed the maximum disturbance allowed at 38 Portuguese Bend Road (Lot 11 S-RH) Rol�ing Hills, CA, (Steve and Lori Wheeler). The project has been determined to be categoricaIly exempt(Class 1, 3, and 4) pursuant to the California Environmental Quality Act (CEQA} Guidelines, Sections 15301, 15303, and 15304. - ITEM CONTINUED TO JiTNE 19,2018. Vice Chairman Kirkpatrick introduced the item at�d asked for staff's comments. Acting Planning Director Stewart stated that this project is to be continued to the June 19, 2Q18 Planning Commission meeting. She indicated that the project was coz�tinued at the Field Trip held this morning. Vice Chairman Kirkpatrick called for pubiic comment. Austin Su, 40 Portuguese Bend Road, commented that Mr. Wheeler, awner of 38 Portuguese Bend Road,planted a tree on his property without permission. -1- Minutes P�anning Commission Meeting OS-15-1$ Acting Planning Director Stewart advised Mr. Su to cantact the Rolling Hills Homeowners Association if the tree was located in t�ie easement as they have jurisdiction over this area. Hearing no further public comments,Vice Chairman Kirkpatrick closed the public hearing. Following pubiic comment and discussian, Commissioner Cardenas moved that consideration of this matter be continued to the next regular meeting of the Planning Camrnission scheduled for June 19, 2018. Comrnissioner Seaburn secanded the motion,which carried without objection (Chelf absent). ZONING CASE NO. 941. Request for a Lot Line adjustment to merge two properties, making a cornbined 2.49 gross acre single lot, at 51 Portuguese Bend Road (Lot 7-FT� and 1 Ranchero Road (Lot 6-FT) Rolling Hills, CA, {7oseph and Erna Johnson). The project has been determined to be categorically exempt {Class 5) pursuant to the California Environmental Quality Acf(CEQA)Guidelines, Section 15305. Vice Chairman Kirkpatrick introduced the item and asked for staff's comments. Acting Planning Director Stewart stated that the request was for a lat line adjustment and merger of two lots at 51 Partuguese Bend Road and 1 Ranchero Road that combined to make a single lot of 2.48 gross acres. Acting Planning Director S#ewart indicated that a Field Trip was conducted this morning. She indicated that the merged lot is located in the Flyiug Triangle and that the lot iine adjus#ment process does not allow for condi�ions of approval; however, any proposed development in the future will be subject to indemnification agreements. She stated that two comments were received fram surrounding neighbors who inquired about the future developrrient of the new merged lot. Acting Planning Director Stewart indicated that staff was directed to prepare a Resolution of Approva� at the Field Trip held this morning. Vice Chairman Kirkpatrick called far public comment. Hearing none,he closed the public comment. Following discussion, Co�nrr�issioner Cardenas maved that the Planning Commission direct staff to prepare a Resolution granting appro�al of the applicant's request in Zoning Case 941 at 51 Portuguese Bend Road and 1 Ranchero Road with the standard f ndings of fact and conditions of approval. Commissioner Cooley seconded the rnodon,which carried without objection{Chelf absent}. Joseph Johnson, 51 Portuguese Bend Road and 1 Ranchero Road, inquired who was responsible far notifying the utility companies to remove pipelines that no longer exist in easements. Acting Planning Director Stewart responded that the owner is responsib�e far notifying the utility companies to request the removal of uiilities. Z�N[NG CASE NO. 942. Request for Site Plan Review, and Variances to permit two as-built walls with heights to exceed five �eet (maximum 6 feet} and partially �ocated within setback areas at 3 Poppy Trail {Lat 8-P� Rolling Hills, CA, (Robert Jonas}. The project has been determined to be categorically exernpt (C1ass 3) pursuant to the California Environmental Quality Act(CEQA) Guidelines, Section 15303, Vice Chair Kirkpatrick introduced the item and asked for staf�s camments. Acting Planning Director Stewart introduced John Signo, Contract Planner,to the Plann�it�g Cornmissian. She indicated Contract Planner Signo would present the staff repart. Contract Planner Signo stated that the request is for a Site Plan Review and Variances to permit two as-built walls with heights to exceed five feet and partialiy located within setback areas at 3 Poppy Trail. In response to Comrnissioner Seaburn's inquiry, Acting Planning Director Stewart stated that the wall could be modified to create a softer exterior. She recommended that the Planning Commission consider making a mation to duect staffto include this condition in the Resolution o�Approval. In response to Vice Chairman Kirkpatrick's question, Acting Planning Director Stewart indica#ed that the wall is engineered with footings in it. She fiu-ther clarified that upon approval of the wall by �he Planning Comrnission, the County Building Department, as part of their permitting process, would inspect and evaluate the footings that were used ta secure the wall. Interim City Manager Schwartz stated �hat the applicant would have to prove that the wall meets the Building Code. She provided the project's background as it relates to the three-foot wall that was previo�xsly appraved and stated that the height and length of the curren#as-built was not approved. Vice Chairman Kirkpatrick called for public comment. -2- Minutes Planning Commission Meeting OS-15-18 An#hony Inferrera, Architect, commented that the ariginal plan for the wall taok a long time ta get approved for this methad and was engineered an a concrete base. He noted the original Counfy Building Inspector who originally plan checked and field inspected t'he project is still there and well aware of this system. Mr. Inferrera indicated that the County Building Department would reinspect the wall upon the pxoject's approval. Mr. Inferrera affirmed that the wa11 is designed as a zetaining wall. Discussion ensued concerning the wa11's height, structure, previously submitted plans for the wall, drainage, a slough walZ and installation of a free board. Heaz�ing no further comments, Vice Chairman Kirkpatrick closed the public hearing. Following public comment and discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case 942 at 3 Poppy Trail with the standard findings of fact and conditions of approvai with an amendment to add the £ollawing conditions to the Resolution: 1) That the upper portion of the wali be planted with landscaping that wiIl screen the wall from view aver time; and 2) That the entire hillside behind the waIl be planted with appropriate vegetation to hide the lullside and secure the dirt. Commissioner Seaburn seconded the rnotian, which carried without abjecfion(Chelf absemt}. NEW PUBLIC HEARINGS None. NEW BUSINESS None. SCHEDULE OF FIELD TRIPS_�June 19,2018� The Planning Comrnission scheduled a ten�a�ive field trip to the follawing properkies to be held on Tuesday, June 19, 2018 beginning at 7:30 a.m. U Buggy Whip/25 Crest Road West 38 Portuguese Bend Road Vice Chairman Kirkpatrick called for public comment. Hearing none, he closed the public comment. ITEMS FROM STAFF None. ITEMS FROM THE PLANNING COMMISSION None. ADJOURNMENT Hearing no further business before the Planning Commission, Vice Cha.irman Kirkpatrick adjourned the meeting at 7:Q5 p.m, to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, 7une 19, 2018 beginning at 7:30 a.m. for the purpose of conducting a site visit to 0 Buggy Whip / 25 Crest Raad West and 38 Portuguese Bend Road. The next regular rneefing of the Planning Commission is scheduled to be held on Tuesday, June 19, 2Q18 beginning at 6:30 p.m. in the City Councii Chamber, Rolling Hills Ci�y Hall, 2 Poriuguese B�nd Road,Rolling Hills, Califomia. Respectfi��ly submitted, Y tte Hall City Clerk Approved, , r Br Chelf Chairman -3- Minutes Planning Commission Meeting OS-IS-18