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01-14-19.pdf MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,CALIFORNIA MONDAY,JANUARY 14,2019 1. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Wilson at 7:03 p.m. in the City Council Chamber at City Hall,2 Portuguese Bend Road,Rolling Hills, California. 2. ROLL CALL Councilmembers Present: Black,Dieringer,Mirsch,Pieper and Mayor Wilson. Councilmembers Absent: None. Others Present: Elaine Jeng, P.E., City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz,Planning Director. Julia Stewart, Senior Planner. Yvette Hall, City Clerk. Don Crocker, 14 Cinchring Road. Helen Frickman, 10 Crest Road West. Jeff Manquen,26 Middleridge Lane South. Leslie Stetson, 71 Saddleback Road. 3. OPEN AGENDA-PUBLIC COMMENT WELCOME Don Crocker, 14 Cinchring Road, spoke on an emergency evacuation route for the City and that the gates at the end of Crest Road and Portuguese Bend Road are locked. Mr. Crocker asked that the City fmd a way to ensure that these gates can open in the event of an emergency. Helen Frickman, 10 Crest Road West, commented that the Johns Canyon Road area would be hazardous after an earthquake. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of November 13, 2017; 2) Regular Meeting of November 27, 2017; 3)Regular Meeting of September 24, 2018; 4) Regular Meeting of November 26, 2018; and 5) Special Meeting of December 19, 2018. RECOMMENDATION: Approve as presented. B. ORDINANCE NO. 359 — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 8.04 (HEALTH CODE) OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO ADOPT THE MOST RECENT VERSION OF THE LOS ANGELES COUNTY HEALTH AND SAFETY CODE. RECOMIVIENDATION: Second reading,waive full reading and adopt Ordinance. C. Consideration of the Fiscal Year 2019/2020 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. D. Payment of Bills. RECOMI��NDATION: Approve as presented. E. Consideration of the City Council Approved Vendor List for Calendar Year 2019. RECONIlVIENDATION: Approve as presented. Councilmember Dieringer requested that Consent Calendar Item No. 4-E be pulled for separate consideration. There were no objections. Mayor Pro Tem Mirsch moved that the City Council approve the items on the consent calendar, except Item No. 4-E, as presented. Councilmember Black seconded the motion, which carried without objection -1- by a voice vote as follows: AYES: COITNCILMEMBERS: Black, Dieringer, Mirsch, Pieper and Wilson. NOES: COLJNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. City Manager Jeng provided clarification on Consent Calendar Item No. 4-B. City Manager Jeng stated that the State of California will not issue pertnits for individual septic tanks in the City because the City is participating in a Local Area Management Plan with the Los Angeles County Department of Public Health. Councilmember Dieringer requested that two modifications be made on page two of the November 13, 2017 Regular Meeting Minutes by replacing the word "and" with "as" in paragraphs four, five and six as follows: "...Ordinance No. 354 as presented in the staff report." There were no objections from the City Council. Councilmember Dieringer stated that she would like to receive confirmation from the vendors listed under Consent Calendar Item No. 4-E that they are providing the most competitive prices and the conditions that staff utilizes to make purchases from the vendor list. Councilmember Dieringer requested additional criteria to select vendors. Following discussion of Consent Calendar Item No. 4-E, Councilmember Black moved that the City Council agendize the approved vendor list for discussion at the next meeting. Mayor Pro Tem Mirsch seconded the motion, which carried without objection by a voice vote as follows: AYES: COiJNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson. NOES: COLJNCILMEMBERS: None. ABSENT: COLTNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2019-2020 MAYOR. Mayor Wilson clarified that this reorganization is not effective until March 2019 when the City Council reorganization customarily takes place. He noted that this reorganization is to allow staff to schedule a photo session of the past, current and future composition of the City Council. Councilmember Pieper nominated Mayor Pro Tem Mirsch to serve as the Mayor for the 2019-2020 term. Councilmember Dieringer seconded the nomination. Hearing no further nominations, Mayor Wilson closed the nominations and declared Mayor Pro Tem Mirsch Mayor by acclamation of the City Council. B. COMMENTS FROM 2019-2020 MAYOR. There were no comments from the City Council. C. NOMINATION OF 2019-2020 MAYOR PRO TEM. Mayor Pro Tem Mirsch nominated Councilmember Pieper to serve as Mayor Pro Tem for the 2019-2020 term. Councilmember Black seconded the nomination. Hearing no further nominations, Mayor Wilson closed the nominations and declared Councilmember Pieper Mayor Pro Tem by acclamation of the City Council. 6. COMMISSION ITEMS A. RESOLUTION NO. 2018-16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR RESIDENTIAL ADDITIONS AND VARIANCES TO CONSTRUCT RESIDENTIAL ADDITION AND DECK ADDITION IN THE SIDE YARD SETBACK, GARAGE ADDITION IN THE FRONT YARD SETBACK TWO AS-BUILT SHEDS IN THE FRONT YARD AND SIDE YARD SETBACK, AND THE STABLE AND Minutes City Council Meeting O1-14-19 -2- CORRAL SET ASIDE AREA IN THE FRONT YARD AND FRONT YARD SETBACI� IN ZONING CASE NO. 951 AT 26 MIDDLERIDGE LANE SOUTH, LOT 248-A-2- UR, (JEFF AND CAMILLE MANQUEN). Mayor Wilson called for the staff report. Senior Planner Stewart stated that the applicant is proposing a residential addition, garage addition, a higher ridgeline on the residence, authorization of two as-builts sheds, and the extension of a covered porch over a rasied deck at 26 Middleridge Lane South. She stated that the Planning Commission (PC)was concerned with the type of vegetation that would be placed in the planters and that the PC included a landscaping condition in the Resolution that requires portions of the planter screen the out of grade condition. She indicated that no comments were received from #he surrounding residents. Senior Planner Stewart stated that the project is categorically exempt from the California Environmental Quality Act(CEQA). In response to Councilmember Dieringer's question, Senior Planner Stewart stated that the planter wraps all axound the deck, the planter wall will be landscaped two and a half feet above it to screen the out of grade condition, and that there is no access underneath the deck. Mayor Wilson called for public comments. Jeff Manquen, 26 Middleridge Lane South, commented that the plantar will be closed all the way around with either stucco or concrete. Hearing no further public comments, Mayor Wilson closed public comments. Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2018-16 granting approval of the applicant's request in Zoning Case No. 951 at 26 Middleridge Lane South. Councilmember Black seconded the motion, which carried without objection by the following voice vote: AYES: COUNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COiJNCILMEMBERS: None. 7. PUBLIC HEARINGS NONE. 8. OLD BUSINESS NONE. 9. NEW BUSINESS A. UPDATE ON ADOPTION OF LOCAL HAZARD MITIGATION PLAN {RH LHMP) FOR THE CITY OF ROLLING HILLS. Senior Planner Stewart presented an overview of the Local Hazard Mitigation Plan (LHMP). She stated that the next step is to have the City Council adopt the LHMP and that staff anticipates to hold a public forum on the LHMP at a City Council rneeting in February 2019. Mayor Pro Tem Mirsch asked if residents would experience less difficulty with qualifying for Federal Emergency Management Agency(FEMA)reimbursement funds after a disaster if the City had an adapetd � LHIVIP. In response to Councilmember Black's question, Planning Director Schwartz stated that she believed that private residents had other avenues for seeking disaster recovery funds and that FEMA funding only applied to public agencies. Planning Director Schwa.rtz stated that she would research the question and follow up with the City Council. Mayor Pro Tem Mirsch asked if the City's receipt of FEMA funds would jeopardize the private status of the City. Minutes City Council Meeting 01-14-19 -3- Planning Director Schwartz stated that she would research Mayor Pro Tem Mirsch's question and follow with up with the City Council. Discussion followed among the Councilmembers and staff regarding LHMP and the disasters that could occur in the City. By consensus,the City Council received and filed the staff report as presented. B. RECEIVE AND FILE AN UPDATE OF THE TORRANCE AIRPORT STORMWWATER INFILTRATION PROJECT. City Manager Jeng presented an update on the Torrance Airport Stormwater Infiltration Project. She discussed the following items: 1) Portions of the stormwater discharges from the City drains to Machado Lake; 2) Draft Preliminary Design Report; 3) This is a joint project with the Cities of Torrance, Rolling Hills Estates, Rancho Palos Verdes, Palos Verdes Estates and Los Angeles County Unincorporated; 4) The project's three phases, the first two phases will construct infiltration basins that will only be able to accept stormwater discharges from the City of Torrance and phase three is dedicated to accept stormwater discharges from the Peninsula Cities; 5) Subsoil surface exploration revealed that no clay confining layer exists between the contaminant plume and the drinking water aquifer; 6) The project in phase one is only accepting the City of Torrance water, as well as phase two; 7) Option 1 under phase three has been eliminated due to technical reasons by the Los Angeles County Flood Control District; and 8) Option 2 of phase three dry wells has been eliminated due to the modeling of the groundwater movement from the infiltration activities would likely impact the underground plume of contaminants. City Manager Jeng further stated that the Peninsula Cities have requested that the City of Torrance modify the report to read that all participants that contributed monies to fund the effort be reflected as partners of the project. She indicated that if phase three were eliminated, this action would not achieve the compliance volume. Discussion followed among the Councilmembers and staff regarding clean up of the plume, construction of the airport project, other supplemental projects, Measure W funds, cost estimates for construction of the three phases, and constructing catch basins in the City. By consensus, the City Council received and filed the staff report as presented. 10. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Agenda Item 10-B was discussed at this time. B. DISCUSSION ON RESIDENT'S EFFORT QN COYOTE MANAGEMENT(OR.AL). Councilmember Black stated that he received a letter from a resident who lost his pet due to a coyote incident and that the resident distributed coyote trapping consent forms to residents. Councilmember Black suggested that a letter of condolence and thank you letter be sent to the resident. City Manager Jeng stated that she spoke to the resident regarding his efforts with distributing the coyote trapping consent forms and thanked him for distributing the forms. City Manager Jeng noted that correspondence was received from resident Leslie Stetson and that a copy was provided to the City Council. Mayor Wilson opened public comments. Leslie Stetson, 71 Saddleback Road, expressed concern with coyote trapping and stated that she does not support the City's coyote control methods. Hearing no further public comments,Mayor Wilson closed public comments. Following public comment and discussion, the City Council, by consensus, requested that staff draft a thank you letter to be sent to the resident who distributed coyote consent forms to the communiry. Agenda Item 10-A was discussed at this time. Minutes City Council Meeting 01-14-19 -4- A. COYOTE FORUM REPORT(ORAL). Councilmember Dieringer and Mayor Pro Tem Mirsch presented an overview of the Coyote Forum held on November 8, 2018. The following items were discussed: 1) Several residents attended the forum; 2) The City's trappers were in attendance; 3) Coyote control methods; 4) Trapping consent forms process; 5) Relocation of coyotes is not feasible; 6) Coyotes are being pushed out from their territory and seeking alternative food sources; and 7)The City is controlling coyotes and not eradicating the coyote population. 11. MATTERS FROM STAFF A. UPDATE AND DISCUSSION ON AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN. Senior Planner Stewart presented an overview of the Americans with Disabilities Act (ADA) Transition Plan. She stated that Title II of the ADA Act requires that cities not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs or activities. She stated that the ADA Transition Plan prioritizes improvements based on available funding from the City and other factors such as previously planned facility projects, remodeling and renovations, complaints regarding accessibility, risk management issues, changes in budgets, and prevalence of use of certain City facilities by persons with disabilities. She discussed staff's use of the Disability Access Consultants Corp (DAC) software program to create and track various ADA reports. Senior Planner Stewart stated that a survey was prepared and is currently being made available to residents and organizations as part of addressing policies and communication barriers. She indicated that community members, organizations serving the disabled, as well as any resident of the City can provide input on where the City is meeting the ADA requirements and where they believe that changes would be beneficial. She stated that this information from the survey is a requirement by Title II and will be incorporated into the ADA Transition Plan. In response to Mayor Wilson's question, Senior Planner Stewart stated that the cost of the DAC sofiware program is approximately$2,000 per year. Mayor Pro Tem Mirsch moved that the City Council receive and file the staff report as presented. Councilmember Black seconded the motion, which carried without objection by the following voice vote; AYES: COiJNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson. NOES: COLJNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COIJNCILMEMBERS: None. 12. CLOSED SESSION NONE. 13. ADJOURNMENT Hearing no further business before the City Council, Mayor Wilson adjourned the meeting at $:58 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, January 28, 2019 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, �/�f Yve e Hall City Clerk Approv�;d, ,'� ��-� _ r ,�� � ,�. �- , , � ;,r;� ,',!;�'� �c , 4'�S� _ M�iyor Minutes City Council Meeting 01-14-19 -5- �'p�irr:::�a� p: '�::::::::::: �—^^...