01-28-19.pdf MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS,CALIFORNIA
MONDAY,JANUARY 28, 2019
1. CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Wilson at
7:07 p.m. in the City Council Chamber at City Hall,2 Portuguese Bend Road, Rolling Hills, California.
2. ROLL CALL
Councilmembers Present: Black, Dieringer,Mirsch,Pieper and Mayor Wilson.
Councilmembers Absent: None.
Others Present: Elaine Jeng, P.E., City Manager.
Mike Jenkins, City Attorney.
Yvette Hall, City Clerk.
Terry Shea,Finance Director.
3. OPEN AGENDA-PUBLIC COMMENT WELCOME
None.
Councilmember Black stepped away from the dais.
4. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A. Minutes— 1) Regular Meeting of January 22, 2018; and 2) Regular Meeting of January 14,
2019.
RECOMMENDATION: Approve as presented.
B. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Correspondence from Republic Services confirming the following dates for the 2019 clean
up events in the City of Rolling Hills: Wednesday, April 10 (green waste); Saturday, April
27 (shred & e-waste); Wednesday, May 15 (bulky items); Wednesday, September 11
(green waste); Saturday, September 28 (shred & e-waste); Wednesday, October 16 (bulky
items).
RECOMMENDATION: Approve as presented.
D. Republic Services Recycling Tonnage Report for November 2018.
RECOMMENDATION: Receive and file.
E. Financial Statement for the Months of October 2018,November 2018 and December 2018.
RECOMMENDATION: Approve as presented.
City Clerk Hall noted that Mayor Pro Tem Mirsch requested a revision to page 12 of the January 14, 2419
Regular Meeting Minutes as follows: Page 12, last paragraph, change from "Councilmember Black" to
"Mayor Pro Tem Mirsch."
Councilmember Pieper moved that the City Council approve the items on the consent calendar, including
the modification to the January 14, 2019 Regular Meeting Minutes, as presented. Mayor Pro Tem Mirsch
seconded the motion, which carried without objection by a voice vote as follows:
AYES: COUNCILMEMBERS: Dieringer,Mirsch, Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: Black.
ABSTAIN: COiTNCILMEMBERS: None.
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Councilmember Black returned to the dais.
Mayor Wilson requested that agenda Item 8-A be reordered and considered at this time. There were no
objections by the City Council.
8. NEW SUSINESS
A. REVIEW OF FISCAL YEAR 2017/2018 AUDITED FINANCIAL STATEMENTS.
Finance Director Shea presented a summary of the staff report as follows: 1) The annual audit was
conducted in November 2018; 2) The draft financial statements were reviewed by the
FinanceBudgetlAudit Committee on January 14, 2019; 3) The auditors issued an unmodified opinion
acknowledging the City's finances are in order; 4) Adopted a new Governmental Accounting Standards
Board Statement No. 75 regarding healthcare for retired persons; 5) Reviewed Statement of Net Position
as of June 30, 2018; 6)Reviewed Balance Sheet of Governmental Funds as of June 30, 2018; 7)Reviewed
Statement of Revenues, Expenditures and Changes in Fund Balances, Governmental Funds for the year
ended June 30, 2018; 8) General funds are doing well; and 9) Reviewed pension notes on page 53 - net
pension liability to changes in the discount rates.
In response to Councilmember Dieringer's question, Finance Director Shea stated that other governmental
funds are any funds that do not qualify as a major fund and in order to qualify as a major fund they must
be ten percent of either total assets,total liabilities,total revenues or total expenditures as a whole.
Discussion followed among the City Council and staff regarding Other Post-Employment Benefits
liability and actuarial standards of practice.
Councilmember Pieper moved that the City Council receive and file the staff report as presented.
Councilmember Dieringer seconded the motion, which carried without objection by a voice vote as
follows:
AYES: COiJNCILMEMBERS: Black, Dieringer, Mirsch,Pieper and Wilson.
NOES: COiJNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
Mayor Wilson requested that agenda Item 10-A be reordered and considered at this time. There were no
objections by the City Council.
10. MATTERS FROM STAFF
A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER
ENDING DECEMBER 31, 2018.
Finance Director Shea presented a summary of the staff report as follows: 1) Reviewed page 2 Cash and
Yield Comparative Data of 2°d Quarter FY 2018/2019 to lst Quarter FY 2018/2019; 2) There were more
active deposits after the 2°d Quarter FY 2018/19 due to the receipt of property taxes; 3) Inactive deposits
in the lst and 2°d Quarter FY 2018/2019 are to cover outstanding checks; 4) Total cash is up $235,896; 5)
Portfolio Yield at Cost is up at 2.219%; 5) Reviewed investments; and 6) Reviewed the California Yublic
Employees' Retireinent System California Employers' Retiree Benefit Trust Strategy 2 Other Post
Employment Benefit Irrevocable Trust.
Finance Director Shea stated that for next quarter's report he will add the pension stabilization rate.
Discussion followed regarding administrative expense calculation, investment earnings,treasury rates, and
investment percentage yields on active deposits.
Councilmember Dieringer moved that the City Council receive and file the staff report as presented.
Councilmember Pieper seconded the motion,which carried without objection by a voice vote as follows:
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AYES: COUNCILMEMBERS: Black,Dieringer,Mirsch, Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
Mayor Wilson requested that agenda Item 8-B be reordered and considered at this time. There were no
objections by the City Council.
8. NEW BUSINESS
B. CONSIDER AND APPROVE THE GIFTING OF PROPOSITION A FUNDS TO PVP
TRANSIT; GIFTING OF PROPOSITION C FUNDS TO THE CITY OF ROLLING
HILLS ESTATES TOWARDS RESiIRFACING PALOS VERDES DRIVE NORTH
PROJECT; AND THE USE OF MEASURE M AND MEASURE R FUNDS FOR
RESURFACING OF THE CITY HALL CAMPUS PARKING LOT AND SMALL
SEGMENT OF PORTUGUESE BEND ROAD.
City Manager Jeng presented a summary of the staff report. She stated that in past years the local return
funds are typically gifted or exchanged for General Fund monies with other agencies because the funds
only apply to transit related purposes and public properties. City Manager Jeng recommended that the
City Council consider the following: 1) Exchange of$75,000 in Proposition A funds for general funds
($0.75 on the $1.00) with the Palos Verdes Peninsula Transit Authority (PVP Transit) pending Transit
Board approval; 2) Gift a total of$65,000 of Proposition C funds to the City of Rolling Hills Estates for
resurfacing Palos Verdes Drive North from Portuguese Bend Road/Rolling Hills Road to the Rolling Hills
Estates' easterly boundary; 3) Appropriate Measure M funds in the amount of$65,000 and Measure R
funds in the amount of $50,000 for the design and construction of the City Hall campus parking lot,
including the segment of Portuguese Bend Road between Palos Verdes Drive North and the main gate,
resurfacing project; and 4) Appropriate an additional $32,800 to supplement the City Hall campus parking
lot resurfacing project.
Councilmember Black moved that the City Council exchange $75,000 at$0.75 per$1.00 in Proposition A
funds with the Palos Verdes Peninsula Transit Authority pending Transit Board approval.
Councilmember Dieringer seconded the motion, which carried without objection by a voice vote as
follows:
AYES: COiJNCILMEMBERS: Black,Dieringer,Mirsch,Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
Councilmember Dieringer commented that she would prefer that Proposition C funds be used for the
resurfacing of the Rolling Hills property first and that Measure M funds be used for the design and
construction of the City Hall campus lot and not be given as a lump sum.
City Manager Jeng clarified that Proposition C funds can only be used on a national highway.
Councilmember Black moved that the City Council gift a total of$65,000 of Proposition C funds to the
City of Rolling Hills Estates for resurfacing Palos Verdes Drive North from Portuguese Bend
Road/Rolling Hills Road to the Rolling Hills Estates' easterly boundary. Councilmember Mirsch
seconded the motion,which carried without objection by a voice vote as follows:
AYES: COLJNCILMEMBERS: Black, Dieringer,Mirsch,Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COIJNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
Councilmember Black inquired about the construction estimate of $125,000. City Manager Jeng
responded that it is a high level estimate provided by Willdan Engineering and the actual cost of
construction will not be known until construction bids are received anticipated in early summer 2019.
City Manager Jeng advised that the City Council can wait for the construction bids to be available before
appropriating additional funds to the project.
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Councilmember Dieringer inquired about the usage of Measure W funds for storm drain improvements at
the City Hall parking lot. City Manager Jeng noted that Measure W local return funds will not be
available until 2020. Additionally, since the City Hall parking lot resurfacing is maintenance work, no
work is needed for the existing drainage.
Councilmember Black moved that the City Council appropriate Measure M funds in the amount of
$65,000 and Measure R funds in the amount of$50,000 for the design and construction of the City Hall
campus parking lot, including the segment of Portuguese Bend Road between Palos Verdes Drive North
and the main gate,resurfacing project not to exceed a total of$115,000. Councilmember Pieper seconded
the motion,which carried without objection by a voice vote as follows:
AYES: COLTNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson.
NOES: COIJNCILMEMBERS: None.
ABSENT: COLTNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
The agenda was reordered back to the regular order of items.
5. COMMISSION ITEMS
None.
6. PUBLIC HEARINGS
None.
7. OLD BUSINESS
None.
9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
A. APPROVE UPDATES TO CITY COUNCIL APPROVED VENDOR LIST.
City Manager Jeng presented a summary of the staff report. She stated that the City Council at the last
meeting on January 14, 2019 requested that this matter be agendized for further discussion. She indicated
that additional information on the vendor list was provided from the municipal code for clarification on
how the list is procured and how it is used.
Councilmember Dieringer commented that the additional information provided in the staff report is the
information she requested. She stated that she is satisfied that the list is periodically evaluated as required
by the Municipal Code.
Councilmember Black moved that the City Council approve the updates to the City Council Approved
Vendor List as presented. Councilmember Dieringer seconded the motion, which carried without
objection by a voice vote as follows:
AYES: COLTNCILMEMBERS: Black, Dieringer,Mirsch, Pieper and Wilson.
NOES: COIJNCILMEMBERS: None.
ABSENT: COiJNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
11. CLOSED SESSION
None.
12. ADJOURNMENT
Hearing no further business before the City Council, Mayor Wilson adjourned the meeting at 7:58 p.m.
The next regular meeting of the City Council is scheduled to be held on Monday, February 11, 2019
beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California.
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Respectfully submitted,
�=- � � �
} ,�� Yvette Hall
City Clerk
Approved,
Patric- ilson
Mayor
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