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12-12-18.pdf REGULAR MEETING OF THE PLANNING CONIlVIISSION CITY OF ROLLING HILLS 6:30 P.M. WEDNESDAY, DECEMBER 12, 2018 ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD,ROLLING HILLS, CA 90274 CALL MEETING_TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:31 p.m. on Wednesday, December 12, 2018 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Cooley, Kirkpatrick, Seaburn and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Jane Abzug, Assistant City Attorney. Julia Stewart, Senior Planner. Karla Rangel, Administrative Clerk. Jeff Manquen, Applicant,26 Middleridge Lane South. Jesus Rivas, Project Manager, EZ Plans, Inc., 2 Chuckwagon. Deborah Richie-Bray, Richie-Bray Architects, 15 Georgeff Road. Jay Ahluwalia, President, Storm Properties, Inc. Claudia Grzywacz, Applicant, Storm Hill Lane. Dr. John Gebhard, Resident, 11 Portuguese Bend Rd. Matt Seaburn, Resident, 14 Portuguese Bend Rd. Sean Cardenas, Applicant, 13 Portuguese Bend Rd. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES September 25, 2018 Regular Meeting of the Planning Commission October 23, 2018 Adjourned Regular Meeting of the Planning Commission October 23, 2�18 Regular Meeting of the Planning Commission April 17,2018 Regular Meeting of the Planning Commission Commissioner Seaburn moved that the Planning Commission approve the minutes of the Regular Meeting of the Planning Commission held on September 25, 2018 as presented. Commissioner Cardenas seconded the motion,which carried without objection. Commissioner Cooley moved that the Planning Commission approve the minutes of the Adjourned Regular Meeting of the Planning Commission held on October 23, 2018 as presented. Vice Chairman Kirkpatrick seconded the motion, which carried without objection. Commissioner Seaburn moved that the Planning Commission approve the minutes of the Regular Meeting of the Planning Commission held on October 23, 2018 as presented. Commissioner Cardenas seconded the motion,which carried without objection. Commissioner Seaburn moved that the Planning Commission approve the minutes of the Regular Meeting of the Planning Commission held on April 17, 2018 as presented. Commissioner Cardenas seconded the motion, which carried without objection. Minutes Planning Commission Meeting 12-12-18 1 RESOLUTIONS ZONING CASE NO. 951 26 Middleridge Lane South (Lot 248-A-2-UR) Rolling Hills, CA, (Manquen) Request for: Site Plan Review, Variances RESOLUTION TITLE: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR RESIDENTIAL ADDITIONS AND VARIANCES TO CONSTRUCT RESIDENTIAL ADDITION AND DECK ADDITION IN THE SIDE YARD SETBACK, GARAGE ADDITION IN THE FRONT YARD SETBACK TWO AS-BUILT SHEDS IN THE FRONT YARD AND SIDE YARD SETBACK, AND THE STABLE AND CORRAL SET ASIDE AREA IN THE FRONT YARD AND FRONT YARD SETBACK IN ZONING CASE NO. 951 AT 26 MIDDLERIDGE LANE SOUTH, LOT 248-A-2-UR,(JEFF AND CAMILLE MANQUEN). Chairman Chelf introduced the item and asked for staff's comments. Senior Planner Stewart reviewed the applicant's request in Zoning Case No. 951 at 26 Middleridge Lane South. She reviewed the site location and stated that the project includes site plan review for residential additions in several areas of the house and out of grade deck, and multiple variances for encroachment with the additions into the side and front setbacks and with a stable and corral set aside area into the front setback and front yard area. She stated that there are two sheds on the property that are located in setbacks and require a Variance and were not mentioned previously nor were they included in the original Notice of Pubiic hearing. Since the applicant indicated that he would like to keep them and legalize them, a Notice was re-circulated for the request. She pointed out the property line, easement line and setback lines and stated that there is an easement for a bridle trail going through the properiy and that the area of the lot outside the building pad is very steep. She stated that some of the findings that staff made in the resolution of approval, should the Planning Commission wish to include one or both of the as built sheds, is that because there is a fairly limited buildable area within the setbacks that that would be part of the justification for allowing the sheds to remain. She stated that alternate locations would also result in requiring a variance or more grading. She stated that the Planning Commission could approve one, both or neither of the sheds. She further explained the project stating that the additions add up to 1087 square feet,the net gain for the porch would be 194 square feet and that the out of grade condition of the deck will be broken up by planters in front of the deck. She stated that at the last meeting Commissioners requested that the applicant indicate what kind of landscaping would be going into the planter. They are proposing to plant imperial blue flowers. Further discussion ensued regarding the planting and the Commission recommended that the condition in the Resolution for landscaping include additional landscaping to the rear of the deck. Assistant City Attorney Jane Abzug stated that she would like to remind the Commission that each piece of construction that needs a variance from a requirement needs to meet all of the findings and that she wanted to give the Commission the opportunity to ask the applicant or staff questions that would provide evidence to support each of those findings for both sheds. She then reviewed the criteria for variances as stated under the City of Rolling Hills municipal code zoning ordinance section 17.38.050. In response to Commissioner Cardenas', Assistant City Attorney Jane Abzug stated that the Commission need to readdress the findings discussed during the field trip, for the record. Senior Planner Stewart stated that there must be a finding for each variance that the Commission grants. She also stated that staff has started to write resolution findings breaking out each request individually, so that if there are components that the Commission doesn't feel meet the findings it can pull them from the resolution as part of its motion. Discussion ensued regarding planting in between the walls and on the slope below the lower wall. Chair Chelf stated that he would like to see both areas being planted to shield the walls and slopes from the neighbors. Senior Planner Stewart, stated that there is a standard condition included in the resolutions requiring slopes to be planted. However, a more specific condition could be added. Commissioner Seaburn asked that the Commission discuss the project with the owner. Jeff Manquen, 26 Middleridge Lane South, stated that the sheds were there when he bought the properry. He stated that the pool shed is not in any view of any of the neighbors and that it is on the slope near the pool. Mr. Manquen stated that he supposes it was placed on the slope, because the slope does drop off quite a bit from the pool pad and the shed already exists in the setback. He stated that a 1ot Minutes Planning Commission Meeting 12-12-18 2 Jeff Manquen, 26 Middleridge Lane South, stated that the sheds were there when he bought the property. He stated that the pool shed is not in any view of any of the neighbors and that it is on the slope near the pool. Mr. Manquen stated that he supposes it was placed on the slope, because the slope does drop off quite a bit from the pool pad and the shed already e�cists in the setback. He stated that a lot of the house is in a setback; that the side shed, by the garage, is on foundation and that there are mature landscape bushes along the road and trees that screens that. In response to Commissioner Seaburn, Mr. Manquen stated that one shed is to hide the pool equipment so it's not visible and the other shed is just storage. Additional discussion ensued among the Commissioners and Chair Chelf wanted to clarify that the one shed is actually for the pool equipment and, if yes, then it does not have to be considered a shed but pool equipment. Mr. Manquen stated that it's not an enclosed shed,but that there is a roof on it. Commissioner Kirkpatrick inquired as to the uses of the sheds, and he stated that one of the sheds is right in the front and that's the first thing you see and it has a window in the front. Mr. Manquen stated that when his daughters were young they used to use it as a playhouse, but now he uses it for storage. Chair Chelf stated that this is a problematic lot, because of the way the flat portion is situated in the owners' front yard, it makes it difficult to find other places to put the sheds or any construction. He stated that if the owners were to try to comply they would have to push the pad into the canyon creating greater walls. Chair Chelf asked the owner about the screening of the wall to soften up the wall looks. The owner reiterated that everything outside of the pad drops off the slope and that he is open to do the same screening in front of the wall as is proposed for the area between the walls to make it consistent. Chair Chelf closed the public comment portion and asked for comments from the Planning Commissioners. Commissioners Seaburn and Kirkpatrick stated that with the landscaping they do not object to the project and that with the limited size and the location of the building pad, there just is not enough room to build out the area. Chair Chelf commented on the challenges of the lot and the hardship to place anything new elsewhere. He stated that he is comfortable with making the variance findings for the sheds. He stated that it is a plus to put the pool equipment in a shed so that noise doesn't reach the neighbors. Senior Planner Stewart stated that a finding in the resolution speaks to the fact that having the pool equipment in the shed actually lessens the noise, so it's an advantage. In response to a comment made by Commissioner Kirkpatrick regarding ventilation for the shed, Mr. Manquen stated that there are no doors on the side toward the canyon and there is a chimney where the heater is. Commissioner Cardenas stated that his concern was the neighbors looking down across at the wall below the extension of the deck and that's why it needs to be screened. Commissioner Cooley stated that she has no questions and agrees with the other Commissioners. Commissioner Seaburn moved that the Planning Commission adopt Resolution No. 2018-16 granting approval of the applicant's request in Zoning Case No. 951 at 26 Middleridge Lane South as presented with additional condition for landscaping. Commissioner Caxdenas seconded the motion, which carried without objection. Minutes Planning Commission Meeting 12-12-18 3 PUBLIC HEARINGS ON ITEMS CONTINUED FROM A PREVIOUS MEETING ZONING CASE NO. 952 2 Chuckwagon Road (Lot 38-A/39-B-EF)Rolling Hills, CA, Galvin/Kirmse) PROPOSED PROJECT: Request for a Conditional Use Permit for the construction of a 660 square foot detached garage and a Variance to encroach with the garage and with a new 308 square foot residential addition into the rear yard setback. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that the Planning Commission visited the site in the morning. She stated that 2 Chuckwagon Road is a lot that is surrounded by two streets, Eastfield Drive and Chuckwagon Road and is a constrained lot, because it has 30-foot road easements on both sides and is irregular in size. She stated that the lot is located in RAS-1 zone and the net lot area after all of the deductions of the easements is less that 1 acre and is developed with a residence and a garage which is attached to the residence via a breezeway. She indicated that there are two driveways one off of each street. She described the project and explained that it consists of an addition of 308 square feet to the existing garage, where the entire area will become a living space attached via the breezeway to the main house makin� the house 3,170 sq. ft. The conditional use permit is for a detached 660 sq. ft. garage located to the side of the residence. The applicants also propose closure of the driveway off of Chuckwagon Road. There is no change proposed to the driveway off of Eastfield. She further stated that a set-aside area for a 1,000 square foot stable and corral is proposed on the side of the new gaxage. The variances are to encroach with the addition about 12 feet into the rear yard setback and with the garage 3 feet into the rear yard setback. She explained that the area of the driveway that will be closed off will be planted and short terraced walls constructed to create flat areas for planting. She stated that the lot is non-confirming as far as the lot disturbance is concerned however there is no additional grading proposed for this project. She stated that at the field trip the Commissioners viewed the silhouette and had no questions or concerns with the project and asked staff to bring a resolution of approval. She stated that for this evening the Comrnission should open the public hearing to see if there is anyone that would like to speak on this project. Chair Chelf asked if there is anyone who would like to speak regarding this project. Jesus Rivas, Project Manager stated that he could answer any questions. There being no questions, Chair Chelf closed the public comment portion of the hearing. Commissioner Seaburn stated that the owners have limited options and that it's a nice project for the space that they have. All Commissioners stated that they agree and that they are pleased that the second driveway will be closed off and landscaped. Commissioner Seaburn moved that the Planning Commission direct staff to draft a Resolution granting approval of the applicant's request in Zoning Case No. 952 at 2 Chuckwagon Road as presented. Commissioner Cardenas seconded the motion, which carried without objection. ZONING CASE NO. 948 15 Georgeff Road (Lot 29-GF)Rolling Hills, CA, (Hatch) PROPOSED PROJECT: Request for Variances to construct a new 200 square foot parking pad which will encroach into the allowable frontage and a service yard that will encroach into the side yard setback. Chairman Chelf introduced the item and asked for staff's comments. Senior Planner Stewart stated that this item is a project at 15 Georgeff Road and it is a request for a parking pad and a new trash area and that the Planning Commission viewed the project in the field earlier this morning. She stated that originally the applicants proposed an addition to the garage, but have since removed that request, but that the request for a trash area in the front yard on the other side of the house is still proposed. She pointed out the proposed location of the parking pad and trash area. She stated that the applicants are changing out the existing paving so that it is partially permeable, which helps with some of their flat work coverage. She stated that the parking pad is proposed at 200 sq.ft. She stated that the parking pad would be 17 feet to the road pavement, and that if the parking pad was less than 30 feet to the roadway easement staff could approve it over the counter; however, in the proposed location it requires a variance. She described the remainder of the project, which consists of re-doing the entire entranceway to the house and garage with stairs and new planters. Senior Planner Stewart stated that if the project is approved staff recommends including a special condition of approval that there couldn't be any vehicular storage outside of what code allows, which limits outdoor vehicular storage to three recreational vehicles and cannot be within 50 feet of the roadway easement. She stated that there really is no area in the front yard where they could legally park such vehicles. Minutes Planning Commission Meeting 12-12-18 4 In response to Commissioner Kirkpatrick, Planning Director Schwartz stated that no boat or RV or any other recreational vehicle is allowed to be stored closer than 50' to roadway easement and that only three could be stored for indefinite time if they meet the 50' requirement. She stated that no such vehicle, including lrailers or storage containers could be legally stored on the proposed pad. Discussion ensued regarding enforcement of storage of such vehicles and Senior Planner Stewart stated that enforcement is based on complaints. The Commissioners concurred that a condition should be included, if the project is approved, to remind the owners of the code requirement. Chair Chelf asked for public comments. Deborah Richie-Bray, landscape architect for the project stated that the project is very reasonable and that it will improve the usability of the property. She commented that it is difficult to pull out of the driveway if there is another car parked there. She stated that the new parking pad would be dropped down so it will be less visible from the road, will have permeable surface and will be screened from the road with landscaping. She stated that they meet the criteria to be granted a variance. Commissioner Cooley stated that the permeable surface will help soften the pad's visibility and a practical way to provide more parking. Commissioner Cardenas stated that the lot is unique in size and shape and that he'd rather see the parking pad on the property than have a car parked in the roadway easement. Commissioner Kirkpatrick concurred. Commissioner Seaburn stated that he is not in favor of the parking pad, but has no objections to the other improvements. He stated that the properiy already has a 4-car garage and the pad is too close to the road, regardless of how they screen it and that it will not look attractive. Chair Chelf stated that Georgeff is a narrow street and the driveway on this property is not very long. The parking pad will help in maneuverability of the caxs in the driveway in that cars will not have to back up directly into the street. He further stated that with the language to prohibit recreational vehicles from parking on this pad he does not have any objections. Commissioner Kirkpatrick concurred and stated that the owners are going to modify that entire front by adding stairs and pathway and the project makes sense and will help a unique parking situation. Commissioner Seaburn reiterated that he feels the parking pad will be too obvious from the street and with a 4-car garage it may not be necessary. There being no further discussion Commissioner Cardenas moved that the Planning Commission direct staff to draft a Resolution granting approval of the applicant's request in Zoning Case No. 948 at 15 Georgeff Road as presented, with a condition restricting storage of recreational vehicles. Vice Chair Kirkpatrick seconded the motion, which carried with one objection from Commissioner Seaburn. ZONING CASE NO. 949 Storm Hill Lane (APNS 7570-024-014, 7570-024-015, 7570-024-016 & 7570-024-017 by Parcel Map No. 26356)Rolling Hills, CA, (Storm Properties) PROPOSED PROJECT: Request for a Certificate of Compliance for Lot Line Adjustment between four parcels of land. Chair Chelf introduced the item and asked for staff s comments. Planning Director Schwartz stated that the Planning Commission visited the project in the morning. She gave a short background on the lots and pointed out the existing and proposed lot lines. She stated that all of the lots will have access from a street, once the street is constructed, and that no development of homes is proposed at this time. She stated that the lot lines of the parcels will be finalized when a road is approved for this project Mr. Ahluwalia addressed the Planning Commission and stated that the applicants would prefer that the lot line adjustments be reviewed after the environmental review is completed for the proposed road and the project comes back to the Planning Commission in its entirety. Commissioner Cardenas moved to hold off on decision making in Zoning Case No. 949 until the necessary environmental review process in Zoning Case No. 950 is completed and the case returns to the Planning Commission for deliberation. Vice Chair Kirkpatrick seconded the motion, which carried with one objection from Commissioner Seaburn. ZONING CASE NO. 950 Minutes Planning Commission Meeting 12-12-18 5 Storm Hill Lane (APNS 7570-024-014, 7570-024-015, 7570-024-016 & 7570-024-017 by Parcel Map No. 26356)Rolling Hills, CA, (Storm Properties) CEQA: Environmental Determination Pending PROPOSED PROJECT: Request for a Site Plan Review for grading and constxuction of a road for access to 3 vacant parcels. Chair Chelf stated that given that the road requires environmental review, this case will be postponed to a different date. Commissioner Cardenas moved to continue the case. Vice Chairman Kirkpatrick seconded the motion which carried without objection. ZONING CASE NO. 953 13 Portuguese Bend Road (Lot 77-RH) Rolling Hills, CA, (Cardenas) PROPOSED PROJECT: Request for a Conditional Use Permit to construct a new 2,464 square foot stable with a 702 square foot tack room and including an 896 square foot loft; and a Site Plan Review for 1,470 cubic yards of grading. Chair Chelf introduced the item. Senior Planner Stewart stated that the public hearing for this project was to start in the field this morning, but was postponed to the evening meeting because the silhouette was not erected, due to unavailability of a contractor, but that the evening meeting was properly noticed and posted. She stated that the project is to conslxuct a 2,464 square foot stable with covered porches and exterior stair case and requires a conditional use permit and a site plan review for 1,470 cubic yards of grading and that most of the grading is for over excavation and recompaction to accommodate the foundation for the new stable. The proposal also includes an existing corral that is proposed to remain as is. She stated that it is in the front yard area and a very small portion of it is in the side setback. She stated that it is an existing legal non-conforming condition, because the applicant is not proposing to change any element of the corral. Senior Planner Stewart reviewed the location of the existing stable in relation to the corral and to where the new stable is proposed. She reviewed the floor plan and the loft. She stated that it does include a 702 square feet tac room and a bathroom. She stated that there is plumbing only on the first floor for the bathroom and any sinks serving the tac room. She reviewed a section of the stable to show the tac room location in relation to the covered porches. She stated that the stalls will have a center breezeway and that there would be a loft above the center isle only. She stated that lofts may have a window opening, and if they're used for storage, the openings may be glazed, bu# they cannot be permanent glazed windows; they must be removable. She reviewed the elevations to show the view from the street, the easement, from the next-door property, garage, driveway, and rear portion of the property. She stated that the tac room together with the bathroom is under is under 800 square feet. The coverages for the proposed project all fall within the acceptable limits. The disturbance is existing non-conforming at 67.1%, and there_ is no proposed change to that and the grading is primarily for excavation and recompaction. There is no import or export of dirt proposed. She stated that staff received an inquiry and written communication in opposition to this project, which is included in Commissioners' packet. One of the questions, was. the proximity of the stable to the property line. She stated that the proposed stable will be 31 feet from the closest portion of the property line. They are allowed to be within 25 feet, so they are a little bit beyond that. The height for the stable is proposed at 24ft. She reviewed the vicinity map. Senior Planner Stewart stated that the project is categorically except from CEQA requirements. Chair Chelf asked for public comments. Dr. Gebhard, stated he is a neighbor to the North of Mr. Cardenas. Dr. Gebhard stated that he had some concerns in regards to the size and height of the stable. He stated that from his perspective, this new stable is 10 feet closer than the present stable. Dr. Gebhard stated, that considering the size of the stable he feels it will impinge on his privacy. He stated that the height is of particular concern, because it's going to be twice the height as the present stable. Dr. Gebhard stated, that since the height will be 24ft and his grade is 10 ft below that grade, he really is goirig to be looking up at a potentially, over 30-foot height. Dr. Gebhard reiterated that he is concerned about the size, proximity, and the height. He stated that he would wait until the flags are up, to see how it looks; but that he still wanted to express his concerns. Mr. Gebhard stated that he feels he will be the only person with potentially negative concern, since no one else, in the area, lives anywhere close to this project. Chair Chelf stated, that the Commission will schedule a field trip for the next meeting and the project will be flagged. Chair Chelf invited Dr. Gebhard to attend the field trip. Dr. Gebhard reiterated that the height of the barn would be overlooking his bedroom. Minutes Planning Commission Meeting 12-12-18 6 In response to Dr. Gebhard, Chair Chelf stated, that it would be beneficial if the Commission cauld view the property from Dr. Gebhard's backyard during the field trip. Dr. Gebhard stated, he would encourage the Commission to view the silhouette of the stable from his back yard. Matt Seaburn, of 14 Portuguese Bend, stated that he is a neighbor and lives directly across the street from the project, and will be looking at the project every day for as long as it is there. He stated, that he wants to voice his support of the project and that the barn is a wonderful idea. He further stated, that his wife and he agree that it is exactly what we want in our neighborhood and that he also thinks it will increase property values in the area. Sean Cardenas, of 13 Portuguese Bend stated that he is the applicant. He stated that he instructed his architect that this project has to meet all of the City requirements and be beyond reproach. He did not want to request any variances. Mr. Cardenas stated that he didn't want to do any grading, but that it is necessary for leveling the grade and for excavation and recompaction underneath the foundation. Mr. Cardenas stated that he considered moving the new barn closer to the garage, but that there were two challenges; it would be difficult to bring in hay in a truck and the corner of the stable would get really close to the path that comes up from Lower Black Water Canyon Trail. Mr. Cardenas, stated that he did look at alternatives to keep it from pointing at any direction other than towards his house, but that it is not feasible to push it any further than he has already. Mr. Cardenas stated that he will mention to the architect to see if there is any way of shifting it into the corral or doing anything to move it even if it is just a couple of feet. The Planning Commission, by consensus, continued Zoning Case No. 953 at 13 Portuguese Bend Road to a field trip meeting to be held on January 15, 2018 at 7:30 am. (Cardenas, and Seaburn recused). NEW PUBLIC HEARINGS None. NEW BUSINESS 23 Crest Road East (Lot 132-A-MS) Rolling Hills, CA, (Hynes) PROPOSED REQUEST: A 2-year time extension to commence construction per Resolution No. 1202 Planning Director Schwartz stated that the applicants request a two-year time extension to commence construction of a previously approved project consisting of a new residence with accessory structures and a driveway. In response to Commissioner Cardenas, Planning Director Schwartz stated that the applicants have all the necessary approvals to construct from the City and RHCA, but that they have not submitted for plan check to the Building Department yet, and that according to the letter of request, the property is for sale. Following staff's presentation and discussion, Vice Chair Kirkpatrick moved to approve Resolution No. 2018-17 granting a two-year time extension to commence construction on 23 Crest Road East. Commissioner Seaburn seconded the motion, which carried with one objection from Commissioner Cardenas. OLD BUSINESS DISCUSSION: Office trailers and storage trailers/containers during construction Following discussion, the Planning Commission, by consensus, agreed to include the recommended standard condition in resolutions of approval regulating office trailers and storage trailers/containers during construction. The Planning Commission also agreed that a similar condition will be placed on administratively approved plans. Minutes Planning Commission Meeting 12-12-18 7 The Commission agreed to the following language of the condition: "Placement of one construction and one office trailer may be permitted for the duration of on-site construction activities during an ac�ive buitdi��� perrnit;. each shall be no larger than 8' x 40' in size, and must be authorized by City staff with such authorization being revoked at any point deemed reasonable by City staf£ Such trailers, to maximum extent practicable shall be located in a manner not visible from the street. U"i�iLs� c}d��er«-is� a�p�•r�F�ed F�y �taff, witli proof of a good cause, such trailers shall not be located in any setback or front yard, may be placed on the site no more than 15 calendar days prior to commencement of construction and must be removed within 15 calendar days ��E� c��?it-atit�r� c�i a tic�ii��in����r�rait, re4-c���tio�a, <�r �i�tali�<�tit��� �f tl�� �rc�j��.t.., DISCUSSION: Temporary Construction Fences Following staff's presentation and discussion, the Planning Commission, by consensus, agreed to include the recommended standard condition in resolutions of approval regulating placement of construction fences during construction. The Planning Commission also agreed that a similar condition will be placed on administratively approved plans. The Commission agreed on the following language for the condition: "A construction fence may be allowed or may be required by the City or the Building Department staff for the duration of the construction of the project. City staff shall approve the location and height of the fence. The construction fence shall not be placed more than 15 calendar days prior to commencement of the construction and shall be removed within 15 calendar days of substantial completion of the project as determined by City staff or at any given time at the discretion of City staff'. SCHEDULE OF FIELD TRIPS Janua�-r° 15, 2019) The Planning Commission scheduled a field trip to the following property to be held on, January 15, 2019 beginning at 7:30 am. 13 Portuguese Bend Road ITEMS FROM STAFF AB 1234 Ethics Training(oral) Planning Director Schwartz stated that it is recommended that all appointed Commissioners complete the AB 1234 Ethics Training, which could be completed on line. Format for Making Motions (oral) Planning Director Schwartz stated that the format of the Agenda is being changed to aid the Planning Commissioners in making succinct motions. ITEMS FROM THE PLANNING COMMISSION None. Minutes Planning Commission Meeting 12-12-18 g ADJOURNMENT Hearing no further business before the Planning Commission, Chairman Chelf adjourned the meeting at 8:37 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, January 15, 2019 beginning at 7:30 a.m. for the purpose of conducting a site visit to 13 Portuguese Bend Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, January 15, 2019 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. � i�.:„.3,. Respectfully submitted, ��r�-�''�,'�I�1..',��"-,''�. � 4 , Karla T�an�el Administrative Clerk Approved, ,�'' l r 4 , ____-_-- � Bra f � C irman �� � � �._ ,. Minutes Planning Commission Meeting 12-12-18 9