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10-03-19TCMinutes MINUTES OF A REGULAR MEETING OF THE T' • FFIC COMMISSION OF THE CITY OF ROLLING HILLS THURSDAY, OCTOBER 03, 2019 1. CALL TO 0 ' I ER A regular meeting of the Traffic Commission of the City of Rolling Hills was called to order by Chair Wilson at 8:31 a.m. on Thursday, October 03, 2019 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Margeta, Raine, Virtue and Chair Wilson. Commissioners Absent: Hawkins Others Present: Elaine Jeng, City Manager. Yolanta Schwartz, Planning Director Vanessa Munoz, Traffic Engineer. Yohana Coronel, City Clerk Deputy Tami Bouse Mario Ramirez, 23 Chuckwagon Road 3. APPROVAL OF MINUTES MAY 23, 2019 MINUTES OF A REGULAR MEETING OF THE TRAFFIC COMMISSION. Commissioner Virtue moved that the Traffic Commission approve the minutes of the regular meeting of the Traffic Commission held on May 23, 2019. Commissioner Margeta seconded the motion, which carried without objection by a voice vote. 4. P ' SENTATION A. PRESENTATION BY REPRESENTATIVES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT, LOMITA STATION, ON T' • FFIC STATISTICS FOR THE CITY OF ROLLING HILLS. Deputy Tami Bouse gave an overview of the traffic statistics for the City of Rolling Hills. Chairman Wilson inquired about an incident logged on July 21, that read the unsafe entry to highway. Deputy Bouse answered Chairman Wilson and stated that it was a resident exiting their driveway without clearing the street and almost hitting a deputy that was driving up the street on John's Canyon. Chairman Wilson also inquired about juvenile citations and why they are separated out in the report. Deputy Bouse stated that there is an interest in how fast juveniles are driving and so she makes a note in parenthesis on the log. 5. OLD BUSINESS NONE. 6. NEW BUSINESS A. CONSIDER THE SCOPE OF' WO' FOR THE FY 2019-2020 SIGNAGE AND STRIPING PROJECT AND RECOMMEND TO THE CITY COUNCIL TO APPROVE THE PROJECT FOR CONSTRUCTION. City Manager Elaine Jeng gave an overview of the signage and striping project and noted that even though the item is under new business,this project has a lot of old components and stated that she would -1- provide an overview of the project. She then proceeded to highlight the four different components 1) signing and striping of the four streets the Rolling Hills Community Association(RHCA)paved back in March of 2019, which is considered last fiscal year. 2) Horse crossings with the Traffic Commission's recommendations to survey horse crossings and bring back the scope of work needed. 3) Signing and striping Crest Road East, from Portuguese Bend Road to the Crest East Gate and 4) intersection Williamsburg Lane and Lower Blackwater Canyon Road which turns into Middleridge Lane. City Manager Jeng reminded the Traffic Commission of the phone call a resident made with regards to the unsafe conditions at this particular intersection. She then dispatched a Traffic Engineer to the location and it was the Traffic Engineers recommendation to place an all-way stop sign. City Manager Jeng stated the project is being grouped together because it is all the same work, signage and striping. She proceeded to ask the Traffic Commission to recommend to the City Council to group the project as one project and recommend it for construction. City Manager Jeng then proceeded to review the horse crossings component. She stated that during the last Traffic Commission meeting, the Traffic Commission requested that staff go out to inventory the crossings. Staff started to inventory crossings with input from the Caballeros Club and a list provided by the RHCA. This list provided twenty-nine equestrian crossings. The Traffic Engineer then went out to evaluate all twenty-nine crossings and discovered one more crossing, bringing the total to thirty equestrian crossings. City Manager Jeng proceeded to inform the Traffic Commission that the Traffic Engineer's recommendations can be found in their packets. Commissioner Raine inquired if the project presented before them was to be voted on as one project. City Manager Jeng responded yes. She also stated that if a Commissioner wanted to look more closely at a particular component that would be another option. Commissioner Raine inquired about who the resident was that requested the four-way stop sign. City Manager Jeng responded it was a resident living on Williamsburg Lane. The resident stated that when they are exiting Williamsburg Lane to get onto Lower Blackwater Canyon, they often cannot see the oncoming traffic coming up the hill in order to make a left. She also stated that the resident proposed to install a convex-mirror in order to be able to see. Unfortunately there is no post to place the mirror and the mirror is not an identified measure in the Manual on Uniform Traffic Control Devices(MUTCD). City Manager Jeng informed the Traffic Commission that the Traffic Engineer visited the site measured the site distance and found that there is inadequate site distance from the four approaches. Commissioner Virtue inquired about the thermo plastic markings indicated on page 4. She recalls the Traffic Commission discussing the issue and it was determined then that thermo plastic was slippery for the horses and costly. She proceeded to ask the City Manager if this option is being reconsidered. City Manager Jeng clarified that page 4 of 37 is a bid schedule for the four streets (Middleridge North, Middleridge South,Upper Blackwater Canyon and Williamsburg Lane)to be paved. Commissioner Virtue stated that she recalls that the horse owners did not want thermo plastic at all. Traffic Engineer Vanessa Munoz stated that Commissioner Virtue is correct, thermo plastic is not good for an equestrian community and horses do tend to slip on it. City Manager Jeng inquired about previous discussion the Traffic Commission. She pointed out that striping would be done in the middle of the road versus towards the edge or the side of the road. She wanted to know if there are places thermo plastic can be applied where horses would not come in contact with it. Traffic Engineer Munoz answered yes, that horses would come in contact with the striping in the crossings but not on edge of road. Commissioner Raine suggested not using thermo plastic anywhere because not every rider respects the crossings. He then suggested using paint. Chairman Wilson inquired about the difference in price between paint and thermo plastic. City Manager Jeng responded she did not know the difference in price. She did, however, note that thermo plastic cost more and does not fade as quickly. The paint must be retouched every two to three years and it is inconsistent. She reminded the Traffic Commission that she is not advocating for one or the other. Minutes 11-21-19 Traffic Commission Meeting Minutes -2- Commissioner Raine stated that from a safety point of view his preference is paint. Commissioner Virtue stated the equestrians preference was not to use thermo plastic was very strong and felt she needed to remind the Traffic Commission. Commissioner Raine moved that the Traffic Commission recommend to replace all the thermos plastic materials with paint in the Fiscal Year 2019-2020 Signage and Striping Project. Commissioner Virtue seconded the motion,which carried with no objection. City Manager Jeng suggested to the Traffic Commission make a recommendation to the City Council to memorialize a policy to not use thermo plastic in the City. Chairman Wilson stated he would be happy to do so and asked how the Traffic Commission would go about it. City Manager Jeng responded that she would talk to the City Attorney to see how to best capture the policy. Chairman Wilson directed the City Manager to proceed. He also asked for a motion to officially approve the project before the Traffic Commission. Commissioner Raine moved that the Traffic Commission recommend to the City Council to support the project as presented with the material changes discussed earlier. Commissioner Margeta seconded the motion,which carried without no objection. B. CONSIDER A NEW DRIVEWAY AT 23 CHUCKWAGON ROAD AS A PART OF A DEVELOPMENT APPLICATION. Planning Director Yolanta Schwartz gave an overview of the project. The property owners at 23 Chuckwagon propose to relocate an existing apron and driveway to a location where it can better serve the garage and reduce hardscape along the front of the property. The proposed driveway would have an 18' wide apron and 13-14`wide driveway. The applicant consulted with Fire Department because the Fire Department normally requires a 20 foot wide driveway. The Fire Department stated they are fine with the driveway because they can reach the entire house from the street. She proceed to give an overview of the project through PowerPoint slides. She then proceed to inform the Traffic Commission that the Traffic Engineer visited the site and would like to give a report. Traffic Engineer Munoz reported that she visited the project and stated the location of the driveway is acceptable. She felt what the applicant is proposing is acceptable because vehicles stop before crossing the driveway, therefore there is good sight distance, location and width. Chairman Wilson asked Mr. Ramirez if he would like to comment. Mario Ramirez, 23 Chuckwagon Road stated that he is available for questions. Chairman Wilson stated that as long as there is no official objection from the Fire Department he is fine with it and does not have a problem with the project. Planning Director Schwartz stated she will be asking the Fire Department to submit their official approval in writing. Commissioner Raine inquired about the way the project is flagged and if there is a retaining wall on the south side of the new driveway. Mr. Ramirez stated that there will not be a retaining wall at the street according to his architect and engineer, however,they do plan on filling in the front of the house with landscaping to blend everything in and give the house more curve appeal and functionality. They will be using current dirt from the property. Commissioner Raine reminded the applicant that Rolling Hills does not allow commercial signage to be hung. Mr. Ramirez stated he would remove it. Minutes 11-21-19 Traffic Commission Meeting Minutes -3- Commissioner Raine moved that the Traffic Commission approve the new driveway at 23 Chuckvvagon Road as part of a development application. Commissioner Virtue seconded the motion,which carried with no objection. C. CONSIDER CHANGING NOVEMBER 28, 2019 TRAFFIC COMMISSION MEETING TO NOVEMBER 21, 2019 DUE TO THE THANKSGIVING HOLIDAY. Commissioner Margeta moved that the Traffic Commission reschedule the November 28, 2019 Traffic Commission Meeting to November 21, 2019, the Thursday prior to November 28, 2019. Commissioner Virtue seconded the motion,which carried with no objection. 7. OPEN AGENDA- COMMENTS FROM PUBLIC ON ITEMS NOT ON THE AGENDA NONE. MATTERS FROM MEMBERS OF THE T' FFIC COMMISSION NONE. MATTERS FROM STAFF NONE. ADJOU' MENT Hearing no further business before the Traffic Commission,Chair Wilson adjourned the meeting at 9:16 a.m. to the next meeting of the Traffic Commission scheduled to be held on Thursday, November 21, 2019 beginning at 8:30 a.m. in the Rolling Hills City Council Chamber at City Hall, 2 Portuguese Bend Rd., Rolling Hills, CA. Respectfully submitted, Yohana Corone City Clerk \-/ Appro e , Patric s. ilsoi Chair Minutes 11-21-19 Traffic Commission Meeting Minutes -4-