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7/13/1970MINUTES OF THE REGULAR MEETING OF T14 -E CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA July 13, 1970 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hesse at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, July 139 1970. ROLL CALL PRESENT: Councilmen Bear,, Fay,, Pearson, Mayor Hesse ABSENT: Councilman Sauer ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney Marion Welch City 'Treasurer June Cunningham Secretary C. R. Precious Resident APPROVAL OF MINUTES Motion to approve the minutes of the meeting of dune 22, 1970 as corrected was made by Councilman Pearson, seconded by Councilman Bear and unanimously carried. PAYMENT OF BILLS Councilman Pearson moved that Demands No. 1600 through 1622 be paid from the General Fund. DEMAND NO. PAYEE AMOUNT 1600 Southern Calif. City Clerks' Assn. 5.00 1601 The Corinth Company 50.00 1602 Cory Coffee Service Plan, Inc. 10.30 1603 Forester &:Fire Warden 64.40 1604 General Telephone Company 170.35 1605 Harbor Office Supply 47.59 1606 Lomita Maintenance Service 100.00 1607 L. A. County Road Department 169.77 1608 doe & Mike Enco Service Station 53.27 1609 L. A. County Sheriff's Dept. 4,678.44 1610 Municipal Treasurers Assn. 17.00 1611 Palos Verdes Newspapers, Inc. 130.00 1612 Palos Verdes Water Co. 20.64 1613 Rolling Hills Nursery, Inc. 2.68 1614 Simpson and Paul Insurance 750.50 1615 Geo. J. Smith Plumbing & Heating 59.58 1616 South Bay Councilmen's Assn. 100.00 1617 Southern Calif. Assn. of Government 124.00 1618 Southern California Edison Co. 106.60 1619 Southern California Gas Co. 11.03 1620 West Basin Water Assn. 100.00 1621 Xerox Corporation 124.27 1622 Zellerbach Paper Co. 51.08 $6,946.50 Motion was seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Mayor Hesse NOES: None ABSENT: Councilman Sauer July 13, 1970 PUBLIC HEARING -.Pro-posed Budget Fiscal Year 1970-71 Mayor Hesse opened a public hearing to consider the proposed budget for Fiscal 1970®71. Councilman Pearson, Finance Officer, explained that he had reviewed with the City Manager.the proposed budgets for the City of Rolling Hills. and the Rolling Hills Community Association. The pro- posed budget included the additional amount for the new sheriff's service contract as set by the County, and cost of living raises of 5% for the City Manager and City Attorney and 6% for other full time staff personnel, except for three Security Officers who have been em- ployed for less than one year, Councilman Pearson explained that the same tax rate applied in previous years was maintained. Councilman Bear said he had reviewed the budget following preparation by the City Manager and the Finance Officer, and approved v.q of their proposals. CD �4 There being no one present to speak concerning the proposed a budget, the Mayor closed the public hearing. Q Councilman Fay moved that the proposed budget for Fiscal 1970®71 be approved as presented. Motion was seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Mayor Hesse NOES: None ABSENT: Councilman Sauer PROPOSED ORDINANCE o 1°Controlling the Keep ing$,Stabling,. Pasturing and Raising of Horses'and Cattle in the City of Rolling Hills" Mayor Hesse asked for a report of the public hearing conducted in his absence by Mayor.pro tempore Fay at the City C6uncil'meeting of June 22, 1970. Councilman Fay stated that it was evident from comments of residents attending the hearing to consider the proposed ordinance controlling the keeping of animals in Rolling Hills that there is a real need for a sanitation ordinance. Residents who attended were people who own horses, and they stated that disposal of manure is a serious problem, and with daily attention stables can be kept in a clean and sanitary condition, --inoffensive to their neighbors. Most of the complaints, they felt,"were caused by people who did not give the proper attention to sanitation, but allowed manure to accumulate, causing offensive odors and breeding of flies. The City Attorney said it is impossible to separate horses from sanitation, and it is his opinion that a mathematical solution is the only workable way to enforce sanitation, by allowing one horse per a prescribed square footage of stable area. Councilman Bear said there was concern among owners of horses who reside in Rolling Hills about reports of commercialism within the city. He said further that the Council should find out whether it would be possible to enforce sections of -the ordinance pertaining to sanitation without specifying square footage per horse. Mayor Hesse stated that there are two problems involved: (a) the problem of disposing of manure, and (b) the amount of manure that tends to occur where too many animals are kept in a confined or limited area. It is the wish of the Council, he said, to approach the problem of lim- iting the unpleasant aspects and to provide guidelines, based on good will.- The existing health ordinances and statutes do not fail to make -2m July 139 1970 such provisions, he said, and would be effective if enforced. After reviewing the proposed ordinance, Mayor Hesse said he thought SECTION 2, paragraphs (e), (f) and (g) would constitute a satisfactory sanitation ordinance. The City Attorney explained that the County Health Code had been adopted by reference by the City of Rolling Hills. He said re- quirements of sanitation apply to general maintenance, and are not limited to stables. Councilman Pearson asked how the code could be enforced, and Mr. Kinley explained that the County Health Officer is responsible for investigation of complaints and enforcement of the sections of the Code Councilman Pearson said that because the term ►►sanitary►► is nebulous, a City interpretation of standards rather than a County in- terpretation is needed. fie expressed the opinion that more local control of enforcement is needed, and because there are no mechanics for enforcement at the present time9 any new ordinance should be very clear"as to enforcement and penalties for non-compliance. Mayor Hesse said he felt that complaints about commercialism had been "overblown" and he did not consider selling mares and renting stable space any more of a commercial, enterprise than baby sitting, and he -felt, further, that if a family with extra stable space wished to rent it to someone who owned a horse but lacked space to keep it, such arrangement should not be prohibited. Councilman Pearson. said that he agreed that that is not objectionable. Councilman Fay said he did not agree, and felt that people who do not live in the City should not be allowed to board horses in the City. He stated that a horse c a munity is also a fly community, and that the problems of flies, dust and odor increase.as the number of horses increases, Mayor Hesse agreed that there is a definite relationship between the number of horses on a property, and said that eliminating commercial activity would not provide a solution. Rather, he said, there is a need to arrive at a method of controlling the number of horses kept or boarded on a prop- erty. Councilman Bear said that would be difficult to determine and enforce. Following the discussion Mayor Hesse asked the City Manager to keep a record of complaints pertaining to horses. He also requested that sections of the County Health Code pertaining to the problems, and provisions for enforcement and penalties for non-compliance be sent to members of the Council prior to the next meeting for discussion at the next meeting. The matter was held on the agenda. PROPOSED ORDINANCES Motorcycles and Motorbikes The Mayor opened a disuussion of the proposed ordinances "regu- lating traffic with said City and repealing Ordinance No. 1 and all other ordinances in conflict therewith" and "establishing regulations of motor vehicles not relating to traffic" Councilman Fay reported that comments at the Public Hearing on June 26th indicated that the greatest objection of residents of Rolling Hills to motorcycles and motorbikes is the noise. Some vehicles have been -edified, and a high noise level results; however, properly muf- flered bikes are only less noisy and are stall a ptoblem. Councilman Fay asked whether the sticker issued by the Rolling Hills Community Association must be displayed on front and rear, or whether one sticker on. front or rear would be sufficient. Mayor Hesse explained that the stickers are for identification only, and one is required on either the front or rear so 'the guards can determine whether a person on a bike wishing access to the City is actually a resident. He said that the stickers are not designed to permit capture, nor large enought to be seen if a bike is being ridden on a' trail.. -3- S p . July 13, 1970 Councilman Bear asked for clarification about who can ride in the City of Rolling Hills,. Under existing rules of the Rolling Hills Community Association non-residents on motorcycles or motorbikes are not admitted to the City. Councilman Bear asked whether a guest can legally ride a motorcycle while visiting in the City of Rolling Hills. Mr. Kinley said that Mr. Bear's guest could ride on Mr. Bear's property, but not on a street. Councilman Pearson asked whether bikes could be brought into the City on a truck and ridden in the City, and Mr. Kinley said they could. The proposed ordinances were designed to prevent vehicle trespass, occurring when access is gained by riders who come into the City by way of the trails. Following the discussion the Mayor requested that the City Attorney correct sections of -the proposed ordinance as discussed, and ordered the matter held on the agenda. PROPOSED COUNCIL-MANAGER ORDINANCE A proposed ordinance "Creating and Establishing the Office -of City Manager, Defining the Duties and Powers Thereof and Providing Compensation Therefor" was presented to the City Council. Councilman Fay stated that he had worked with the City Manager and City Attorney on preparation of the Ordinance, and that he recom- mended adoption. Mayor Hesse ordered the matter held on.the agenda. CORRESPONDENCE Southern California Association of Governments The City Manager presented copies of a letter dated June 23, 1970 from SCAG to Governor Ronald Reagan expressing appreciation of his recently adopted policy statement on areawide planning organizations. A copy of the State Policy Position on Areawide Planning Organizations dated May 22, 1970 was also presented. Mayor Hesse referred the correspondence to the Planning Com- mission'. Resolution of the Citv of Walnut A resolution of the City of Walnut Pertaining to Contracts Between the County of Los Angeles and Cities for Health Services was presented by the City Manager. The resolution was received and noted. CITY DEPARTMENTS Sheriff's Department The report of the Sheriff's Department for the month of April 1970 was presented. The report was received and filed. Fire Department The Fire Department Activity Report for the month of June 1970 was presented. The report was received and filed. ME U-'Orl July 13, 1970 Los Angeles County Engineer A letter dated July 29 1970 from John A. Lambie, City Engineer was presented to the Council. Mr. Lambie advised that construction of a storm drain for Tract 246699 Robert Ho Dunn, had been completed in compliance with the plans and specifications and in a manner satisfactory to the City Engineer, The City Engineer recommended that the Council approve the work and accept the storm drain, known as Private Drain No. 892, for public use; that the Council cancel the faithful performance bond for the construc- tion of the storm drain; and that a resolution for the transfer and conveyance of the storm drain improvements to the Los Angeles County Flood Control District for purposes of operation, maintenance, repair and improvements be adopted by the Council. Councilman Pearson moved that the City Council apprive the work and accept the storm drain in Tract No. 24669, known as Private Drain No. 892 for public use, and that the faithful performance bond No. B-583537 in the amount of $7,000.00 posted by Robert Ho Dunn Ltd. with United Pacific Insurance Company for construction of the storm drain in Tract 24669 be cancelled. Motion was seconded by Councilman Fay and carried by the following roll call wrote AYES: Councilmen Bear, Fay,, Pearson, Mayor Hesse NOES: None ABSENT: Councilman Sauer RESOLUTION NO, 260 A motion to adopt Resolution No. 260 titled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,, REQUEST- ING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT ON BEHALF OF SAID DIS- TRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS AND DRAIN- AGE SYSTEM DOWN AS STORM DRAIN IN TRACT NO, 24669, PRIVATE DRAIN N0, 8925 IN THE CITY OF ROLLING HILLS FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHORIZING THE TRANSFER AND CONVEYANCE THEREOF" and that reading in full be waived was made by Councilman Pearson, seconded by Councilman Fay and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Mayor Hesse NOES: None ABSENT: Councilman Sauer Los Angeles County Road Department The City Manager presented a letter dated June 25, 1970 from Mr. Io La Morhar, Road Commissioner, Los Angeles County Road Department. Mr. Morhar advised that pursuant to the filing of Tract 246699 Robert Ho Dunn Ltd. agreed to construct certain street improvements on Private Streets and posted a surety bond as a performance guarantee° The work has been satisfactorily completed, and Mr. Morhar recommended that the street improvements be approved and that Bond No., B-583540 issued by united Pacific Insurance Co. in the amount of $24,500 be released. A motion to approve the street improvements in Tract 24669 and to authorize the City Manager to sign and release Bond No. B-583540 in the amount of $24,500 issued by United Pacific Insurance Company was made by Councilman Fay, seconded by Councilman Bear and carried by -5 the following roll call vote: AYES : Councilmen NOES: None ABSENT: Councilman AGENDA ITEMS HELD OVER July 13, 1970 Bear, Fay, Pearson, Mayor Hesse Sauer Palos Verdes Water Company Eeplacement Plans The City Manager reported that Councilman Sauer and a repre- sentative of the San Jose Water Company, new owner of the Palos Verdes Water Company met with her recently, and it is her understanding that Councilman Sauer would present a report to the Council The :mutter was held on the agenda. Zoning Case No. 9124-(4), Congretation Ner. Tamid The City Manager reported that no additional information had been received. The matter was held on the agenda. Flying Triangle Extension Mayor Hesse ordered the matter held on the agenda. Department of Housing and Urban Development re: Federal Flood Insurance Coverage Mrs. Clifton advised khat she had received a lebte-r dated July 8, 1970 from Mr. C. J. Wilt, Division Engineer of Los Angeles County Flood Control District, advising that the initiative for flood insurance coverage must be taken by the City, and may be available only if the statutory requirements of the National.Flood Insurance Act are fulfilled. Adoption of measures to minimize damage from future floods can be accomplished by resolution, which must be submit-. ted to the Federal Insurance Administrator, HUD, Washington D.C. 20410. The matter was held on the agenda. Report and Recommendations_:_ Special SubmC.ommit_tee on Sheriff's Costs Mrs. Clifton reported that Councilman Sauer had attended a meeting on Sheriff's Costs in Councilman Bear's absence and would present a report to the City Council. The matter was held on the agenda. MATTERS FROM CITY OFFICERS Tentative Tract 25343, Ascension Lutheran Church The City'Manager reported that at the direction of the City Council she had written to Mr. Frederick J. Barlow, Deputy Director of Regional Planning Commission, advising that the Council has con- sistently objected to any land development project that fills canyons and creates an artificial land condition. In view of the large amount of fill dirt that must be imported to develop Tentative Tract 25343, she requested that the City Council of the City of Rolling Hills Es- tates be given an opportunity to review the map before approval by the County Subdivision Committee of Regional Planning. The matter was held on the agenda. July 13, 1970 Re -location of Post Office, Palos Verdes Peninsula Mrs. Clifton advised the Council that the City of Rolling mills Estates had gone on record as opposing the proposed relocation of the Palos Verdes Peninsula Post Office, and had directed the City Adminis- trator of that city to write to postal officials, asking them to remain the main postal facility on Deep Valley Drive in Peninsula Centers If that is not feasible, they asked that two manned facilities remain on the Peninsula, and that one of them be in the Peninsula Center. The Manager explained that when the post office opened approxi- mately seven years ago there was a force of 3040 people employed. At present there are more than 130 employees, and postal officials have recommended the facility be relocated because of crowded conditions, both in. operating space and parking area. Land values are considered too high to acquire adjoining spade in the vicinity of the existing post office, and a site on Crest Road near Hawthorne Boulevard has been proposed by a real estate officer of the Post Office Department for the main facility, with an automated unit in Peninsula Center. Mrs. Clifton, said the Peninsula Chamber of Commerce had also expressed opposition to the proposed relocation of the main facility. In the discussion that followed Mayor Besse expressed the opinion that the portion of -the post office serving the public could be retained in its present location, and receiving and trucking oper- ations located in another area, as is done in the cities of Carmel and Solvang Following the discussion. the Mayor directed. the City Manager to write to the Post Office Department suggesting that the three exist- ing cities on the Peninsula and the Palos Verdes Advisory Council be given the opportunity to review the matter before any decision is made, and that copies of all correspondence be sent to the cities of Palos Verdes Estates, Rolling Hills Estates and the Peninsula Advisor Council. The matter was held on the agenda R Tonal Planning Commission -Zone Exception Application The Manager presented a notice dated duly 7, 1970 from Regional Planning Commission advising that an application for a zone exception had been filed by Peninsula. Management Co. to construct a 150 bed gen- eral hospital; 4 story medical office building; 2 story, 200 bed rest home and 300 bed convalescent hospital, Zone C®4, northerly of Crest - ridge Road., 850 feet westerly,of Crenshaw Boulevards Revision in Government Code m Vocal Agency Deposits Mr. Marion Welch, City Treasurer, presented a letter from First Southern California First National Bank, advising that the new law governing Local Agency Deposits which went into effect on July 1, 1970 requires that new deposit agreements be executed. A copy of the agreement between the Administrator and the Agent of Depository, the United California Bank, and three copies of a Contract for Deposit of Moneys were enclosed. Councilman Pearson moved that the letter indicating receipt and acknowledgment be signed and the agreement and contracts executed by the Treasurer and Deputy Treasurer and returned !�s requested. Motion was seconded. by Councilman Fay and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson NOES: None ABSTAINED:Mayor Hesse ABSENT: Councilman Sauer -7- 1 July 13, 1976 MATTERS FROM MEMBERS OF THE COUNCIL StopSign and Horse C ®ss�p�ings for Acacia. Road .Mayor Hesse advised the Council. that following receipt of a memo from the City Manager on duly 7, 1970 about a request from Mr. Robert A. McCarthy, 1 Acacia ',bane, for a Stop Sign on Acacia Lane at the "T" intersection with Acacia Road, he had discussed the matter with Mr. McCarthy, and it was his opinion that a serious problem exists. Mayor Hesse said further that it is his understanding that the Board of Directors of the Rolling Hills Community Association is con- sidering the problem, and it is his recommendation that he and Council- man Bear work with. Mr. Klein and Mr.-McDermid to arrive at a solution Mr. Kiley advised that if 'the cm nniftee recommends that a Stop Sign be installed it would 'be necessary for the Council to approve the recommendation. and adopt an ordinance authorizing the stop sign. The matter. was held-. on- the agenda ADJOURNMENT There being no motion for adjournment by'Councilman Pearson APPROVED Mayor further business to come before the meeting, a was made at 9:45 by Councilman Bear, seconded and unanimously carried. i City c