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7/27/1970MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL THE CITY OF ROLLING HILLS, CALIFORNIA July 27, 1970 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor pro tempore Fay at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, July 27, 1970. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmen.Bear, Pearson, Sauer, Mayor pro tem Fay Mayor Hesse Teena Clifton William Kinley Marion Welch June Cunningham Robert Hahn Barney Feldman City Manager City Attorney City Treasurer Secretary Resident Resident A motion to approve the minutes of the meeting of July 13, 1970 as presented was made by Councilman Bear, seconded by Councilman Sauer and unanimously carried. FINANCIAL REPORTS Motion to approve the Report of the City Treasurer for the month of June 1970 and the Statement of Receipts and Expenditures for the month of June 1970 was made by Councilman Pearson, seconded by Councilman Sauer and unanimously carried. PAYMENT OF BILLS Councilman Pearson moved that Demands No. 1623 through 1640 be paid from the General Fund. DEMAND NO. 1623 1624 1625 1626 1627 1628 1629 1630 1631 1632 1633 1634 1635 1636 1637 1638 1639 1640 PAYEE Addressograph Multigraph Corp. County of Los Angeles Gateway National Bank General Telephone Co. City of Palos Verdes Estates City of Rolling Hills Estates Palos Verdes Water Co. Public Empl. Retirement Syst. Jess Puckett R. H. Community Association R. H. Community Association Tosh Sakata So. California Edison Co. Xerox Corporation Alma C. Clifton June C. Cunningham William Kinley Patricia O'Connell AMOUNT 33.38 63.36 159.60 5.25 39.82 39.82 5.00 349.82 42.55 42.31 6,894.41 36.00 121.76 126.64 468.15 489.24 551.25 107.26 $9,575.62 1 N July 27, 1970 Motion was seconded by Councilman Sauer and carried by the follow- ing roll call vote: AYES: Councilmen Bear, Pearson, Sauer,. Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse PROPOSED ORDINANCE "Controlling the Keeping, Stabling, Pasturing and Raising of Horses. and Cattle in -the Citv:.of'Rolling Hills" The City Manager reported that as directed by the Council at the meeting of July 13, 1970 she contacted the County of Los Angeles Health Department and requested a copy of sections of the County Health Code pertaining to maintenance of standards of cleanliness and penalties for non-compliance. Mrs. Clifton explained that the copy sent to her had not been received until the day before the meeting, and that she had two copies, one for the City and one for the City Attorney. Cp Councilman Sauer said that following consideration of the pro- posed ordinance by the City Council there was a noticeable effort made by several owners of horses to improve the standards of cleanliness in in their stables. Councilman.Fay said that the restrictions in the proposed ordinance apply to only a few residents, but residents would be affected by the improvements made to any offensive property. City Attorney William Kinley advised that enforcement of pro- visions contained in the proposed ordinance could be accomplished by enforcing the Public Nuisance section of the Penal Code. Following the discussion the matter was ordered held on the agenda. PROPOSED ORDINANCE "Regulating Traffic Within.Rolling Hills and Repeal- ing Ordinance No. 1 and All Other Ordinances in Conflict Therewith" The City Attorney advised that he had combined two proposed ordinances previously under consideration by the Council and wished to submit the proposed ordinance to the Council for review. Following a review of the individual sections of the proposed ordinance, a motion to introduce the ordinance entitled "An Ordinance of the City Council of the City of Rolling Hills, California, Amending Ordinance No. 16 Entitled "An Ordinance of the City of Rolling Hills, California Regulating Traffic Within.Said City and Repealing Ordinance No. 1 and All Other Ordinances -in Conflict Therewith" and waive read- ing in full was made by Councilman Bear, seconded by Councilman Pear- son and carried by the following -roll call vote: AYES:— Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse PROPOSED'ORDINANCE "Creating and Establishing the Office of City Manager, Defining the Duties and Powers Thereof and Providing Compensation Therefor" Mayor pro tem Fay opened.a .discussion of the proposed ordinance and asked for comments. The City Attorney explained that the ordinance was a sample ordinance provided by the League of California Cities, but it was his opinion that additional revisions should be made before adoption by the City Council. Mayor Fay read the Ordinance, and amendments and corrections were made by the Councilmen. The Mayor then requested that the City Attorney have the proposed ordinance retyped and mailed to the Council prior to the next meeting. The matter was held on the agenda. 9`% July 27, 1970 CORRESPONDENCE Rolling Hills Community Association re: Lease of City Park to RHCA The City Manager presented a letter dated duly 22, 1970 from Warren C. McDermid, president of the Rolling Hills Community Association requesting the City Council to lease the City Park to the Rolling Hills Community Association for a ten year period. In the discussion that followed the City Attorney explained that the matter was discussed at a meeting of the Board of Directors on July 16th, and it was the consensus that lease of the part by the Assoc- iation would enable that organization to exercise a measure of control ovei use of the ring and park facilities that is not possible at present. He said that Mr. Glen Schaffer, president of Los Caballeros, had attended the meeting and reported that members of the Caballeros Patrol had been spending a great deal of time in the ring area in an effort to patrol the trails and ring, and it was their feeling that the City was in a position ;.. to be held liable for any injuries, but if the facilities were under the control of a private organization that risk would be reduced. Councilman Sauer said he had heard differing opinions among members of Los Caballeros about the need and desireability of such an arrangement. Councilman Pearson said that he is a member of the Board of Directors of the Rolling Hills Community Association, and it was their understanding that Mr. Schaffer had appeared on behalf of and to represent the majority of the membership of Los Caballeros. Councilman Pearson suggested that before any further action is taken an effort be made to ascertain the feelings of the majority of the members of Los Caballeros. The City Manager announced that the newly formed Trail Committee had scheduled a meeting for Tuesday, duly 28th. Rolling Hills Community. Association re: Traffic Commission Appointments The Manager presented a letter dated duly 22, 1970 from Mr. Warren C. McDermid, President of the Rolling Hills Community Association advising that at the meeting of the Board of Directors on duly 16th, Mr. do R. Klein and Mr. W. B. Stringfellow had indicated their willingness to serve on the Traffic Commission, in compliance with the City's Traffic Ordinance. Mayor pro tem Fay announced that in accordance with Mayor Hesse's appointments shortly after his election as Mayor, Councilmen Bear and Sauer would represent the City on the Traffic Commission. Councilman Pearson moved that the City Council approve the appointment of Mr. Klein and Mr. Stringfellow° The motion was seconded by Councilman Bear and unanimously carried. Mayor pro tem directed request for a stop sign at the Road and report to the Council. that the Traffic Commission review the intersection of Acacia Lane and Acacia The matter was held on the agenda. Southern California Association of Governments - Committee Appointments A letter dated duly 8, 1970 from the President of the Southern California Association of Governments, announcing committee appointments for several policy committees of the.Association was presented to the Council. Mrs. Clifton asked whether any Councilman wished to be placed as an alternate on the list of Committee appointments. If so, she said she would inform SCAG of such a request. The letter was received and filed. -3® i July 27, 1970 City of Carmelmby-the-Sea A letter from the City of Carmel -by -the -Sea, thanking the City for their contribution to fight the State's disclosure of assets law was presented by the City Manager. Carmel reported that various cities had donated $7,940 to the fund., and that $8,254 had been spent in legal fees and other expenses to defeat the bill. The law was declared unconstitutional by the State Supreme Court. The letter was received and filed. CITY DEPARTMENTS Los Angeles County Sanitation District Mrs. Clifton advised the Council that Mayor Hesse is Director ED from the City of.Rolling Hills to the Los Angeles County Sanitation District, and it is necessary to appoint an alternate. She reported further that although Councilman Fay was appointed alternate many months ago, the District had requested that the appointment be made by -roll call vote. A motion to appoint Mayor pro tempore Vernon M. -Fay alternate to the Los Angeles County Sanitation District was made by Councilman Pearson, seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse County Engineer re: Grading Regulations Mrs. Clifton presented an excerpt from the proposed draft amendment to the County Ordinance with reference to grading. She reported that.Mro Robert Moeller, Regional.Engineer, Los Angeles County Engineers, said that the ordinance is being studied now and will be scheduled for hearings in late Fall, and probably will go into effect in late 19700 In the discussion that followed Councilman Pearson said he thought the grading ordinance passed by the County should be reviewed by the City Council before any decision is made by the City on grading requirements, as Rolling Hills might wish to make the City's ordinance more restrictive. The matter was held on the agenda. County of Los Angeles, Office of the Sheriff A letter dated July 24, 1970 from Captain John Fe Peacock, Commander of LennoX Sheriff's Station was presented to the Council. In response to a recent inquiry concerning monthly reports of citations issued to residents and non-residents for violations of the vehicle code, Captain Peacock said it was his understanding that the reporting procedure was temporary, and had been discontinued as of November 12 19690 He said, further, that it is his opinion that no useful purpose is served, and the reporting procedure is redundant in view of the monthly report prepared for the City by the Management Services Bureau. However, if the City Council wishes to be advised of the number of residents and non-residents warned or cited, Captain Peacock said he would comply. ME July 27, 1970 In the discussion that followed Mayor pro tem Fay stated that the monthly reports prepared by the Management Services Bureau are compiled on a monthly basis, and are often delivered six weeks to two months after the citations were issued, and when presented at the next regular meeting of the Council they can be delayed as much as two months. In view of the delay in reporting, Mayor pro tem Fay requested that the Manager advise Captain Peacock that the Council wishes a monthly report in a letter of the citations and warnings issued to residents and non- residents. AGENDA ITEMS HELD OVER Palos Verdes Water Company Replacement Plans Councilman Sauer reported that he had met recently with a rep- resentative of the new onwer of Palos Verdes Water Company. He said that the City's deficiencies are being reviewed, and a formal engineer- ing analysis will be presented to the Council within sixty days. The matter was held on the agenda. Zoning Case No. 9124-(4), Congregation Ner Tamid The Manager reported that no additional information had been received. The matter was held on the,aggnda. Flying Triangel Extension The matter was ordered held on the agenda. Department of Housing and Urban Development: Federal Flood Insurance The Manager reported that she had discussed the matter of Federal Flood Insurance Coverage with personnel of the Los Angeles County Flood Control District, and she said it was necessary to ask the District several questions before the matter could be disposed of. Mayor pro tem Fay ordered the matter held on the agenda for further study. Report and Recommendations: Special Sub -committee on Sheriff's Costs Councilman Sauer reported that he had attended a meeting with representatives of other peninsula cities to study the relative costs of the present contracts with the Sheriff, and the possibility of creating a law enforcement force to serve the Peninsula. The meeting started with the premise that the cost of forming a new service would be substantially less, but study indicated that that was not the case. Councilman Sauer said it is hoped that when the new sheriff's facility is opened in Lomita service to the cities will improve. He stated, further, that it is his understanding that a study of joint law enforce- ment for the Peninsula cities, which will possibly- include the 4th City will be continued, although he had not heard from any of the other cities in this regard. The matter was held on the agenda. MATTERS FROM MEMBERS OF THE COUNCIL Maintenance - City of Rolling Hills Councilman Bear stated that there is a need for improvement of several properties in the City, with respect to repair, painting and maintenence of fences, stables and homes, and asked whether the City can control the problem through,any of its ordinances. -5- July. .2.7 ,_ 1970 Mrs. Clifton explained that the matter had been discussed at the meeting of the Board of Directors on .July 16,-1970 and she had been directed to establish a file of complaints and contact the residents by mail concerning the complaints. She said the file would be reviewed by the Board periodically. MATTERS FROM CITY OFFICERS League of California Cities - 72nd Annual Conference, San Diego October 25 - 28, 1970 The City Manager verified with members of the Council that they had all received announcement of the 72nd Annual Conference of the League of California Cities in San Diego scheduled for October 25 -28th The Manager urged all members of the Council to advise her as •-� soon as possible whether they would attend- and to specify where they CD wish to stay, so reservations can be made. O Agreement for Operation of Swimming Pool C The Manager presented a copy of an agreement entitled: Operating Agreement for Public Swimming Pool by the City of Rolling Hills and the Palos Verdes Peninsula Unified School District, and ex- plained that it is identical to the agreement for the City of Rolling Hills Estates and the City of Palos Verdes Estates and the Palos Verdes Peninsula Unified School District for operation of the swimming pools in their respective cities, and could be used as a sample agreement between the. City of Rolling Hills and the School District for operation of the swimming pool at Miraleste High School. Mrs. Clifton explained that -the Miraleste Pool probably would not be completed for operation during the summer of 1970 because of construction problems, but the Swim Pool Committee had requested that the City of Rolling Hills spon- sor the summer program at Miraleste, and it was their wish that the agreement be executed. Motion to enter into the agreement with the school district for operation of the Miraleste pool was made and seconded at the City Council meeting of April 27, 1970. In the discussion that followed, City Attorney Kinley recommended that the insurance requirement be increased to read $2,000,000 for personal injuries (including death) to one person and $5,000,000 for personal injuries to more than one person in any one occurrence, instead of the $1,000,000/$2,000,000 presently required. Councilman Sauer advised that the cost of the increased protection would be nominal. A motion to authorize execution of the Operating Agreement as amended in Paragraph 11, page 5 with respect to insurance was made by Councilman Sauer, seconded by Councilman Bear and carried by the fol- lowing roll call vote: AYES: Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse PERSONNEL SESSION There being no further business to come before the meeting, the City Manager requested that the Council recess to a Personnel Session at 9:45 P.M. The meeting reconvened at 9:50 P.M. and the Manager announced that the following. -benefits had been approved to be included in the personnel policy of the City §taff 0 10 1 0' 0 July 27, 1970 (1) All government holidays be observed as listed in the Government Code of the State of California as follows: (n) Every Sunday January 1st February 12th, known as "Lincoln Day" February 22nd May 30th July 4th First Monday in September September 9th, known as "Admission Day" October 12th, known as "Columbus Day" November 11th, known as "Veterans' Day" December 25th Good Friday from 12 noon until 3 p.m. Every day on which an election is held throughout the State Every day appointed by the President or Governor for a public fast, thanksgiving or holiday (2) Fridays off if the holiday falls on a Saturday (3) One half (1/2) day off on Christmas Eve, with the office closing at 12:00 noon (4) One half (1/2) day off for every meeting attended (City Council, Planning Commission, Board of Directors, Architectural Committee, Trails Committee, Annual Meeting, etc.) (5) 10 days paid vacation per year after one year of employment for all full time personnel, with the exception of the Manager, who receives 15 days paid vacation per year (6) Additional vacation days for longevity (3 additional days after 3 years employment, 2 additional days after 5 years, 5 additional days after 10 years) (7) Friday after Thanksgiving off if November 11th (Veterans Day) is not observed as a holiday (8) Automobile mileage: 10q% per mile Motion to approve the benefits for inclusion in the personnel policy was made by Councilman Pearson, seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse ADJOURNMENT There being no further business to come before the meeting, a motion for adjournment was made at 10:45 P.M. by Councilman Sauer, seconded by Councilman Bear and unanimously carried. 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