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9/28/1970MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 28, 1970 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hesse at the Administration Building 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, September 28, 1970. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: -APPROVAL OF MINUTES Councilmen. Bear, Fay, Pearson, Sauer, Mayor Hesse None Teen.a Clifton William Kinley Marion Welch .Tune Cunningham T.F. Heinsheimer City Manager City Attorney City Treasurer Secretary Resident Mayor Hesse submitted a correction of the minutes of the meeting of September 14th, and asked that they be held for approval until after the correction had been made and new copies sent to all who had received the original minutes. FINANCIAL STATEMENTS The Manager presented copies of the Statement of Receipts and Expenditures dated August 31, 1970 and the Report of the City Treasurer for the month of August 1970. Councilman Pearson requested a clarifi- cation of the non -budgeted expense item on the Statement of Receipts and Expenditures. Mrs. Clifton said she would research the item and provide the information. Mayor Hesse ordered the reports held for approval after clari- fication of the expenditure. PAYMENT OF BILLS Councilman Pearson moved that Demands No. 1657 through 1672 be paid from the General Fund. DEMAND NO. PAYEE AMOUNT 1657 Committee of Mayors $15.00 1658 Harbor Office Supply 105.48 1659 General Telephone Co. 5.25 1660 Mason, Kinley, Bergmann & Waestman 52-.2'5- 1661 Palos Verdes Penin. Coord. Council 1.00 1662 Palos Verdes Water Co. 5.00 1663 Peninsula Car Care Center 17..79 1664 Public Employees Retirement System 20.00 1665 Rolling Hills Community Association 9,385.33 1666 Southern Calif. Edison Company 133.32 1667 Xerox Corporation 63.134 1668 Alma C. Clifton 4680105 1669 June C. Cunningham 489.24 1670 William Kinley 551.25 1671 Patricia O'Connell 107.27 1672 County of Los Angeles 10.26 $11,430.43 1 1 September 28, 1970 Motion was seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen. Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None ABSENT: None ORDINANCE NO. 87 City Attorney William Kin.ley presented the final copy of an ordinance entitled: AN ORDINANCE:OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CREATING AND ESTABLISHING THE OFFICE OF CITY MANAGER, DEFINING THE DUTIES AND POWERS THEREOF AND PROVIDING COMPENSATION THERE- FOR, introduced at the meeting of September 14, 1970. Mayor Hesse asked about provisions for amendment o£ any section of the ordinance, and the City Attorney explained that it is amendable ''4 like any ordinance adopted bya General Law City. He said he had used EG a model ordinance furnished by the League of California Cities and modified it to the City of Rolling Hills, especially with respect to pprovisions for termination and severance a Mr. Kinle said he and he City Manager had agreed that the figures used were fair and reason- able. Councilman Fay said. he thought it was necessary and advisable for the Council to adopt such an ordinance, and the Manager explained that it is a requirement for membership in many managerial professional organizations. Following the discussion a motion to adopt the ordinance and waive reading in full was made by Mayor Hesse, seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None ABSENT: None PROPOSED ORDINANCE - Public Health and Safety Mr. Kinley advised that the proposed ordinance is not ready for presentation to the Council and asked that the matter be held on the agenda. The Mayor so ordered. FINAL MAP - Tract 27352, Flavio Bisignano The City Manager presented the final map of Tract 27352, Flavio Bisignano, 18 Crest Road East, and letters from the Chairman of the Sub- division Committee of Los Angeles County and the Department of County Engineer, recommending acceptance and approval of the final map for recordation. In a letter dated July 27, 1970 Robert H. Crawford recommended that the City Council accept the final map and title sheet of the tract received by the City Engineer on June 29, 1970 for recordation. He stated that the final map complies with the requirements as specified in Council action on the tentative map on December 11, 1967, when it approved the map as submitted, and on December 19, 1969 when it approved the revised tentative map. Mr. John A. Lambie, County Engineer, in a letter dated Septem- ber 15, 1970, advised that the map had been checked by the City Engineer who recommends: 1.) Approval of the map. 2) Rejection of Private Streets which are offered for dedication on. said map, and 3) That the Council make findings as follows: The City Council, pursuant to Section 11587 of the Subdivision Map Act, hereby finds that Flavio F. Bisignano, the -2- September 28, 1970 subdivider of the subject tract, has in. good faith attempted to secure the signatures of the General Teleph®ne Company of California, Southern California Edison Company, Palos Verdes Properties, a partnership, Sou- thern California Gas Company and Palos Verdes Water Corporation, and has been unable to do so, and a refusal to accept the map for recording would work an undue hardship on the subdivider. A motion to approve the final map for recordation was made by Councilman Bear, seconded by Councilman Sauer and carried by the follow- ing roll call vote: AYES: Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None ABSENT: None The Mayor directed the Manager to sign, the linen original. TENTATIVE MAP, Tract 29723, Dr. William Ford_, 8 Blackwater Canyon The Manager presented a letter from the Secretary of the Roll- ing Hills Planning Commission advising that at a regular meeting of the Commission on September 15, 1970 a request by Dr. William Ford, 8 Black- water Canyon Road, for modification of Lot Design, Article V, Section 5.04d of Ordinance No. 67 on Lot 3, Tract 29723 was cone:fdered. Members of the Commission had visited the site independently and each expressed the opinion that Lot 3 as submitted did not conform to Rolling Hills standards, and that Lots 2 and 3 combined would result in a subdivision that would be more acceptable. A motion for denial of the modification of Lot Design on. Lot 3 was made by Commissioner Battaglia, seconded by Commissioner Schaefer and unanimously carried. A letter dated September 28, 1970 from Walter H. Kessenick, South Bay Engineering Corporation, advised that a number of studies and exhibits were being prepared, and asked that consideration of the tentative tract may be held over until the next regular meeting of the Council.. The Mayor so ordered. CORRESPONDENCE Rolling Hills Community Association The Manager presented a letter agreement dated September 17, 1970 from Mr. Warren C. McDermid, President of the Rolling Hills Com- munity Association. Under terms of the agreement the Association has agreed to provide maintenance and repair of property owned by the City for the period beginning July 1, 1970 and ending June 30, 1971 for a total sum of $12,500, which shall include all tools, fertilizers, insecticides and other equipment to properly maintain. and repair the above described property. The Association agrees to employ a sufficient number of em- ployees for the purpose of maintaining the City's property, and will carry all necessary insurance on. its employees as required by law and pay all payroll taxes due from its employees as required by the State of California and the federal government. Motion to accept and agree to the terms and conditions of the Letter Agreement was made by Councilman Bear, seconded by Mayor Hesse and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None ABSENT: None -3- September 28, 1970 Palos Verdes Peninsula Coordinating Council A letter from the Palos Verdes Peninsula Coordinating Council dated September 1970 was presented. Gloria Valenti, president, advised that the Coordinating Council is a peninsula -wide service organization willing to research and assist with all problems that concern the welfare of youth and the improvement of the community, and requested that the City join the organization. Mrs. Clifton reported that the.membership fee is $3.00 annually. Motion to approve joining the Coordinating Council and pay the fee of $3.00 was made by Councilman Bear, seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None .-d ABSENT: None �D d California Contract Cities Association A letter dated August 25, 1970, enclosing copies of a report issued by the County -City Contracts Committee, and motions proposed by that committee were presented by the Manager. The letter advised that the federal grant study on Sheriff's costs was delayed to allow further consideration by individual City council. Mrs. Clifton reported that she was advised on Monday, the 28th of September, that the federal grant had been signed by one official in Washington D.C., and two more signatures are required. The Executive Director of California Contract Cities Association, Mr. George Voigt, advised that he will inform the Manager as soon as all necessary signatures have been obtained for the federal grant appli- cation. The matter was held on the agenda. Regional Planning Commission Mrs. Clifton presented a notice from the Regional Planning Commission advising that on. September 22, 1970 a request by Peninsula Management Co. for a Special Permit, Case No. 2034-(4) and Zone Ex- ception, Case 9600-(4) had been recommended for approval. The appli- cant plans to construct a 3 -story, 150 bed general hospital, 4 -story medical office building, 2 -story, 150 bed rehabilitation facility, a 1 -story, 150 bed sub -acute hospital, with less than the required park- ing on the north side of Crestridge Road, west of Crenshaw Boulevard, Zone C-4, Palos Verdes Peninsula. Mayor Hesse said the cities and organizations on the penin- sula were not asked for their positions before the case was heard by Regional Planning, and it was his opinion that Regional Planning acted too quickly in response to the applicant. Because the proposed complex is a community service affecting all residents on the Peninsula, Mayor Hesse said, and because the developer had indicated that he would pro- ceed only after receiving positive support, he said he thought each of the cities on the peninsula and various organizations affected should have been contacted and"asked to express their position before any action was taken. by Regional Planning. Commissioner Pearson disagreed with the Mayor, and stated that the three cities and. the Palos Verdes Peninsula Advisory Council had received hearing notices, the matter had appeared on the agenda of the Rolling Hills City Council prior to the hearing before Regional Plan- ning, and the City Council had :instructed the City Manager to -attend the hearing on.Thursday, August 27, 1970. Her instructions were not to take any position., but to report the proceedings of the meeting to the Council. Mr. Pearson stated that at the hearing several residents -4- L20: September 28, 1970 of the adjacent residential area appeared. before the Planning Commission to object to the proposed hospital because of the increased traffic and noise that would result. He stated further that the residents were advised that the proposed construction was in compliance with existing zoning, and in the opinion of many residents concerned about eventual use of the site, the proposed medical facility was more desireable than some of the other uses permitted in C-4 zoning. Mr. Pearson said, further, that although the present zoning would permit construction of a 4 -story hospital building, the developers had re -designed the building to a 3 -story building that would occupy more ground area. He explained that the hearing before Regional Planning was not to consider whether or not the medical complex should be built, but to consider the request for a special permit for 800 parking spaces, rather than the 1,000 required by the County. A statistical analysis had showed that 700 parking spaces would be sufficient, although the formula used by the county required 1,000 spaces, so the developer had requested permission to provide park- ing for 800 cars. Mayor Hesse said he thought that if Regional Planning was re- quired to present such matters to the cities and organizations in the area, the additional step in the process would have a desireable effect on some of the ultimate decisions. Councilman Pearson said that in order to evaluate such cases, they would have to be presented in full to each Council and organization. He said also that at the hearing none of the cities represented expressed any objection to the request for a 3 -story hospital with 800 parking spaces total., nor did they take a stand on the question of the construc- tion as a whole. He stated that the Palos Verdes Advisory Commission requested that the matter not be acted on, but Regional Planning was not obligated to grant their request. Councilman Fay said the City of Rolling Hills had taken a definite action in response to the hearing notice from Regional Plan- ning by sending the Manager to the hearing to represent the City, with instructions not to state a position. He added that the City cannot be represented at each hearing, even for purposes of information, and Mayor Hesse said without representation and objections presented by the Cities, there will be an "avalanche" of subdivisions and development on the peninsula. Tract 30731,.Bgn L. Bear - Road Clarification, Wagon Lane Mrs. Clifton presented excerpts from the minutes of the meet- ing of the Rolling Hills Community Association Board of Directors on September 17, 1970. Mr. Ted Bear, 1 Wagon Lane, presented a letter to the Board requesting clarification of the Wagon Lane road construction requirements for his subdivision, Tract 30731. Mr. Bear requested that he be allowed to move the cul de sac westerly approximately 8-10 feet to allow him to preserve two large pine trees. He said he understood from his engineer that moving the cul de sac would not affect the drainage. "After discussion and review of the subdivision file, Mr. Stringfellow moved that Mr. Bear be required. to provide the maximum pavement width and inverted shoulder to fully improve the southerly side of the easement for Wagon Lane, in accordance with the Subdivision Ordinance of the City of Rolling Hills, and provide a ten foot driving lane on the northerly side of the easement with a rolled berm to be constructed according to City of Rolling Hills standards. The motion was seconded by Mr. Pearson. and unanimously carried." Following discussion and review of the Board of Directors' minutes, a motion for approval of the revised conditions was made by Councilman Sauer, seconded by Councilman Fay and carried by the -5- following roll call vote: AYES: Councilmen NOES: None ABSENT: None ABSTAINED: Councilman CITY DEPARTMENTS Fire Department September 28, 1970 Fay, Sauer, Pearson., Mayor Hesse Bear The Fire Department Activity Report for the month of August 1970 was presented. The report was received and filed. Councilman.Fay asked whether there has been any adjustment in the fire insurance coverage since the present City Administration.Build- ing was occupied. The City Manager reported that the coverage was inr creased after the building had been occupied for one year, and an annual evaluation of the property and furnishings is conducted by the Manager, with the assistance of the insurance carrier. Although he had not suggested an increase in insurance coverage, Mrs. Clifton said she would review the City's coverage with the carrier. Councilman Fay suggested that the Manager consult with the Architectural Committee and Planning Commission with regard to require- ments for fire retardant materials in construction, especially roofing materials, and the possibility of requiring roof sprinkler systems in mbdivision.s and new construction. Councilman Sauer stated that he thought such a review would be constructive and timely, in view of the recent fires in Southern California, and the dangers always present in canyon land such as that in Rolling Hills. Mayor Hesse asked the City Manager to contact the Los Angeles County Fire Department and ask about the opening of the new station in the Peninsula Center. Mrs. Cunningham, Deputy City Clerk, said she 'had read in the local paper that the Fire Department had announced that the new station would be opened formally on October 22nd Mrs. Clifton explained that the peninsula was well covered at all times, even though the company that will occupy the facility on Indian Peak Road is presently stationed in Carson.. She said that when the units from Rolling Hills were fighting the fire in Palos Verdes Estates under the Mutual Aid Agreement, companies from other areas were stationed at the building on Crest Road West, so Rolling Hills was at no time unprotected. Mrs. Clifton said she would ask Chief William Ware, Division. Chief in charge of the Rolling Hills area, about the date of occupancy, but she explained that it might not be possible to contact him immediately, because he is also in charge of fire fighting operations at the Malibu fire. AGENDA ITEMS HELD OVER Palos Verdes Water Company Councilman Sauer reported that a meeting was scheduled for Wednesday, September 30th between personnel of Los Angeles County Fire Department, Councilman Bear, Councilman Sauer and Mrs. Clifton to dis- cuss the Fire Department's recommendations for requirements for the - City of Rolling Hills. The recommendations will then. be discussed with Mr. ieptha Wade of the California Water Service Company, new owners of the Palos Verdes Water Company, Fire Department officials and the City Manager at a future meeting. Mayor Hesse said he hoped for a new replacement schedule show- ing proposed changes for service in the City, compiled after. Mr. Wade has an opportunity to study the information and statistics. The matter was ordered held on the agenda. -6- September 28, 1970 Zoning Case No. 9124-(4), Congregation Ner Tamid The matter was held on the.agenda. Flying Triangle Extension The matter was held on the agenda. Department of Housing and Urban Development re: Federal Flood Insurance Coverage The City Attorney recommended that the matter be removed from _the agenda. The Mayor so ordered. _ Report and Recommendations: Special Sub -committee on. Sheriff's Costs Councilman Hear asked the City Manager to attempt to learn the date and time of future meetings on the subject and advise him so he can attend. The matter was ordered held on the agenda. Lease of City Park to Rolling Hills Community Association Councilman Sauer announced that he planned to attend the meet- ing of the Board of Directors of the Rolling Hills Community Associa- tion to discuss the matter. The matter was ordered held on the agenda. ADJOURNMENT There being no further business to come before the meeting, Mayor Hesse recessed -the session to a personnel session at 8:55 P.M. The meeting re -convened at 9:30 and was adjourned on the motion of Councilman Fay to Tuesday, October 13th, because the regular meeting day, October 12th, is a legal holiday. The motion was seconded by Councilman Sauer and unanimously carried. APPROVED: Mayor -7- City Clevrr 1