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11/9/1970MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA November 9, 1970 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hesse at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, November 9, 1970. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse None Teen.a Clifton William Kinley Marion. Welch June Cunningham City Manager City Attorney City Treasurer Secretary A motion to approve the minutes of the meeting of October 26, 1970 as presented was made by Councilman Fay, seconded by Councilman Pearson. and carried unanimously. PAYMENT OF BILLS Councilman Pearson moved that Demands No. 1698 through 1710 be paid from the General Fund, DEMAND NO. PAYEE AMOUNT 1698 Cory Coffee Service Plan $10.30 1699 General Telephone Company 162.33 1700 Harbor Office Supply 6.37 1701 Independent Insurance Agents Association of California 19.00 1702 Lomita Maintenance Service 125.00 1703 L. A. County Road Department 486.23 1704 Palos Verdes Water Company 17.42 1705 Southern Calif. First National Bank 164.40 1706 Southern Calif. Gas Co, 12.07 1707 Travelodge 45.08 1708 Xerox Corporation 41.54 1709 Regents of the Univ. of California 3.50 1710 Teena Clifton. 66.70 $1,159094 The motion was seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson., Sauer, Mayor Hesse NOES: None ABSENT: None Councilman Fay requested that the City Manager ask the accountant for clarification of Demand No. 1692, approved October 25, 1970, for ,payment to Public Employees Retirement System, inasmuch as City Employees do not participate in a retirement plan.. The Manager said she would have an explanation at the next meeting of the Council tv. 4 November 9, 1970 CORRESPONDENCE Recycle Center. - Palos Verdes Peninsula The Manager presented copies of an announcement of a pilot pro- gram of recycling on the Palos Verdes Peninsula. The program is sponsorec. by the American Association of University Women, and is supported by all community organizations and the Los Angeles County Board of Sanitation. It is the first recycling project in the State of California with govern- ment support above the city level. The Recycle Center is located at the Little League parking lot - on Ilawthorne Boulevard, between Palos Verdes Drive North and Pacific Coast Highway, and is open on Tuesday, Thursday and Saturday to receive aluminum and glass containers and newspapers. Members of the Council said they wished to support and publicize the project, and directed the Manager to do so through the Newsletter. The notice'was received and filed. Simpson and Paul Insurance - Increased Coverage, City Buildings The Manager presented a letter from Simpson and Paul Insurance relative to increased coverage on City buildings. Mr. Bert Paul advised that coverage on the South Gate House and the Crenshaw Gate House should be increased to $4,000 each. Because the original cost and date of construction of the City Hall and the Eastfield Gate House were known, Mr. Paul advised he used the Marshall Stevens Valuation on those properties. Based on the original cost of the City Hall in 1966 and an increased cost of 21.6% in construction, he advised that the value of the building had increased from $71,000, the cost, to $86,000. The Eastfield Gate House cost $10,800 when completed in 1968. Based on an increase of 12% in construction costs since that time, the new valuation is $12,000. In the discussion that followed Councilman Sauer, an insurance broker,, was asked to express his opinion on the subject of self-insurance 'by the City. Councilman Sauer explained that the question of self--- insurance elf--insurance depends on many factors, including the size of the risk, the amount of exposure vs. the premium charge, etc., and he emphasized that self-insurance should not be interpreted as lack of insurance. He said it was his opinion that more insurance could be purchased for less money for city buildings by taking advantage of such things as blanket cover- age and a multi -location discount, also by studying the amount of the deductible factor. Mayor Hesse asked the City Manager to work with Mr. Sauer to attempt to arrive at the most satisfactory insurance plan for City buildings. The matter was held on the agenda. State of California - Resolution: Repatriation. of Captured American and Allied Fighting Men A letter from Lieutenant Governor Ed Reinecke of the State of California was presented to the Council. Mr. Rein.ecke advised that there are as many as 1,600 American men held prisoner by the North Vietnamese or unaccounted for and presumed to be held, and he requested that all California cities and counties adopt a resolution demonstrating a united stand to ensure humane treatment of our men. Mayor Hesse recommended that the Council adopt such a resolution. -2- November 9, 1970 RESOLUTION NO. 267 A motion. to adopt Resolution No. 267 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS URGING THE REPATRIATION OF CAPTURED AMERICAN AND ALLIED FIGHTING MEN" and waive reading in full was made by Councilman Bear, seconded 'by Councilman Fay and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Pearson, Sauer, Mayor Hesse NOES: None ABSENT: None City of Long Beach The Manager presented a letter dated October 21, 1970 from the City of Long Beach, and a copy of a resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH, CALIFORNIA) REQUESTING CD THE LEAGUE OF CALIFORNIA CITIES AND THE MEMBER CITIES THEREOF AND STATE O AND NATIONAL LEGISLATORS TO APPROVE THE PROGRAM OF UTILIZING SURPLUS MILITARY AIRCRAFT IN FIGHTING FOREST FIRES" to the Council. The correspondence was received and filed. Lanco Land Consultants A letter dated November 4, 1970 from.Lanco Land Consultants was presented by the Manager. Mr. Clark Leonard,, engineer, requested a one year time extension for Tract 30440, Joseph T. Abdo. Motion to grant the extension as re- quested was made by Councilman Pearson, seconded by Councilman Fay and unanimously carried. Lanco Land Consultants A letter dated November 5, 1970 from Lanco Land Consultants offering a proposal for engineering services in connection with the 1970 Storm Drain. Bond Issue was presented. The Manager reported that she had been contacted by several engineering firms in the area, expressing interest in bidding on the requited engineering, and she is keeping a record of all contacts until time to receive bids. AGENDA ITEMS HELD OVER Palos Verdes Water Company Replacement Plans Mayor Hesse reported that on November 5, 1970 the Public Utili- ties Commission had held a public hearing at the Administration Office of the City of Rolling Hills on the application of Palos Verdes Water Company for an increase in water rates. The Mayor said he had expressed, on, behalf of the Council, the opinion that an increase in, rates would 'be justified if needs of the City of Rolling Hills are considered, and service facilities improved. He said, further., that it was his opinion that members of the Public Utilities Commission and personnel and officials of the water companies, both Palos Verdes Water Company and the new owner, California Water Services, understood the concerns expressed about the inadequate water pressures in the City. Councilman Fay said he had attended the hearing and had requested a transcript of the proceedings. He explained that the case will not be decided on the basis of the fire danger in Rolling Hills, but rather on the need, for additional capital to finance the necessary improvements to -3- November 9, 1970 bring all inadequate services operated by the new company up to satis- factory levels. Mayor Hesse said the evidence is now 'being considered by the Public Utilities Commission, and the Council. will be advised as soon as their decision is announced. Zoning Case No. 9124-(4), Congregation Ner Tamid The Manager advised the Council that a call had been made to Regional Planning about the status of the request for zone change. She was advised that the case is still under submission., and that there is no time limit. Mrs. Clifton was assured that no further action would be taken without notification to the City. The matter was ordered held on the agenda. Regional Planning Commission Mayor Hesse advised the Council that an item of business on the agenda of the Regional Planning Commission for Tuesday, November 1.0, 1970 was discussion, of correspondence and requests for zoning moratorium on the Palos Verdes Peninsula. It was Mr. Hesse's intention to attend the meeting, he said, and if the Council wished, he would ask on behalf of the City of Rolling Hills that a moratorium be continued on any requests for change of zone on the Peninsula, pending resolution of the question of the Fourth City. A motion, to authorize Mayor Hesse to make such a request before the Regional Planning Commission was made by Councilman Fay, seconded by Councilman :Bear and unanimously carried. Flying Triangle Extension Mayor Hesse ordered the matter held on the agenda. . Report and Recommendations: Special Sub -Committee on Sheriff's Costs Councilman Bear said he had not been advised of any additional meetings on the Federal Grant Study on Sheriff's Costs for Contract Cities, and he asked the Manager to try to determine whether additional meetings had been scheduled. Health and Safety Ordinance Mr. Kinley advised that he is working on a Health and Safety Ordinance that will attempt to cover all areas outlined by the Council, but has not completed the ordinance as yet. The matter was held on the agenda. Amendment to Building Code - Roofing Requirements Mayor Hesse stated that he was :in. agreement with the contents of the minutes of the preceding meeting relative to reviewing changes in Building Codes and Ordinances adopted following recent fires in Southern California, but said he felt the review should extend beyop,d the requirements of fire -proof roofing, and should cover fire -proof siding and landscaping as well. Councilman Fay said he agreed that all aspects of fire -retardant and fire-resistant construction and requirements should receive attention, but 'because copies of an emergency ordinance pertaining to roofing re- quirements adopted by the County of Los Angeles on October 20, 1970 were available to the Council, it was his suggestion. that the Council give immediate attention to requiring fire-resistant roofing materials for -4- November 9, 1970 all new construction in the City of Rolling Hills. Councilman Fay said he had investigated a spray that could be applied to existing roofs to make them fire -retardant, but there is no satisfactory estimate of how long such a spray would be effective. The City Manager showed the Council samples of fire-resistant roofing material that had been approved by the Board of Directors at their meeting on November 5, 19700 The following roofing types were approved as recommended by the Ardhitectural Committee: Johns -Manville Western -Shake Mineral Fiber, Johns -Manville American Colonial Mineral Fiber, Johns -Manville Colorbestos roof shingles, clay tile, approved asbestos, wood shakes and wood shingles. The Board also upheld the Architectural Committee's decision disapproving any type of asphaltic roofing material. Councilman Pearson said he thought an ordinance should be V-4 adopted regulating the type of roofing materials that could be used for new construction, but brand names should be avoided. Mayor Hesse directed the City Attorney to prepare an ordinance for adoption at the next regular meeting of the City Council that would require that all new construction have fire resistant roofing as approved by the Archi- tectural Committee of the Rolling Hills Community Association. The matter was ordered held on the agenda. MATTERS FROM MEMBERS OF THE COUNCIL Recreational Facilities Mayor Hesse requested that a periodic report of recreational I acilities in the City of Rolling Hills be made, and that the matter be carried on the agenda. Weed Abatement Councilman Bear said he wished the proper personnel of the Los Angeles County Fire Department be contacted and thanked for their prompt and complete attention to weed abatement in the City of Rolling Hills. ADJOURNMENT There being no further business to come before the meeting, a motion for adjournment at 9:20 P.M. was made by Councilman Fay, secon- ded by Councilman Sauer and unanimously carried. APPROVED: Mayor -5- City Clerk