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2/22/1971MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA February 22, 1971 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor pro tem Fay at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, February 22, 1971. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay Mayor. Hesse Teena Clifton William Kinley Marion Welch June Cunningham Chief William Ware Mrs . " F lorenc;e Ziegler Mr. Don Adams Mr. Barney Feldman Mr. George Johnson Mr. Cecil Shaver City Manager City Attorney City Treasurer Secretary L. A. County Fire Dept. League of Women Voters Resident 11 it If The Mayor pro tem directed that the minutes of the meeting of January 25, 1971 be held on the agenda until Mayor Hesse returns. The City Attorney requested that the wording of the minutes of 2/8/71 pertaining to adoption of Resolution No. 270 be changed. of February 8, 1971 A motion to approve the minutes/as corrected was made by Council- man Bear, seconded by Councilman Sauer and carried unanimously. PAYMENT OF BILLS Councilman Pearson moved that Demands No. 1809 through 1825 be paid from the General Fund, with the exception of Demands No. 1817, 1820 and 1823, which were voided. DEMAND N0. PAYEE AMOUNT 1809 Rolling Hills Community Association 832.88 1810 Rolling Hills Community Association 7,521.86 1811 Southern California Bank 108.70 1812 June Cunningham 493.01 1813 Alma Clifton 515.27 181.4 Lilli Ann Hyller 94.80 1815 William Kinley 551.25 1816 Department of County Engineer 210.00 1817 Void 1818 Xerox Corporation 63.00 1819 Vernon M. Fay. 72.00- 1820 Void 1821 Regional Planning Commission 53.49 1822 Southern California Gas Co. 38.31 1823 Void 1824 California Water Service Co. 11.58 1825 Title Insurance and Trust Co. 150.00 10,936.15 February 22, 1971 The motion was seconded by Councilman Sauer and carried by the following roll call vote: AYES: Councilmen NOES: None ABSENT: Mayor Hesse CORRESPONDENCE Palos Verdes Water Co. Bear, Pearson, Sauer, Mayor pro tem Fay The Annual Report of California Water Service Company, new owner of Palos Verdes Water Company, for the year 1970 was presented to the Council. The report -was received and filed. Southern California Edison Co. Copies of a letter dated February 4, 1971 from Southern Cali- fornia.,Edison.Company-were presented to the'Council. Mr. K. S. Avera, District Representative of the Edison Company advised that funds, limited to approximately $1,600 - 1,.800 per year, are allocated to the City by -Edison via Public Utilities Commission Case 8209 for undergrounding.. Under Rule 20A, which requires that a minimum 600''distaface be undergrounded, the qualifying areas must be heavily traveled thoroughfares, ares of general public use and civic interest. Mr. Avera advised that an area of Portuguese Bend'Road from blackwater Canyon Road to approximately Pheasant Lane offers a'maxi- mum of undergrounding without private property conversion and with minimal associatied work or costly, trenching. The work area will provide easy access and use of trenching equipment and meets the .drteria as a heavily traveled thoroughfare used by the general public. The conversion costs are estimated at $9,600, and would require an advance of futupe years' allocations. _ Two other areas of the City are also under consideration. The Manager said" that any other areas that the Council wished studied would be reviewed by the Edison. Company upon request. Mayor pro tem Fay referred the matter to Councilmen Bear and Sauer for study and a repoft to the Council. Southern,.091ifornia Gas Companv A copy of a Notice fo Filing of,Application with the Public Utilities Commission by Southern California Gas Company for authority to include ih its tariff schedules a provision to relate charges for firm -general service to deviations of recorded temperatures from average temperatures was presented to the Council. Mrs. Clifton explained that if permission was granted, charges or credits to bills would apply for servicebased on deviation of recorded temperatures from long-term average temperatures. Under the proposed tariff, when temperature is cooler than average, bills would be credited by an amount to bring revenues in line with what they would be under average conditions. When temperature is warmer than average a charge would be added to bills to achieve the same purpose. The proposal would stabilize both --earnings of the Gas Company and bills rendered to firm general service customers. Mayor pro tem Fay directed that:the Manager obtain a copy of the application and related exhibits from the Gas Company. The mat- ter was held on the agenda. -2- 1 lv ; -February 22, 1971 Rolling Hills Estates , A letter dated. February 11, 1971 from the City of Rolling Hills Estates, and a copy of Resolution No. 578 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTATES EXPRESSING OPPOSITION TO THE DEVELOPMENT OF A CERTAIN MEDICAL FACILITY ON THE PALOS VERDES PENINSULA were presented to the Council. The correspondence was received and filed. Sheriff's Information Bureau A news release from the Sheriff's Information Bureau expressing the opposition of Sheriff Peter Pitchess to many legislative proposals aimed at increasing legalized gambling in California was presented to the Council. CD The information was received and filed. O Q Committee for Permanent Peninsula Equestrian and 4-H Facilities Q The City Manager presented a copy of a letter from Mrs. Jack Behrendt, President of the Committee for Permanent Peninsula Equestrian and 4-H Club Facilities, and a copy of a petition to'the Honorable Burton W. Chace. The petition seeks establsihment of equestrian, 4-H; athletic and other facilities on the land fill area on the Peninsula. In the discussion that followed Councilman Pearson said -it was his op°inion that in general principal it should be given consideration, but he'did not agree with some of the details contained in the petition, and could not recommend Council support or endorsement of all points. Councilman Sauer said he felt the effort of the committee should be commended, but more information is needed before the Council can take a position. Mayor pro tem Fay advised that the Parks and Recreation Committee will meet next month, and he will ask for additional information.at that meeting and report to the Council. The matter was held on the agenda. Palos Verdes Properties The Manager presented a letter addressed to Mayor Hesse. In a letter dated February 19, 1971, Mr. D. L. Marlett, General Manager of Palos Verdes Properties advised that he would be happy to meet with Mrs. Le Conte and other interested groups to discuss the matter of a fence recently constructed on property owned by Palos Verdes Properties.' Councilman Pearson said he would represent Rolling Hills at the meeting if Mayor Hesse is unable to attend. The letter was received and noted. Regional Planning Corporation. A letter from Regional Planning dated February 18, 1971 and a copy of a proposed Parcel Map No. 2126 were preseitte.d to the Council. ° The map showed a proposed division of land owned by Religious of the Sacred Heart of Mary for construction of a church, and the Manager explained that it concerned deeding of 3+ acres from one religious order to another. The correspondence was received and filed. February 22, 1971 ORDINANCE NO. 89 Councilman. Bear moved. that Ordinance No. 89 entitled AN ORDI- NANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA REQUIRING SPARK ARRESTERS be adopted and that reading in full be waived. The motion was seconded 'by Councilman Pears©n and carried by the following roll call vote: - AYES: Councilmen Bear, Pearson, Sauer, Mayor pro tem Fay NOES: None ABSENT: Mayor Hesse SUBDIVISION NO. 47, Tract 30932, Thomas R. Moran, 10 Packsad.dle West The Manager advised that Mr, Clark Leonard of Lgnco Land Con- sultants, engineer for Mr. Moran had requested that the matter be held on the agenda. The mayor so ordered. SUBDIVISION NO. 44, Tract 26343, Adams, Johnson., Shaver Councilman Pearson reported that he had attended a meeting with owners of the property in -Tract 26343 and representatives of General Telephone and Southern California Edison companies. He stated that although the owners had previously been advised by the telephone company that it would not be possible to provide ser- vice to the tract without installation of additional poles, after the meeting the telephone company representative advised that they had additional equipment and would be able to provide the needed service. Councilman Pearson recommended -that the requirements for under - grounding in. the Subdivision Ordinance be clarified to specify under- ground utilities on new construction, and undergrounding between the existing poles and existing homes on subdivisions and recommended, further-, that an agreement for requirements for future undergrounding on Treact 26343 be prepared. The owners of the property in Tract 26343, Messrs. Adams, Johnson and Shaver, stated that they were agreeable to pay their fair share of future undergrounding. on a pro rata basis, and Mr. Shaver advised that the owners considered the front footage of each lot as their fair share. He said further that the new owners of lots in the subdivision would be expected to assume the obligations of the lot they pruchased. The City Manager said that Mr. Bodie Fite of General Telephone had advised her that General Telephone Company would take care of telephone service through the existing carrier system, and no new lines would be needed. The City Attorney was directed to prepare a letter of intent containing conditions for undergrounding requirements on Tract 26343 to be signed by the owners and recorded. In the discussion of requirements for underground utilities Councilman Bear said each developer appears unprepared for some of the requirements for subdivision, specifically undergrounding, and itis his opinion that the property owners should be given additional guide lines to avoid problems. 0 Councilman -Pearson said -it is the obligation of the subdivider's engineer to find a solution, to the undergrounding requirement, and to advise the owner of any problems and the solutions available. In the case being discussed Councilman Pearson said he felt that too much time had 'been spent by the Council and the Manager trying to solve the prob- lems of service which were not within their jurisdiction. He said for M February 22, 1971 two months the utility companies had said they were unable to provide the needed service on Cinchringy and the engineer for the subdivision had not presented. a satisfactory alternative. Future lengthy discus- sions could be avoided, he said, if the Subdivision Ordinance is clarified to specify that all new facilities and, service connections must go underground. .Mr. Shaver asked about the status of the tentative tract, and especially about the requirements of a dirt swale vs concrete swale> The Manager advised him that the road. plan is being studied by the Los Angeles County Road Department, and he would be advised of the specific requirements. CITY'DEPARTMENTS Fire Department Report O The Report of the Fire Department for the month of January 1971 Q was presented to the Council., The report was received and filed.. Q . p Councilman Sauer said he wished to commend Chief Ware, on, behalf of the Council for the devoted service and untiring efforts -6f fire department personnel during the recent earthquake, and he recommended that the. Manager be directed to write a letter to the Fire Department commending them for their service in. the disaster. Chief Ware spoke briefly about the rescue effort at the site of the San Fernando Veterans Hospital,, and reported that the paramedics of the fire department had treated 1.07 injuries and had handled seven cardiac arrests during the rescue.-.He.said there are continuing prob- lems, especially in fire fighting, because of damage to water lines, and.additional tankers have been provided by other areas. AGENDA ITEMS HELD OVER Palos Verdes Water Companv Replacement Plans The Manager reported that she plann.ed,.to attend the City Manager conference in San Jose on February 24, 25 and 26, and would visit the corporate office of California Water Service if it was the wish of th.e . Council . Councilman Sauer moved that the Council direct the City Mana- ger to go to the office in San Jose and attempt to set a date for a meeting in the near future.. If there is no word within two weeks, Councilman. Sauer recommended that an appeal be made by the City to the City to the Public Utilities Commission. The motion was seconded by Councilman Pearson and carried unaniirous ly Peninsula Management Company The Manager reported that at a hearing before the Coast Area Health Facilities and Services Sub -Committee of the Comprehensive Health Facilities Planning Association of Los Angeles County on February 3, 1971 the application of Peninsula Management -Company to construct a 150 bed acute general hospital on the Palos -Verdes Penin- sula was denied.. A draft of a letter -to the President of the Board of Directors of the Comprehensive Health Planning Association from Mayor. Hesse sta- ting opposition. to the proposed hospital was presented to the Council for approval. -5- I February 22, 1971 In the discussion that followed Councilman Pearson. said that the application was subject to approval of the board, and since the application had been denied, the letter was not needed. Councilman Bear said the application was based on future popu- lation estimates provided by Regional Planning, and agreed that the need does not exist at preset: Mayor pro tem Fay ordered the letter tabled until the Board of Directors of the Association announces its decision. Zoning Case No. 9124-(4), Congregation Ner Tamid Mrs. Clifton reported that in a recent telephone call to Region- al Planning Commission she was advised that the application of Congre- gation Ner Tamid for a change of zone on property located on Crenshaw Boulevard will remain under submission with the Commission until further action by the Board of Supervisors, or until the owner withdraws his application for a change of zone. Mr. Barney Feldman of 5 Flying Mane bane asked why the City of Rolling Hills is concerned with a change_of zone outside of the city limits. The City Attorney advised that state law requires that owners of property within a certain area be advised of any change request and given an opportunity to approve or oppose the request. Mr. Feldman asked about the present plan of the developer, whether it was the in- tention of Congregation Ner Tamid to proceed with the plan or withdraw the application. Mayor pro tem Fay directed the City Manager to contact Rabbi Wechsberg, and report to the Council. The matter was held on the agenda Flying Triangle Extension The matter was ordered held on the agenda. Report &,Recommendations: Special Sub -Committee on Sheriff's Costs The Manager reported that she will be meeting with Colonel Ruth in the near future and will report to the Council. The matter was held on the agenda. Health and Safety Ordinance The City Attorney provided copies of the proposed Health and Safety Ordinance for members of the Council to review. The matter was ordered held on the agenda. Fire Prevention Measures Chidf William Ware, Los Angeles County Fire Department, reported that the City and County of Los Angeles personnel are reviewing all ordinances pertaining to fire -proofing, and that additional knowledge is gained from such reviews. One of the new products currently under test is a spray for shingle roofs which is supposed to last five years. Anoth product under test is a foil sheath for roofs that resists heat for a prolonged period of time. Councilman Pearson said most of the studies seem to be directed at fire resistance outside of the residence, and asked whether any ef- fective measures had been developed to prevent internal fire. Chief Ware explained that heat mushrooms inside a structure, and erupts when oxygen reaches it, and the best way to prevent the spread of fire is by keeping oxygen from reaching it. He recommended that when leaving a a M. February 22, 1971 residence all doors between rooms within a structure be closed in an effort to contain any fire that might erupt, as well as closing exterior doors in the structure. Mrs. Clifton reported that the Rolling Hills Community Associ- ation is still gathering information. and material on fire proof and fire retardant material for roofs. The matter was held on the agenda Recreational Facilities - City of Rolling. Hills A letter dated February 19, 1971 from Godfrey Pernell, Chairman of the Rolling Hills Planning Commission to Mayor Hesse was presented to the Council. CL Chairman Pernell advised that a public hearing on. the need for 4 additional recreational facilities within the City was held on Febru- ary 16th, and among the number who attended, a preponderance of resi- dents were concerned with expanding tennis facilities; the next in order Q of interest was equestrian facilities. Other residents were interested in discussion of motorbike trails and a youth Center/Civic Center. The matter was held on, the agenda. Increased Insurance Coverage - City Buildings The Manager reported that Councilman Sauer had agreed to review the policies with her. The matter was held on the agenda. MATTERS FROM CITY OFFICERS Real Property Lease The City Attorney reported that the Real Property Lease was ready for signatures. Mayor pro tem Fay signed the lease and referred it to the Rolling Hills Community Association for signature. ORDINANCE NO. 80, Underground Utilities The City Manager distributed copies of Ordinance No. 80 adopted December 9, 1.968. The ordinance establishes regulations and procedures for the removal of overhead utility facilities and the installation of underground facilities in underground utility districts. COUNTY FLOOD CONTROL - 1970 BOND ISSUE Mrs. Clifton presented a letter dated February 19, 1971 from South Bay Engineering Corporation,._expressing an interest in providing engineering services for design of flood control drains for the 1970 Storm Drain Bond Issue. The Manager reported further that Lanco Land Consultants and Civil Engineers had also expressed an interest in the matter, and Mr. Leonard had said he would provide qualifying information to the Council for consideration. The Manager reported that the agreement form used by the Flood Control District had been changed, and the District would now invite bids for engineering, instead of allowing the cities to let the bids for construction. Councilman. Bear asked whether the award was made to the firm making the lowest bid, and the Manager said it was*not; many factors are considered. It was her recommendation that a local firm be chosen because of their familiarity with the area, and because of the need for supervision by the Rolling Hills office. -7- February 22, 1971 Mayor pro tem Fay asked where"the need was greatest for flood control, and Mrs. Clifton. said, there are many areas. Among them, she said, are the Eastfield Gate area, Middleridge Road South, Portuguese Bend Road, Saddleback Road, Reata Lane, Poppy Trail and several other areas. These have not been designated in. order of importance, she said . further, but there are nine areas designated in the City. Palos Verdes Peninsula Chamber of Commerce Mrs. Clifton reported that she had received a bulletin from the Palos Verdes Peninsula Chamber of Commerce, and said she had been appointed a member of the Committee for Peninsula Development for 1971. ADJOURNMENT There being no further business to come before the meeting, a motion for adjournment was made at 9:40 P.M. by Councilman Pearson, seconded by Councilman Sauer and carried unanimously. APPROVED: Mayor City Cleric 1