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3/9/1971M11NM ! FS OF TIM REGULAR MEET:iNG OF THE CITY COUNCIL CITY OF ROLLING, 11I.I SLS,, CALIFORNIA Marsh 9, 1971 An adjourned meeting of the City -Council. of the City of Rolling Hills was called to order by Mayor pro tem Fay at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Tuesday, March 9, 1971. ROLL CALL PRESENT- Councilmen Bear,.Pearson, Sauer, Mayor pro tem Fay ABSENT: Mayer Hesse, City Treasurer Welch ALSO PRESENT: Teena Clifton City Manager Wi:l.l.i.am Kinle.y City Attorney ,June Cunningham Secretary Chief William Ware L. A. County Fire Dept: Florence Ziegler League of Women Voters APPROVAL OF MINUTES The 'Mayor pro tem directed that the minutes of -the meeting of January 25, 1.971. `be held on the agenda until. Mayor Hesse returns A motion to approve the minutes of the meeting of February 22, 1971 as corrected was made by Councilman Bear, seconded by Councilman Sauer and carried unanimously. FINANCIAL STATEMENT A motion to approve and accept the Report of the City Treasurer and the Financial Statement for the month of January, 1971 was made by Councilman Pearson, seconded by Councilman Sauer and carried unanimously. PAYMENT OFBILLS Councilman Pearson moved that Demands No. 1826 through 1841 be paid from, the General Fund. DEMAND NO. PAYEE AMOUNT 1826 Harbor Office Supply 128.21 1827 Travel Management 33.00 :1828 Tosh SaRata 60.45 1829 Tyler Printing 53.55 1830 Zelle.rbach. Paper Co. 31.82 1.831 Teena Clifton 52.75 1.832 Rolling Hills Community Assn. 220.00 1833 Southern. California Edison. Co. 90.36 1834, Sacramento Newsletter 25.00 1835 L. Alm,stadt 9.66 1836 City of Torrance 54,48 1.837 Cory Coffee Plan 12 0 65 1838 West Publishing Co. 51.98 1.839 General Telephone Company 150.03 :1.840 Department of County Engineer 21.0.00 1.841 Department of County Engineer 210.00 1.9393.94 1'. March 9, 1971 The motion was seconded, by Councilman. Sa-oer and carried by the following roll call vote: AYES: Coun.cilmen. Bear, Pearson., Sauer, Mayor pro tem Fay NOES: None ABSENT: - Mayor Hesse CORRESPONDENCE Regional Planning_ Commission, The City Manager presented a notice from Regional Planning Com- mission of approval of vacation of a portion of. Crenshaw Boulevard in the area of Crestridge Road. Recommendation for approval, was subject to transfer of the underlying fee title. from Palos Verdes Properties to Ridgecrest Ranchos Recreation and Park District, not in conflict W with the Master Plan. or any part thereof. C :Q The notice was received and filed. C� Southern_California Rapid Transit District A report titled "The Crisis in Public Transportation, 1971 Year of Decision" prepared by the Southern California Rapid `transit District was presented to the Council.° The report presents a review of the uses made of the temporary six-month., one-half cent general sales tax: provided by the Legislature to the Southern California Rapid Transit District from July 1, 1970 to December 31, 1970. `The Manager said the report would be kept in. the office for re- view by any member of the Council who wished to read it. California Contract Cities Annual Municipal Seminar Announcement of the Annual Municipal Seminar of the California Contract Cities Association was made to the Council. The conference will be held from April 22n.d through 25th at the Riviera hotel and Country Club, Palm Springs. The Manager asked that anyone who is interested in attending notify her as soon as possible so reservations can be made. City of Hermosa Beach 7 Southwest Area Planning Council A letter dated March 2, 1971 from the City of Hermosa Beach was presented to the Council. a The Southwest Area Plana-.i:ng Council is considering sponsoring a one -day planning conference in conjunction with. Dominguez State Col- lege :in October, and asked the Planning Commission to participate to the extent of committing $7.00 per Commissioner to cover the cost of registration and lunch. Mayor pro tem Fay directed that the letter 'be referred to the Planning Commission. League of California Cities An announcement of the Congressional City Conference to be held iri Washington, D.C. was presented to the Council.' The conference will be held from March. 21st to 23rd, and reservations can be made through the league of California Cities Berkeley office. The announcement was referred to Mayer Hesse. -2- March 9 . 1.9 71 Pacific Lighting_ Service Co. Mrs. Clifton reported that a copy of the application. of Southern. California Gas Company to the Public Utilities Commission for permis- sion. to provide for deviations of recorded 'temperatures .from average temperatures in its tariff schedules, a_ri.d related exhibits had been supplied 'by Pacific Lighting Service Compa.n,y as requested, and were available to member's of the Councilwho wished to review them SUBDIVISION NOe 47, Tract 30932, Thomas R. Moran The Manager advised that Mr. Thomas Moran., X1.0 Packsaddle Road West, had requested, that h - is subdivision of Tract 309:32 'be held on the. agenda The Mayor so ordered. CITY DEPARTMENTS Fire Department Report The Report of the Fire Department for the month of February, 1971 wa$ presented. The report was received and filed. Mayor pro tem Fay asked Chief Wi'llia.m Ware, :4os Angeles County Fire Department, whether he had anv additional information an develop- ment of fire -retardant chemicals for treating roofs, and Chief Ware said he did not. Chief Ware said., further, that the urgency ordinances regarding fire proofing recently adopted by Los Angeles County are being reviewed, and some sections are 'being eliminated as unnecessary. He explained that in some areas there was over -reaction, and reductions of requirements for Class 4 are being considered. Rolling Hills is in. Class 3, he said Councilman Bear advised the Council that on a recent Saturday members of Boy Scout 'droop 879 had planted approximately 80 trees on his property, and wild, water and care for the trees as a requirement for earning a merit badge. He said he had obtained the trees at a minimal cost from the University of California, Davis, and arrangements for their planting and care had 'been made by personn.el.of Engine Com- pany 56 in Rolling Hills. Chief Ware said that this project has been conducted in watershed areas, and the Forestry Section of the Fire Department works with local Boy -Scout troops in arranging for planting and watering the trees. AGENDA ITEMS HELD OVER California Contract Cities Association The Manager reported that a report prepared by Booz -Allen and Hamilton, Management Consultants for California Contract Cities Associ- ation on Taw Enforcement Contractual Costs had been sent to the City, and was available for review by the Counc.:il o The County -City contracts Commit -tee has been studying and evaluating various alternatives for law enforcement services if the current Federal Grant Study does not result in .a fair price for co•ritractual law enforcement not provided by the Sheriff's Department At present the Contract Cities have agreed to pay $230,000 per year for sheriff's services, with the condition that any surplus would be refunded to the Cities, and any deficits would be paid by the cities° However,, the report indicates that costs which should have 'been charged for 197071.. for General Thaw Patrol were $245,240 and for Traffic Patrol $1.51, 57 7 -3� 1 March 9, 1971 Mrs. Clifton said there would be further discussion of the costs of sheri.ff's services at the Co.ratrac.t Cities Conference in Palm Springs in April Palos Verdes Water Compan.v Replacement Plans The Manager reported that she had recently visited the Cali- fornia Water Service Company corporate office in San dose when. she attended the meeting of the City Manager's Department of the League of California Cities in that city. After a tour.of the facilities and the test laboratories, Mrs. Clifton and officers of California Water Service met and discussed the replacement schedule of Palos Verdes Water Company, which had been presented to Councilmen Sauer and Pearson at a meeting on January 29, 1971 and to the City Cot:dncil at the meeti-ng of February 8, 1971_ rq Mrs. Clifton advised. the Council that under the proposed. new p"Rolling Bills Replacement Summar" Schedule I and Schedule II A would be constructed. and in. place by the end of 1973. In addition A Lines A.and nd C h�rije been added to Schedule 111. Further, a study A will be made of the water problem, on Crest Road in the Flying Mane Road area due to the development of an access to three home sites previously land -locked. The total cost of Schedules 1, 1.1 and III will be approximately $200,000. The Manager advised, further, that after she returned from San Jose she met with Chief Joseph Rotella and Chief William Ware of Los Angeles County Fire Department, to advise them of the additional information she had obtained. Mrs. Clifton said she thea. requested Mr. Ralph Lindberg, president of California Water Service Company, to provide two separate maps which would. show the proposed new replace- ment schedule and the priviously proposed schedule of the Palos Verdes Water Company (used as Exhibit II before the Public Utilities Commis- sion at their hearing in November, 1969) so that a graphic picture could be developed to support the California Water Service Company's contention that the new system would do more for less money to up- grade the wager system. Mrs. Clifton said the officers of the California Water Service Company do not claim that the new replacement schedule would bring all hydrants in. Rolling Bills to 1250 gallons per minute, but they said neither did the old Palos Verdes Water Company schedule. They do contend, however, that the proposed construction will provide a strong water system for Rolling Bills by. the end of the construction -period in 1973. Mr. Lindberg said the new maps will be ready as soon as possible, but they could take several weeks to prepare. William Finley, City Attorney, asked Chief Ware. who had set the requirement of 1,250 gallons per minute for fire flow, and Chief Ware explained that it is a national standard determined by the re- quirement of 250 gallons per line, with four to five lines being served by a hydrant. Councibman Sauer said that it is determined as part of a rate -making operation. controlled by the Pacific Fire Rating Bureau. `1'h.e cutter was ordered held on. the agenda until the new sched- ule has been provided for review by the Council and the Fire Department Zoning Case: No. 9124-(4) Congregation Ner Tamid Mrs. Clifton advised the Council that she had contacted Rabbi Wechsbe.rg of Congregation. Ner `1'amid and inquired about the status of their request for a change of zone before the Regional Planning Commis- sion. The Rabbi advised Mrs. Clifton that the property had been re- turned to the Los Angeles Archdiocese. Councilman Bear; offered .to con- tact. the Archdiocese to determine the status of the land and, report to the Council. The matter was held on the agenda. a4,- March. 9, 1971. Flying Triangle Extension The matter was ordered held on. the agn.eda. Health a d Safety Ordinance Councilman. Pear moved that the proposed Health and. Safety Ordinance 'be introduced, and that reading in full be waived. The motion was seconded 'by Councilman. Sauer and carried. unanimously, Fire Prevention Measures The Manager advised the Council that Ordinance No. 89 re- quiring spark arresters on all chimneys in. RoLling Hills 'became effective on March 8, 1971, and the requirements of the Ordinance would be effective after 90 days(une 20, 1.971) a A discussion of methods to enforce the requirement followed,, anal the Manager was requested to announce in. the Newsletter that names of boys who are interested in making the installations can. be obtained from the City office. The matter was held on, the age -.da Recreational Facilities City of _Rolling Hills Mrs. Clifton reported.,that members of a committee formed to study the needs and possibilities for additional tennis facilities in the City had been meeting, and had, prepared a report 'to be submitted to the Planning Commission at the meeting on March 16, 1971. She reported, further, at -the meeting of the Board of Directors of the Rolling mills Community Association. on March 4, 1972; the Board recom- mended that "the Association express an, interest and encouragement to the City in acquiring additional property such as the ring area specifically for recreational purpos,es from Mr. Robert McCarthy". Mayor pro tem Fay asked thecity Attorney about methods of raising money to provide for the additional recreational needs, and specifically for purchase of property. Mr. Kinley said the money could come from the 'budget initially, and could be replaced by bonds to be retired over a period of years o , Mr.. Kin.l,ey said he would pre- sent several options for raising the money. Councilman Pearson said he didn't -.-. think the tennis committee's report should be considered separately, but felt the Planning Commis- sion should present a report on recreational needs of the City in a package, so needs for equestrian and tennis groups could be considered jointly with regard to allocating funds. Councilman Sauer agreed., stating that there is a definite need for an additional ring ift that area. He offered to study the cost and feasibility of constructing two smaller rings in the area currently given to th.e existing ring, and report to the Council, The matter was held on the, agenda. Increased :insurance Coverage City Buildings Mrs. Clifton reported that both she and Councilman Sauer had been out of town at different times during the past several weeks, and had not been able to schedule a meeting to discuss the insurance coverage on. City buildings. She said they would meet soon and would report on. the matter to the Cbun.cilo The matter was '.held on the agenda 5672 O I March 1,6, 1971 112s,R tal., Medical Office Bu-ilding - Palos_ Verdes Pen,kn.su..i.a The Manager requested that the matter 'be held on the agenda until Mayor Hesse returned. Mayor pro tem Fay so ordered. MATTERS, FROM CITY OFF'ICFRS Fences Palos Verdes Drive South The Manager presented. copies of correspondence addressed to Mayor Hesse in reply to his letters dated 'February 11, 1971 regarding erection of fences along Palos Verdes Drive South, and asking than an access to the beach be provided. _ A letter dated Marcia. 5, 1971 from the Board of Supervisors .� advised that Supervisor Chace would meet wi.tf? Mrs. Dorothy Leconte CO of the Save Our Coastline Cor-yxmittee on Monday, March 8 , 1971. A G copy of an opinion by the County Counsel's office relating to the C� fencing of beach access ways was enclosed.. A A Letter from Karl Ba Rodi, to Mayor Hesse a.d,;9:i:sed that Mr. Rodi, representing Vista Sudueste, would, at,ten.d a meeting currently set up for March 16th with Mrs. LeConte and Mr,. Steve Zuckerman. A copy of Mr. Rodi's letter to Mrs. LeConte dated February 2, 1971. was enclosed. In a letter to Mrs. LeConte dated February 22, 1.971 Mr. B. R Morris advised that an officer of his company would be present at the meeting scheduled for March 16th. Following presentation of the correspondence, the City "Attor- ney recommended that the bridle trails in Rolling Hills be closed more zrequently to prevent loss of private easements to the, publico A motion to refer the recommendation to the Board of Directors was made by Coun- cilman Sauer, seconded by Councilman Bear and carried unanimously. Street Sweeper The Manager advised the Council than in December 1969 Mr. Charles Pratty of 19 Chuckwagon Road had offered to give the City a street sweeper as a gift, and had advised, her at teat time that the sweeper was in very good condition and could be used immediately. A letter to Mr. Pratty accepting the sweeper as a gift: was written on. December 30, 1969, and he delivered the sweeper and the :pink slip to the City. Mr. Pratty said at that time that if there were any parts needed for the machine he could take thea off of other surplus machines in, his maintenance yard and put them on thoe sweeper without charge Mrs. Clifton contacted they Wayne Sweeper Company, who advised. that the sweeper should not be used T��ri.Iess many needed repairs were made. Councilman Bear, contacted Mr. Pratty early in 1971, and he of- fered to repair the sweeper and put it in first class condition .for a maximum of $1,500, and since completion of 'the recommended work he has presented -the City with a 'bill for $1,301,,39, and said that in accord- ance with the agreement, he would provide the labor and shop time, so the charge would not exceed $1,500. After the sweeper was returned by Mr. Pratty Mrs. Clifton asked personnel of Los Angeles County Road Department to inspect the sweeper, avid they recommended that before being put; into -use the sweeper should have additional work costing approximately $2,000 in replacemen.t .parts, and that did not include any work on the engine, transmission or brakes Fallowing a di.scussi.on about whether the City should attempt to use the sweeper or dispose of - it, the City Attorney rec.or-rgn.ended that the pink slip be endorsed and returned to Mr. Pratty with the sweeper. s.11 March. 9, 1971. ADJOURNMENT Mayor pro tem Fay recessed the meeting at 10:15 P.M. to a personnel session. The meeting recan'vened at 10:25 P.M. and a motion to authorize expenditure of $110°00 for a study of the advisibility of participating in the Public Employees Retirement System was made by Councilman Bear, seconded by Councilman Pearson and carried by the following roll call -vote: AYES: Councilmen Beam Pearson,, Sauer, Mayor pro tem Fay NOES:' None ABSENT: Mayor Nesse The meeting was adjourned at 10:30 P.M. on the motion of Councilman Sauer, seconded by Councilman Bear and. carried unanimously, APPROVED: Mayor ����CCity Cl ie