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6/28/19712,40:' MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 28, 1.971 A regular meeting of the City Council of the City of Rolling Hills wa-s—called-to-order by Mayor Sauer at the Administration. Building, 2 Portuguese Bend Road, Rolling Hills, California at 7:30 P.M. Monday, June 28, 1971. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES May �4, 1971 Councilmen Bear, Fay, Hesse, Pearson, Mayor Sauer None Teena Clifton William Kinley Marion Welch June Cunningham Dr. Richard Hoffman Mrs. Joyce Robertson City Manager City Attorney City Treasurer Secretary Resident Resident Mayor Sauer directed that the minutes of May 24, 1971 be•corrected to show that the approval of the Council on June 14th was subject to, the approval of the City Attorney. Mr. Kinley said he had read the minutes and had no correction. June 14, 19.71 Councilman Bear moved that the minutes of the meeting of June 14, 1971 be approved as presented. The motion was seconded by Councilman 1'ay and carried unanimously. Councilman Hesse advised Mayor Sauer that he wished the record to show that he was not present at the City Council meeting on June 14th when the minutes of the meeting of May 24th were approved unanimously, and he wished, further, to have the record show that he considers the minutes of the meeting inaccurate. CITY MANAGER (ITEMS HELD OVER) California Water Service Company - Replacement Plans and Construction Schedule County of L,os Angeles - Fire Department Mayor Sauer reported to the Council that he had discussed with Councilman Bear, the City Manager and officers of the California Water Seivice Company the replacement plans and construction schedules that had been completed, and -a new schedule was being submitted for Council review. Mayor Sauer then asked the City Manager if she would review for the Council the new schedule, making a comparison. between the new schedule submitted by California Water Service Company and the old schedule of Palos Verdes Water Company. Mrs, Clifton presenfed'a summary of proposed plans for constructi and replacement of service within the City of Rolling Hills, submitted by Palos Verdes Water Comp4py in. October 1969. The proposal included a re- placement schdule to be completed over a seven year period, with completion scheduled for 1977. A schedule submitted by the,Zalifornia Water Service Company, pre- sent owners of the water company, was also presented to the Council by the Manager. The schedule provides for a con.s'tru6tion schedule to be accom- plished by the end of 1973. M June 28, 1971 The Manager advised that at a recent meeting attended by Council- man Bear, Mayor Sauer, the City Manager, Mr. Ralph Lindberg, president and Mr. D. C. Heininger, chief engineer for California Water Service Co.,, a new construction schedule was agreed upon, and that replacement schedule is reflected in the plans presently before the Council. Mrs. Clifton dis- played two_m_a­p*s_'___showing the proposed improvements under the two schedules. The- Manager also presented a copy of a letter dated June 24, 1971 from the Chief Engineer, Los Angeles County Fire Department on the'pro . - posed water system improvements. At Council request the Fire Department's Research and Planning Department had re -viewed and compared the proposals of the California Water Service Company, and the Palos Verdes Water Com- pany and advised that the new plan submitted by California Water Service Company is '4s -,'good, and in some cases better, than the original plan sub- mitted. Mrs. Clifton explained that one 'of the requirements of Ordinance No. 81, which amends Subdivision Ordinance No. 67, provides for Water Systems in Section 13.07. The ordinance requires installation of hydrants of the type and size designated by the fire chief, in locations as_ equired by the fire chief, capqble of providing the required fire flow to the re- quired -fire hydrants, as determined by'the fire chief. In addition,, the water system shall deliver the required domestic flow, as determined by the City Engineer. Prior to recordation of the tract, plans for the water system and fire hydrants must be sibmitted to the City Engineer for review and approval, and faithful performance bonds must be posted with the City Engineer covering the required work. Mayor Sauer said that in meeting with representatives of Cali- fornia Water Service Company he had observed that the president and vice- president of the new company were very professional in their approach to the problem, and were anxious to cooperate with the Council, but did not know exactly what the previous water company personnel had agreed to. In subsequent -meeting, he said, they were very cooperative, and he felt a great deal of progress had been made. Councilman Hesse said he wished to compliment Mayor Sauer and Councilman Bear'for their efforts in meeting and working with personnel of the Palos Verdes Water Company, California Water Service Company and ' Los Angeles County Fire Department. Councilman Hesse then moved that the. City Manager be authorized to send a letter to be approved by the Mayor, advising the water company that the Council had accepted the new proposal for Schedules I and II, and requesting a proposal for Schedules III through VIII be considered by the California Water Service Company. The motion was seconded by Councilman Pearson and carried, unanimously. Fire Prevention.Measures Mrs. Clifton presented a report on Fire Prevention Measures, prepared at Council direction after she had attended a recent day -long fire prevention symposium in Los Angeles. The report was divided into the following categories: Fi-re-'Revafdant Plants, with recommendations for removal of flammable native brush for a distance of at least 100 feet from the perimeter of the hous. A list of recommended fire retard- ant plants recommended for hillside residential areas was attached. Fire Retardant - Roofing andConstructionMaterials for Residences out- lined requirements for Fire Zone No". 4 as contained in an urgency . ordi- ::.nance passed by the Board of Supervisors following the brush fires in 1970. The ordinance was subsequently rolled back in accordance with the Board of Fire Inquiry's recommendation, and now applies only in selective locations in Fire Zone 4. Rolling Hills is in.Fire Zone 3. Fire Retard- ant Roofs, 'Assembly Bill 2817, recently introduced in the Calitornia Ue-gislature prohibits manufacture,, sale or exchange of exterior residential roofing material which does not conform to specified Class "C" standArds, unless a label attached to each bundle of shingles advisei that the 'material can be an unusual fire hazard. Paints - several companies specialize in -2- June 28, 1971 fire -retardant paints, an itumescen.t paint which shields and insulates against heat generated by fire, delaying ignition.. The section also described a wood treatment approved by Underwriters Laboratories to be used on un.pain.ted'wood or plywood. The report also included the sched- ule for line and hydrant replacement under Water -_Fire Flows, require- ments for installation of Spark Arrestors required by Ordinance No. 89 adopted February 22, 1971 and explained the program of Weed Abatement conducted by the County Fire Department in cooperation with the City. Mayor Sauer thanked the Managerfor her thorough and informative report, and ordered the matter held on the agenda. Regional Planning -:Commission _- Special Permit Case 2118-(4) The Manager advised the Council that sion had not yet acted on the application by 430 two-story apartments in. 6, 8 and 12 unit section of Hawthorne Boulevard and Highridge Mr. Anderson, Planning Advisor for the city, advised of any.conditions imposed by Regional The matter was held on the agenda. Traffic Safety Regional Planning Commis - Dayton Realty Company for buildings at the inter - Road. Mrs. Clifton. said had said he would keep her Planning. Mayor Sauer asked for a report from the Traffic Committee on the request for a sign on Crest Road reading "SLOW, BLIND DRIVEWAYS AHEAD" requested by Mr. Fred Fuld, 5 Crest Road East, and other prob- lems of access in the city. Councilman. Bear reported that he and Councilman Hesse had toured the city and made notes on many hazardous conditions, especially hidden driveways. Their recommendations were that in. most cases the situation could be improved by trimming shrubs and clearing growth from the ease- ments. In some cases grading of the easement would help, Councilman Hesse said. Councilman Bear suggested that realignment of the dirveways would solve some of the problems of access. Councilman Pearson said the 25mph speed limit on. Crest and Portu- guese Bend R6ad is a reality, and he said constant pursuit of problems and enforcement can accomplish the desired result. He agreed that nec- essary efforts chould be made to eliminate the problem of hidden drive- ways. Councilman Bear said he thought signs should be installed at hazardous driveways in the city. Councilmen Bear and Hesse submitted the list of recommendations to be typed for distribution to the Council. The matter was held on the agenda, Local Agency Formation Commission. Applications to initiate proceedings for incorporation of territory to be named: San Pedro Hills Rancho Palos Verdes Councilman Hesse requested that the Council authorize the Mayor to appear at the hearings before LAFCO to support the Palos Verdes Pen- insula Advisory Council and others in their efforts to 'bring 1®cal gov- ernment to the Palos Verdes Peninsula through incoropration of an area to be known as Rancho Palos Verdes. Councilman_ Pearson said it was his opinion that it was the responsibility of LAFCO to administer the mechanics of any application, and, further, if,the City of Rolling Hills is supporting efforts at gaining local control, support should not be pledged to one application and withheld from the other. Councilman Pearson said the City Council is not a jury, and should not make any judgments, especially since no evidence for or against incorporation of San Pedro Hills had been pre- sented. Rather, he said, if one effort is supported, both should be supported. -3- 1. 1 June 28, 1971 Councilman Pearson asked Mayor Sauer's permission to distribute copies of a proposed letter to LAFCO endorsing and supporting incorpor- ation when all requirements have been met and LAFCO considers the in- corporation practical. Permission was granted. Councilman. Hesse said he does not agree entirely with Council- man Pearson's endorsement, and felt the Council needed time to discuss and judge the endorsement after reading it.. He said, further, that approval by LAFCO is but one of six steps necessary for approval of an application for incorporation. Although all three cities supported Rancho Palos Verdes, he asked that the Council not takevany action. on 6 San Pedro Hills, but table the matter until more information on, the application is available. AB 813 re: Annexations Councilman Hesse requested that the matter be held on the agenda. The Mayor so ordered. South Bay Engineering Corporation - Cost Estimates, Tennis Courts Mayor Sauer welcomed Dr. Richard Hoffman., 73 Portuguese Bend Road and Mrs. .Joyce Robertson, 3 Reata Zane, who said they were mem- bers of the -Tennis Committee appearing on behalf of residents inter- ested in enlarging the tennis facilities. Mrs. Robertson said that a meeting was held on.Tuesday, ,June 22nd, and was attended by representatives of 50 families, Councilmen Bear and Pearson., and Mrs. Clifton. Interest in developing a private tennis club was the main topic of the meeting, Mrs. Robertson said, and support was expressed at the meeting and in subsequent telephone calls. She estimated that such a project presently has the interest and support of at least 70 families in Rolling Hills. Dr. Hoffman, who was named chairman of the newly formed tennis committee, suggested that'Councilmen Pearson and Bear speak to the Council on some of the ideas that had developed at the meeting. Councilman Pearson said that the total recreational needs of the community should be considered. Estimates have been received on development of additional tennis courts from South Bay Engineering Corporation,'and from Lanco Land Consultants on dev&lopment of new and/or additional riding facilities. Further study is needed, he said, and when the -best plan is chosen, means of financing will be considered. He said that one suggestion is a bond issue which could benefit both groups. Councilman Pearson suggested that the Council follow the.pro- cedures set forth in. the 1911 Act. All residents could be advised of the project by direct mail, information could be provided for guide- lines, and opposition. could be presented in writing. Councilman Pear- son explained.that the Council has the right to act to initiate the Bond Issue and the residents have the right to oppose it. He suggested that a public -hearing be held at La Cresta School. If the residents endorse the bond issue, money would be available within a 90 day period after approval. If opposed, he said, the recreational needs of the City should be provided, with other financing, possibly through groups of residents who pledge support and would benefit from increased`rec reation.al facilities. -4- June 28, 1971 Councilman Fay asked how much would have to be raised, and Mrs. Robertson said the figure being considered for both tennis and equestrian facilities is $200,000, which would mean $400 per family over a ten year period, or approximately $40 per year per family. Councilman Hesse said he thinks the City Council should invite and encourage the response of the residents and taxpayers on any expenditure, and should consider the opitons and preferences expressed. Mrs. Robertson said it is the opinion of the tennis committee that if the tennis improvements are eventually funded privately, the equestrian group should not be funded by the taxpayers as they presently are. Mayor Sauer explained that at present the Caballeros are subsi- dized in part by both the City and Association, but they also spend approximatly $6,000 per year of Caballeros funds raised by dues. Councilman Bear sand he thinks there is a need to expand rec- creational facilities so the youth of the City can be served. Council- man Hesse aksed about the status of the youth center that had been considered as part of the recreational.package by the Planning Commission. Mrs. Clifton explained that the question was considered, and the Study indicated that there is a real need for additional tennis and equestrian facilities, but there was a question of whether there was any need for an additional meeting place for young people, in view of facilities on the Peninsula that are available to all, so the matter had been shelved temporarily, so the attention could be given to the more immediate needs! Councilman Hesse asked if the tennis committee had considered formulating parallel plans with the City, so that if the residents did not endorse the bond issue they could proceed with thier plans. Council- man Pearson said they had already done so, and the private tennis club was being discussed and supported in the event that they were unable to initiate the bond issue. Councilman Hesse said these will be different expressions of interest and a difference in the degree of support, nad he felt one project should not be delayed becuase of lack of sufficient interest by another group. There are merits in considering both groups together, he sAd, but it could be a mistake to lock separate subjects together! Councilman Bear saa!d it has been established that there is a need to expand the existing tennis and equestrian facilities and it was his recommednation that the Council, as well as members of the individual committees work diligently to get the job done. Efforts should continue to satisfy the needs of both groups, and concrete proposals should be ready for the next Council meeting, he said. Following the discussion, Mayor Sauer ordered the matter held o�,-r the agenda. Regional Planning Commission Hearing, Special Permit Case 2116-(4) Councilman'Hesse advised the Council that he would attend the hearing on June 30, 1971 before Regional Planning Commission on the application of Dayton Realty Company to develop 478 two-story Bluster type apartments = Palos Verdes Drive West, between Berry Hill Drive and West Rue Beaupre. Councilman Hesse. said he would present the objections of the City Council to the development, as expressed at the meeting of May 24, 1971. Mayor Sauer ordered the matter held on the agenda. CITY MANAGER (NEW BUSINESS) Chief Administrative Officer: Law Enforcement Service Agreement Mrs. Clifton presented a copy of a letter dated June 16, 1971 from the Chief Administrative Officer of Los Angeles County advising that the new Law Enforcement Services Agreement for 1971-72 between the County of Los Angeles -5- June 28, 1971 County of Los Angeles and the City of Rolling Hills was approved as to form by the Board of Supervisors on June 15, 1971. The agreement con- tains - the contract rates for law enforcement as approved by the Board of Supervisors on March 30, 1971. A sample resolution of the City Council requesting additional law enforcement services and copies of the -Agreement Between the City and -County -were enclosed. Councilman Hesse moved that Resolution No. 27f, entitled A RESOLUTION OF THE CITY OOUNCIL OF THE CITY OF ROLLING HILLS REQUESTING ADDITIONAL LAW ENFORCEMENT SERVICES WITHIN THE CITY OF ROLLING HILLS FROM" THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT UNDER THE LAW ENFORCE- MENT SERVICES AGREEMENT be adopted, and that reading in full be waived. The motion was seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Hesse, Pearson, Mayor Sauer NOES: None O ABSENT: None Departmenty g : of Count En ineierApproval. of Survey Monuments PP Q " A letter dated June 17, 1971 from Harvey T. Brandt, City Engin- eer was presented to the Council. Mr. Brandt advised that a field inspection of`the monumentation on Tract 24669, Robert H. Dunn, Chestnut Lane, was made and all work was found to have been completed in a satisfactory manner. The City Engin- eer recommended that the Council approve the work, and exonerate the surety bond. A motion to approve the work and exonerate the surety bond on Tract 24669 was made by Councilman Hesse, seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen NOES: None ABSENT: None South Bay Engineering Corporation Bear, Fay, Hesse, Pearson, Mayor Sauer The Manager presented a letter dated June 15, 1971 from South Bay Engineering Corporation presenting Status Report No. 1 on Project No. 6650, Flood Control Bond Issue. The letter was received and filed. Robert F. Earle: Speed Limit on Crest and Portuguese Bend Road Mrs. Clifton presented a letter dated June 7, 1971 from Robert F. Earle, 20 Portuguese Bend Road. Mr. Earle said he considered the speed limit on Portuguese Bend Road downhill unrealistic, because he had observed that -5 few cars do adhere to the speed limit, but the majority exceed it by as much as 10-15 miles. It is particularly hazardous in the area of his home, he said, because so many young people ride horses on the trails on Portuguese Bend Road, although there is a trail on his property behind his house. He said he had questioned some of the riders and found that many were non. -residents who were unaware of the other trail.. Mrs. Clifton advised the Council that the matter had been pre- sented to the Board of Directors at the meeting of June 17th, and after discussion between Board members and Mr. Lloyd Mokler, Trails Chairman, it was moved that a sign be placed on Portuguese Bend Road at Upper Saddleback and at Lower Saddleback, closing the Portuguese Bend Road trail between upper and lower Saddleback to horse travel, and directing 24K June 28, 1971 riders to the Bent Springs Trail. Mayor Sauer asked Mr. Kin.ley about posting signs in the name of the.City supporting the position of the Association, and he agreed that the trail on Portuguese Bend Road is hazardous and should be closed, since there is an alternate trail in the area. Mayor Sauer asked Mr. Kinley to prepare the necessary ordinance, and ordered the matter held on the agenda. Subdivision No. 47, Tract 30932, Thomas_ Moran., 10 Packsaddle West Mrs. Clifton advised that Mr. Moran had requested that his sub- division be carried on the agenda. The Mayor so ordered. PUBLIC HEARING - Budget, Fiscal Year 1971-72 Mayor Sauer opened the meeting of a public hearing on the proposed budget for fiscal 1971-72. After noting that no one had -appeared to express approval or opposition., Mayor Sauer directed that the matter be held on the agenda. A motion to authorize carrying the sum of $1500 from the 1970-71 Budget to the next fiscal year was made by Councilman Hesse. The Manager explained that bills had been submitted by the Caballeros but had not been prepared for the meeting; she said they would be ready for the next meeting of the Council. The motion was seconded by Councilman Bear and carried by.the following roll call vote: AYES: Councilmen_Bear.', Fay, Huse, Pearson, Mayor Sauer NOES: None ABSENT: None COMMUNICATIONS League of California Cities The Manager presented a notice of a general membership meeting of the League of California Cities, Los Angeles County Division to be hosted by Inglewood at Hollywood Park on Thursday, July 15, 1971. Councilman Bear said he wished to attend, and the secretary was instructed to make reservations for him. Public Utilities Commission: Notice of Filing of Application A notice of filing of application by Southern California Gas Company for (a) general increase in gas rptes, (b) authority either to include a purchased gas adjustment provising in tariffs or to implement an enlarged advice letter procedure for reflecting in its rates changes in pruchased gas -costs, (c) authority to modify service agreements and (d) authority to consolidate and otherwise modify certain of its tariff schedules was presented to the Council. The notice was received and noted. FINANCIAL STATEMENTS Councilman Bear moved that the Report of the City Treasurer for the month of May 1971 and the Statement of Receipts and -Expenditures for May 1971 be approved and accepted. The motian was seconded by Councilman Fay and carried unanimously. APPROVAL OF DEMANDS Councilman Bear moved that Demands No. 1940 and 1941; and Demands No. 1943 through 1953 be paid from the General Fund, aiid that 1 June 28, 1971 Demands No. 1939 and 1942 be voided. The motion was seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Hesse, Pearson, Mayor Sauer NOES: None ABSENT: None CITY ATTORNEY Ordinance No. 91, Health and, 'Safety (Introduced 3/22/71) Mayor Sauer ordered the matter held on the agenda. Ordinance No. 97, Documentary Stamp Tax Councilman Bear moved that Ordinance No 97 entitled AN ORDI- ,NANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA IMPOSING A DOCUMENTARY O STAMP TAX ON THE SALE OF REAL PROPERTY be adopted, and that reading in ,full be waived. The motion was seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen Bear, Fay, Hesse, Pearson, Mayor Sauer NOES: None ABSENT: None Proposed Ordinance Regulating Removal of Abandoned Vehicles Mayor Sauer ordered the matter held on the agenda. Proposed Ordinance, Geological Hazards Mayor Sauer ordered the matter held on the agenda. CITY' DEPARTMENTS Fire Department Activity Report presented j The report of the Fire -Department for the month of May, 1971 was to the Council. The report was received and filed. The Manager advised the Council that a new format had been adopted, and future reports_wou,ld-.be on a shorter form. MATTERS FROM CITY COUNCIL Attendance by Youth Councilman Bear said that -two of his sons, Mike and Chris, and Alan McCall had been in the audience earlier, but had to leave. Their purpose in co6ing, he said, was to thank Mayor Sauer for inviting the young people in Rolling Hills to the meeting on June 14, 1971. Personnel Session Councilman Pearson requested that the Council recess to a personnel session to discuss possible litigation'at the close of Council business. MATTERS FROM CITY OFFICERS STEP Program Participation ' The Manager advised the Council that the. -City has been asked to participate in the STEP Program sponsored by the Department of Human June -28, 1971 Resources. Mrs. Clifton said an effort is being made to find jobs for disadvantaged and unemplmyed, and she had requested someone to assist with maintenance in the City. _ ADJOURNMENT There being no further business to come before the meeting, Mayor Sauer recessed the meeting to a personnel session at 11:05 P.M. The meeting reconvened at 12:15 C.M. Tuesday, June 29th, and was adjourned at 12:20 A.M. AP'�ROVED: Mayor City Cler I I