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6/12/1972MINUTES OF THE REGULAR.MEETING OF THE CITY COUNCIL, CITY OF ROLLING HILLS, CALIFORNIA June 12, 1972 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pearson at La Cresta School, 38 Crest Road -West, Rolling Hills, California at 7:30 P..M. Monday, ,Tune 12, 1972. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: PAYMENT OF BILLS Councilmen :Battaglia, Bear, Heinsheimer Mayor Pearson Councilman Hesse Teena Clifton William K.inley Marion Welch June Cunningham City Manager City Attorney City Treasurer Secretary Residents Councilman Heinsheimer moved that Demands No. 2327 through 2342 be paid from the General Fund. DEMAND NO. PAYEE AMOUNT `2327 Edward Serock 198.22 ;2328 Bowers Music 79.76 -2329 California Water Co. 25.28 2330 County of Los Angeles 302.84 :2331 Cory Coffee Service Plan, Inc. 13.15 ,2332 General Telephone Co. 158.93 2333 Thomas F. Heinsheimer 94.11 2334 Landmark Air Condo Serv. 101.0 2335 Lomita Maintenance Serv. 125.00 _2336 Los Angeles County Road Dept. 148.13 2337 M. Matsunaga 66.28 ;2338 Rea's Hardware 10008 2339 Southern Calif. Edison Co. 24.5- -2340 Southern Calif. Gas Co. 12.66 ,2341 Tyler Printing Co., Inc. 95.19 2342 Zellerbach Paper Coo 21.21 1,477°36 The motion was seconded by Councilman Bear and carried by the following roll call vote: AYES: Councilmen Battaglia, :Bear, Heinsheimer Mayor Pearson NOES: None ABSENT: Councilman Hesse BUDGET9 FISCAL. 1972773 Mayor Pearson reported that the Budget for Fiscal 197273 for the City of Rolling Dills was ready for presentation, and by law must be approved and accepted at a Public Hearing prior to June 30, 1972. _ A motion to set a public hearing for the next regular Council meeting on June 26, 1972 was made by Councilman, Bear, seconded by Coun- cilman 'Heinsheimer and carried by the following roll call vote: AYES: Councilmen Battaglia, Bear, Heinsheimer Mayor Pearson NOES: None ABSENT: Councilman Nesse t" U ,- June 12, 1972 RECESS. At 7:40 P.M. Mayor Pearson recessed the session until 8:00 P.M. the time set for a Public Hearing on additional recreational facilities in the City of Rolling Hills. PUBLIC HEARING At 8:00 Y.M. Mayor Pearson opened the meeting of a Public Hearing on additional recreational facilities. The Mayor explained that the recreational needs of the City have been under discussion for approximately 18 months. On October 25, 1970 several tennis playing residents appeared before the City Council and requested additional tennis courts. Mayor Fred Hesse referred the matter to the Planning Commission with a request that they study the tennis and other recreational needs of the community. Mayor Pearson continued by saying that the need for =9re:,,f&r1- ities..wasaffirmed and additional reports were submitted through 1971 and early 1972. In April 1972 the first bids for two lighted tennis courts were received and Dr. Richard Hoffman, Chairman of the Tennis C,ommi.ttee, advised the Council that additional bids would be received. The Equestrian Committee has reported that there is an immediate need for improving existing facilities, in addition to acquiring and devel- oping additional equestrian facilities, but there still exists some in -decision on the best way to accomplish the desired results. In addition, the Mayor reported, the Rolling Hills Community Association has decided to proceed with plans for redesigning the Main Gate 'entrance to the City, and plans call for demolition of the exist- ing gate house and maintenence.facilities, re -location of a gate house similar to the one at Eastfield in a location further south.on Portu- gue$e Bend Road, and re -location of the maintenance facilities to the land in back of the Administration Building. It would be economically feasible to proceed with construction of additional tennis courts lAnds.,caping, re -design of the road and additional parking facilities at this time, the Mayor reported. Mayor Pearson hien turned the meeting over to the Chairmen -of the Recreational, Committees for reports. EQUESTRIAN COMMITTEE Mr. William Corette, Chairman of the Equestrian Committee re- ported that extensive research had been done into the existing eques- trian population, and statistics indicate that in the Los Angeles area the number of horses privately owned is increasing rapidly, while facil- ities -to accommodate the horses are decreasing. The ring at the gap is inadequate for show practice, and at times is unsafe, Mr. Corette said. There -have been, by actual count, 29 riders in the ring at one time, which is extremely hazardous, and severely limits practice. The recommendations of the committee, he reported, are for four rings in the City, consisting of the existing ring at the gap, another ring to be acquired in the area of the gap, and ringg-tq be acquired in the westerly and southerly sections of the City. Mayor Pearson thanked Mr. Corette for his report. TENNIS COMMITTEE Dr. Richard fidffman, Chairman of the Tennis Committee, said he wished to preface his report with a statement that an interest in tennis or in horses is not exclusive, and he requested that residents attending the nearing consider the recommendations as beneficial to the entire community, rather than to specific groups. IPM June 12, 1972 Dr. Hoffman reported that on March 22, 1971 the Planning Com- mission submitted a report to the City Council which stated that additional facilities were needed, and that two additional courts could be used. A recent survey conducted by po&tca.rd has substantiated these findings, since 75 families indicated a willingness to pay as much as $500 for additional courts. The basis used by most private clubs is 25 families per court, Dr. Hoffman said. The Tennis Group was formed in June 1971, and consists of residents interested in promoting additional courts. Dr. Hoffman re- ported that three bids have been received for two tennis courts fully lighted. The Tennis Group is fully committed to attempting to obtain the c'ourts by public financing for the use of the public. The group would, however, make personal commitments of funds if necessary, Dr. Hoffman stated. He then outlined the methods of financing that had been considered: r4 (a) Public Financing: The Tennis Group.would, at the discretion CD of the City Council, disband or remain intact in an organization sim- ilar to Caballeros, maintaining facilities, organizing tournaments, .� helping to arrange for instruction, etc. (b) Individual Commitments: If public financing is not avail- able, the Tennis Group would make and would seek individual commitments. A recent survey indicated that 73 families were willing to contribute $500 -towards financing additional courts, 85 said they were not willing to pay $500, and the rest did not respond. In the event that private financing is the method chosen, the Tennis Group would-atbempf-to lease the land for the tennis courts, and would open membership in the Group to all residents. An initiation fee and a monthly fee would be charged, and residents who did not wish to join could play by paying a usage fee. The group would be a non- _profi.t organization, and the courts could be bought back by the City at any time. Dr. Hoffman said this would be the least desireable method of financing. (c) Interim Financing: If the City decides to proceed with the plan for new courts but cannot at this time finance the project, the Tennis Group would provide interim financing secured in the methods outlined in alternate (b), until such time as the City could pay back the :residents who provided the financing. The Tennis Group recommends Alternate (a), Public Financing for public courts for all residents of the City, with the Tennis Group paralleling the Caballeros by providing maintenance of the courts, and arranging for -tournaments and instruction. Mayor Pearson thanked Dr. Hoffman for his report. FINANCING Mayor Pearson reported that Councilmen Battaglia and Heinsheimer had studied the possibility of financing additional recreational facili- ties under the present SUdget. Councilman. Battaglia is also a member of the Board'of Directors and is Finance Officer of that body; Councilman Heinsheimer is Finance Officer for the City. The Mayor then asked Coun- cilman Heinsheimer to address the meeting on financing. Councilman Heinsheimer stated that he would speak on the recom- mendation that would be presented at the Public Hearing on the City Budget for Fiscal 1972-73 on June 26th. In reviewing financial records of the City, Councilman Heinsheimer said if would be economically pos- sible and advantageous to proceed with construction ofthe tennis courts at the same time as the main gate relocation is undertaken, it would be possible to set up a fund from funds now available in the budget for -3- �-� June 12, 1972 tennis.., and it was his recommendation that a sum not to exceed.$45,000 be allocated for tennis, with construction to proceed at the same time gate is built, with complftion within the coming � fiscal year.. Reco. nizing that the, Tennis Croup is- reedy -to­begin. construction, while the Problems facing the Equestrian.Committee are more complex, it was the recommendation of the committee studying finances that a similar sum not to exceed $45,000 be allocated for,equestrian needs and be reserved until such time as the -Equestrian Committee is ready to use the funds. .-The funds will be available from taxes levied Ithe City..Councilman.Heinsheimer advised.that it is anticipated t the assessed valuation of real property in the City of Rolling Hills will be increased 25-30%.in the .coming year. He further stated that if the assessed value is so increased it was contemplated by the City Council to reduce the tax rate to $.96 per -$100 assessed valuation. The City's tax rate is prese7htly-$1.00 per. -$100 assessed valuation. .1- Mayor -Pearson thanked Councilman.Heinsheimer for his report, ,and -opened the meeting to comments from the floor. ADJOURNMENT Following a discussion among residents and receiving limited expressions -of opposition and enthusiastic expressions of support, Mayor,.Pearson closed the Public Hearing and adjourned the meeting at 9:20 IoM. APPROVED: _ 4�_ V// Mayor -4- City Cle'r