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6/25/1973MINUTES OF THE REGULAR MEETING` OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 25, 1973 A regtilar-ineeting 'of- the City Council was called to order` by Mayor Bear at the Adminstra-tion-Bulding, 2 Portuguese Bend Road,,Rolling Hills, California at -7:30 -P.M. dune 25, 1973. ROLL CALL PRESENT: ' Cou'ncilmen'Hesse, Pearson,. Mayor Bear ABSENT: Councilmen Battaglia, Heinsheimer ALSO PRESENT: CALL TO ORDER Teena Clifton William Kinley June Cunningham Robert Fortney Mr. & Mrs. J. Barnard John Heater Joan Saffo br .- Alden -`-Smith City Manager City Attorney Secretary Resident if Before openingthe meeting, Mayor Bear asked that all present join him in' a' moment -o-f -silent' thanksgiving that in spite of the heavy property loss in the fire on June 22, 1973, no lives were lost and no injuties:suffered. -The Mayor expressed the thanks of the Coun- cil to all,. Sheriff's Department, Los Angeles City and County Fire Departments, volunteers, residents, staff, and everyone who helped in any way during the emergency. APPROVAL OF MINUTES A motion to approve the minutes of June 11, 1973 as corrected was made by Councilman Hesse, seconded by Councilman Pearson and carried by the following roll call vote:' AYES: Councilmen Hesse, Pearson,'Mayor Bear NOES: None ABSENT: Councilmen Battaglia, Heinsheimer CITY COUNCIL REPORTS RIDING RING AT CITY PARK 205 The Manager reported that she had met with Mr. Clark Leonard, Mr. William Stringfellow, members of the Board of Directors; also Mke' Robert :Dunn and Mr. Benjamin Hitz.,. ,.ow.ners"­of''property in the area of the City -owned -riding ring at the "Gap", and acquisition of addi- tional property by the City was discussed. The property owners will be discussing cost figures with appraisers, and will contact Mr. Stringfellow and Mr. Leonardo Mayor Bear ordered the matter held on the agenda. PUBLIC UTILITIES COMMISSION 210 SOUTHERN CALIFORNIA GAS COMPANY APPLICATION NO. 53797 A notice of hearing before the Public Utilities Commission on the application of Southern, California Gas Company for an increase in rates, to be held September 5th and 6th was -presented to the Council. The notice was received and filed. 1 M June 25, 1973 MOTORCYCLES - MOTORBIKES 2114 Mayor Bear opened a discussion of proposed prohibition.of motor- cycles and motorbikes in. the City of Rolling Hills, held on the agenda from the previous meeting. Mr. John. Heater, 59 Eastfield Drive, said there are alternatives to complete prohibition, and he offered to serve on a commission to regulate operation of motorcycles and motorbikes in the City with -others interested in such:regulation. Councilman Hesse requested that his letter, which wag presented at the last meeting of the Council, be given to Mr. Heater. The Mayor ordered the matter held on the agenda. CITY MANAGER - NEW BUSINESS t-" PROPOSED TRACT 31104 m CREST ROAD, OUTSIDE OF GATES 234 JO - The Manager displayed a map furnished by Regional Planning Com- mission of proposed Tract 33.104° for 211- parcelg' on 65+ acres on Crest - Road East, outside of the South Gate of Rolling Hills- Mrs. Clifton Q explained that at present.the area is zoned CR'; however, the proposed tract has been submitted -to Regional Planning for action after the Fourth City election. Further, Mrs. Clifton said maps had been received for the following: Tentative Map 3866, Narcissa Drive Tentative Map 30699 Hawthorne Blvd. at Dupre Drive Tentative.Tr. 31617 Crest Road at Highridge Road Tentative Tr. 31647 Calle de Suenos (near Los Verdes Golf Course) Tentative Tr. 31648 Palos Verdes Drive East near Miraleste Drive Mayor Bear requested that copies of all the maps be provided for Councilman Hesse, and asked Councilman Hesse to keep the Council ad- vised on the.s.tatus of.tentative parcels and tracts as submitted. SOUTH BAY CITIES ASSOCIATION 257 A notice of a meeting of the South Bay Cities Association on Wednesday, June 27, 1973 to discuss the corridor study was presented to the Council. Councilman Pearson said that he would attend the meeting, and asked the Council's wishes on voting to participate in financing a study by the Association. Councilman Hesse said the matter is being studied by SCAG, and he considered the South Bay Cities study a dupli- cation.; Councilman Pearson said it is an independent effort on the--. part of a South Bay agency to do something for the South Bay area. 'Councilman Hesse said he felt the South Bay Cities organization should be instructed to work more closely with SCAG, and Mayor Bear agreed. Councilman Pearson said he would convey the feelings of the Council to the South Bay Cities Association. CALIFORNIA CONTRACT CITIES ASSOCIATION SUPPORT FOR REVENUE SHARING AMENDMENT 305 Mayor Bear ordered the matter held on the agenda until the Con- tract Cities delegation reports on their trip to Washington. SUPPORT FOR AB 2059 309 A request from California Contract Cities Association requesting support for AB 2059, mandating the County to remove additional overhead -2- l June 25, 1973 items and support costs from contract charges was presented to the Council. The correspondence was received and filed. CALIFORNIA CONTRACT CITIES ASSOCIATION OFFICIAL MINUTES 309 The official minutes for the California Contract Cities Asso- ciation meeting of May 16, 1973 were received and filed. DR. ALDEN SMITH RE: FIREPROOF ROOFING 75 A letter .from Dr. Alden. Smith,, 1 Acacia Road, dated dune 25, 1973 was presented to the City Council, and the Manager advised that Dr. Smith was at the meeting. Dr. Smith stated that two years ago he had appeared before the Architectural Committee with results of tests he had conducted on Various roofing materials, and after investigation by that committee, the Johns -Manville product, a type of asbestos and cement shingle called ,,American Colonial.., was approved. Dr. Smith egged the Council to again consider his request that an ordinance be adopted requiring fire retard- ant roofing on construction in -the City. Mayor Bear advised Dr. Smith that the matter would again be re- viewed by the Board of Directors and the City Council. Further, Dr. Smith was advised that fire retardant roofing has been approved by the Architectural Committee, and samples of the materials approved are .available for inspection in the Association office, and that other types of fire retardant materials can be submitted to the Architectural Committee for consideration.. _.. The Mayor thanked Dr. Smith for his before the Council, and said all residents changes in restrictions resulting from the CITY MANAGER UNFINISHED BUSINESS BMCENTENNIAL COMMISSION 317 letter and his appearance would be advised of any recent fire. Mrs. Clifton presented a list of programs developed to date by the American Revolution Bicentennial Commission of California, and suggested that the Women's Club and Caballeros be asked to work on a program for Rolling Rills. payor Bear asked Mr. Robert Fortney to advise Caballeros of the plans for the Bicentennial celebration planned for 1976, and asked Mrs. Joan Sa.ffo to advise the Youth Group, so thoughts and plans could be made. He directed that the President of the Women's Community Club also be contacted by the Manager. Mrs. Clifton suggested further that the Peninsula Cities coordinate a Peninsula -wide program. Councilman Hesse suggested that -Councilman Battaglia be asked to propose that'a Peninsula gfogram be coordinhted by the Peninsula°Advisory Council. PROPOSED -BUDGET, FISCAL 197374 The City Attorney presented agreements prepared at the request of the Council at the meeting of June 11, 19730 Mr. Kinley advised that the Gate Operation Agreement could not be executed until a decision had been made about the number of gates to be operated on a 24 hour basis. The Agreement re Administrative Services provides for paynnent by the Association to the City df a sum for the use of a common facility, common equipment, common .furni- ture and common personnel provided for the City for and on behalf of the Assiciation for a term of five years, commencing July 1, 1973 and terminating dune 30, 1978 for a sum to be agreed upon by the City and -3® 521 June 25, 1973 Association based on time and service rendered and the hours such facilities and equipment are used, such payment to be made in twelve installments each year. Following review of the agreements by the Council, Councilman Pearson moved that the Gate Operation Agreement be held on the agenda until members of the Council meet with representatives of the Board of Directors of the Community Association to discuss the proposed closing of the South Gate. The motion was seconded by Councilman Hesse and carried by the following roll call vete.: AYES: Councilmen..Hesse, Pearson, Mayor Bear NOES: None ABSENT: Councilmen Battaglia, Heinsheimer - Councilman Hesse moved that the Agreement re Administrative Services be held for a discussion .in executive session. The motion l'r was seconded by Councilman Pearson and carried by the following roll 00 call vote: AYES: Councilmen Hesse, Pearson, Mayor Bear NOES: None Q ABSENT: Councilmen Battaglia, Heinsheimer The budget was held on the agenda. FINANCIAL STATEMENTS 330 Councilman Hesse moved that the Report of the City Treasurer for the month of May 1973 and the Statement of Revenue and Expendi- tures dated May 31, 1973 be approved and accepted. The motion was seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen Hesse, Pearson, Mayor Bear NOES: None ABSENT: Councilmen Battaglia, Heinsheimer PAYMENT OF BILLS A motion to approve payment of Demands No. 2833 through 2850 from the General Fund and the Traffic Safety Fund was made by Coun- cilman Pearson, seconded by Councilman Hesse and carried by the fol- lowing roll call vote: AYES: Councilmen Hesse, Pearson, Mayor Bear NOES: None ABSENT: Councilmen Battaglia, Heinsheimer CITY ATTORN�E Y PROPOSED TRAFFIC ORDINANCE 423 Mro Kinley requested that the proposed traffic ordinance, intro- duced dune 11, 1973, be held on the agenda for possible additions. The Mayor so ordered. PROPOSED ORDINANCE LIMITING OPERATION OF EQUIPMENT 428 The Mayor ordered the matter held on the agenda for consideration by the full Council. CITY DEPARTMENT'S 480 The Report of the Sheriff's Department for the month of April 1973 was presented to the Council. The report.,was received and filed. -4- June 25, 1973 MATTERS FROM CITY OFFICERS TRAFFIC STUDY 455 The Manager reported that Section 40.502 of the California Vehicle Code was amended by the 1972 legislature to provide that radar enforce- ment of traffic offenses is a speed trap unless there has been an traf- fic and engineering study made within five years to justify the Prima Facie speed limit, and at the suggestion of the Sheriff's Department, she had requested the Traffic and Safety Division of Los Angeles County Road Department to make a study of traffic on Eastfield Drive, Portu- guese Bend. Road., Crest And Saddleback Roads. Mrs. Clifton explained that the study is -n.ecess:-ry +e us.e -af zhe -prapos-ed closing of the South Gate, and for radar traffic control in the City. MATTERS FROM THE CITY COUNCIL MIRALESTE SWIM POO- 497 Councilman Hesse stated that the june 2 -4th -issue of the Palos Verdes Peninsula News pertaining to the City of Rolling dills agreement to sponsor the Miraleste Pool for the summer of 1973 contained an in- correct statement in stating that the problem of operation belongs to the City. Councilman Hesse expressed an objection to the report con- taining a statement attributed to axwamber of the school board, and said the problem belongs to the community° Councilman Pearson agreed, and said that operation of all three high school pools is a total Pen- insula problem. The Mayor directed the City Manager to communicate the sense of the Council to the school. board. TENNIS COURT 575 Mayor Bear said he toad been: -tacte°d by Mr. Robert McCarthy, 1 Acacia Lane, with regard to screening the tennis court to protect his property. The Mayor said that at the last Council meeting the instructed Committee had been instrcted to organize a group similar to Caballeros to provide for such additions as benches, replacement nets, screening, etc. The Manager reported that the Tennis Club had sched- uled a meeting for Tuesday, June 26th at 7:30 P.M. at the Administration Building. The City Attorney said that when the Planning Commission approved a change of zone for construction of the new courts, one requirement was that the area near Mr. McCarthy's property be screened. It is not the obligation of the City to provide the entire screening, Mr. Kinley said, but if requested by the Council, the entire court area could be screened, and reimbursement requested from the Tennis Club. Following discussion Councilman Hesse moved that the City Manager be authorized to get bids for that portion of screening not required by the Planning Commission for presentation to the Tennis Club, and further, that she be authorized to -have the westerly and southerly boundaries of both courts screened as required at City expense, with the balance of the screening, if installed to be paid by the Tennis Club The motion was secanded by Council -man Pearson and carried by the following roll call vote: AYES: Councilmen Hesse, Pearson, Mayor Bear NOES: None ABSENT- Councilmen Battaglia, Heinsheimer TOT AREA 656 Mayor Bear asked for a report on the tot area, and also asked -5- t_ 00 r-4 June 259 1973 when the three rail fence would be installed between City property and Mr. McCarthy's property. The Manager saj-d-the-tot area would be located between. the origirtal tennis court and Mr. McCarthy's property, and there would be no screening in that area of the court, so children could be observed by parents who were playing tennis The fence would be installed after the area is landscaped, the Manager said, as directed by the Land- scape Committee. After discussion, Mayor Bear directed that the Manager 1proceed with installation of the fence on the west side of the City's property without waiting for the landscaping to be installed. The City Attatney recawwnded that an appropriate sign.be posted on the gate to the tot area,, stating that the City does not provide supervision to guard or safeguard children playing there. Following. discuasi.an, Mayor Bear moved that a fence be erected between the City property and property owned by Mr. Robert McCarthy,, 1 Acacia Road,- and that the tot area bepostedas recommended by Mr. Kinley. The motion. was seconded by Councilman.Hesse and carried by the following roll call. vote - AYES - Councilmen NOES - None ABSiiT: Councilmen Hesse, Pearson, Mayor Bear Battaglia, Heinsheimer Mayor Bear stated that it was his intention to meet with Mr. Mc- Carthy to discuss removal of a building owned byMr. McCarthy which is located on City property. ADJOURNMENT- 713 The Mayor recessed the meeting to a Personnel Session. at 9:55 P.M, The meeting reconvened at 10:30 P.M. and Mayor Bear announced that Resolution No. 297 proclaiming a local emergency had been adopted on the motion of Councilman Pearson, seconded by Councilman.Hesse and carried unanimously, with - a -requirement that the resolution be spread upon the iulutxLes of the meeting as follows: NO. '297 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,, PROCLAIMING A LOCAL EMERGENCY IN THE CITY OF ROLLING HILLS WHEREAS, an extensive brush fire occured in the City of Rolling Hills on June 229 1973, resulting from sources outside the City limits of said City; and WHEREAS, said fire did, in due course, consume and burn to the ground ten residential structures belonging to residents of the City of Rolling Hills, and partially damage other structures; and WHEREAS,, much of the area in which said residences and structures were located was made unusable; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rolling Hills does proclaim that a local emergency Exists in said City as a local emergency is defilned.in..Section 8558 of the Government Code, in the areas known. as '*Flying Triangle" and "Southfield", which may cause extreme peril to the safety of persons and property within the defined areas; BE IT FURTHER RESOLVED that this Resolution be spread upon the minutes of the meeting of the City Council of the meeting. of June 25, 1973, and certified copies thereof be forwarded as required to the agencies requesting the same. M J `I June 25, 1973 PASSED, APPROVED and ADOPTED this 25th day of June, 1973 There being no further business to come before the meeting, the Mayor adjourned the session. at 11:00 P.M. to meet again at 7:00 A.M. Thursday, June 28, 1973. APPROVED: �� - -. R-. . �' -- y�14ayor -7m C ILry P.6fk