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6/29/1973MINUTES. OF THE ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS June 29, 1973 An adjourned meeting of the City Council, adjourned from the meet- ing of dune 28th, was called to order by Mayor Bear at 7:00 A.M. Friday, June 29, 1973 at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmen Battaglia, Heinsheimer, Hesse, Pearson Mayor Bear ABSENT: Marion Welch City Treasurer ALSO PRESENT: Directors, Rolling Hills Community Association: Battaglia, McDermid, Saffo, Stringfellow Teena Clifton City Manager William Kinley City Attorney June Cunningham Secretary, City Peggy Minor Secretary, Association CALL TO ORDER Mayor Bear stated that the purpose of reconvening the adjourned session of the City Council meeting was to establish and make appoint- ments to Commissions to deal with emergency situations in the City of Rolling Hills. The Mayor explained that two commissions would be formed; an ad hoc commission consisting of a member of the City Council, a member of'the Board of Directors and a member of the staff, to meet as necessary and report back to the Council and Board, and to work for the relief and repair of damage sustained in the recent fire. A second commission would be formed to plan and cope with future disasters. EMERGENCY ACTION COMMITTEE Following discussion of the immediate needs resulting from the recent disaster, Councilman Pearson suggested that the committee be expanded to include two members of the Council and Board of Directors, and moved that Mayor Bear and Councilman Heinsheimer represent the City on an Emergency Action Committee. The motion was seconded by Council- man,, Battaglia and carried by the following roll call vote: AYES: Councilmen Battaglia, Heinsheimer, Hesse, Pearson Mayor Bear NOES: None ABSENT: None ]LONG RANGE EMERGENCY PLANNING COMMISSION Councilman Heinsheimer moved that Mr. Vernon -Fay, 9 Flying Mane Road, be appointed to act as chairman of a Committee which would make a study of long-range plans and recommendations for action in the event of a future emergency. The motion was seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen Battaglia, Heinsheimer, Hesse, Pearson Mayor Bear NOES: None ABSENT: None Mayor Bear said additional appointments to the -Commission would-be made following consideration by members of the City Council and Board of Directors. I. June 29, 1973 -DUTIES AND GOALS OF COMMISSIONS In the discussion that followed formation of the Commissions, the following duties and goals of the Commissions were outlined: 1)Immediate Disaster Relief, 2) Review of Fire Department and Sheriff Department responsibilities, and evaluation of criticism, 3) Contact with County agencies regarding reseeding and re -planting of fire damaged areas, and 4) Education. df residents regarding plans for evacuation in future emer- gencies. INFORMATION SHEET Members of the Council reviewed an information sheet prepared for residents whose homes were destroyed in the fire, advising as follows: 1) The Rolling Hills City -Engineer will issue a permit for a period not to exceed 12 months to use or occupy a trailer as a residence of the owner of the premises on which an existing.residence was damaged or des- troyed by a major disaster within the previous six.months. 00 2) Plan Check and Building Permit fees for reconstruction will be .—I waived by the Association and City for owners of record at the time the `'D home was destroyed. The City Attorney was requested to prepare a reso- lution of the City Council authorizing the County Engineer to waive Q City charges. Fees for modifications, variances or conditional use permits granted by the Planning Commission were also waived. 3) Members of the Planning Commission, Architectural Committee and Landscape Committee will meet as often as necessary in.order to expedite building plans. 4) The City Council and Board of Dirdctors directed that all swim- ming pools on properties where homes have been destroyed must be drained and cleaned at City expense. Pools on properties which will not be in- habited (trailer or motor homes) must be fenced with a six foot high chain link fence as soon as possible. 5) A geologist from the Los Angeles County Engineering Geology Department will inspect all destroyed homesites during the week of July 3rd, and make recommendations to the City Manager relative to requirements based on the following three conditions: 1) Reconstruction on existing foundation (no change) 2) Reconstruction on a part of existing foundation (partial change in house plan). 3) Complete new house plan with no utilization of existing foundation. 6) Property Tax information necessary to get relief for 1973-74 tax bill was furnished. 7) Copies of Publication 547, Internal Revenue Service re: TAX INFORMATION ON DISASTER, CASUALTY LOSSES & THEFTS is available at the City Office. 8) Slope planting, trimming of damaged trees and seeding of burned slopes is being reviewed by -scientists from the Los Angeles County Arboretum. 9) All waiving of fees and other emergency actions apply only to owners of record at the time the home was destroyed. The City Manager advised that a,Supplemental Information Sheet had been prepared containing the following items of information: -2- June 29, 1973 1) Fire retardant roof materials which have been approved by the Architectural Committee 2) Names of persons who may be contacted for demolition work 3) Names of fence contractors who have road use permits who can give estimates on chain-link fencing for swimmimg pools 4) The name of the engineering geologist most familiar with the Rolling Hills area WAIVING OF COUNTY FEES Mayor Bear requested that the City Attorney contact the County Counsel to determine whether County fees can be waived as well as City fees, and report to the Council. FIRE RETARDANT ROOFS -MORATORIUM ON ISSUING BUILDING PERMITS Councilman Pearson moved that a moratorium be placed on all con- struction requiring roofs, and that no building permits be issued until a review has been made of requirements for fire -retardant roof- ing. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmen Battaglia, Heinsheimer, Hesse, Pearson Mayor Bear NOES: None ABSENT: None Mayor Bear directed the City Attorney to prepare an ordinance requiring fire retardant roofing for Council review. ADJOURNMENT There being no further business to come before the meeting, the session was adjourned at 9:00 A.M. on the motion of Councilman Heins- heimer, seconded by Councilman Pearson and carried by the following roll call vote: AYES: Councilmen Battaglia, Heinsheimer, Hesse, Pearson Mayor Bear NOES: None ABSENT: None APPROVED: �o Mayor -3- City Clee�/--