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8/26/1974MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 26, 1974 A regular meeting of the City Council was called to order pro tempore Heinsheimer at 7:30 P.M. Monday, August 26, 1974 at Administration Building, 2 Portuguese Bend Road, Rolling Hills, ROLL CALL 2 4 ",,6 by Mayor the California PRESENT Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer ABSENT: Mayor Battaglia ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney Douglas.Rogers City Treasurer Peggy Minor Secretary Mr. & Mrs. Robert Dunn Property Owners F. W. Woodbridge Resident Q Names Barnard " Robert Fortney " Dr. & Mrs. J. Ralph Black Mack Davidson ►► William Stringfellow " Rob Stringfellow " William Corette Steven Shultz " John Shultz " Kathryn Partridge " Pixie Breitenstein " Velma Matthews " Joan Saffo " APPROVAL OF MINUTES t Councilwoman Le Conte moved that the minutes of the meeting of August 12' 1974 be approved as corrected. The motion was seconded by Councilman Crocker. Councilwoman Le Conte requested that the roll dAll vote be reflected under discussion. of Undergrounding on Portuguese Bend Road, and that Rapid Transit District discussion show her- recemmendatiotl ry}• that the Council support the Rapid Transit District: "since the Rapid Transit District has accepted the recommendation of the City". Council- v woman Le Conte further requested that the minutes reflect her report con- cerning the problems that people in the Middleridge area are experiencing with recurring electrical power outages, Tho -;motion for approval of the minutes as corrected was carrier by the following roll call vote: AYES: Councilmen Crocker, Le Conte, Rose Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia ROBERT DUNN, 2 POPPY TRAIL m MORATORIUM ON -BUILDING PERMIT, 28 Councilman Rose moved that the Moratorium on the building permit issued to Robert Dunn, 2 Poppy Trail, be lifted. Councilman hose stated that his motion is based on a conversation 'held with Dr. Samuel Kim; 7 Poppy Trail Road, which was basically that he was satisfied at this point that his property was no longer moving and there was no further. reason to slow down Mr. Dunn's progress. The motion was seconder by Councilman Crocker and carried by the following roll, eall Vote:. August 26, 1974 AYES: Councilmen Crocker, Le Conte, Rose Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia COYOTES ON JOHNS CANYON ROAD. 35 Mr. Steven Shultz, 10 Johns Canyon Road, stated that he had attempted to trap the half-breed coyotes, but after four days had abandoned the idea since the Kuhne family at 6 Johns Canyon Road had been giving the animals large quantities,of food, and.the trapping would be unsuccessful"if the coyotes were well fed. Mayor pro tem Heinsheimer reported that he had requested Mrs. Clif­ ton to contact the City Att®rney with regard to the Kuhnes.feeding the coyotes. Mr. Kinley reported that he had written to Mr. and Mrs. Kuhne advising them to cease feeding the coyotes and their offspring, since Mr: Shultz was attempting to recapture the arbimals, and the only way he could do so was to have them attracted to the traps and captured without injury and if they continued to feed the animals, legal action would be taken under the Animal Control Ordinance. Mr. Kinley said he had received no reply to his letter, sent approximately ten days ago, and he would review the ordinance to determine the legal steps necessary to enforce its Following discussion, Councilwoman Le Conte moved that Mayor pro tem Heinsheimer and the City Attorney be empowered to take whatever action is necessary to forward the decision made by the Council at its meeting of August 12, 1974. Councilman Rose seconded the motion, stating that he would want the matter to be a full Council matter once the animals are in custody. Councilwoman Le Conte and Councilman Crocker agreed with the clarification of the motion, which was then carried by the following roll: call vote: AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES-: None ABSENT:, Mayor Battaglia Mayor pro,tem Heinsheimer presented a letter received from Mrs. Kenneth Watts,'l Wrangler Road, expressing concern about the coyotes being allowed to roam and multiply in the canyons and killing small animals -:and cats. The letter was received and filed. TRACT 23530 DR. Jo.RALPII BLACK Dr. -and Mrs. J.- R. Black, 36 Saddleback Road, appeared before the Council and requested that a bond in the amount of,..$3,734 X0 for cone struction of a driveway during subdivision of their property, be releasedn Mrs. Clifton reported that bonding requirements as set forth in City Council minutes of March 24, 1969 provided a 2" A.C. pavement oder 8" aggregate base, 630' redwood header and staking for the driveways The Manager presented a letter dated July 25, 1974 from Andrade brothers Paving Company stating that a new driveway was constructed by widening the existing driveway to 18 feet maximum with 3" A.C. paging and re- surfacing the existing 200 L.F. maximum with no headers used because of the irregular edge. The Manager stated that since the paving was not done in accordance with bonding requirements, the City Council was the only one who could release the bond required in subdivision of the property. Mrs. Black stated that when the subdivision was in process thein neighbor, Mr. oligo Nielsen, had also filed for subdivision, and the subdivision was approved with all four lots sharing the same driveway. The Blacks had bonded for the driveway as reflected in the City Counell -2- August 26, 1974 minutes of March 24, 1969; subsequently on.May 6, 1971, she and Mr. Nielsen had appeared before the Board of Directors of the Community Association where Mr. Nielsen had informed the Board that he intended to sell his property and not proceed with the*sbbdivisibn, and there was some doubt that the subdivision would be completed. At that time. Mrs. Black requested that they be allowed to widen the existing road ' on the north side, thereby preserving ten large trees, with the 'cul,de sa&.,to be -completed when the Nielsen lot was developed: She further stated that Mr. Edward Pearson, a Civil gngineer''and a member of the Boar,&of Directors.at that time had concurred with the request, and the Boardhad approved the driveway, but Mrs. Black said she did not realize at the time that the matter should be submitted to the City Council un- ti1 *Spring of 1974 when their new home was completed and she requested that' the bond be released upon completion of the driveway. Further, she said that the driveway had been widened on either side, irregularly, to 18 feettofit around the trees, and covered with another inch of *black- to",dver!the existing driveway, plus 3" on each side of the existing driveway. driveway. Councilman Crocker moved.that the matter be referred to the Plan- ning Commission to obtain an expert opinion from the County Road Depart- ment-as towhetherthe driveway could be considered equivalent and/lbatis- factory d:r'iveway. The motion was seconded by-"Councilman Crocker and car- vied by the following roll call vote: .-AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES:None ABSENT: Mayor Battaglia CITY 0F:­REDONDO BEACH —REGIONAL DIVERSION PROJECT MODEL CITIES RESOLUTION RESOLUTION NO. 322, CITY OF ROLLING HILLS 170 The Council studied correspondence from Joseph P. Leach, City Manager, City of Redondo Beach, enclosing minutes of the meeting dated July'25, 1974 of the South Bay Juvenile Diversion Project, and an amend- m6nt that would establish a single Governing Board with two representa-- tives from each participating City, one of whom would be a City Council man and the other a citizen-.or staffmemberdesignated by the City, the Governing.Board-to replace the Policy and Executive Boards outlined in the iniltial-proposal. -'The Manager reported that she attended a meeting on August 23rd with representatives of the cities. Although their positions varied greatly, it was felt they did not have enough input from the elected officials of eachcity,lto°determine what kind of policy was desired. Councilman Rose— stated that funds had.already been allocated for the program, and based. 6n�thi6', he moved that Resolution No. 322 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CALIFORNIA, TO PARTICIPATE IN THE JUVENILE DIVERSION PROJECT SPONSORED HILLS, THE CITY OF REDONDO BEACH, CALIFORNIA be adopted, and that reading in full be waived. Councilman Crocker seconded the motion for purposes of discussion. -'The Council discussed an amendment to the Resolution includin a fund limitation included with the spetific amount not to exceed $130 to be-6pecified in the resolution. Coun i iman Rose amended his motion to include :the limitation of funds not tZ exceed $100, and moved that the resolution be adopted -as amended. C6uncilman Crocker seconded the motion which.was carried by the following toll call vote: AYES: Councilmen Crocker, Le Conte, Rose Mayor pro tem Heinsheimer NOES:. None 'ABSENT: Mayor Battaglia Mayor pro tem Heinsheimer ordered the matter held for 'further 10 250 August 26, 1974 discussion regarding the Council's desires in organization.of the structure of the Governing Board. PALOS VERDES PENINSULA UNIFIED.SCHOOL DISTRICT CROSSING GUARDS 222 The'Mayor pro tempore received 'a letter dated'August 13, 1974 from Mr. William-J.'Healy, Staff Assistan.t., Palos Verdes Unified School Dis- trict, expressing appreciation-.for­cbncern the.City has.shown in the past for the safety'of school children�'at dangerous,crossings and intersections and requesting continuation of assigning security guards at La Cresta School during the times needed. Councilman Rose so moved. The motion was seconded by Councilman Crocker and carried by the following roll call vote: . AYES: Councilmen Crocker, Le Conte, Rose Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia CITY-OF'INGLEWOOD � LOS ANGELES REGIONAL CRIMINAL JUSTICE PLANNING BOARD 225 Corresp;ondence.was,received from the City of Inglewood dated July,26, 97 14 and enclosing a Resolution for the Council's consideration recogniz- ing the Los Angeles Regional Criminal Justice Planning Board as the County Regional Criminal Justice Planning and Coordinating Body for the Use of State and Federal Action Funds.. Mrs..Clifton stated that the resolution had been passed by 52 of the 78 cities in Los Angeles County. Councilwoman Le Conte stated that she would like to know what Super- visor James Hayes thinks of the resolution, and the position taken by the Board of Supervisors. Following discussion, Mayor pro tem Heinsheimer directed the Manager to discuss the matter with Supervisor Hayes' office and make a recommendation to the Council. The matter was ordered held on the agenda. CITY OF TORRANCE - COASTAL OIL AND GAS DEVELOPMENT LEASES 238 The Manager presented a letter from Roy L. Payne, Environmental Officer for 'the City of Torrance, relating discussions held by a number of °selected City officials with Mayor Tom Bradley of Los Anglees, to discuss the cities response to the U. S. Interior Department's proposal to_grant"oil and gas development leases off the Southern California coast. Following these discussions.an.official from each of the local areas was selected -to gather information for presentation of a response to the Department of the Interior. The Manager stated that Mr. Payne has sug- gested that the City Councils obtain the opinions of their constituents and whether or not the City would be willing to offer the expertise of the City Attorney in dealing with potential litigation over the question, Councilman. Rose suggested that a question be placed on the bottom of a future Newsletter that -could be marked "yes" or "no" and torn off and mailed in by residents in order to take a poll of persons in the community willing to express an opinion with regard to their desires concerning the proposed off -shore oil leasing, and elimination.of con- sideration of any expenditure of funds; concerning potential litigation. Councilman Crocker stated that it calls for a very complex balance in priorities between ecology and energy and probably will have to be compromised in a very complicated fashion and to vote "yes" or "no" would be extremely. complex. Following the discussion, the -Manager was directed to provide a paragraph of explanation in the Newsletter with a tear -off portion that could be returned to the Council for its consideration. The matter was ordered held on the.agenda. IVE '25 August 26, 1974 PALOS'VERDES-UNIFIED SCHOOL DISTRICT 277 LETT�R FROM ELEANOR CURRY, PRESIDENT, BOARD OF EDUCATION Councilman Le Conte stated that she.had discussed with Mrs. Eleanor Curry the Council's desire for a meeting with the Board of Education of the Palos Verdes Peninsula Unified School District. Mrs. Curry, Board President, said it was the Board's. hope that they could institute two on two meetings:for whatever purpose the Council designates Councilwoman .Le.`Conte-recommended that Mayor Battaglia be informed of Mrs. Curry's comments as soon as.he returns. Mrs..Clifton-reported that she had recently met with Dr. Claude Norcross, the new Superintendent of Schools and advised him of some of the concerns of the Council and Community. One of the items discussed related to.the disposition of La Cresta School which serves Rolling. Hills residents,, and she had been informed that the school will remain open with planned completion of the entire school plant. JiD Mayor pro tem Heinsheimer ordered the matter held on the agenda. RESOLUTION NO 321 - ADOPTING 1974/75 FISCAL YEAR BUDGET 296 Q Mayor.pto tem Heinsheimer stated that in order to discuss the Resolution -adopting a Budget for fiscal year 1974/75, he wished to pre- sent a:copy of -the proposed budget, a cash flow projection presented at the''present meeting, and a memo from him, dated August 26th, which is available to members.of the audience, with recomme.n.dations proposing three amendments to the.budget. He stated further that the basic issue before theCouncilis the fact that the combined assessments of the Association andl.the City Council would increase approximately 40% this year-..and,`the question is whether the Council should proceed on that basis-and,;approve all the things that have been wanted for the past few ' years9..or.eliminate some.of the favored projects and reduce the tax rate. Councilman Heinsheimer requested Councilman Crocker or Mr. Rogers, City' Treasurer to make some initial comments on the budget as originally pre - sented,:rthen open;for discussion. the cash flow projection and the memo recommendations. ...Councilman.C.rocker stated that with regard to the 40% increase of the c.ombined'City and Association taxes, last year a conscious decision was made by th.e.Board and Council to deplete the general reserves by a significant amount.which brought the $100,000 reserve figure down to $20.900,O;.and so in effect, last year, after the fire and with additional costs incurred, the reserves were brought down to $10,000, with $90,000. being used out ,of funds that had accumulated over a period of years for conning 'ncie& -.all. in one year. This action was to: significantly decrease the ..tax. rates that the City residents paid,. and as far -as comparative purpose.4, consideration should be given to the fact that the City had a subsidy .of almost $90.,000.00 last year that was not in the tax rate, but actually was used,to.provide City services. Coun.cilman.Crocker said that this.shou�ld not change the thrust of Councilman Heinsheime.r's recommend- ations; -.the Council should analyze each of the major expenditures and services by-the.Cityy and make certain that those expenditures are in the best. interests of the community and are consistent with the legal posi- tion -and the:phi.losophy that the City Council has adopted'with the 'budget preparation.o Councilman Crocker recommended that the Council should address itself only to the issues raised by Councilman Heinshei- mer's�memorandum, rather. than referring to the general budget, as they appear to be.the only issues in question. Councilman Rose asked for clarification of salary designations and Council man:Crocker stated that the de.signation under 'Personal Services for the.City" are paid wholly by the City; the designation.under "City and Rolling Hi11s.0ommunity Association""is for services pails 50/50 by* the City and Association, and the designation "Personal Services, Roll- ing Hills Community Association" is for services paid wholly by the B62 ,2 5 August 26, 1974 Community Association, with Maintenance and Operation expenses divided equally by the City and Association. Councilman Rose asked if the League of California Cities ConferL.. ence allocation in the amount of $1,000.00 was necessary, and whether it could be reduced. Councilman Crocker stated that if the amount was dele.ted,,the funds should be'placed in "Miscellaneous". Mr. Rogers said the expense.wa..$7.50.,00,'last year'.' Mrs. Clifton said the cost should be less this year, since the'conference'would be in Los Angeles. Councilman Rose asked for an explanation.of Public Works, Personal Services, concerning salaries of the Maintenance Foreman. Mr. Rogers said that the Association was paying 10% and the City 90% of the cost; an analysis was made of the activities of the personnel, and it was determined that they were primarily concerned with the City. Mrs. Clifton said that Maintenance Man B will be reimbursed by the Federal Program, CETA. Mayor pro tem'Heinsheimer noted that the rental for the Maintenance Building in the amount of $7,130 had been deleted from the City Budget; Mr. Rogers verified that the amount had been deleted. Mr. Kinley asked whether a 6% cost of living increase had bed'n included in the budget for the City Attorney. Mr. Rogers said the increase had not been included in the budget. Mr. Kinley stated that timewise the City was over, while the Association was °ender, and to date could be considered leveled off. Fee schedules in his office are broken down into five units per hour at the rate of $50.00 per hour, Mr. Kinley said;_secretary charges of five units per hour at the rate of $10.00 per hour, research at $25.00 per hour, and he requested that the City'Attorney's base salary be increased 6%. Councilman Heinshei- mer stated that negotiations camel q be deferred on this questi:nn since the budget had sufficient funds allocated in Miscellaneous to allow for the requested increase. Mayor pro tem Heinsheimer requested clarification of the overpay- ment of $6,352.00 to the Community Association last year. Mr. Rogers explained that the amount was expended over the allocated budget last. year and was approved by the City Council. The Manager stated that the budget had not.included costs for operation.of the South Gate in the original -Contract for Services between the City and the Association and, for Various reasons including access to summer school, threatened litigation, etco;.the Association elected to leave the gate open longer than intended, and the reimbursement for the gate costs exceeded the contract. Mr. Kinley stated that the contract provides for the reim- bursement,for gate costs and the amount could be changed by the City and the Association. Further, he said the -Agreement was put together to provide for the operation of the gates, and the tenor of the a.g;ee- ment.was that the City would participate in payment of gate operation costs, and while this amount had not been included in the 1973/14 budget 'of the City, the costs were not included in the Association budget, the intent of the Agreement was to provide reimbursement for the gate expenses, and this would have been included in the agreement if the circumstances had been know when the agreement was made. Following the discussion, Councilwoman Le Contei stated that the payment was made in the spirit of the agreement, and she moved that the.Council authorize the City Attorney to amend the..agreement with respect to the amount of $6,452 only. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: NOES: ABSENT: Councilmen Crocker, Councilman Rose` Mayor Battaglia 10 1 Le Conte, Mayor pro tem Heina6imer August 26, 1974 Mr. Rogers asked that a correction be made for the record in the 1974/75 Budget; General Administration Expense had been changed to 75% to -the 'City -and 25% to the Administration, instead of 50-50, as he previously stated. He said that the division had been made in a sinc.e:re.attempt.to make the most appropriate division as to where the expenditures actually are made, and the figure had been arrived at after several combined meetings of City .and Association Budget Committee members and the Manager. An arbitrary decision was made to mak`e�-the division, with steps to verify with more accurate tests during the year,'so that next year's allocation could be based on more objec- tive:and:appropriate material. Mr. Rogers recommended that the matter be tested -arid evaluated each year. The -Manager I requested that the funds designated for an Adminis- �`' trative,;Intern.in the amount of $3,000 be deleted from the Personal services.,;as she had applied for a grant from the CETA Program, which would rovide an intern in the form of a trainee if available, and if Q not, the City would make do without an intern. Mrs. Clifton stated Q that the temporary help probably would not be as high as estimated. The Mayor pro tempore suggested that the amounts be left in the budget so the option could remain open in case the CETA program is not granted.: .:If'not used, the funds can be left over at the end of the year -as a : res.erve. item. Mayor pro tem Heinsheimer reviewed circumstances involving reduction of last year's reserves by investing a larger amount of money.int.o*recreation and a smaller amount of the unexpected fire costs,. thereby reducing the reserve to approximately $20,000.00, and because of so many unexpected items, the reserve was further reduced to $59000.00, which, it is agreed, is too low. He stated further that due to current inflation, he proposed reduction of the fund balance from $42,287 to $20,000.00 and if additional funds are necessary, short term borrowing could be better than long-term taxing and not having�a­large reserve fund will encourage the Council to be very frugal and not make.any expenditures not actually in the budget with reserve& Increased.over the next few years. Counc ilman' Crocker reported that discussions held by the City and Association Budget Committee members regarding reserves as related tofthe City, "resulted in the feeling by the City Committee members...that in the, area of $40,000.00 was necessary for the reserve to cover -.:any contingency.s.uch_as fire, flood or some dire emergency as $20,000.00 would have been inadequate in such an emergency as the fire last year.. Mr. Crocker stated that in order to accomplish Mayo' pro tem Heinsheimer.'s objective and raise the reserve to an adequate amount, one of- the approaches discussed was that an amount be set and an objective such as $40,000.00 as necessary for a City of this size and.amortize the amount over a few years, possibly increasing the reserve to..$20,000.00 at the end of this year, to $30,000:00 next year, and the following year to $40,000600, maintaining the reserve.at that level, thereby passing the burden over a period of time and at t.he'same time achieving the ultimate objective, hoping no disaster occurred. -7- August 26, 1974 Councilman Rose moved that the reserve amount be reduced in the budget from $42,287.00 to $20,000.00. Mayor protem,Heinsheimer asked if Councilman Crocker would object to amending Mr. Rose's motion- to reduce the fund reserve to $20,000.00 with the policy intent to increase the reserve.by $10.,000.00 each, year. Councilman Crocker Stated that he had no.objec.tion to the amendment provided the amount was a net increase. Councilwoman ­Le Conte questioned the percentage, amount of the reserve -:and asked if.it was common practice to have such a large amount in the reserve fund. The City Treasurer stated that it is not common practice for a City to have to borrow funds every year to operate and a more appropriate term for "reserve" would be "working capital' and the City needs approximately $40,000.00 to operate until tax funds are received and a balance is not accumulated in the bank since the funds are being used when no income is being received with the working capital slowly built.up so that at the end of the year, enough capital is on hand to carry the City to the next tax money session. Mr. Rogers recommended strongly that the City .plan to have enough working capital to get the City thrbugh the Teian times until tax revenue is received. Mr. Rogers stated the.cash flow is approximately $24,000.00 per month. Mayor pro tem Heinsheimer stated that it was his understanding the Caste f'low'projecfion'in.dicates that the -City will he making a bank loan of $35,000.00 on August 27th, an additional $30,000.00 on the lst of October and $10,00,0.00 on the 1st of November with property taxes received at that time and the loans.repaid. The Manager pointed out , for .the benefit of the audience, that uncontrollable itemsthat have to be paid before taxes are received,. inDecember-- necessitates some of the earlier borrowing such'.a:s the iindergrourid.utility pk6ject.in-the.Flying• Triangle/Cinctring area to replace the appropriate telephone lines, and the Seismic Study which is a mandate of the State of California. Councilwoman Le Conte questioned the interest rate on the loan. Mr. Rogers stated that a commitment bias been obtained for the $75,000.00 note, at the rate of V2-%. Councilman Rose asked to have the amendment to his motion restated. Councilman Crocker stated that he believed the City Treasurer's comments regarding the cash flow projection was very important as the city may not always be able to borrow money so readily at the banks at the low rate of 72% which is about 4k% below prime, and he still believed that the City needed a cushion from the asset -management standpoint, for emergency purposes, and when the City has an assessed valuation of $21,800,000.00, it should be able to have some reasonable sum to fall back upon in case of disaster and he submitted that a $40,000:00 reserve is not disproportionate to what the City might need. Mr. Crocker then moved that the amendment that was proposed that we reduce the prosed fund balance at the fiscal year end of 1975 from $42,287.00 toCT20,000.00 be amended to read that we reduce the fund balance -of $42,287.00 to $20,000.00 with the understanding that the fiscal year.of 1976 and 1977 there shall be added to the net amount of each fiscal year the amount of $10,000.00 to bring the fund at the end of the fiscal year 1977 to $40,000.00 in the reserve fund, and seconded Mr. Rose's motion. Councilman Rose asked the City Attorney if the Council could legally obligate itself in this manner:. Mr. Kinley stated that the fund balance could have a reserve of $40,000.00 and Council could. -8- 2.55 August 26, 1974 work toward that aim over a,period of three years. Councilman Rose stated --that he -would accept the amendment to his motion. -.Mr`William Corette, a. 'member of the'Board'of Directors of the .Rolling..,Hills.Community Association, commented that the question of the reserve should be examined with consideration of both the City and the Association presenting an overall picture since both budgets are for the people of Rolling Hills, and if the Association reserve is cut to $10;:000.,00. and the City reserve is cut to $20,000.00,.the overall budget will be -cut too far. Mayor Pro tem Heinsheimer suggested that the Association ation follow the same-procedure.as the City by reducing the suggested reserve at the present time and then leveling off to the recommended amount over the next few years. Mr. Corette.stated that the Association d is in a low reserve status- alrea.y;6nd since th.e.-AssocIation is assuming many other areas formerly paid -by the City; it was felt that many of the expenses that would . ordinariilybe paid from the reserve would be assumed by the City and since the City expenses had been lightened, in consideration of the overall reserve budget down from $160,000.00 combined last year to $30,000.00 this year, the reduction would be too drastic. Mr. Crocker stated that the City has to address itself to the issue as t,o what is an adequate reserve with respect to the obligations the City has pursuant to the -question of the basic philogophy, and the Ass�ociationIikewisehas to 'concern itself with what they think is an appropriate number of services and.respons-ibilities that they -have and they may not necessarily be the same number; each body has to determine: -what is ' an -adequate amount. Councilman.Crocker said that the 1973..C-ity.!,Council determined that $20,000.00 was an adequate reserve.at,.the time.they.had $102,-000.00 in reserve so reas6nable. men. c.an,.d.:Lf f er as-to,the amount sufficient. Councilman Rose expressed appreciation that the budget had been set out in such away that it is apparent how the Association'and".the City funetionv,side.by side and easily understood. Mayor.pro tem He',insheimier agreed with Mr. Rose, stating ng his appreciation ;for the attendance of Association Board members in an effort to ge-*'t'the- new'` philosophy begun correctly with careful tracking over the�year and with discussions begun much earlier next.year. Mr* Rogers,stated that with.consideration of Mr. Corette's comments--they-were attempting to do a good deal this year with regard. ­,to where costs should go with adoption of a philosophy that hopefullywouldbe,followed for some time and it can't he accomplisher. in one year, things..that are done in the City will have a substantial impact-.on*.pians.made,.by the Association and things,that'are done by the Association will have 'a substantial impact on plans made by the City and recommended that it would be prudent to attempt to understand: the combined impact. of the decisions made. .Mr-. Roers pointed out that the reserve figure.of $42,287.Mhas changed,to,M,107.00 since the decision was made not to make payment for the-Mairitenance Building to the Association. .Mrs. Clifton stated that it is her understanding that the Council will be,.philo'gophically accepting the fact that it undoubtably will be in aborrowing position next summer if the 'reserve funds are ro-dut6d, The Council answered in the affirmative and Mayor pro tem stated thatthat,was correct, however,- there is a possibility that borrowing could be avoided by underspending this year. The Manager, stated that:revenues.expected by the City are estimates only, and -9- August 26, 1974 there is no way to exactly predict the income. The Mayor stated that Mr. Rogers will carefully following expenses and income on a month to -month basis, if for some reason income starts to fall behind, action would have to be taken to control the outflow and there are some - areas where modest adjustments could be made. Councilman Rose,requested that.the.question be called with Rose's motion, The amendment carried regard to the amendment to,Mr. by the following roll call vote: AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES: None ABSENT, Mayor Battaglia Mayor pro tem Heinsheimer asked if there were any more questions with regard to the motion as amended: There were no further questions and the motion carried on the following roll call vote: AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia Mayor pro tem Heinsheimer thereafter directed that fund balance as shown on Resolution No. 321 be adjusted to $20,000.00. Mayor pro tem Heinsheimer requested that the next item of discus- sion be the gate operation reimbursement payment to the Rolling Hills Community Association; stating that present philosophy had been to transfer the.entire gate operation expenses to the Association re- sulting in an .increase to the Association assessment and decrease in the City's operation but would have no net effect but have the result of being much clearer as to where the money was actually being spent. He said that the Resolution before the Council had reduced the gate operation expenses to $26,136.00 so that a clean separation of the gate costs has not yet occurred and yet the City has no voice in the operation and functioning of -them. Dr. Heinsheimer stated that if the City and Association is to be faithful to the philosophy adopted, and there, is no legal reason why the City should share the gate costs, money shouldn't be shifted from one to the other merely to make one or the other of the taxes appear artificially low and gate costs should be paid by the Association. The Mayor pro tem then proposed that the sum of $26,136 allocated for the gate operation reimbursement to the Association be deleted from the City Budget and asked if any members of the Board of Directors had comments. Councilman Rose moved that the $26,136 be deleted from the City Budget for purposes of discussion. ..Mrs. Le Conte seconded the motion. Councilman Crocker stated that adjustements had already been made in the 75-25% division of admi.nistra- tive salaries and operation and there is a logical argument that was discussed in budget meetings as to the effect of the gates with regard to traffic control and police protection since persons cannot enter the ®10- 1 27.5 1 f August 26, 1974 City due ' to Rate controls and it was his opinion that there is some amount of decreased costs for police protection which results from the.,gates; that perhaps 25% could logically be allocated to the City even though the City has no control as to how the gates are operated, and potentially, if the City does have a legitimate concern as to whether,;the gates are being operated according to the City's intent with, regard to traffic control purposes, that certainly the Community Association would take those points into considerationjf brought to their attention. Councilman Crocker stated that for these reasons, he was speaking against the motion as of this date, reserving the issue, for future years. Councilman Rose stated that he believed there should be total separation and the policy protection received is just a by-product t, of keeping the roads private and privacy is the problem of spending 00 tax..fund.s and was somewhat amazed that the sum had been included in r_ -i the budget without prior discussion with the Council. councilwoman Le.Conte stated, that while she was inclined to agree with C. Rose.'s argument and while she opposed in theory the City's' paying any part of the gate operation expenses, she did be- lieve that this year the City should assume this portion of the gate operation * expenses for the purpose of helping the Association, with the intention that 'next year the City would pay none of it. . The City Treasurer stated that there was a court precedent where,thi s . expense could be in . part a legitimate City expense, and secondly, suggested that the expense be treated with the rationale applied to the allocation of general administration and maintenance,; select a�"third,party to discuss with the Sheriff to determine the normal., common typical law enforcement traffic expense would be for a City of..this size.and population, and,if there is a substantial reduc- tion in the costs, it would serve as a guide in future years of allocating the expense. Councilman Heinsheimer stated that he did not believe there would be any saving as the amount of the protection that is received is comparable`:-. with protection received by similar cities, and although he agreed thathavinga private city does assist in safety and security, it is not primarily that function and if there was an arrangement whereby the,...C'1ty,has*$26,000'worth of authority over the operation of the gate.s., such as a Director of Security that reported to the City* Council, then some kind of argument could be made for the expenditure. City Counsel William Kinley stated that the agreements with the Association had always provided that the City had some control over the operation of the gates and the level of service provided with the hours of the operation of the gate set with the approval of the City; the number of personnel is not to be reduced, and there are powers that are vested in the City that does not leave them without control. Councilman Crocker requested that the Treasurer provide the information with regard to discussion with the Sheriff as to costs incurred by a similar City, and if there is in fact, a reduction in the costs by having the gate operation. Mayor pro tem Heinsheimer -11- �1 August 26, 1974 stated that he did not attempt to have an authoritative answer but since Mr. Crocker was working a joint police function with some of the other cities, he could inquire as to the percentage of.a car per capita that each of the cities provide. Councilman Crocker stated that he believed the City was demanding a very high level of security and standards and difficult to compare. Dr.' Heinsheimer asked if there were any comments from members of the Association. Mr. Corette stated that one point that should be of irate -rest to the Council, is the fact that the Association --,Is already assuming $102,000 of the gate costs that were paid by the City last year and the $26,136.00 was discussed in great detail by theBudget Committee, discussed at three public hearings, and he was surprised that these particular items are brought up at a time when the Budget is to be finalized by the City since the Budget should be coordinated with the Association as they are dependent upon each other. Mr. Corette emphasized that both the City and the Association function for the people of Rolling Hills, and budgets should be considered with regard to a 2 -year plan on gate -costs and a four-year plan with regArd to the fund reserves in order to eliminate borrowing of funds. Mr. Corette further stated that one of the items ander considera- tion is to transfer the garbage collection expense to the City. Mayor pro tem Heinsheimer stated that when the garbage collection is determined, it is made on the basis that each house pays the same and asked the City Counsel if the City could collect it on the same. basis or :is it obliged to collect it on the property tax basis? The, City Counsel stated that the City would collect it now on the'same basis; however, when the decision was made for the Association to collect the funds, there was no provision in the government code for the City to participate and charge a flat charge for garbage collec- tion. Mr. Kinley stated that he had provided the Council with informa- tion and time -table and steps necessary to place the program into effect. Mrs. Le Conte requested the Manager to bring the matter to the Council on the next Agenda. Mr. Corette stated that the City and Association has done so much building and capital improvements so fast for a city of its'.,size, that three years is not a reasonable time period to be able to pay for the maintenance facility, tennis courts, new gate house, landscaping; etc.; and he believed that to transfer the gate responsibility -expenses in one year completely to the Association would be too drastic, and it was his opinion that,the explanation given by Mr. Crocker and Mr. Kinley regarding the agreement between the City and the Association with relationship to the gate operation did give the City a voice in their operation. Mayor pro tem Heinsheimer called for a vote on the motion to delete the budget item in the amount of $26,136.00. The motion was defeated by the following roll call vote: AYES: Councilman Rose, Mayor pro tem Heinsheimer NOESa Councilmen.Crocker, Le Conte ABSENT-. Mayor.Battaglia -12- 25 August 26, 1974 Mayor pro tem Heinsheimer stated that he believed the Council now had two alternatives setting up a philosophy that the Council would on a long term basis, move out of the gate operation costs entirely or pay a small cost such as $25,000°00 a year but really exercise some control which has been in existence by contract, but, in fact, has never been exercised, Councilman Crocker suggested deferring further discussion until information has been received from the Sheriff's Department as suggested by Mr,. Rogers. Mayor pro tem Heinsheimer stated.that in accordance with Mr. Corette's statement regarding capital expenses, it was his recommenda- tion that the major item of capital outlay for the acquisition of the Poppy ,Trail Riding Ring be deleted from the Budget, resulting in a E` savings of $25,000000 from this year's budget and an equal or greater savings from next year's budget when the improvements would have to be paid for. Dr. Heinsheimer stated that he realized this would cause a Ga sacrifice of something really wanted, but he believed it may be possible to get a similar facility by subdivision elsewhere over the next few years. Mrs. Le Conte,moved that $20,000°00 for the purcLis_1 of the Poppy Trail Riding Ring and $5,000.00 for the improvements be deleted from the budget. The motion was seconded by Councilman.Crocker for purposes of .discussion. Councilman Rose stated that he realized a lot of time,.toil, and money had been put into the acquisition of the ring but it was his opinion that.if this amount of money was to be placed in a ring, it should. be a satellite ring and not located at the same location as the existing ring.. He stated that the Hix Subdivision will provide a site -for a riding ring and the money could be used to improve that ring and funds have not been.allocated to improve the Poppy.Trail property which he understands will need extensive work to correct drainage problems in the Poppy Trail area, Funds could be better spent in the future with a lot better results with a ring located either in Flying Triangle, Eastfield or at one end of Crest so that local residents could use the ring without riding too far away° Councilman Crocker stated that he believed Mr. Rose's comments had logic and he had spent time discussing problems with the develop- ment of the Poppy -Trail property and it is his understanding that very serious drainage problems could develop into substantial costs not now foreseen. in the figures being considered, and as a result the unstable area involving the recent slide and the ownership could involve problems from that standpoint. Councilman Crocker stated that it was his understanding that Mro Rose's comments did not recommend elimination of the ring totally, but to relocate and he would like to hear comments from Caballeros members with regard to the proposal. Councilwoman Ise Conte stated that she really did care about recreational opportunities in the community and she would ordinarily be in favor of expansion of these opportunities, and believed that -13- August 26, 1974 the possibility of the improvement of the Hix subdivision ring is an important one, and asked that the $5,000..00 for ring improvements be deleted from her motion and allowed to remain in the budget. Council- man Crocker accepted the amendment to the motion for purposes of discussion. The Manager stated that if plans are begun for development of any other ring, the $5,000.00 would be necessary to begin engineering plans. Mrs. Joan Saffo, President of the Board of Directors, stated that four years ago the Planning Commission was directed by the City Council to research recreational facilities and at that time, Mr. Corette became involved in deciding what could be done to get a balanced program with the riding ring being the result of long, long studies. Mr. William Corette stated that a Recreation Master Flan was made for the City with regard to riding rings which entails a total of four rings; two rings at the gap and two rings --one in the westerly part of the City and one in the southerly portion of the City so that as these areas are developed, additional riding rings would be created in those areas, and outlined reasons why the Recreeticn Committee recommended the Master Plan with specified ring locations, Mr. Corette further stated that in last year's budget, an allocation was made that was supposed to have been divided between tennis and horse facilities --the tennis facility has been completed and now the Council, is attempting to eliminate the funds for the riding ring. Mr. Corette said that the City has had three public hearings and no objection has been expressed concerning the riding ring; the Community is built around the concept of the horses and if there were no horses, there would be no worry about keeping the rural atmosphere --you don't need it for a tennis court° Mr. Corette said that in 1954 a study had been made recommending an additional ring at the gap; land could have been purchased at that time for $5,000.00 and used for twenty yearsi with costs that continue to escalate as the ring purchase is delayed. Councilman Rose asked Mr. Corette to explain why the gap was recommended for the additional ring. Mr. Corette stated that a Western ring and English ring is desired at the same location as running gymkhana and jumping in the same ring is exceptionally dangerous and the City does have two distinct groups of riders—Western. and English. -and to haul out gear in and out of both rings is incon- venient; maintenance could easily be handled; during the shows, one could be used for practice and the old one for the shows and the satellite rings would be much smaller and be used mainly as flatwork with no jumps and cost much less than the main facility. Mr. Corette stated that it is only a matter of time before satellite rings are acquired due to the number of subdivisions before the City. Councilman Crocker stated that his biggest concern was the geology and drainage problem in the Poppy Trail area and the answer is not known at the present time just what the actual development costs will be.. Mr. Corette stated that the $5,000.00 in the budget was not sufficient since a larger pipe will have to be installed to -14- Ir J 1 August 26, 1974 take care'of the waterrcoming down. the canyon during a large rain; the study: -has... -been made by Clark Leonard without charge.to the community.. Mr.. Corette stated that further studies have been made on another parcel in the same area which would cost approximately $50,000.00 to purchase, -$40,000.00 for engineering and grading and a cut and fill situation would be created and the decision had been made to place the ring in the canyon which would not be as visible and would be more usable° more beautiful and make -lesser disturbance to the natural terrain..,.: Mr..Robert Fortney, 26 Caballeros, stated that he had worked on the Committee involving:the equestrian facility and it disturbed him very much`to hear this matter again discussed since many discussions have oceurred previously at.hearings and at the annual meeting and put into the %udget for a'recreational'facility with all the reports and all the data accumulated and now he found the Council completely ignorant of these plans and f'i'gures. Estimates had been made in detail,.' presented, comparison figures submitted, public hearings Q held_an'd'then at the last minute., to hear this discussion is very embarrassing to him with so much work going into the project.. Mr'. ` William Stringfellow; 85 Crest Road East anda member of,,the Board of Directors, stated that the ring purchase plauq have beenmade for, -a -long period I of':time, explored thoroughly ,and accepted by the... people`iaho`'ate'interested in the rings and horses. Also acceptance of­the'tennis`. courts by'those same people with the understanding that they would have the ring..to begin'with along with the satellite rings to follow, - it -is a very clear -cut understanding by the community at large..:. N s,. Le 'Conte stated that she -had -received a lot of information that she..had 'not`had ,and she -does -feel that the City is in a stringent pos. tion lith 're.prd to taxes and .income; but if an agreement was made among the' :peop'le as. a total,par'tof an agreement to have tennis courts and the ring, she- would like to° withdraw her motion with respect to the'ring'if Mr. Crocker will withdraw his second. Mayor .pro>tem Heinsheimer stated that Mr. Stringfellow's state- ment was a' fair one' it 'had begun with plans. to purchase and build both-, and- the .tennis courts were built. But, ,as inflation has now taken, its; course and the -costo have :gone up, despite the fact that plans we're made to do those ;things, we are now faced with a 40% increase'in the tax rate of the City and Association after a monumental of:fort on.the part of everyone to curb expenses. Dto ; Frederick Krieger, 2 Ringbit West., stated that he agreed with'the Council --that it was the responsibility of the Council is to keep the budget within ordinary flow, and he did not see that the -res,ponsibility,was to purchase the land at this particular time, and it could be a priority to come up next when funds are available. Councilwoman Le Conte stated that in connection with the costs 1-0 come,,_i.t'was:her understanding that -the people who are interested in ptchas%n.g`the land for the ring would like it purchased at this time but they -are not advocating that $40,000.00 be spent next year in -15- b Au -gust 26, 1974 developing it. Dr.'Heinsheimer stated that it was his understanding that if the property is purchased now, the improvements will be put in during the next fiscal year as it would not make sense to buy the property without developing it. Mr. Corette stated that money was earmarked in the City Budget last year to buy the property and excess reserve funds in the amount of'$102,000.00 were spent and if the $20-;000.00 had been preserved-jn.'.:A bank- it -would be available: now. In answer to a question the Manager stated that originally there was $80,000.00 in the Budget for "Recreational Facilities" - - $40,000.00 for the tennis facility and $40,000.00 for the ring facility. Councilman.Crocker stated that even though the budget has been discussed for three meetings and the Community Association has had budget hearings, he has yet to hear an outcry from any of the residents regarding their own tax rate and requested that Mrs. Saffo or someone representing the Community Association indicate as to what depth or intensity of feeling is about the County Tax bill as well as their local Association and City taxes. Mrs. Saffo stated that when the Community Association tax bills 'are sent, the residents will see that amount; whereby the City tax is buried in the County tax figure. Also the city tax can be taken off your Federal Income Tax. Mr. Rogers stated that it is typical to look at the budget initially and look at the large items, attack those and to give the community some feeling.as to what your major concerns are, and to hold down on the smaller items until toward the end of discussions. He said it was a little unusual at the 11th hour to attack a very large item and suggested that they reflect on that aspect as their credibility might be questioned. Mr. Rogers explained that this year tax revenues collected would be approximately $110,000.00 more than last year; about half of that is due 'to increase of rate and half due to increase of valuation of property. 1 1 The .Mayor asked if there was further discussion relating to the amend- ed motion. There being none, he called for the roll and the motion was defeated by the following roll call vote: NOES: Councilmen Crocker, Le Conte, Rose AYES: Mayor pro tem Heinsheimer ABSENT: Mayor Battaglia The Mayor pro tem requested Mr. Rogers to make the appropriate change in the budget to reduce the fund balance from $42,287.00 to $20,000.00 and recessed the meeting for five minutes The meeting was reconvened. Mayor pro tem Heinsheimer stated that Resolution No. 320 as amended by Mr. Rogers, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FIXING THE RATE OF TAXES FOR THE FISCAL YEAR BkGINNING JULY 1, 1974 AND ENDING JUNE 30, 1975 AT A RATE OF $.87 per $100 assessed valuation is open ®16 1 August 26, 1974 for discussion. Councilwoman Le Conte moved that the resolution be approved and that reading in full be waived. The motion was seconded by Councilman Rose and.unanimously carried by the following roll call vote: AYES: Councilman.Cro.cker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia CITY COUNCIL REPORTS 1974 STATE PARK.BOND ACT - APPLICATION FOR STATE GRANT 1200_ �,. Councilman Crocker reported that the situation appeared to be �0 hopeles's`1or't'his year, but requested that the matter be held on the agenda:'until'he had time to review the matter.. Tfr Mayor pro tem so directed, SCRTD INDFP-ENDENT CONSULTANT SERVICES - RESOLUTION NO. 324 1203 "' Councilwoman Le Conte reported that she had discussed the matter with the other peninsula cities and ascertained that all the cities had passed the Joint Resolution requesting the Southern California Rapid Transit District to provide transportation planning consulting services to develop plans for near term public transit improvements on the Palos' -Verdes Peninsula and they felt that -whatever disadvantages that might come about with respect to the plan that might be devised is controlled by the fact that the plan can be rejected. Mrs. Le Conte then moved that RESOLUTION No. 324 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS JOINTLY WITH THE CITY COUNCILS OF THE CITIES OF PALOS VERDES ESTATES, RANCHO PALOS VERDES, ROLLING HILLS ESTATES , CALIFORNIA, REQUESTING THE SOUTHERN.CALIFORNIA RAPID'TRANSIT DISTRICT TO PROVIDE TRANSPORTATION PLANNING CONSULTING SERVICES TO DEVELOP PLANS FOR NEAR TERM PUBLIC TRANSIT IMPROVEMENT ON THE PALOS VERDES PENINSULA" be passed as written, and reading in full be waived. The motion was seconded by Councilman Crocker. Mrs. Le Cbnte�stated that costs had been set aside by the RTD and there would be -no costs to the City; said study would be available to sub -regional groups for planning. -The motion was carried by the following roll call vote: AYES: Councilmen.Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer. NOES: None ABSENT: Mayor Battaglia COMMERCIAL USE OF PROPERTY IN ROLLING HILLS 1222 Matter was -ordered deferred to the next Council Meeting. APPLICATION FOR RATE INCREASE - SOUTHERN CALIFORNIA.EDISON, 1225 .... . Gouncilwoman.Le Conte reported that the matter should be deferred for two or three months. Mayor pro tem Heinsheimer requested Mrs: h.'. -17- :2.6 August 26, x.974 Le Conte to advise the staff when the matter should be again brought before the Council. MIDDLERIDGE AREA - WILLIAMSBURG LANE OUTAGES 1229 Councilwoman Le Conte reported,that the Edison Company has completed its investigation of the interruptions in electrical services in the Middleridge/Williamsburg LAne`area and will submit a written report on the matter as it is their belief that they have now taken measures to give better service to the residents. TRAFFIC SAFETY COMMITTEE BOA R OF DIRECTORS OF CONIl�IUNOR 11 CINCHRING ROAD- -REFERRED BY RE U�EST FOR RECOMMEND- fv -_-. _.__�- _-...._._._.._............. . ... _ .N - R ... _ - TINF ITY ASSOCIATION 1231 Mayor pro tem Heinsheimer requested the Traffic Safety Committee through Councilman Crocker to view the problem and make a recommenda- tion to the City Council as he would be leaving town and could not meet with the Committee. CHIEF ADMINISTRATIVE OFFICER, CITY OF LOS ANGELES 1236 Councilman'Rose referred to a letter dated August 2, 1974 from the Chief Administrative Officer, County of Los Angeles, advising that Assembly Bill 515 had been signed into law mandating the implementing of a 911 telephone dialing system accessed to all emergency -responding agencies within the State and indicating that the County intends to design a master plan, then submit to Rolling Hills for ratification. Councilman Rose recommended that the Council respond to the letter, encouraging the County in development of the plan and asking to be kept informed. The Mayor pro tem so ordered. CITY -ATTORNEY 1251 AGREEMENT TO FIX COMPENSATION TO BE PAID ROLLING HILLS COMMUNITY ASSOCIATION FOR GATE COSTS The City Attorney presented an agreement providing for the - City to pay the sum of $26,126.00 in monthly installments of $2178800 for the operation of the Main Gate, Eastfield Gate and Crenshaw Gates on a 24-hour basis with no decrease in service without the consent of the City with no additional costs to be paid by the City and reflecting the total costs of the Gate Operation in the amount of $104,503.00. Mr, Kinley stated that based upon changes as reflected in budget discussions, he would prefer to submit amended copies for study by the Council. Mrs. Le Conte asked if the document could be available prior to the next meeting and Mr. Kinley stated that he would forward the copies as soon as possible, Councilman Crocker requested that the City counsel again review the agreement from the standpoint of comments during the meeting regarding safety aspects and the City's interest in the Agreement. Mayor pro tem Heinsheimer stated that it should be made clear that it is more than a "pro forma" arrangement and that the City really intends to implement the agreement and ordered the matter held on the agenda. 1 August 26, 1974 AGREEMENT TO FIX COMPENSATION TO BEPAID BY ASSOCIATION 1268 TO CITY OF ROLLING HILLS FOR ADMINISTRATIVE SERVICES AND FACILITIES The .City Attorney presented an "Agreement to Fix Compensation to be Paid by Rolling Hills Community Association to the City of Rolling Hills for Administrative Services and Facilities, as provided for by that certain document entitled "Agreement re Administrative Services" dated July 1, 1973"'to the effect that the Association shall pay to the City the total sum of $32,694.00, which sum shall be in full payment of the Association's obligation to the City in twelve equal monthly installments commencing August 1, 1974. Following discussion, the matter was ordered held on the agenda and, Mr. Kinley directdd to provide a clause that.indicates a possibility of a salary change or other adjustment. RESOLUTION NO. -321 A RESOLUTION ADOPTING BUDGET �OR.FISG6 . YEAR COMMENCIN . . ....... .......... . . - _ G 7-/1%74 AND ENDING 6/30/75 1285 City Treasurer Doug Rogers presented Resolution No. 321 as amended. Councilman Crocker moved that RESOLUTION NO. 321,.A RESOLUTION ADOPTING A BUDGET FOR THE CITY OF ROLLING HILLS FOR THE FISCAL YEAR COMMENCING JULY 1, 1974 AND ENDING JUNE 30, 1975 and FIXING THE AMOUNT OF REVENUE FROM PROPERTY TAXES NECESSARY.TO SUPPORT THE-:1)EPARTMENTS OF THE CITY OF ROLLING HILLS DURING THE FISCAL YEAR" be adopted and.reading in full be waived. Councilman. Rose seconded the motio' and •i.t was unanimously carried by the following roll call vote: . AYES NOES: ABSENT: PAYMENT OF BILLS City of Rolling Hills Councilmen. Crocker, Le Conte, Rose, Mayor pro tem Heinsh6imer None Mayor Battaglia 1300 Councilman Crocker moved that Demands No. 3931 through 3951, with'..the,exce.ption,of No. 3951 which is voided, be paid from the Gene.ra-l:-Fund -in-the amount of $6,447.17.' Councilman Crocker noted that..the.,demands included a check in the amount of $288.00 to Mrs. Velma- Matthews- and the first installment .of the $3,706.06 under - grounding payment to the.Edison Company.. The Manager explained that the payment to Mrs. Matthews is in settlement of an agreement with the previous property owner covered. by a bond-to.remove a fence from the easement®the fence has now been removed and Mrs. Matthews will now replace the.fence at her expense. The motion was -seconded by Mrs. Le Conte and carried by the following roll call -vote,: AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer NOES: None ABSENT: Mayor Battaglia m19m MIRALEST.E POOL Councilman Crocker paid from the Pool Fund Rose seconded the motion vote: AYES: NOES: ABSENT: August 26; 1974 moved that Demands No. 1122 through 1.127 be in the total amount of $1149.88. Councilman and it was carried by the following roll call Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer None Mayor Battaglia PUBLIC HEARING - FOR THE PURPOSE OF CONSIDERING AN AMENDMENT TO ORDINANCE NOo 33, ARTIChE III-SECTION..,3.op.:.:__...._ .....:H .:...:..:.:..._H 2 TO CHANGE_.,THE EA IN RAS -1 ZONE AND RAS-.2....ZONE. AND TO; . D.Dw SAID SECTION A D..._ ..... x_..._..._...........__ ...._.......................................... . ADD„TQ EQUIR�D NET__,. �R _��EF IN IT ION OF NET AREA �� � 13 � 2 Mayor pro tem Heinsheimer reported that a notice had been posted for the Public Hearing and asked if there were comments from anyone present. There were no comments by the audience. Councilman.Crockot stated that the Planning Commission has requested Mrs. Clifton and the staff to prepare an impact study as to what the proposed zoning ordinance would have on various proposed subdivisionsa Cduncilwoman Le Conte moved that the hearing be continued to the first meeting 1'n-- October nOctober (October 10, 1974). The motion was seconded by Councilman Rose and unanimously carried. CITY MANAGER - ITEMS HELD OVER 1373 Robert.Dunn - 2 Poppy Trail - Riding Ring Mayor pro tempore Heinsheimer stated that the next item to be considered by the Council was the purchase of the riding ring pro- perty from Mr. Dunn. Thereafter Councilman Rose introduced the following Resolution: RESOLVED, that the City of Rolling Hills be authorized to purchase Lot 1 of Tract No. 32071 from R. H. Dunn & Associ- ates, Inc., for the purchase price of $20,000. Said pur- chase price is to be paid in cash, if available, or by pay- ment of $5,000 in cash and the execution of a promissory note secured b a first deed of trust on said real property in the sum of 15,000, with interest at ten percent per annum, with the right in the City to prepay said note at any time prior to maturity, without payment of additional interest or penalty. BE IT FURTHER RESOLVED, that the City Attorney should take all necessary action to complete the purchase of said property, on the terms set forth above, and the Mayor or other appropriate City officer be authorized to execute all necessary documents, including the Certificat of Accept- ance, to complete the purchase of said above described property from R. H. Dunn & Associates. The resolution was seconded by Mrs. LeConte and carried by the following roll call vote: AYES: Councilmen Crocker, Le Conte, Rose, Mayor pro tem Heinsheimer ABSENT: Mayor Battaglia 1 �7_ ,2 ko 7' August 26, 1974 The City Attorney was asked to check if issue of a-de'ed of trust-. by short term borrowing must be repaid by December 31, 1974 and if it does not, could funds be borrowed from;a bank at 7%, thereby making a 3% saving, All Councilmen concurred with the request. RESOLUTION NO. 323 - ISSUANCE OF A NEGOTIABLE NOTE!" IN-tfk -kkotit OF '$15','b-0'0-.0'0' 1431 Councilman Rose moved that Resolution No. 323 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFOR- NIA, PROVIDING FOR THE ISSUANCE OF A NEGOTIABLE NOTE IN THE AMOUNT OF $75,00'0.00" be adopted. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES:, Councilman Crocker, Le Conte, Rose, x NOES: None ABSENT: Mayor Battaglia CITY DEPARTMENTS FIRE DEPARTMENT .-The-F,ire.Department Activity Report for July 1974 was presented to the�.Council. The report was received and filed. SHERIFF'S DEPARTMENT The Monthly Report for the City of Rolling Hills for the month of May, 1974, by the Los Angeles County Sheriff's Department was received and filed. Th--e-,weekly,Activity Report for the weeks of August 5-11 and August I.2-18,. 1974, were received and filed. REQUEST FOR TIME EXTENSION FRIEND SUBDIVISION, 1485 The` City Manager reported that the Environmental Quality Board has been organized and a new form has been compiled by them at a special meeting today. She then presented a letter from R. A. Meurer -,Consulting Engineering, Inc., requesting a one year time extension.on the conditional approval for Tract No -26652, who states that the delay has been created by the organizational time required by the new Environmental Quality Board. Following discussion regarding the time requested, Councilman Crocker moved that the re- que8ted:time.extens-ion be granted. The motion was seconded by Councilwoman.Le.Conte and carried by the following roll call vote: AYES: Councilmen Crocker, Le Conte, Rose 11011S Mayor pro tem Heinsheimer ABSENT. Mayor"Batta9 lia -21- -2.69 August 26, 1974 CITY MANAGER = ACTION ITEMS SOUTH BAY JUVENILE DIVERSION - MODEL CITY RESOLUTION 1512 The Manager stated that the Council should appoint a representative to serve on the Board being.organ;iz.ed.,to implement the South Bay Juvenile Diversion °Project. The Council discussed methods of making selection of a person interested in the project and Councilman Rose suggested contacting Supervisor Hayes for a recommendation since he is very involved in the juvenile problem. Following the discussion 'regarding .,a the desirability of having two boards - - one policy board to be composed of elected officials and a representative, and a second executive Board or one large board of elected and appointed officials,` the Council directed the Manager to act'for the Council to solicit interested persons in the community to serve on the Board and put the matter on the agenda when names are available for consideration. JOINT AGREEMENT - PENINSULA CITIES 1565 JOINT REPORT - SEISMIC REPORT The City Attorney reported that he had studied the proposed agreement of the four peninsula cities and had objection to the fact that the City of Rolling Hills would be responsible for 29% of the costs of litigation or judgments. Following discussion, the City Attorney was requested to provide copies of the agreement to the Council members along with his recommendation. ADJOURNMENT There being no further business session was adjourned at 11:45 P.M. t due to a legal holiday on the regular APPROVED: Mayor 1584 o come before the meeting, the Tuesday, September 10, 1974, meeting date. -22- City Clerk 1 1