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1/8/1975 � � � MS�l��ES 0� 'TI�E JOI�T� �'1EE'��NG CI'�`� �O�J�CIL A�D BOARD OF DIRECTORS RO:��II�G HI�LS, �ALIFORIVIA J'�nu��y 8 9 1975 A j c��nt me.�t:ing of the �ity Counci� �nd Board of Di�ectors of th,e Ro:Ll,i�ag H��.�s Co�anu�it�r Ass�ci�t�.on was h.eld at the Adbninistration �uilding� 2 Po�tuguese Bend Ro�d9 Rolling Hi11.s , Califo�°nia �t 7 : 30 PM Wednesd.�yy Ja�u���' 8 , 1975� RE S IG1�A�ION 0� I+�A�OR �A�°TAGI,IA �h,e Man,ag��° �ep���Ed that she an.d the City Council had �een advised in a �.ette� dated ��r��a�y 6, 1975 that Mayo� Philip M. Battaglia had �°esig�.ed f�oan off�.�e o�a that date be�ause of �equirements of the Conflict of Tnte�°est arad �°:i�.a��i�l Disclosure provis�.o�.s of Proposit�.on 9 wh.i�h became ef fe�ti�� on J'axa�a�y °7 o D�ties mf the Mayo� for the balance of the ��rm wi:�:1 b� as��u�ed by Mayo� p�o Ge�pore °�homas F . Heinsheimer o ROI�� CAL,� cz�� co����� PRESEN'�: Co�n.ci�anen Cx°ocker, 1Zose� Mayor Heinsheimer ABSE�`�: Couraczlc�nma�. Le �o�te BOARD 0� DI��°�ORS PRESE�`�: Dia�ecto�°s Battag�ia, �orette, Davidson, S��i�.gfellow P�°esident Saffo `,�.. �.� ALS� PR�SEi�°�: `Teen� Clifton Ci�y Managex WiI.:��azn KiaaZey City Attorney . Jun� �u�n�.ngh�m Seereta�y Geca�°gE Epsteir�. Resident R�.�h��ci S�heide Resident ORD�R 0� ��JSII�ESS M�s � .7o�xa Saff�, p�esid��.t �f th� Bo��°d of Directors 9 suggested tha� d�sc�ssion of �ge�da it�z�s be kep� briefo Mayor Heinsheimer said he would Iimit di�cus�ion of eac�. item to 15 a�inutes , an.d items requ�ring additional d�s�us��on would b� ��sign.ed to membe�s of the Council and � �oa�d fo�° fu�°�1�er �eg�o�ti�g at � futu�e meet�.ng � COI��ROL OF DO�S 2 Q D���cto� S�r��gf�l.lora s�id � problean concerning vi��ous dogs own.e.d by � ��sident ��d �een� �°ef�x��°�d �� the Boa�d �f Di�°ectors , and he a�iced elarif:icati�x? of who sh,�uld h�n.dle such complaints o Mayor Heins- hei�e� said t�,� Cit� h�s �n. ��d.i�����e which p�°ovides for the ccantrol of a�im�ls arad. 1ic�nsin�.g of d�gs, and. he �sked wh.ethe�° th� Ro17L�ng Hills Com��x��ty Asso�ia��.�� has �ozn�.thi�ng �ampa��.?�:�� � '�he Attor�ey said they do r�ot o Mr. Str�t�gf��l�w s�i.d..th,e matte� was refe�red t� the Association because th.e dags we�e confi�ed `�y a fe�ce which was in violation of the . Assoc�.at�.or�' s bu�ld�ng �°�.gu�.�.����.s 9 ar�:d�� h.e said he though.t the Ci�y should handle the p�°oblem �f tl�� �ici��s dogso May�r �i�insh.ei�e� s�.icl. he �nd Co�u�.c�lma�, Rose would resea�°ch the City ordin.ances� a�n.d he sugg�st�d �Yaat the A�sociatio�a refex° com� plain�s �bout �x�.imal� �o the C�u�.�il f�� a�tio� o Coa�ncilm�n Crocker � suggest�d tl��.t an ��dinarce b� conside�ed which would require that dogs b� conf:in�d ixs,doo�s f�o� 1.0 P oMo to 6 A,Mo , s��.ce many of the eompla:ints about dogs �o�a�i�g o�ig�.��.ate fgoan those hours < Mr> Corette �� � ���. ,Tanua�y 8 , 1975 said his dogs re�na�ra on his p�operty, and he p�efers to have them out of doors for protectiono The Mayor said the p�oblem is seve�e in the . .Tohns Canyon area, where dogs and coyotes run late at night and early in the marning . He asked that spe�ific complaints or suggestions be given to . the offi�e� a�.d asked that �°esidents be advised in the News- lette�° what c�n be done about problems concern.ing dogs under existing ordinaneeso � ARCHITEC'T[J1ZAL CONTROL 65 Mrso Saffo said the main problem the Board of Directors faces is enforcing building regulations an,d architectura� con.trols ; the rules are specific, but th� Board lacks the means to enfo�ce themo Mr. Epstein, a member �f the Architectural Committee, explained that if the Commit- tee approves plans and the strueture is not bui�.t according to the ap� proved plan., thex°e is n.othix�g the Gommittee can do. The matter is t.. referred to the Board �f Dix�ectors9 and if, af_ter investigation, an �` �p arehitectu�°al lien is placed on the property, it usuall.y is ignored by � the owner until he wishes to s�ll his property, '� � Mayox° Heinsheimer said aa�other problem is building without a � pe�mito Mro Epstein suggested �hat. a control be developed for checking all bu�Iding materials at the g�te� and admitting only materials for whieh a permit has been issuede Mro Battaglia said that most of the co�nplaints regarding b�x�lding viol�t�.ons are reported to the Gommunity Association; howevery in many cases the matter is a violation of a City ordinanee, pax�ticularl,y zoning or health and safetya He suggested that the Association formally certify such matters to the City for enforce� ment of ordinances . Councilman Crocker said there is criticism in the Gommunity of some of the Architectu�°al regulations . He suggested that the Board hold a pu`blic hearing with the Architectural Committee in attendance, so residents could discuss what anatters are important to them, and the rules and regul�tions couTd be redefined. �ollowing clarification, ordinances could be adopted for enf.orcement of the architectural regu� lation.s , Mrs . Saffo said a�°ehitecture is la�gely personal taste9 and is difficult to leg�slatee Construction must be done in complia��e with City building regulations , and can be enforced under City ordi- • n�nces , but in hez opinion controlling architecture by ordinance would destroy the atmosphere in the communitya Mr. St�ingfellow said archi- tectural violations can be h�ndled by litigation, but the process is expensive an.d time con.suming a Mayor Heinshe.ime.r suggested a procedu�e be developed by which the Board would refer to the City the serious building violations which are in viol�.tion of City �rdinan�es , for en.forcement of the ordinance . Mrso Saffo suggested that after election of new members of the Board of Directors at the annual meeting o�. January 15, and reorganizati.on of the City Council, another meeting be held on the matter, since new committee assignanen.ts wil� be made within each �f the governing bodies . RECREATIONAL FACI3�I°�IES 227 Councilcnaxa Croelce� said there is a difference of opinion ex�- pressed a� the City Cou�cil about how the limited funds allocated for recreat�onal exp�nditures should be spent; whether they should be used first for the property at the Gap reeently purchased by the City, for development of the land gi�en to the City by Waltex° Storm, or for an- other recreational pux°poseo He suggested that the members of the Com- mun�ty be asked to an�ke their wishes known through their eleeted or appointed represen.tatives , so priorities can be establishedo Mr. Corette suggested that the �5,000 in the City budget could be used for en,gineering studies of bo�h �ing s�tes to determine which should be developed first � �2_ � �4 �anua�y 8 , 1975 Mro Corette said he wished to remain active on any committee appointed to develop eques�rian facilitiesq and asked whether it would be necessary for the committee to approach both the City Council and �oard of Directo�s for approval of plans for developmente The Budget Philosophy developed in 1974 states that recreational facilities are built and owned by the City, and mainta�ned and operated by the Associ- ation; Mro Kinley said it would be ne�essary for the committee to have plans for de�elopment approved by bothv Mr. �attaglia said responsi- bi�ity fo� mainten�n�e and operation of recreational facilities was assigned to the Association for lega� reasons . Mayor Heinsheimer said most construction is beyond the no�mal fund raising capacity of either the City or Association, and a method of funding may have to be devel- oped9 possibly as a joi�t venture of both bodieso Mrs . Saffo again suggested that when new �ommittee assignments have been made , the �ommittee members meet to discuss items of mutual interest . VANDALISM 338 Mrs . Saffo said yandalism is an extremely serious and costly �roblem of dua� interest, sin�e most vandalism is �imed dire�tly at Rolling Hi11s �ommu�ity Assoc�ation signs , and law enforcement by the Sheriffls department is under the jurisdietion of the Cityo Mr . Stri�gfellow said vandalism of fences, signs and other personal property, as well as mailboxes9 which is a federal offense, . is a problem in all comm�nities, a�d he suggested that the City Manager make a statement at the annual meeting about the intention to prosecute the vandals if they are caughte TR,AFFIC SAFETY - CREST ROAD 358 Mr, Battaglia said another area of dual interest and responsi- bility is Crest Road. Since the roads in Rolling Hills are controlled by the Rolling Hills Community Association9 but traffic safety is a City Matter, it was his suggestion. that a standing committee repre- � senting both the City and Asso�iation be appointed to handle such matters . Mro Corette said both the Board and Council agree that traffic controls� sueh as bumps or dips in the road, would help control speed, and either should be installed without further delay or a joint motion of the Board and Counc�l. Go�ncilman Crocker concurred, and said he would be willing to move approval . Mrsa Clifton said she has conferred with the �raffic and Light- ing Division of the Los Angeles County Road Department, and has asked thei� advice on the size, shape and recommended location for install� ation, and would report on the teehnical aspects at a Council meeting as soon as the inform�tion is received. Following presentation of the �nformation, � recommendation wiZ1 be made to the Board of Directors , COMMtJNICATION BE'�WEEN CITY AND ASSOCIA�ION 414 Mayor Heinsheimer suggested th�t communieations between the City and Association be in brief inemorandum form, rather than. reported in the minutes and in verbal reports by the staffm It was agreed that this would be desireabley since there will no longer be a common member of the Cou�cil and �oard of Directors , VIEW OBSTRUCTION/TRAFFIC SAFETY 435 Mrsa Saffo said planting in Association easements has grown in some cases creating a txaffic safety hazard because of obstruction -3� � t� �+'. ,Tanuary 8 , 1975 of viewa The Landseape Committee has been asked to make recommendations to the Board in specifie cases, and she suggested that the list be sent to the City Couneil for action by the Traffie Safety Committee . AREA REQUIREMENT FOR NEW SUBDIVISIONS 448 Mrs . Saffo reported that pursuan.t to recommendations made by the Planning Commission, last year the Board of Directors passed a resolution incorpo�°ating such recommendations as were consistent with the Deed Restrictions . She asked Mro Ki�.ley to report on action by the Planning Commission at th.eir meeting on Tuesday, January 7 . Mr� . Saffo said she had written a letter to the Planning Commission as president of the Board of Directors . Mr. Kinley said the recoanmen.dations of the Planning Commission for adoption ot amendments to the Zoning and Subdivision ordinances , �•. and excerpts from the minutes of the Planning Commission meeting were 00 available to members of the Board and Council and would be presented � formally to the City Council at the next regular meeting on Monday, � January 13a • Q Mrsv Saffo asked that the Counci� consider the need for consis- ten.cy of requirements when xeviewing the recommendations of the Plan- ning Commission, and Mayor Heinsheimer suggested that a member of the Board attend the meeting of the City Coun.cil for that purpose. FINANCES AND BUDGET 493 Mrs . Saffo said the Budget Committees of both the City and Association, working with Mra Doug Rogers, City Treasurer, had devel- oped a very satisfactory budget plan for both the City and Association, and she suggested that committee appointments be made early and work on the next fiscal budget be one of the first projects undertaken by both bodies . Mro Corette said he had worked on the last budget, and he thought a standing budget committee would be valuable in working on long range budgetary planse Further, he suggested that permanent folders be kept in the Administration office, and information pertain- ing to budget be filed for reference by members of the budget committee . Mr. Davidson said that agreement at a sub-committee level often runs into obstacles when presented at a larger meeting, and he asked for better feed-back of information to the Board and Council, in an effort to avoid major last minute changes . Mrs . Saffo said she feels there is an information overload, with excess circulation of copies of information to both the Council � and the Boarde Mr . Battaglia suggested that master reports and in- formation could be kept in a file in the Administration Office which could be available to Board and Council members for reference . Mayor Heinsheimer suggested that representatives to the budget committees review the matter and work out a procedure to eliminate extra copies of material being circulated. YOUNG AMERICAL MEDAL - BETH MENZE 546 Mrs . Saffo reported that Beth Menze, 63 Portuguese Bend Road, was one of five young peQple in the State of California to be honored in Sacramento on January 2 , when she received a Young American Medal from Governor Ronald Reagano Beth was nominate.d for the service award for her work in Rolling Hills after the June 22 , 1973 fire which blaek- ened 900 acres and destroyed eleven homes . The medal was presented in recognition of her efforts to save animals and aid residents during the fire and to help victims afterwa�°ds by recruiting young people to assist in the clean up and trash removal problems , and in the re-seeding projects . -4m � e� f� In addition, Beth received a fx�amed resolution from State Senator Robert Stevens . Her host in Sacramento was Assemblyman Robert Beverly, Mrs . Saffo displayed the awards at the meetinga LIAISON BE°I°WEEN COUNCIL AND BOARD 558 Mrs . Saffo said she felt a liaison had been established at the joint meeting, and she suggested that more joint meetin.gs be scheduled. Further, she suggested that a Couneil r.epresentative attend Board of Directors meetings , and a representative of the Board attend City Council meetings . , RESOLU'�ION T°0 DOUGLAS ROGERS S73 Mrs . Saffo suggested that Mro Douglas Rogers be recognized at the Annual Meeting of the Rolling Hills Community Association by pre- sentation of a Resolution of Appreciation, A motion to approve the suggestion on behalf of the City Council was made by Councilman Rose, seconded by Councilman Crocker and cax°ried unanimously. A motion to approve the suggestion on beha�,f of the Board of Directors was made by Mr, Stringfellow, seconded by Mr. Corette and carried unanimouslyo ADJOURNMENT OF BOARD OF DIRECTORS MEETING 614 There being no further business to come before the Board of Directors , the president adjourned the meeting at 9 : 30 P�Mo The City Council meeting continued after a brief recess . PROCEDURES FOR FILLING COUNCIL VACANCY 599 The Manager advised the Council that she had consulted the Election Code and had discussed with the Eleetion Advisor the alternate procedures for filling a Council vacancy, and had determined that the City Council could fill a vacancy by appointmentv If the Council fails to make an appointment within thirty days , an: election must be held to fill the vacancy. A person appointed or elected to fill a vacancy holds office for the unexpired term of the forzner ineumbent. Mrs . Clifton said that Mayor Battaglia 's resignation on Janu- ary 6, 1975 must be filled by appointment by Febxuary 5 or by an elec- tion on May 27 , the first date such election can be helde Mayor Heinsheimer said that in assuming the duties of the Mayor, w,. he did so with the clear un.derstanding that it was for the remainder of ��` Mr. Battaglia ' s term as Mayor, or until March 1975o An extension to l�Iarch 1976, if desired for continuity, would have to be a Council action, he said. Mayor Heinsheimer then moved that Coun.cilman Rose be appointed Mayor pro tempore to fi11 his unexpired term. Councilman Crocker secon- � ded the motion for purposes of discussion. Councilman Rose asked that the record show that he would be willing to serve as Mayor pro tem, but the position is not one he has � sought or is competing for. � In the diseussion that followed Councilman Crocker said he would prefer to have the appointment made at a meeting with all Council members ; present, since it was his understanding that no business would be con- ducted at this meeting without prior notice, and he considered election of officers within the Council sufficiently important to be deferred. Mayor Heinsheimer explained that he will be out of the country at the time of the next regular meeting of the Council, and it would be neces- sary to make an appointment so the business of the meeting could be . conducted. Following discussion, the Mayor appointed Councilman Rose -5- � ��r�. January 8 , 19�5 �hei�man nf the City Council meet�.ng on J�nuary 13, and said reor an- i.�at�.on o� the Counci.l w�uld be scheduled a� an a�en�ia i.tem for t�e next regular meeting on �'anuary 27 . �'he Mana�er was di.rected to ask in �he Newsletter fo� re��ame� o� resi.dent� interested in an appointment t� the City Ceuncil t� �i.11 the unexpirec� t�rm until March 1976. May�r �teinsheimer ea�.d inform�tion submitt�d tio the Couticil would be considered �,n an exe�uti,v� aession �ol,��wing the nex� regular Cou�nc3�1 meeting, and an appointmen� wc�uld b� m��e pr3.or to February 5, �.f pos sible . ADJOL��tNMENT 7 7 5 There being no further business to come before the mee�ir�g, �Iayor Heinsheimer ad�ourned the meeting of th� City Cauncil �t ].0; 10 P�M� tr �0 � � � C� _ _ _ _ _ _ _- une unn ng am, ecretary ^ . 4 APPRO`VEb: - - ___._. -_ - __ _:_ __ _ _ -�e� en�, Bna� o D �ectiors Tte].�.�.rig I�3�1.s Comm�n�.��r Agsoci.��ion ._-- _ --___ __ _ . _ _ __,___ ayor, �y � o ng s ��� ��