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2/3/1975354 --,' MINUTES OF THE ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA February 3, 1975 A meeting of the City Council, adjourned from the meeting of January 27, 1975 was called to order by Mayor Heinsheimer at 7:30 PaM. Monday, February 3, 1975 at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Teena Clifton City Manager ALSO PRESENT: William Kinley City Attorney June Cunningham Secretary Roger Meurer Meurer Engineering Philip Battaglia Resident Joan Saffo Resident APPOINTMENT TO CITY COUNCIL 6 Councilman Rose moved that Dr. Godfrey Pernell, 15 Flying Mane Road be appointed to the City Council to fill the vacancy that resulted from Mayor Battaglia's resignation in January. The appointment was made to March 1976, the date of the next Municipal election. Councilman. Crocker seconded the motion which was carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer The oath of office was administered by the Deputy City Clerk, and Councilman Pernell was seated. APPOINTMENT OF MAYOR Councilman Rose moved that the appointment of Mayor Heinsheimer be extended to March 1976. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose ABSTAINED: Mayor Heinsheimer APPOINTMENT OF MAYOR PRO TEMPORE Councilman Crocker nominated Councilman Rose for the position of Mayor pro tempore for a term extending to March 1976. A second was not required for the nomination. The roll call vote on the nomination was as follows: AYES: Councilmen Crocker, Pernell, Mayor Heinsheimer ABSTAINED: Councilman Rose PRESENT: Councilwoman Le Conte .APPROVAL OF MINUTES 47 The minutes of the meeting of January 27, 1975 were h.eLd for the next regular meeting of the Council. TRAFFIC SAFETY COMMITTEE ACCESS TO 2 HUMMINGBIRD LANE 51 Councilman Crocker reported that he had been advised that Mr. and 35��,. February 3, 1975 Mrs. Kenneth Dennis, owners of property at 2 Hummingbird Lane, and their architect had not been able to schedule a meeting with Mrs. Stephanie Enright, owner of property at 3 Hummingbird Lane to discuss the request of Mr. and Mrs. Dennis for access over the Hummingbird Lane easement. Mr. Kinley said that although a condition, of subdivision. was access to Lots 1 and 3 from Hummingbird Lane and access to Lot 2 from a specific area on Eastfield Drive, present conditions would make such ingress and egress for #2 extremely hazardous. Councilman Rose suggested that in, the absence of an easement in favor of the Association, the Council. recommend that access over Hummingbird Lane be granted for 2 Humming- bird Lane as a matter of traffic safety, with a further recommendation that a joint maintenance agreement be entered into by persons using the easement. Mr. Kinley offered to have a search of the title made to determine where there is an easement to the Association, and Councilman Crocker agreed that it should be done. Mayor Heinsheimer directed Councilman Crocker to work with the ti City Attorney on the matter and make appropriate recommendations to 00 the Community Association and Architectural Committee on the traffic safety aspect. SAFETY HAZARD ON CREST ROAD, RECOMMENDATION OF LANDSCAPE COMMITTEE Copies of a letter dated January 30, 1975 from Mrs. Nicky Field, Chairman of the Landscape Committee, were presented to the Council. Mrs. Field reported that the Landscape Committee had made a field trip to 39 and 41 Crest Road West to view bushes on the Frank Zila property at 39 Crest West which were causing a view obstruction to cars emerging from the Joseph 011a property at 41 Crest West. It was the recommenda- tion of Mrs, Ruth Shellhorn; Landscape Consultant, that the southwest corner of the Zila property be cleared of all bushes and young growth (volunteer) of eucalyptus on the easement facing the street. Mrs. Shellhorn stated that the pyracan.tha bushes could be moved out of the easement and toward the Zila house, creating a screen for privacy. She said further that the myroporum and oleanders bordering the 011a driveway must be trimmed continually so that they do not intrude upon the 011a property. Councilman Crocker said he had visited the, property and considered the shrubs a hazard in their present state, and it was his recommendation that the Zilas should be given a specified time .in which to complete the recommended work. Councilwoman Le Conte suggested that the Zilas be given five days to comply with the recommendations contained in the letter,, and if not completed in that time period, the City Maintenance crew be sent to the location to complete the work. Mr.. Zila agreed that there is a problem of view obstruction, be he said he :is reluctant to remove the pyracantha, and said the problem is not entirely caused by planting, but a curve in the road at that location contributes to the hazardous condition. He said he would be willing to have extensive trimming of shrubs, and asked that a "Blind Driveways" sign. be erected in the vicinity of the 011a driveway. Councilman Crocker asked that Mr. Zila have the trimming done as soon as possible, and notify the Council when the work has been completed so another inspection. can. be made. Councilman Pernell suggested that further action be deferred until. the Council meeting of February 24 to give Mr. Zila an opportunity to comply. The Mayor so ordered. ABSENCE FROM MEETING 177 Councilman Rose requested that he be excused conditionally from the meeting of February 10 in the event that he is unable to get to the meeting in time from an out of state location.. Permission was granted. -2- a�•1'i February 3, 1975 PRESENTATION OF PLAQUE TO PHILIP BATTAGLIA 180 Mayor Heinsheimer asked Mrs. Joan Saffo, President of the Rolling Hills Community Association to join him in the presentation of a plaque to Mr. Philip Battaglia, former Mayor of Rolling Hills and former pres- ident of the Board of Directors of the. Rolling Hills Community Associ- ation. The Mayor and Mrs. Saffo thanked Mr. Battaglia for his dedicated service to the City and Community Association. Mr. Battaglia thanked the Council and Mrs. Saffo for the plaque, and said he will continue to help in City and Community matters. MODIFICATIONS OF FURNITURE IN COUNCIL CHAMBER 196 Councilman Rose said that Councilwoman Le Conte had mentioned that a panel installed on the front of the tables in the Council Chamber would be an asset. Councilwoman Le Conte said she also wished to suggest that a shelf be installed under the table to hold papers for members of the Council, and to remove clutter from the table top. Councilman Rose suggested that the table be lengthened. The Mayor directed that members of the Council make their sugges- tions to Councilwoman Le Conte, and that she obtain bids for the desired modifications and report to the Council. SUBDIVISION NO. 61, TENTATIVE TRACT 32256 212 Mayor Heinsheimer opened discussion. of Tract 32256, Mrs. James Heist (Roger Meurer) 9 Blackwater Canyon Road, and asked that the record show that the Council made a field trip to the site. on Sunday, February 2. Mr. Meurer said he had no objections to recommendations of the Planning Commission on January 21, 1975 or to the conditions of approval contained in the Planning Advisor's Report dated April 12, 1974. Councilman Rose moved that. the tentative tract be approved subject to the conditions contained in the Planning Ad -visor's Report and the Environmental Impact Report. The motion was seconded by Councilwoman. Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pennell, Rose Mayor Heinsheimer ENVIRONMENTAL IMPACT REPORT, TRACT 30420, ROLLING HILLS ESTATES 238 Excerpts from the Draft Environmental Impact Report prepared for Tract 30420 in the City of Rolling Hills Estates were distributed. Mayor Heinsheimer called the Council's attention to a statement in the paragraph on Equestrian Trails which indicated that "additional trails are expected to be available to the residents in the City of Rolling Hills." The City Attorney said a letter should be written to the maker of the report advising that the trails in. Rolling Hills are privately owned and maintained and that admission to the trails is only with the consent of the members of the Rolling Hills Community Association. and therefore the draft environmental impact report should be corrected. The Mayor asked Mr. Kinley to write the necessary letter. PUBLIC UTILITIES COMMISSION 259 Councilwoman Le Conte reported that she had written to Governor Brown and to members of the Public Utilities Commission.. No reply has been received in response to the January 29 letter. Councilwoman Le Conte said that rather than. cite individual -3- February 3, 1975 projects, she called to attention the substantial problems of procedures and other general considerations. Copies of the correspondence were distributed to members of the Council, and Councilwoman Le Conte said she would continue to report on the matter as acknowledgements of her letters are received. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 263 Councilwoman Le Conte said she would represent the City of Rolling Hills as delegate at the hearing on February 24, and would report to the Council. SOUTH BAY CORRIDOR STUDY STEERING COMMITTEE 264 Councilwoman Le Conte urged Council members to attend the Public Hearing at the Torrance City Hall on February 19 and said a notice will be sent to residents in the Newsletter urging them to attend. N 00 SOUTH COAST REGIONAL COMMISSION 267 rl ") Councilwoman Le Conte said she plans to testify on February 24 to the effect that the provisions for the authority of local government Q are too greatly impaired by the suggested approach. RESOLUTION NO. 331 273 The City Attorney distributed copies of A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA APPROVING THE INSTAL- LATION OF FLAME -X TREATED SHAKES FOR REROOFING EXISTING RESIDENCES AND RESIDENCE ADDITIONS, and he read the resolution in full. Councilman Rose suggested that the word "plywood" be stricken from the requirements, and asked that the resolution. show clearly that a solid sheeting is required under the shingles, not spaced sheeting. Councilman Crocker asked who would stipulate the approved sub -base, and Mr. Kinley said the interpretation would be made by the County Department of Building and Safety acting as the City's Building De- partment. Councilman Pernell suggested that the resolution, be submit- ted to the Department of Building and Safety for comment. Mayor Heinsheimer ordered the matter held on, the agenda for con- sideration at the next meeting after the resolution has been reviewed by the Department of Building and Safety. CITY DEPARTMENTS SHERIFF'S DEPARTMENT 303 M The report of the Sheriff's Department for September 1974 was presented. The report was received and filed. Councilman Crocker requested that a letter be prepared for the Mayor's signature thanking the Sheriff for the attention. given the traffic problems as reflected in the comparison between. the current month and the same month last year. MATTERS FROM THE COUNCIL 312 COUNCILMAN PERNELL SAFE SCHOOL BUS STOPS 312 Councilman Pernell said he wished to bring up a matter of Traffic Safety that he had previously brought up in the Planning Commission regarding the number of busses, essentially school busses, where. they -4- P. 358 February 3, 1974 stop morning and night, the traffic hazards involved, traffic back up and all the other things that are created by random selection of stop- ping places and lack of facilities for pulling off the road. Council- man Pernell said that busses stop for 45 seconds to a minute and a half and it is not uncommon to have four or five cars eager in the morning to get around them. There is one place at -the Gap where busses stop on a bad curve going uphill that is really dangerous, he said. Councilwoman Le Conte said State law requires all traffic to stop behind a school bus with a flashing signal, and Mr. Kinley said that is also included in the Rolling Hills Traffic Ordinance. Councilman Pernell said his reason for bringing it up now is his understanding that resurfacing of Portuguese Bend Road is being consi- dered and this might enter into the consideration., rather than at some subsequent time; it might be appropriate to do it at the same time. Councilman Rose asked that care be taken not to cause problems with the horse trails. He said the problems are not mutually exclusive, and bus stops can be located in a horse trail as long as it doesn't obstruct the trail. Councilman Pernell suggested that the Planning Commission make the necessary investigation and recommendation. Councilwoman Le Conte agreed that the Planning Commission should be asked to make a recom- mendation taking into consideration all factors involving safety of children. Mayor Heinsheimer asked Councilman Crocker to send a note to the Planning Commission requesting the study as a traffic safety matter. He suggested that Councilmen Crocker and Pernell get together on their thoughts, and asked the Planning Commission to make the study and re- port back to the Council. COUNCILWOMAN LE CONTE APPROVAL OF SUBDIVISIONS 329 Councilwoman Le Conte said that all subdivisions on file with the City will be considered under the subdivision ordinance in effect when they were filed, and will be exempt from the requirements of the zoning and subdivision ordinances as recently amended, even though they have not yet been presented either the Planning Commission or the Council. She suggested that the Council review the procedure. Mayor Heinsheimer said most subdivisions require some modification and can be turned down by either the Planning Commission. or Council for any of several reasons. Councilwoman Le Conte expressed her concern that some residents who were not necessarily planning to divide their property might expedite a subdivision simply to get it filed when an amendment to the ordinance seems imminent. Councilman Pernell said he doesn't consider any subdivision presently on file in that category because some have been in process so long they have been subject to changes of personnel on the various boards and commissions. Mr. Kinley said most cities exempt subdivision from changes in. rules if the tentative map has been approved; in other cases they are guided in their decisions by the amount of money expended in preparation of the subdivision. If denial of a subdivision is tried in Court, the Court always looks to see whether substantial financial investment has been made under one set of rules which have then been changed so the investment is no longer of any value. Further, Mr. Kinley said it is safe to say that recent changes would apply to only a few subdivisions now on file, and a date can be set by resolution if the Council wishes after which new requirements would apply. Chairman Pernell made the observation that although there is no residency requirement for sub- division in Rolling Hills, so far no speculators or outside developers -5- 1 1 3'99. February 3, 1975 have divided property; the only subdivisions have been individual pro- jects by residents, and he said that must be a consideration of the Council. RESIGNATION FROM ENVIRONMENTAL QUALITY BOARD Councilwoman Le Conte announced that she wished to resign from the Environmental Quality Board and suggested that Councilman Pernell repre- sent the Council on the Board and continue in his position as Chairman. The Mayor directed the Clerk to include notice in the next Newsletter that vacancies exist on the Planning Commission. and Environmental Quality Board, and to ask residents who are interested to submit resumes -to the Manager as soon as possible. MATTERS FROM CITY OFFICERS r�* RESOLUTION NO. 332 406 00 Mr. Kinley presented the findings of the City Council in a resol- ution entitled: A RESOLUTION OF THE CITY OF ROLLING HILLS, CALIFORNIA Q ADOPTING FINDINGS IN SUPPORT OF ORDINANCES 126 AND._127 OF THE CITY OF ROLLING HILLS, AMENDING ORDINANCES 33 AND 67 RELATING TO ZONING AND SUBDIVISIONS. Councilwoman Le Conte moved that the resolution be adopted and that reading in full be waived. The motion was seconded by Councilman Rose and carried by the following roll call vote:. AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSTAINED: Councilman Pernell FLOOD CONTROL PROJECT Mr. Kinley reported that details for the Flood Control Project had been completed, and the check in the amount of $11,500 had been prepared for delivery to the Flood Control District on Tuesday, February 4. MATTERS FROM RESIDENTS SOUTH COAST BOTANIC GARDEN 425 Mrs. Saffo presented a letter from Dr. Paul L. Saffo, President of the South Coast Botanic Garden Foundation Inc., requesting citizens to support the construction of an Administration Building at the South Coast Botanic Garden. Mrs. Saffo explained that the building had been included in the budget two years ago, but the building program has been severely curtailed under the austerity program. The matter will be brought before the Board of Supervisors during the second week in Feb- ruary, and the Council has been requested to urge the Board to proceed with the original plans for building at the South Coast Garden because of greatly increased attendance. Councilman Rose moved that the Council recommend to the Board of Supervisors that the project for construction of the Administration Building proceed as previously budgeted. The motion was seconded by Councilman Crocker. Councilwoman Le Conte moved that the motion be amended to read "as previously approved. Councilman. Rose accepted the amendment to his motion, and Councilman Crocker seconded the motion as amended. The motion was carried on the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSTAINED: Councilman Pernell -6- 360 February 3, 1975 The Mayor directed that a letter be sent to each member of the Board of Supervisors on behalf of the Council urging completion of the building project. ADJOURNMENT 451 There being no further business to come before the Council, the Mayor adjourned the meeting to a Personnel Session at 9:20 P.M. The meeting reconvened at 9:30 P.M. and was adjourned at 9:35 P.M. to the next regular meeting on February 10, 1975. APPROVED: Mayor -7- CityClerk 1