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3/24/1975tl- 00 C� Q MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 24, 1975 'A regular meeting of the City Council was called to order by Mayor Heinsheimer at 7:30 P.M. Monday, -March 24, 1975 at the Adminis- tration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer Councilman Pernell arrived at 9:00 P.M. Douglas Rogers Teena Clifton William Kinley June Cunningham Roger Meurer Don Campbell Chief Paul Schneider Roy Sinclair City Treasurer City Manager City Attorney Secretary R. A. Meurer Engineering Escrow Officer L. A. County Fire Dept. Resident A motion to approve the minutes of the meeting of March 10, 1975 as presented was made by Councilman Crocker, seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, -Rose Mayor Heinsheimer ABSENT: Councilman Pernell , MRS. PAUL LERNER, 22 CREST ROAD EAST A letter dated March 14, 1975 from Mrs. Paul Lerner, 22 Crest Road East was presented to the Council. Mrs. Lerner asked -that an appropriate sign or signs be placed near 5 Crest Road East, since the driveway at that location is hazardous to pedestrians, equestrians and automobiles. Mayor Heinsheimer directed that the matter be turned over to Councilman Crocker, who is in charge of traffic safety, and he asked the Manager to acknowledge Mrs. Lerner's letter and tell her of the Council's action. Mrs. Clifton reported that Mrs Shirley Tyndall, 65 Eastfield Drive, had telephoned the office to express her opposition to erecting more signs, stating that they eoncourage vandalism. Further, Mrs. Tyndall said 75% of the driveways in Rolling Hills are "blind" but if shrubs are trimmed properly and speed limits are observed, it is pos- sible to approach such driveways safely. The Mayor requested that Mrs. Tyndall's comments be put in a memorandum to Councilman Crocker, and that a report be made to the Council at the next meeting. DR. MICHAEL BARNETT, 19 EASTFIELD DRIVE 1100 Mrs. Clifton advised the Council that Dr. and Mrs. Michael Barnett, 19 Eastfield Drive, had appeared before the Board of Direc- tors and the Planning Commission with a request for approval of a tennis court in the area in the front and side yard formerly occupied by a riding ring. Building plans submitted to the Architectural Com- mittee were approved, and a landscape plan was approved by the Land- scape Committee; the Board of Directors of the Rolling Hills Community 385 38-6 March 24, 1975 Association approved the request for construction in the front and side yard. A conditional use permit for a variance of the Zoning Ordinance was issued by the Planning Commission, and the tennis court was built, but the landscaping was not completed according to plans submitted. The Manager reported that many complaints have been received from residents, and as a result of the non-compliance, persons now receiving conditional use permits are required to post a bond to guarantee completion of the landscaping as submitted. Mrs. Clifton said she had discussed the lack of compliance with both Dr. and Mrs. Barnett but had not received any cooperation in the matter. The Managers letter dated March 12, 1975 has not been acknowledged, and the matter was brought to the attention of the Board of Directors at their meeting on March 20. After review by the Board, the matter was referred to the City, since the conditional use permit was issued under the City's Zoning Ordinance. Mr. Kinley recommended that the Council refer the matter to the Planning Commission for a public hearing to determine whether the permit should be revoked, and Dr. Barnett should be advised of the Council's action. Councilman Crocker moved that the Council accept the recommend- ations of the City Attorney and refer...the matter to the Planning Com- mission. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Councilman Pernell The Mayor said the matter would be given to Councilman Pernell, Planning Commission liaison member for action. PALOS VERDES PENINSULA CHAMBER OF COMMERCE 1129 An invitation to the 17th Annual Installation Banquet on April 3, 1975 was received and filed. Councilwoman Le Conte said she plans to attend. BICENTENNIAL COMMITTEES MEETING 1130 Mayor Heinsheimer announced that a joint meeting of all Bicen- tennial Committees and related organizations on the Palos Verdes Penin- sula has been set for Thursday evening, April 10 in the Miraleste Library Meeting Room. The Mayor asked Councilwoman Le Conte on behalf of the Council to select a representative to attend the meeting to represent the City of Rolling Hills. SB 275 - DILLS-BERMAN COLLECTIVE BARGAINING ACT 1150 Correspondence from the League of California Cities and the City of Victorville in opposition to Senate Bill 275, the Dills -Berman Collective Bargaining Act.was presented to the Council.. Because of differences of opinion on the question of collective bargaining, the Mayor suggested that no position be taken by the Council. LOS ANGELES COUNTY DELINQUENCY AND CRIME COMMISSION 1191 In a letter dated March 5, 1975 the Los Angeles County Delin- quency and Crime Commission asked that the Mayor appoint a represent- ative to communicate with the Commission in advising the Board of -2- 387 March 24, 1975 Supervisors in the area of crime and delinquency prevention. A letter of qualifications submitted by Mrs. Carole Hoffman, 73 Portuguese Bend Road, with reference to the Juvenile Diversion Pro- ject was presented to the Council. Councilman Crocker moved that Mrs. Hoffman's name and qualifications be forwarded to the Los Angeles County Delinquency and Crime Commission, and that Mrs. Hoffman be noti- fied of the appointment. The motion was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Councilman Pernell CITIZENS COMMITTEE ON DOG CONTROL PROBLEMS 1205 In a letter dated March 21, 1975 Mrs. Velma Matthews, Chairman Xof the Citizens' Committee on Dog Control Problems requested that the Public Hearing date be extended an additional month, to May 12, 1975 C7 to enable the committee to formulate additional information not yet C� available to the Committee. The Mayor directed that Mrs. Matthews be advised that her request was granted by the Council. PROPOSED ORDINANCE - LICENSING OF DOGS The City Attorney presented a proposed ordinance which would apply solely to fees charged for licensing dogs, and would bring the City s ordinance for fees in line with County fees. The existing ordinance would not be changed with respect to number of dogs or in ,any other.provision, Mr. Kinley said. A motion to introduce the ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE NO. 79 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PRO- VIDING FOR THE CONTROL OF ANIMALS AND THE LICENSING OF DOGS", and to waive reading in full was made by Councilman Rose, seconded by Council- man Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Councilman Pernell REQUEST FOR BARRICADE AT END OF CRENSHAW BOULEVARD 1245 The Mayor opened discussion of Caballeros request for a barricade at the end of Crenshaw Boulevard, returned to the agenda at the request of Councilman Rose, who was absent during discussion of the matter at the last Council meeting. Councilman Rose said the request by Caballeros was based on their desire to•close the road to four -wheeled vehicles, while provid- ing access by horses, and he asked that a letter be sent from the Council to Caballeros suggesting that they contact the City of Rancho Palos Verdes on the matter. The Mayor so directed. REPORT BY EMERGENCY ACTION COMMITTEE 1278 Mrs. Clifton reported that she had met with Mr. Vernon Fay and Dr. Martin Gould, the co-chairmen of the Emergency Action Committee and she has a meeting scheduled for Tuesday with representatives of the County.Communications Division on the subject of emergency communication. Mayor Heinsheimer suggested that the area leaders of the Emergency -3- March 24, 1975 Action Committee be asked to attend the neighborhood meetings to re- fresh members of the Community on emergency procedures and distribute new lists containing the numbers to be called in an emergency. The Manager reported that Mr. Battaglia has given information on a preliminary proposal to the Board of Directors for lease of an Association -easement near the South Gate to Advanced Electronics for a transmitter and aerial site near th6"South Gate. This system, if in- stalled, could tie into the emergency communication receivers in the event that lines operating the receivers were burned out. Mrs. Clifton said additional information on the proposed transmitter and aerial site lease would be presented to the Council as the matter is developed by the Board. Mayor Heinsheimer suggested that periodic tests of receivers presently installed in homes in Rolling Hills should be conducted, and written evaluation of the tests made. He asked that the Chairmen of the Emergency Action Committee, the Chief Security Officer and representatives of Advanced Electronics be asked to attend the next meeting of the Council. Further, the Mayor asked that Advanced Elec- tronics be asked to report the results of monthly tests, for which a monthly payment of $12.00 has been paid since installation of the units. DISCUSSION: BUDGET PROCESS & POLICY DECISIONS 1441 Councilman Crocker reported that a meeting of the Budget Com- mittee has been scheduled for Monday, March 31 at 7:00 A.M. FINANCIAL STATEMENTS 1493 The Financial Statements for the month of February 1975 were approved and accepted on the motion of Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Councilman Pernell PAYMENT OF BILLS Councilman Crocker moved that Demands No. 4371 through 4398, with the exception of Demand No. 4376 which was voided, be paid in the amount of $5,887.63 from the General Fund. The motion was secon- ded by Councilman Rose, and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer ABSENT: Councilman Pernell SOUTH BAY CORRIDOR STUDY STEERING COMMITTEE 1.525 Councilwoman Le Conte reported that at a recent meeting of the Committee the technical committee submitted the suggested re- quest for a proposal for Phase II. Bids will be let on April 9, with a 30 day deadline. The Mayor ordered the matter held on the agenda I for additional information. ENVIRONMENTAL QUALITY & LAND USE MANAGEMENT COMMITTEE 1559 Councilwoman Le Conte said she had reviewed the Draft of An Alternative to the Implementation Strategies Set Forth in the South Coast Regional Coastal Commission's Powers, Funding and Govern- ment Element, and had discussed it with Mayor Marilyn Ryan of Rancho -4- r- 00 00 Q March 24, 1975 Palos Verdes, chairman of the Committee which prepared the report, and with representatives.of SCAG. Councilwoman Le Conte said she and Mayor Ryan will meet to discuss -the matter further, especially with regard to local Government's responsibility in implementing the program. The Mayor ordered the matter held on the agenda for additional information. FEDERAL FLOOD INSURANCE 1605 The City Attorney reported that maps are on file which accurate- ly depict the flood hazard areas in.Rolling Hills, and he presented a resolution setting forth the information required to implement the program. Mayor Heinsheimer asked Mr. Kinley to keep the Council advised on the matter, and he ordered it held on the agenda. ENVICOM CORPORATION 1644 Mayor H_einsheimer opened discussion of the Seismic Safety -and Safety General Plan Elements, prepared by Envicom Corporation, a firm hired jointly by the Cities of Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates. Mrs. Clifton presented a letter dated March 10, 1975 from Envicom, advising that the cost of preparing.Phase II for Rolling Hills would be $2,860. The Manager said that Rolling Hills Estates plans to contract for Phase II, but Rancho Palos Verdes plans to do Phase II in house, and Mrs. Clifton said.that she and Mr. Richard Anderson, Planning Advisor, are of the opinion that they can prepare the report in a manner which would be satisfactory for submittal to the State. Councilman Crocker said that because of possible liability that might result from statements made in such a report, he would be reluctant to approve an in house study without additional information. He requested that an Envicom representative be asked to attend the next meeting of the .Council before a decision is made, since funding would have to be included in.the budget. The Mayor suggested that Councilman Crocker discuss the matter first with a representative of Envicom, and extend an invitation for an appearance before the Coun- ciliif he thinks. it would be of benefit. ENVIRONMENTAL IMPACT REPORT - NRG NU -FUEL A summary of the Environmental Impact project on the site of the Los Angeles County Boulevard was presented to the Council. After ject, the report was received and filed. TRACT 26652, RICHARD A. FRIEND, FINAL MAP M Report on .the NRG NuFuel Landfill on Hawthorne discussion of the pro - The Manager reported that Mr. Roger Meurer, engineer for Mr.. Friend, had delivered the linen copy of the final map for Tract 26652 with a letter dated February 24 from the Subdivision Committee and a letter dated March 21 from, the County Engineer, recommending approval and acceptance of the Final. Map by the Council. Bonds required as a condition of approval were submitted to the City Attorney. Mayor Heinsheimer said that Mr. Don Campbell was also present on the Friend matter, and Mr. Campbell said he represents Mr. and Mrs. Robert Lamb, who presently occupy the Friend residence at 4 Eucalyptus Lane. After discussion of the final map, Councilman Rose moved that -5- k l 3,90.1 March 24, 1975 the map be approved, subject to review and acceptance of the bonds by the City Attorney. The motion died for lack of a second. Councilman Crocker moved that the final map be placed on the agenda for the next meeting, and that the City Attorney present a statement that the bonds are in order and all conditions have been met. The motion was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer Councilwoman Le Conte requested that all future tentative maps approved by the City Council be so labled, and that as a policy final maps submitted after the agenda closes be deferred until the next meet- ing of the Council. Councilman Rose said he would prefer the flexibil- ity.to weigh each case individually, and the Council agreed. CITY DEPARTMENTS LOS ANGELES COUNTY FIRE DEPARTMENT 321 Chief Paul Schneider thanked Mayor Heinsheimer for his letter to Chief Richard Houts commending the services of Rescue Squad #106, the Paramedic unit stationed in Rolling Hills Estates in the Peninsula Center, and requesting that the funding for the service continue. Chief Schneider again urged the Council to require identifying numbers near the driveway of every residence in Rolling Hills, explaining that the success of any rescue squad depends on reaching an emergency in the shortest time possible, and the units are often hampered in a resi- dential area such as Rolling Hills where winding driveways often make it difficult to determine the proper access to a residence. The prob- lems are compounded in incidents where the regular company is out, and the City is being covered by a back-up company which lacks familiarity with the area. Councilman Crocker moved that the City Manager be authorized to spend up to $200 to purchase sufficient reflectorized numbers to provide two sets per residence to be placed on both sides of the post which sup- ports the residence sign, so as to be visible to vehicles approaching from either direction, with the requirement that the sign be placed in front of the residence or at the driveway, as an aid to emergency veh- icles. The motion was seconded by Councilwoman Le Conte. Councilman Rose said it should be mandatory that each residence be identified by numbers posted directly adjacent to the driveway. Councilman Crocker amended his motion to authorize an expenditure not to exceed $1,000, and to specify that the numbers be_given to the Fire Department to be affixed to the residence sign by members of the Fire Department, with the consent of the homeowner. The motion as amended was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer NOES: Councilman Pernell In answer to question about requirements for house numbers, the Manager explained that house numbers are assigned to each resi- dence built, but there is no requirement for mandatory posting of the numbers. The City Attorney explained that it could be made mandatory by adoption of an appropriate ordinance. Councilman Rose moved that the City Attorney be instructed to prepare an appropriate ordinance making posting of house numbers mandatory. The motion was seconded by Councilman Crocker and carried by the following roll call vote: F�l March 24, 1975 AYES: Councilmembers Crocker, Le Conte, Rose NOES: Councilman Pernell, Mayor Heinsheimer The Manager was directed to advise residents of the proposed requirement in the Newsletter. COMPOSITION OF THE ENVIRONMENTAL QUALITY BOARD 463 Mayor Heinsheimer opened discussion of the composition of the Environmental Quality Board. Mr. Kinley explained that the existing ordinances specifies a Board consisting of a representative of the City Council., Planning Commission, Board of Directors of the Rolling Hills Community Association. and Architectural Committee, and a resident who is not a.member of any board or commission. Mr. Kinley suggested that the ordinance could be amended to state that the Environmental Quality Board be composed of a specified number of members, and alternate ap- �`' pointments could be made to represent the Board, Council or Commissions if they wished to be represented by a designee. The Mayor asked the City Attorney to prepare an amendment to the ordinance to be considered at the next meeting. C CITY ATTORNEY WOODLEY/GREENHUT AGREEMENT FOR ACCESS 568 Mr. Kinley distributed copies of a letter dated March 24, 1975 which he had written to Mayor Heinsheimer on the subject of access to the Woodley and Greenhut tracts. Mr. Kinley reported that he had dis- cussed the access with Mrs. Woodley, and she had agreed to placing the access the on the south side of the eucalyptus trees in the ease- ment extending along the northerly boundary of the Greenhut property, and the bridle trail in the easement along the southerly boundary of the Woodley property. She also stated that she would be willing to enter into an agreement with Dr. Greenhut to share the cost of the driveway as shown on Exhibit "A" dated March 10, 1975 on a 2/3 - 1/3 basis; that is, Dr. Greenhut would pay two-thirds of the cost and Mrs. Woodley would pay one-third, providing that she is allowed to have access to that driveway for the two lots or building sites planned on her property. .Councilman Rose suggested that both parties be required to sign a. -copy of the letter to show approval of content and form. Mayor Heinsheimer said he did not agree that the City should be party to any agreement which specifies financial arrangements; that should be between the parties involved. The Mayor suggested that the proposal be sub- mitted in map form, signed by the parties, and made part of the City's file, said map to be. -submitted within thirty days of the March 10 meeting; and he asked that the Attorney write to the parties and so advise them. AMENDMENT TO BROWN ACT 636 Mr. Kinley reported that he had received a letter from the League of California Cities urging opposition to an amendment to the ,Brown Act which would require that personnel sessions of the Council be open to the public, and which would also make a meeting of two members of the. City Council discussing Council matters illegal. A motion to authorize the City Attorney to write a letter on behalf of the Council expressing opposition to the Dills Bill involving an amendment of the Brown Act was made by Councilman Rose, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer -7- March 24, 1975 MATTERS FROM MEMBERS OF THE COUNCIL APPOINTMENT TO THE PLANNING COMMISSION 645 Councilwoman Le Conte moved that the appointment of Mr. John Stern, 29 Crest Road East, to the Planning Commission, made at a recent personnel session of the Council, be confirmed. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer UNDERGROUNDING ON PORTUGUESE BEND ROAD NORTH 648 Councilwoman Le Conte asked when the utility poles on Portuguese Bend Road North in the area where underground utilities were recently installed will be removed. Mrs. Clifton explained that road patching on Portuguese Bend Road will begin Monday, March 31, and the poles will be removed before the work commences. SAFE SCHOOL BUS STOPS 658 Councilman Pernell asked whether any consideration had been given to safe school bus stops in preparing to re -pave Portuguese Bend Road. Mrs. Clifton said the matter had been referred to the Planning Commission and bus schedules had been obtained. Councilman Pernell said it is doubtful that any recommendations would be made in time to be considered as part of the paving schedule. He suggested that the study be made with a view to relocating stops in safe areas. The Mayor requested that residents be advised in the Newsletter of Planning Com- mission meetings at which the._matter will be considered. PUBLIC UTILITIES COMMISSION 689 Councilwoman Le Conte reported that the Chairman of the Public Utilities Commission had replied to her letter to Governor Brown, and she said she would send copies of the reply to members of the Council. ANIMAL CONTROL 700 Councilman Rose reported that he had attended meetings of the Citizens' Committee on Dog Control Problems, and he said that Officer Mitchell of the Los Angeles County Animal Control Department had atten- ded the last meeting. It is the wish of the Committee to develop a new ordinance for control of animals, and to recommend that a permanent committee for animal control be appointed. FILL ON TED BEAR PROPERTY Mayor Heinsheimer asked the Manager whether sufficient fill had been put on Lot 105 A owned by Mr. Ted Bear to create a building pad on the lot. The Manager said that the County Engineer had advised in a letter dated January 24, 1975 that the earth fill dimped on the property had been spread to a depth of three feet or less, and would not require a grading permit. The Manager said a topo map had been filed with the City when the property was subdivided, and an "as built"" map could now be requested of the owner to determine the extent to which the property has been changed. The Mayor asked Mrs. Clifton to write to Mr. Bear and ask him to advise in writing what modifications he has made or is making to the lot. CONTRACT CITIES CONFERENCE 790 The Manager said she had been requested to ask the Council for March 24, 1975 a financial contribution to pay for sending a representative of the Sheriff's Department to the Contract Cities Conference in Palm Springs. A motion to make a contribution based on Rolling Hills share of sheriff's services contracted for was made by Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer The Mayor directed that a letter be sent to Sheriff Pitchess stating that the City of Rolling Hills is willing to pay its pro rata share of the expense, but it is the consensus of the Council that the item should be included in the County budget. ADJOURNMENT 815 t'' There being no further business to come before the Council, 00 the Mayor adjourned the meeting at 11:30 P.M. D APPROVED: Mayor City Clerk