4/14/1975MINUTES OF THE
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
April 14, 1.975
A regular meeting of the. City Council was called to order by
Mayor Heinsheimer at 7:30 P.M. Monday, April 1.4, 1975 at the Adminis-
tration Building, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
PRESENT: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
ALSO PRESENT: Teen.a Clifton, City Manager
William Kin.ley City Attorney
Douglas Rogers City Treasurer
June Cunningham Secretary
Robert Mohr Advance Electronics
Joan. Saffo Resident
APPROVAL OF MINUTES
A motion to approve and accept the minutes of the meeting of
March 24, 1975 as corrected was made by Councilman Crocker, seconded
by Councilwoman Le Conte and carried, by the following roll call vote:
AYES: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
RELEASE OF BOND TO DR. E. J. WEISENHEIMER, TRACT 29394 11
The Manager reported that Dr. E. J. Weisen.heimer, 29 Portuguese
Bend Road, had made a cash deposit in, the amount of $9,550 for under -
grounding and road widening as a condition of subdivision of his pro-
perty in 1972. Subsequently funds were used by the City to pay Dr.
Weisenheimer's proportionate share of the un.dergrounding project on
Portuguese Bend Road, and Mrs. Clifton. said approximately $1,500 would
'be required for widening Portuguese Bend Road, in the area of Dr. Weis-
enheimer's property.
Councilman. Rose moved that $1,500.00 be retained by the City
for widening Portuguese Bend Road as required as a condition of sub-
division, and that the balance of funds deposited with the City be
returned to Dr. Weisenheimer. The motion was seconded by Councilman
Crocker and carried by the following roll call vote:
AYES: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
Councilman. Pernell suggested that the Planning Commission be
asked to study that area of Portuguese Bend Road when considering the
possible need for widening roads to provide safe school bus stops.
LETTER FROM CAROLE HOFFMAN RE: DELINQUENCY PREVENTION LIAISON 62
A letter dated March 31, 1975 from Mrs. Carole Hoffman, 73
Portuguese Bend Road, thanking the Council for her appointment to the
Los Angeles County Delinquency and Crime Commission was presented to
the Council. The correspondence was received and filed.
SCAG COMMITTEE MEMBERSHIP REQUEST 64
Councilwoman, Le Conte reported that she had returned a completed
request for membership on a SCAG Committee for 197576, and had speci-
fied a preference for Transportation and Utilities.
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April 14, 1975
SENATE BILL NO. 8 71
Councilwoman Le Conte asked that Councilman Rose be requested
to study Senate Bill No. 8 pertaining to direct election of the Board
of Directors for the SCRTD and, report on the matter to the Council.
Councilman Rose reported that he had reviewed the bill.and
ecause of different opinions on the matter it was his recommendation
hat members of the Council who wished to should take an individual
tand on the matter, and the Council should not act as a body.
ADVANCE ELECTRONIC DEMONSTRATION - TRANSCEIVER UNITS 85
Mayor Heinsheimer asked Mr. Robert Mohr, Advance Electronics,
to demonstrate operation of a transceiver unit to the Council. Mr.
Mohr explained that there are six units in homes in Rolling Hills as
part of the operation of the Emergency Action Committee. The units
have been modified by addition of a crystal to make them operational
with an antenna which had been changed by the FCC, and recent testing
indicated that all units are now operational.
Mr. Mohr demonstrated use of a transceiver, and explained that
a message sent from the communications center would be received simul-
taneously on each of the six units. The units are for one-way communi-
cation only, and Mr. Mohr explained that they are to be used for interim
communication to initiate procedures during an emergency situation. such
as fire or earthquake.
The Mayor thanked Mr. Mohr for the information and demonstration,
and asked the Manager to arrange for an appearance at the next meeting
of the Council by the Chairmen of the Emergency Action Committee for
tiscussion of additional tests of procedures by the Committee. Mayor
einsheimer said he wished to have the units tested monthly.
ICHARD FRIEND SUBDIVISION, TRACT 26652 172
A letter from the City Attorney dated March 31, 1975 was
presented. Mr. Kinley advised Mayor Heinsheimer that he had researched
the duties and obligation of the Council with respect to approving or
disapproving the final map for the Richard Friend subdivision, Tract
26652, and it was his opinion that it is the duty and obligation of the
Council to approve the final map upon conditions set forth in the Plan-
ning Advisor's report, since all conditions of approval had been met by
the subdivider.
A motion to approve the
seconded by Councilman. Crocker
vote:
Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
final map was made by Councilman Rose,
and carried by the following roll call
AYES:
NEIGHBORHOOD MEETINGS
203
Mrs. .Joan Saffo said she wished to thank Councilman. Rose and
Councilwoman Le donte for their attendance at recent neighborhood
meetings -of the Rolling Hills Community Association.. Mrs. Saffo said
any of the problems discussed at the last meeting were referred to
he City through Councilwoman Le Conte.
Councilwoman Le Conte said that subjects receiving most atten-
tion were traffic safety, especially for children in the Eastfield area,
and sheriff's services. Residents supported requests for a 1 1/2 - 2
foot wide footpath in the easement along Eastfield Drive for use by
school children, and consideration of a left turn lane on Palos Verdes
Drive East northbound in the area of the entrance to the Eastfield
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April, 14, 1975
Gate. There were inquiries about allocation of the sheriff's time,
with observation by some residents that there is traffic control during
the day, but insufficient patrol during evening hours to deter vandalism.
Mrs. Saffo said the next neighborhood meeting would be in the
Upper Blackwater area on. May 8.
ENVICOM CORPORATION 269
Mrs. Clifton advised the Council that a representative of
Envicom Corporation will be present at the next meeting of the Council
to discuss Phase II of the Seismic and Seismic Safety Elements of the
General Plan.
SOUTH COAST REGIONAL COMMISSION 270
Councilwoman Le Conte reported that the South Coast Regional
Commission had recommended a Powers, Funding and Government provision.
which would leave little power to the local governments such as City
Councils. The Commission has been requested to leave more power with
City Councils, with a proviso for appeal, since commissions set up
above the local level would dictate the policies, without giving the
local governments an opportunity to set policy. The League of California
Cities has recommended an alternative which would assure implementation
of the Coastal plan, by local governments, with a process of appeal
available, and the concept has been endorsed by the cities of Rancho
Palos Verdes and Rolling Hills Estates, and opposed by Palos 'Verdes
Estates, Councilwoman Le Conte said.
Councilwoman Le Conte suggested that the City of Rolling Hills
support, in general, the recommendation of the League of California
Cities. Mayor Heinsheimer asked her to draft a communication on behalf
of the City Council for consideration at the next Council meeting.
REDONDO BEACH RESOLUTION SUPPORTING LEAGUE OF CALIFORNIA CITIES 275
A resolution of the City of Redondo Beach supporting the League
of California Cities alternative to the implementation of strategies
set forth in the South Coast Regional Coastal Commission's Powers,
Funding and Government Element, adopted March 31, 1975, was received
and filed.
SOUTH BAY CORRIDOR STUDY STEERING COMMITTEE 377
Councilwoman Le Conte reported that a request for proposal for
Phase II has been completed and has been sent out. Date for return of
proposals is May 15. Councilwoman Le Conte said she would continue to
advise the Council on. progress of the proposal.
PAYMENT OF BILLS 331
A motion to approve payment of Demands No. 4399 through 4447
in the amount of $14,656.78 from the General Fund was made by Council-
man Crocker, seconded by Councilman Rose and carried by the following
roll call vote:
AYES: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
ORDINANCE NO. 128, LICENSING OF DOGS 386
Councilman Rose moved that Ordinance No. 128 entitled AN
ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE
NO. 79 ENTITLED "'AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA,
PROVIDING FOR THE CONTROL OF ANIMALS AND THE LICENSING OF DOGS' be
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April 14, 1975
adopted, and that reading in. full be waived. The motion was seconded
by Councilman Crocker and carried by the following roll call vote:
AYES: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Heinsheimer
MEMORANDUM RE: COLLECTION OF GARBAGE BY CITY 390
In a memorandum to the City Council the City Attorney advised
the Council that under the present franchise fees for collection of
garbage have been collected by the Rolling Hills Community Association
on their assessment bills and paid by the Association to the contractor
having the franchise for collection of garbage. Recent amendments to
the Health and Safety Code now make it possible to pay for garbage col-
lection as part of the City tax bill if the Council adopts an ordinance
by a two-thirds vote of members of the Council to have the charges for
the collection of garbage or rubbish made a part of the tax roll, to=
e• gether with the general taxes levied by the City. Mr. Kinley said it
00 was his opinion that there would be no net impact on the contract if
r-4 the responsibility for the collection of fees were transferred from
the Association to the City, and that terms and conditions of the con-
tract would not be affected. Further, he said it was his understanding
that the transition could be made either at the end of the current fis-
cal year, or at the end of the franchise agreement time, two years from
now.
Following discussion of the matter, Councilwoman Le Conte said
she thought the change should be made in time to be included in the
1975/76 Budget, and moved that the City Attorney be directed to contact
the contractor to determine whether the cost of collection of fees for
garbage collection could be transferred from the jurisdiction of the
Association to the jurisdiction of the City without affecting terms of
the contract, and to report to the Council at the next meeting. The
motion was seconded by Councilman Crocker and carried by the following
roll call vote:
AYES: Councilmembers Crocker, Le Conte, Pernell, Rose
Mayor Hein.sheimer
Mayor Hein.sheimer said that.change from the jurisdiction.of
the Association to the jurisdiction of the City would require four
affirmative votes of the Council, and the motion to authorize the City
Attorney to initiate preliminary procedures pertaining to such change
received only three affirmative votes; therefore, it was his recom-
mendation that Mr. Kinley not devote a great deal of time to the matter,
but attempt to find out informally whether the contract would be affec-
ted by such a change. On that informal basis, the Council could decide
whether to pursue the matter at the end of the current fiscal year or
whether to postpone the change for two more years, since the Council
members agree that the change should be made, but have differing
opinions on when the change should be made.
PROPOSED ORDINANCE REQUIRING REFLECTORIZED HOUSE NUMBERS 618
The Mayor asked the Manager to report on her attempts to obtain
sufficient reflectorized numbers to provide two sets per residence, as
requested by the Fire Department.
Mrs. Clifton said she'had made many inquiries, and learned that
most house numbers of the size recommended are of the adhesive type .
that can be peeled off easily. She will continue to pursue the matter,
Mrs. Clifton said, and she estimated that the cost for sufficient num-
bers will be in excess of $1,000.
Mayor Heinsheimer ordered the matter held on the agenda for
additional information.
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April 14, 1975
CHIEF ADMINISTRATIVE OFFICER RE: ANIMAL CONTROL SERVICE AGREEMENT 627
A letter dated March 27, 1975 from the Chief Administrative
Officer regarding renewal of animal control service agreements was
received and filed.
Councilman Rose reported that a representative of the Animal
Control Division attended a recent meeting of the committee studying
dog related problems in the City, and advised the Committee that under
some of the federally funded employment programs, the Division now has
sufficient personnel to provide an animal control truck for a limited
period of time if requested to do so.
DISCUSSION OF PROPOSED BUDGET, FISCAL 1975/76 660
Mayor Heinsheimer opened discussion of the proposed budget for
Fiscal 1975/76. Councilman. Crocker, Finance officer, said there are
a few major policy decisions which the Committee needs direction on,
and he asked th City Treasurer to participate actively in the discussion
with the Council.
One assumption on which the budget is based is that the City
will again pay one quarter of the gate operation expense, the same as
last year, and Councilman Crocker asked that the policy decision be
resolved for realistic computation of the budget. Councilman Crocker
said it is his opinion that additional traffic control and law enforce-
ment would be required if gates were not operated full time at the en-
trances to the City, and paying a portion of the operating expense is
a justified City expense. Councilman Rose said he is not in favor of
any participation by the City, as he would object to using public funds
to maintain the private status of the roads, and he would vote against
it. Councilwoman Le Conte said she had attended the budget committee
meetings, and she reported that members of the committee favor keeping
the allocation the way it is, 75% paid by the Association and 25% by
the City. Councilman Crocker asked Mr. Kinley to comment on whether
payment of a portion of the costs would jeopardize the private status
of the roads, and Mr. Kinley said 25% or whatever portion the City
agreed to pay could be substantiated as a reasonable expense for pro-
tection of the residents of the City, and the privacy of the roads
would remain intact. After discussion of the matter, Mayor Heinsheimer
said the consensus of the Council seems to be that three members were
in favor of keeping the item as it is presently shown with 25% paid by
the City and 75% paid by the Association; two -members think the item
should be paid entirely by the Association. Based on this, Mayor
Heinsheimer suggested that the item remain in the preliminary budget
as shown.
Councilman Crocker said $500 had been included for contributions
and he stated that he would vote against any allocation for contributions.
In the absence of further objections, the Mayor said the allocation would
remain in the budget.
The City Treasurer stated that during Fiscal 1974/75 the salaries
under General Administration were paid as follows: 75% by the City and
25% by the Association, and Area Maintenance was paid as follows: 90%
by the City and 10% by the Association. Allocation tests performed by
the City Manager and Treasurer indicate that a more realistic allocation
of funds would be 50% paid by both the City and Association. Mr. Rogers
said the proposed budget is based on last year's allocation, and it was
his recommendation that the item be changed. Councilman Crocker moved
that the recommendation of the City Treasurer be accepted, and that the
allocations be changed. The motion was seconded by Councilman Rose and
carried unanimously.
Councilman Crocker said that under Capital Outlays a sum of
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April 14, 1975
$20,000 for Improvements has been included under Riding Ring. The
allocation was intended for Recreation, and should not be specified
as riding ring improvement, as it was the recommendation of the
Budget Committee that the allocation should be used for any recreate
tional purpose chosen by the Council, and that a specific amount should
be allocated every year for recreational purposes. Councilman Crocker
explained that $40,000 — $50,000 would be needed to complete the new
ring in the Gap area, and funds would have to be accumulated over a
period of time. Further, he said he had been advised that a satellite
ring could be constructed on the land given to the City by Mr. Walter
Storm at minimum expense of approximately $1,000 for grading, plus the
cost of material for an enclosure. Councilwoman. Le Conte said the
Budget Committee had recommended formation of a joint committee to study
long range plans for improvement. Following discussion of the item,
Mayor Heinsheimer observed that the consensus of the Council is three
members in favor of keeping the $20,000 allocation in the budget under
General Recreation; two members opposed, therefore the -allocat:iQn would
E.. remain and the heading would be changed.
�0
Councilman Crocker said that $12,000 had been included in the
preliminary budet for Underground Utilities, based on last year's
expenditure of 11,750, and would be sufficient for removing two to
five poles and installing the required undergrounding of utilities.
Councilman Crocker suggested that the City Council consider matching
funds with residents who wish to install underground utilities, and he
suggested that the City reimburse residents $250 for every pole removed.
Councilman Rose said $250 would not provide enough incentive, and sug-
gested that the figure be increased to $500 for each pole removed.
Councilman Pernell said a maximum should be established for reimburse-
ment per fiscal year. Councilman Rose sugested that the a7:location
for underground utilities be increased to U5,000 and Councilman Crocker
and Councilwoman Le Conte said the figure was more realistic. The al-
location. was changed at the direction of Mayor Heinsheimer. Councilman
Rose said the matching of funds should be limited to voluntary under-
ground projects, and should not apply to subdivision which requires
undergrounding as a condition of approval, and members of the Council
agreed.
Councilman Crocker said the following items had been included
in the preliminary budget: $500 for Transportation Studies, requested
15y Cbbncilwoman "Le Conte„ and $5-000. for non=budgeyted expense, based
on last year's expenditure of $3,533 on non -budgeted items,
Councilman Crocker asked Mr. Roger's to explain the purchase of
the maintenance building from the Association by the City. Mr. Rogers
said the figure was developed `using the $56,000 cost of construction
paid by the Community Association, plus improvements of $5,000, payable
at 6% interest over a twenty year period. A rental price based on
capital tmprovemen.ts and purchase price has been computed as a price
for rental of a portion of the building by the Association.
Councilman Pernell asked whether there was an allocation for
continuing education for the staff, and he said he felt continuing
education is something that should be encouraged and expected of the
staff at all levels. If made a requirement, Councilman Pernell said
compensation should be offered in time off and financial reimbursement,
and he suggested that $1,000 be allocated. .Councilwoman Le Conte agreed
and Councilwoman Crocker said he thought $1,000 was too much. The Mayor
directed that $1,000 be included in the preliminary budget for contin-
uing education, and asked Councilman Pernell to administer the program
and report to the Council.
Councilwoman Le Conte said she noted that no allocation had
been included in the preliminary budget for Emergency Action Committee
and Mayor Heinsheimer said the committee had not requested an alloca-
tion or submitted a plan for the coming year; however there is enough
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April 14, 1975
latitude in the non -budgeted expense category to cover an allocation
if necessary.
Mrs. Clifton reported that she has been advised by the County
that the CETA employee currently working for the City would probably
be retained under the funded program, and if so, Mrs. Clifton said it
would be necessary to provide her with a typewriter, in addition to the
secretarial desk and chair included in the budget. The Mayor said the
item could be included on the Manager's,recommendation. Mayor Heins-
heimer asked Mr. Rogers -to investigate the possibility of using a com-
puter service to eliminate repetitive typing and preparation of recur-
ring reports, and for accounting procedures.
Councilman Pernell asked Mr. Rogers what impact the over-all
changes in the City and Association budgets will have on the community.
Mr. Rogers said the aggregate increase would be $15,000 - $20,000,
primarily in the area cif increased salaries for guards and staff, as
well as items that have been added during the discussion. Mayor
Heinsheimer said the major changes,in the City's budget are additions
of $20,000 for recreation, $5,000 for miscellaneous, $15,000 for under -
grounding utilities, $10,000+ for the contingency fund, which, in
addition to anticipated increases in salaries, will total approximately
$60,000 additional. Mr. Rogers said the out-of-pocket cost to the tax
payers of the two budgets combined would show an increase of approxi
mately $20,000, or a 10� tax rate increase, since his study has shown
that a 10(� change in the tax rate impacts revenue approximately $20,000.
Mr. Rogers said he would prepare a composite of the tax rates of the
City and Association, using last year's rates and the proposed rates
for the next fiscal year.
Mayor Heinsheimer directed that the recommended changes be
incorporated in the proposed budget, and ordered the matter held on
the agenda.
LANDSCAPING, DR. MICHAEL BARNETT, 19 EASTFIELD DRIVE 1340
Councilman Pernell reported that he had investigated the com-
plaints about inadequate landscaping of the tennis court at the Barnett
property on Eastfield Drive, and had determined that the landscaping
was done according to a plan approved by the Landscape Committee, and
that the Committee concurs that the area is over planted. Mrs. Barnett
has advised Mrs. Clifton that nine 5 gallon juniper prostrata which
were omitted will be planted, but she stated that there are too many
low plants that will not hide the court. Councilman Pernell read a
letter from Mrs. Barnett assuring the Council and the Manager that the
planting will be completed according to the approved plan.
MATTERS FROM MEMBERS OF THE COUNCIL
COUNCILWOMAN LE CONTE
GRADING CONTROL 1378
Councilwoman Le Conte asked about grading limit controls, and
Mrs. Clifton explained that pre -grading is not permitted, and no permits
for grading are issued until a building permit has been obtained. The
City Attorney said the amount of grading is controlled by the City
through its ordinances, and if not considered adequate, the ordinance
should be amended. 'Councilwoman Le Conte asked that information on the
subject be sent to her from the City and County for her review.
TRAFFIC SAFETY 1460
Councilwoman Le Conte suggested that Councilman Crocker be
requested to review the request for a left turn lane on Palos Verdes
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April 14, 1975
Drive East in the vicinity of the Eastfield Gate and the request for
a foot path along; Eastfield Drive as matters of traffic safety. The
Mayor so ordered.
The Manager reported that a representative of Caballeros had
stated that a horse trail could be cleared along one side of Eastfield
Drive that would eliminate the need to cross the road repeatedly, and
she suggested that Mr. Forrest Riegel, Trails Chairman, be consulted
on the matter. Councilman Rose said more traffic enforcement is needed
in the Eastfield area to control speeders.
FLOOD INSURANCE 1560
Councilwoman Le Conte asked that the matter of Flood Insurance
be returned to the agenda. The City Attorney said he had prepared a
resolution which is ready for adoption by the Council. The Mayor
ordered the matter held for the next meeting, and directed that members
of the Council be sent copies of a Mailgram sent to'him by the Federal
Insurance Administration and maps of the flood areas in the City.
FEDERAL AID URBAN FUND 1593
Councilwoman Le Conte reported that she had been told that
although the City of Rolling Hills cannot accept funds from the Federal
Aid Urban Fund because of the private status of the roads in the City,
Rolling Hills allocation of approximately $26,000 can be assigned by
the City Council to aid neighboring cities with signalization, or to
adapting buses for handicapped persons. Mr. Kinley said he had inves-
tigated the possibility of assigning the funds, but at the time he
inquired it was not possible. He said he would again inquire whether
the requirements had been amended. Mrs. Clifton said she had received
additional correspondence and would forward it to Mr. Kinley.
GRADE SEPARATION, BAWTHORNE' BOULEVARD & 190TH STREET 1626
Councilwoman Le Conte said she had been contacted by persons
in the cities of Redondo Beach and Torrance about the grade separation
at the intersection of Hawthorne Boulevard and 190th Street. Improve-
ments have been approved by the County and funds are available, but
the project must be approved by the Public Utilities Commission.
Councilwoman Le Conte said she was asked for support of the project by
the Rolling Hills Council to be sent to the PUC.
Following discussion of the matter
the Mayor directed Councilwoman Le Conte to
on behalf of the Council, and asked that :.
minute order 'of . the Council.
COUNCILMAN CROCKER
REQUEST FOR SIGN ON CREST ROAD EAST
and agreement by the Council,
send an appropriate letter
the action be recorded as a
Councilman Crocker said he had been directed to inspect the
driveway at 5 Crest Road East and make a recommendation regarding a
request for a Blind Driveway sign in the area. After viewing the area,
Councilman Crocker said he would recommend that no sign be installed,
since the driveway is no more hazardous than many others in the City.
MATTERS FROM CITY OFFICERS
STATEMENTS OF ECONOMIC INTERESTS 1664
The Manager advised the Council that additional forms would be
sent to members of the Council regarding statements of economic interest
and urged that they file them as soon as possible.
April 14, 1975
ADJOURNMENT
There being no further business to come before the Council,
the meeting was adjourned at 11:55 P,M.
APPROVED:
Mayor
City Clerk
FA