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4/28/1975t"r MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA April 28, 1975 A regular meeting of the City Council was called to order by Mayor Heinsheimer at 7:30 P.M. Monday, April 28, 1975 at the Adminis- tration. Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer ALSO PRESENT: APPROVAL agenda . N OF MINUTES Teena Clifton William Kinley Douglas Rogers June Cunningham Philip Battaglia Dr. W. D. Basque Mr. & Mrs. Wm. Field Mrs. Carol Hanscom Mr. & Mrs. F. W. Hesse Mrs. Muriel Lerner Lowell Lusk K. R. MacNaughton John Stern F. W. Woodbridge M• City Manager City Attorney City Treasurer Secretary Resident n The minutes of the meeting of April 14, 1975 were held on the SOUTH BAY CITIES ASSOCIATION 12 In a letter dated April 15, 1975 the Council was asked to confirm two delegates to the South Bay Cities Association, as each city is permitted two voting delegates. The Manager advised the Council that Councilwoman Le Conte is presently a delegate to South Bay Cities Association, and one more member of the Council should be appointed. Councilman Rose said he would try to attend the meetings the fourth Thursday of each mon.th and Councilwoman Le Conte asked that Councilman Rose be appointed a voting delegate. The Mayor so ordered. LICENSE AGREEMENT - CITY OF ROLLING HILLS ESTATES 16 Mr. Kinley advised the Council that he had examined the License Agreement prepared by the City of Rolling Hills Estates, granting the City of Rolling Hills a revocable license to encroach upon the public road right-of-way known. as Palos Verdes Drive North for the purpose of installing a three rail wooden. fence and two equestrian hitching posts, and had found the agreement satisfactory. Councilman Crocker moved that the agreement 'be approved and executed. The motion was seconded by Councilman. Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pern.ell, Rose Mayor Heinsheimer Mayor Heinsheimer and the City Clerk executed the agreement to be returned to Rolling Hills Estates for signatures. 404 April 28, 1975 CLEAN AIR ACT HEARINGS, SENATOR JOHN V. TUNNEY 26 A letter dated March 29, 1975 from Senator John V. Tunney advising the dates of Clean Air Act Hearings before the Senate Public Works Subcommittee on Environmental Pollution was received and filed. DEPARTMENT OF COUNTY ENGINEER, WATER SYSTEM BOND, TRACT 30605 30 In a letter dated April 15, 1975 the County Engineer advised that the six month period during which the City retained the Labor and Materials portion of a bond posted by Mr. Gordon Shultz for the water system for Tract 30605 had expired. Since no claims have been filed against the work, the Engineer advised that the bond could be released. Mr. Kinley reported that he had examined the bond and found that it could be released. A motion to release the bond was made by Councilman Rose, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer BOARD OF SUPERVISORS ® ANIMAL CONTROL SERVICES 32 In a letter dated April 17, 1975 the Board of Supervisors ad- vised that existing animal control agreements do not provide for vari- able levels of service, and will be terminated effective June 30, 1975. Revised agreements extending the program to December 30, 1975 will Ise submitted to the Council within the next few weeks, and new programs will be offered for Cduncil consideration for possible implementation by January 1, 1976. Mayor Heinsheimer ordered the correspondence received and filed and asked that additional information be presented as it is received. LOS ANGELES REGIONAL CRIMINAL JUSTICE PLANNING BOARD 50 Mayor Heinsheimer stated that the City of Rolling Hills does not have any Federally appropriated State contracted programs, and there is no impounding of City funds referred to in the letter dated April 15, 1975. The correspondence was received and filed. TRACT 31437, WALTER STORM 66 Councilman Rose moved that a request for an extension of three months for Tentative Tract No. 31437, Walter Storm, requested by Roger Meurer, Mr. Storm's engineer, be granted. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer OFFICE OF EMERGENCY SERVICES 68 Mr. Kinley requested that a letter dated April 14, 1975 from the Office of Emergency Services, requesting designation of two indi- viduals to handle public and private damage assessments in case of emergency be held on the agenda so he can review the ordinance relating to emergency organization. The Mayor so ordered. LOS ANGELES COUNTY ROAD DEPARTMENT 75 Mayor Heinsheimer opened discussion of a letter dated April 18 from I. L. Morhar, Los Angeles County Road Department, on the subject of speed bumps on Crest Road. Mr. Morhar suggested that the Council -2- 1 1 L April 28, 1975 consult with the City Attorney about the possible liability resulting from speed bumps in the roadway. Councilman Pernell asked the City Attorney to comment on the matter., and Mr. Kinley said that in litigation the Association would be 00- defendant because of the private roads, and the City might be included, since the same insurance policy.covers both the City and Association. The bumps should be properly engineered and well posted, Mr. Kinley said. Mayor Heinsheimer asked the City Attorney to advise the Association in the matter. In a traffic investigation report dated February 3, 1975 prepared by the Traffic and Lighting Division of the Los Angeles County t --a Road Department, -the City was advised that six speed bumps 12 feet long JO and four inches high could be considered for installation on Crest Road between Southfield Drive and Eastfield Road. The report advised that to keep speeds low, a series of bumps, 250 to 330 feet apart -' resulted in an average speed between 15 and 20 miles per hour. In addition, the report recommended that each bump should be painted withreflective white,pairit, and warning sighs with advisory.20 MPH plates should be posted for eastbound traffic on the south side of -Crest Road 300 feet` east of Southfield Drive and for westbound traffic on 'the north side of Cr'st Road 300 feet west of Eastfield Road. Mrs. Clifton advised the Council that the Board of Directors had originally approved payment of two speed bumps by"the Community Association. Mayor Heinsheimer referred the recommendation of the Road Department to the Traffic Committee and to the Board of Directors of the Rolling Hills Community Association, and ordered the matter held on the agenda for additional discussion at the next meeting. TRAFFIC SAFETY COMMITTEE 116 Left Turn Lane, Palos Verdes Drive East Near Eastfield Gate Councilman Crocker -said he had written to Mayor Marilyn,Ryan of Rancho Palos Verdes expressing the Rolling Hills Council's interest in cooperating with that city to develop a left turn lane northbound in Palos Verdes Drive East in the vicinity of the Eastfield Gate. Councilwoman Le Conte said she had discussed the matter with Mayor Ryan, and had been advised that Rancho Palos Verdes is preparing to pave Palos Verdes Drive East. She suggested that the -matter be co- ordinated between the two cities. Foot Path on Eastfield Drive Councilman Crocker said he had inspected the easement on East- field Drive With respect to requests from residents for a footpath for the safety and protection of school children, and it was his observa- tion that the Rolling Hills Community Association would have to per- fect their easements in order to accomplish development of a foot path, since many of the easements have been encroached on by planting over a period of years. To be effective, the easements would have to be cleared entirely, Councilman Crocker said. Councilwoman Le Conte said the matter was discussed at the neighborhood meeting in the Eastfield area, and because of interest it was referred to the City Council by the President of the Community Association. Dr. W. D. Basque, 49 Eastfield Drive, said there is a problem on Eastfield; he also said a foot path of sorts exists on the east side of the road from Crest Road East to Hackamore Road. Dr. Basque said it would be possible to develop a narrow foot path two to three feet wide, -3- ""16 April 28, 1975 but a wider path would be resisted by residents because of the necessity of removing some landscaping, especially large trees. Councilman Crocker said he had viewed the problem from.the standpoint of providing sufficient width to accommodate horses and bi- cycle riders: as well as pedestrians; he offered to view it again to determine whether a more narrow path could be developed. The Manager said the matter had also been considered by the Board of Directors, and they thought a foot path would be possible. Councilman Rose said it is a matter of traffic safety because of the increased traffic on Eastfield Drive since the South gate has been closed. Councilman Crocker said he would discuss it with Mr. Richard Scheide, a member of the Board of Directors who lives in the Eastfield area and report back to the Council. Mayor Heinsheimer ordered the matter held on the agenda. ENVICOM CORPORATION 166 Mrs. Clifton introduced Mr. Joseph Johns, President of Envicom; Dr. Donald Asquith, Engineering Geologist; Mr. Charles Swift, Project Director and Mr. Daniel J. Taylor, -Botanist,, representatives of Envicom, the technical consultants who prepared the technical study for the cit- ies of Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates necessary for the Seismic Safety and Public Safety elements of the General Plan. Mrs. Clifton said Planning Commissioners William Field, Carol Hanscom and John Stern were also present to hear the presentation. Mr. Johns advised the Council that the document presented to the cities is a regional study and was undertaken as a three -city effort. The report incorporates the seismic safety and public safety elements of the General Plan, and covers dire hazards, earthquake hazards, land- slide hazards, flood and inundation hazards. Maps illustrating each of the potential hazards were displayed. Mr. Johns said findings and conclusions of the report would be presented, then there would be an opportunity for questions. He then introduced Mr. Dan Taylor, botanist, who spoke to=the Council on fire and flooding; Dr. Don Asquith who spoke on potential earthquakes, and Mr. Charles Swift who spoke on landslides. In the discussion that followed, Commissioner Field asked about the procedure for holding public hearings to adopt the findings. The Manager explained that what has been presented to the Council is the technical data base on which Phase II of the study will be based in preparing the State mandated elements of the General Plan. At present the three cities involved are reviewing the material to determine what steps to follow next in preparation of the element; specifically, whe- ther to authorize Envicom to proceed with Phase II. When the elements have been completed, public hearing will be held by the Planning Com- mission before being forwarded to the City Council for additional public hearings, Mrs. Clifton said. Following the discussion Mayor Heinsheimer said the Council must decide whether to proceed with preparation of Phase II by Envicom, and he said he felt there were compelling reasons why the job should be done by professionals. The Mayor said he was sufficiently impressed by the report and presentation to consider recommending that the Coun- cil proceed with Phase II prepared by Envicom. Councilman Crocker said he would want assurance that the City would receive specifics, not gen- eralities, and he wished more information on what would be included in Phase II. The Mayor directed that the Manager meet with Councilman Crocker Planning Commissioner Field and Mr. Johns to discuss the specifics of Phase II and report back to the Council. Mayor Heinsheimer then thanked Dr. Asquith, Mr. Johns,. -Mr. Taylor and Mr. Swift for their appearance before the Council and their presentations. -4- April 28, 1975 PRESENTATION OF GIFT TO MAYOR HEINSHEIMER 295 Mr. Fred Hesse, a former Mayor of Rolling Hills, advised the Council and audience that he and Mr. Philip Battaglia, another former Mayor, wished to express on behalf of all members of the City Council, past and present, and all members of the Board of Directors of the Rolling Hills Community Association, past and present, their applause, appreciation and affection to Mayor Heinsheimer in the form of a trophy. Mr. Battaglia said that in conjunction with the opening of a museum in France which Mayor Heinsheimer will be dedicating, a small replica of a balloon in flight had been made for the Mayor to keep in Rolling Hills. Mayor Heinsheimer thanked Mr. Hesse and Mr. Battaglia. t FINANCIAL STATEMENTS 707 r-1 Following review of the Financial Reports for the month of March, 1975 by the City Treasurer, the reports were approved and accep- ted on the motion of Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose - Mayor Heinsheimer PAYMENT OF BILLS 740 Councilman:Crbcker mb'ved that.Demands No. 4448..through.4476 in the amount of $22,095.74 be paid from the General Fund. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer COMPOSITION OF ENVIRONMENTAL QUALITY BOARD 750 The Mayor asked Councilman Crocker to meet with Mr. Kinley to discuss and revise the ordinance relating to the Environmental Quality Board for presentation at the next meeting. Mayor Heinsheimer asked. the Manager to request the Planning Commission to make an appointment to the Environmental Quality Board. The matter was held on the agenda for additional input from the City Attorney and Councilman Crocker. PROPOSED BUDGET, FISCAL YEAR 1975/76 807 Mayor Heinsheimer opened discussion of the Analysis of Budget Changes for the City and Association which resulted from the discussion at the April 14 meeting of the Council, showing increases in tax rates for both the City and Association. The Mayor said he would recommend that the tax rate be kept the same as last year if possible, since reassessment of properties would result in increased tax revenue. It was his recommendation that the Budget Committee be asked to see what areas of the budget could be reduced to keep the tax rate the same as last year. The City Attorney_recommended that $1,000 be included for codificati-Dn of ordinances, and the Mayor directed that it be included as a legal expense. The Proposed Budget was held on the agenda. RESOLUTION NO. 335, NATIONAL FLOOD INSURANCE PROGRAM .895 Councilman Rose moved that Resolution No. 335 entitled A RESOLUTION OF THE CITY OF ROLLING HILLS SETTING FORTH THE INFORMATION REQUIRED BY CHAPTER X OF THE NATIONAL FLOOD INSURANCE PROGRAM SUB- CHAPTER B. PART 1909, SECTION 1909.22 ENTITLED "PREREQUISITES FOR THE SALE OF FLOOD INSURANCE" be adopted, and that reading in full be, -5- U• • April 28, 1975 waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinshiemer PROPOSED ORDINANCE REQUIRING REFLECTORIZED HOUSE NUMBERS 914 The Mayor ordered the matter held on the agenda. TRANSFER OF GARBAGE COLLECTION FEES FROM ASSOCIATION TO CITY 916 Mr. Kinley reported that he had written to Falcon Disposal and advised them that the City and Association were considering chang- ing collection of fees from the Association to the City, and asked them if they would agree to the changes, which would require posting a new bond to the City of Rolling Hills rather than to the Association, but on other change. Mr. Kinley said he has not yet received a reply. The Mayor ordered the matter held on the agenda. EMERGENCY ACTION COMMITTEE 928 Mayor Heinsheimer said he is of the opinion that the Emergency Action Committee should be expanded to handle potential emergencies or disasters in the City, and inasmuch as the existing committee seems oriented to handling fire emergencies, it was his suggestion that the Planning Commission be asked to prepare a report defining the long- range responsibilities of an Emergency Action Committee. He suggested that the Commission be directed to hold public hearings on the matter, and submit their report and recommendations to the Council at the first meeting after July 1. The Mayor said there is enough talent and capa- bility in the City to provide the needed personnel on a volunteer basis. Chairman Pernell suggested that members of the Environmental Quality Board could be asked to serve as the Emergency Action Committee, as it consists of a member from the City Council, Board of Directors, Planning Commission and Architectural Committee, and a member at large from the Community, and he suggested that a member of the staff head the committee. With regard to the existing Emergency Action Committee, the Mayor asked the Manager to have the monitors which were tested recently returned to the homes where they were installed, and that letters be sent to the members of the Committee asking them to attand a meeting in the near future. Mrs. Clifton said she plans to schedule a meeting with Mr. Vernon Fay and Dr. Martin Gould, co-chairmen of the Emergency Action Committee, and members of the Committee. The Mayor asked that a meeting of the Environmental Quality Board be called, and that Mrs. Clifton and Chairman Pernell discuss wifh'them the job latitude and responsibilities of a Disaster Planning or Emergency Action Committee. The matter was ordered held on the agenda. CALIFORNIA CONTRACT CITIES ASSOCIATION RE: DUES INCREASE 1050 Mayor Heinsheimer presented a letter dated April 21, 1975 from California Contract Cities Association, advising that a proposal has been made that the Association. retain former Assemblyman Joe Gonsalves as a special representative and legislative advocate for the Contract Cities, and to do so would cost $20,000 annually. To raise $20,000 would require an 80% increase in current dues for member cities within Los Angeles County, and would require a By -Law Amendment. Two amend- ments would be required; one to amend the By -Laws and one to increase the dues. M1 1 1 41' April 28, 1975 California Contract Cities said that because it is a personnel matter, the vote would be by secret.ballot. Mayor Heinsheimer said he considered it a policy matter, and he objected to a secret ballot. Councilman Crocker moved that the Council not vote by secret ballot. The motion was seconded by Councilman Rose and carried by the follow- ing roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer The Mayor asked Councilwoman Le Conte, Council representative to California Contract Cities Association, to draft a letter to be sent to them stating that the Rolling Hills City Council considers the ques- tion of whether or not to hire a lobbyist for the Association a policy question, rather than a personnel question, and objects to the secret ballot. c•. LOS ANGELES COUNTY ENGINEER RE: 1975 COUNTY BUILDING LAWS 101 J0 In a letter dated April 16, 1975 County Engineer Harvey Brandt advised that the Los Angeles County 13oard of Supervisors on March 13 a adopted the 1975 Los Angeles County Building Laws which became effect- ive on April 13, and that drafts of adopting ordinances had been pre- pared for the City's use. Mr. Kinley explained that the City of Rolling Hills has adopted the County Building Laws by reference, with certain additions;_ and he said the adopting ordinances would be presented to the Council for adoption when they are received. FEDERAL AID URBAN PROJECT 1104 Mr. Kinley distributed copies of a letter he had written. on April 23 to Mr. B. K. Hart, Business and Transportation Agency, Cali- fornia Department of Transportation in relation to Federal Aid Highway funds available to the City of Rolling Hills. Mr. Kinley reported that he had also discussed the project with Mr. Hart and another representative of the Division of Highways, and they had assured him that the money would be available to the City of Rolling Hills and could be assigned to another jurisdiction. Mr. Kinley said correspondence on the matter would be presented to the Council when he receives it. COUNTY SANITATION DISTRICTS 1114 The Mayor directed that correspondence dated April 18, 1975 from the County Sanitation District be held on the agenda for discussion at the next Council meeting. LEAGUE OF CALIFORNIA CITIES LEGISLATIVE BULLETIN. 1189 A special legislative bulletin dated April 23, 1975 from the League of California Cities was received and filed. PALOS VERDES DRIVE NORTH 1120 The Manager displayed preliminary plans of the Los Angeles County Road Department for widening Palos Verdes Drive North between Rolling Hills Road and Palos Verdes Thrive East. Mrs. Clifton said the plan calls for four traffic lanes with a bridle trail and walkway/bicycle path on each side, off the roadway. The Mayor ordered the matter placed on the agenda for discussion at the next meeting. -7- 1(f April 28, 1975 ADMINISTRATIVE AIDE 1146 Mrs. Clifton advised the Council that a young man who is a Public Administration graduate of USC wishes to work for the City as an unpaid intern on a part time basis to fulfill requirements of an internship, and although there would be no cost to the City, it would be necessary for him to be covered by Workmen's Compensation. The Manager said it would be necessary for the City to take the action by resolution. Councilman Pernell said that because staff time would be re- quired for training, he thought a minimum commitment of six months should be required. The Mayor asked the City Attorney to prepare an appropriate resolution. BICENTENNIAL COMMITTEE 1190 Councilwoman Le Conte reported that she had appointed a commit- tee to represent Rolling Hills in preparations for the Bicentennial Celebration as follows: Alice Savage, Chairman; Josephine Stribley, Elaine Gose, Muriel Lerner, Dee Compton and Joan Saffo. She asked that the names be given to the press. ADJOURNMENT 1197 There being no further business to come before the Council, the Mayor adjourned the meeting at 10:45 P.M. APPROVED: Mayor City Clerk a 1