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5/27/19754 2 0 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 27, 1975 A regular meeting of the City Council was called to order by Mayor pro tempore Rose at 7:55 P.M, Tuesday, May 27, 1955. The Mayor asked that the record show that the meeting was delayed because of a Personnel session that convened at 7:00 P.M. and would reconvene after the regular meeting. ROLL CALL .. -D&I" 6 ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose Mayor Heinsheimer Teena Clifton William Kinley Douglas Rogers June Cunningham Mrs. Rosemary Bernstein Larry Caprio City Manager City Attorney City Treasurer Secretary Resident Contractor A motion to approve and accept the minutes of the meeting of May 12, 1975 as corrected was made by Councilman Crocker, seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer TENTATIVE TRACT 29543, A. SHAW TENTATIVE TRACT 32468, DR. R. MC_,CALL The Manager reported that the field trip to view the Shaw and McCall sites scheduled for Thursday, May 22 was cancelled because of schedule conflicts, and she asked that it be'rescheduled. The field trip was scheduled for Monday, June 2 at 6:30 P.M. and the tentative tracts were held on the agenda for consideration. at the next meeting. PAYMENT OF BILLS 1295 Councilman Crocker moved that Demands No. 4517 through 4544 in the amount of $6,553.92 be paid from the General Fund. The motion was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer FINANCIAL STATEMENTS 1311 Councilman Crocker moved that the Financial Statements for the month of April 1975 be approved and accepted. The motion was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer 6 ,- May 27, 1975 PROPOSED BUDGET, FISCAL YEAR 1975/76 1.347 The Mayor opened discussion. of the proposed budget. Councilman Crocker. said he thought discretionary expenses should be deferred in an effort to keep the tax rate at 870,. Councilwoman Le Conte requested that necessary changes be made so the budget presented to residents at the public hearing would reflect the 87(,, tax rate. Following discussion the City -Treasurer was asked to re -work the budget to keep the tax rate at 87*� and a public hearing on the proposed budget was scheduled for Monday, June 9. The Manager advised the Council that purchase of a new City truck has been included in the proposed budget. Mrs. Clifton said the older of the two trucks is in. unsafe condition and needs new tires and extensive engine repairs, and she asked Council permission, to seek bids for replacement of the truck, so that purchase can be made immediately after approval of the budget. A motion to authorize the City Manager 00 to initiate procedures for purchase of a new truck was made by Council- man Crocker, seconded by Councilwoman Le Conte and carried by the fol- lowing roll call vote: C� AYES: Coun.cilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer PERSONAL APPEARANCE, MRS. ROSEMARY BERNSTEIN 55 Mrs. Rosemary Bernstein, 9 Eastfield Drive, said she was present to thank the Council, and especially Councilwoman. Le Conte and Councilman Crocker for their efforts in developing a foot path on East- field Drive and a left turn lane on Palos Verdes Drive East in the area of the Eastfield Gate. Mrs. Bernstein also asked about the procedure for obtaining copies of ordinances from the Administration Office.. She said that her son had requested ordinances regarding control of dogs and had not been given the information, but had been. referred to a resident who is Chairman of the Committee on Dog Control Problems. Mrs. Clifton said there was a misunderstanding, and she would discuss it with the staff and clarify the procedure for making information available at the Administration Office. LEFT TURN LANE, PALOS VERDES DRIVE EAST 107 Councilman Crocker said funds accrued by the City of Rolling Hills could be transferred to the City of Rancho Palos Verdes for a left turn lane north bound on Palos Verdes Drivd East in the Eastfield Gate area. Mrs. Clifton said a service request had been issued to the Los Angeles County Road Departments and plans for the channelization have been prepared and a copy sent to Rancho Palos Verdes for approval. Total cost of the project will be approximately $2,000 Mrs. Clifton said. Councilwoman Le Conte moved that the funds be transferred to the City of Rancho Palos Verdes - for completion of the project. The motion was seconded by Councilman. Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor, Heinsheimer -2- 42-2 May 27, 1975 FOOT PATH ON EASTFIELD DRIVE 117 Councilman Crocker reported that he had walked along Eastfield Drive with Mr. Richard Scheide, representing the Board of Directors, and the Manager, and after visual inspection, they felt development of a foot path along Eastfield Drive would be feasible, and would require only one crossing in the vicinity of Hackamore Road. Councilman Pernell suggested that copies of detailed specifica- tions for each property be prepared for the residents who would be af- fected, and that the staff go over the details with the property owners and ask their help in developing the path. Mayor Rose said adequate notice should be given residents, since a few shrubs will have to be removed and a few mail boxes will have to be moved. Mrs. Clifton said the matter will be discussed with the Landscape Committee at their next meeting on May 28. REQUEST FOR VARIANCE FROM UNDERGROUNDING REQUIREMENTS 175 Mr. Larry Caprio of Quality Builders advised the Council that he is the contractor for Mr. Edward Doyle, 35 Eastfield Drive, and after construction of a small residence addition which had been approved by the Architectural Committee and the Department of Building and Safety, he was advised at the time of final inspection. that it would be neces- sary to install underground utilities from the residence to a pole across Eastfield Drive. Mr. Caprio explained that the same electric panel board is being used, but has been. moved. To go underground would re- quire cutting across Eastfield Drive, and because of the cost involved Mr. Caprio asked that the requirement for undergrounding be waived. It was his understanding that change of service or installation of a new panel board would require underground utilities, but his plans showing relocation of the existing panel board had been approved and no mention was made of the requirement until the final inspection.. Mayor pro tem Rose asked the City Attorney's opinion, and Mr. Kinley read requirements for underground .installation of utilities from Ordinance No. 111 of the City of Rolling Hills. Mrs. Clifton, also said that any change of service including relocation of the existing panel board must go underground, and further, she said that the decision to relocate the panel board was ma.de after the plans had been approved. Following the discussion the request was denied and Mr. Caprio was advised to suggest to Mr. Doyle that he contact other residents in the area and ask for financial participation in removing the pole and establishing underground utilities in the area. CITY OF SANTA FE SPRINGS RE: CALIFORNIA CONTRACT CITIES 281 Councilwoman. Le Conte reported that she had prepared a letter opposing California Contract Cities Association's proposal to hire a lobbyist, and the letter, signed by Mayor Heinsheimer, was sent to all contract cities. Councilwoman Le Conte said she attended the last meeting of the Contract Cities Association, and a motion was made to table the proposal because of opposition. The Council. thanked Council- woman Le Conte for her effort in. the matter. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 298 Correspondence dated May 9, 1975 from SCAG was presented to the Council. Mr. Ray Remy, Executive Director of SCAG asked that the Council support AB 2290, which recognizes the present SCAG functions but also establishes that no taxing authority is authorized and that participation and assessment would be voluntary. Councilwoman Le Conte. said SCAG represents both cities and -3- 1 May 27, 1975 counties, and she moved that the Council support the proposal, and that letters of support be sent to Assemblyman Warren, author of AB 2290, to Assemblyman Beverly and to Mr. Remy.. The motion, was seconded by Coun- cilman. Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Rose ABSTAINED: Councilman Pernell ABSENT: Mayor Hein.sheimer Mayor pro tem Rose asked Councilwoman Le Conte to write the letters on behalf of the Council. CITY OF HAWTHORNE 317 Councilwoman Le Conte asked that copies of Resolutions from I*- the City of Hawthorne urging a change in 'laws regarding incarceration. 00 and release of juveniles charged with felonies; urging opposition to ,1-� SB 95 which would make possession. of not more than. one ounce of mari- juana a misdemeanor rather than a. felony; and deleting local government Q participation, on, criminal justice planning councils and local planning boards be referred to Mrs. Carole Hoffman. for review and comment. The Mayor so ordered. EMERGENCY ACTION COMMITTEE 320 The Manager reported that the Emergency Action Committee would meet Wednesday, May 28 and would discuss the School District's Guide- lines for Emergency Drills and Disaster Preparedness. Further, Mrs. Clifton said she had talked with the representative of the Office of Emergency Services about a warning system that will be installed in Rolling Hills, and he confirmed that the. Federal Government will match funds with the City for the system. The matter was held on the agenda for additional information. PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT 329 In a letter dated May 14, .1975 Mr. William J. Healy advised that recommendations fog the Guidelines for Emergency Drills and Disas- ter Preparedness for the Palos Verdes Peninsula Unified School District received by the District by June 1, 1975 could be incorporated into a revised set of guidelines. Further, Mr. Healy said that all input from school administrators and cities must be received and incorporated by June 9 for presentation to the Board of Education on. June 16. Mayor pro tem Rose asked that recommendations of the Rolling Hills Emergency Action Committee be sent to the Council as soon as possible so that the matter could be discussed at the next meeting of the Council on June 9 and comments could be forwarded to the School District prion to the June 16 presentation. to the Board of Education. CITIZENS' COMMITTEE ON DOG CONTROL PROBLEMS 375 The Manager reported that La Cresta School has been reserved for Monday, June 23, at 7:30 P.M. for a public hearing on Dog Control Problems. SEISMIC SAFETY AND SAFETY ELEMENT - PHASE II 433 A cost break -down. prepared by E'nvicom for Phase II of the Seismic Safety and Safety Element was presented to the Council.. Councilman. Crocker reported that he had discussed the cost of $2,860 with the Manager, and the had agreed that the sum of $440 for a Citizen's Conference and, 360 for three Public Hearings could be -4- 424 May 27, 1975 eliminated, since the meeting at which the Policy Report would be presented would be a public meeting, and representatives of Envicom indicated that they would be willing to answer any questions at that time. Mrs. Clifton said that mylar easement maps are in the office and could be adapted to show specific information desired by the Coun- cil. Councilman Pernell requested that as much area outside of the City as possible be included, since the type of problems shown on those maps will not be exclusively Rolling Hills problems. Following the discussion. Councilman. Crocker moved that expend- itures of $2,060 for Phase II and an additional sum up to $300 for map overlays showing landslides, flood and inundation areas be approved. The motion, was seconded by Councilman. Pernell and carried by the follow- ing roll call 'vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor H.ein.sheimer SOUTH BAY CORRIDOR STUDY STEERING COMMITTEE 491 Councilwoman Le Conte reported that she had sent copies of the Joint Powers Agreement, Phase II, South Bay Corridor Study Steering Committee to Council members on. May 21, 1975 with a memorandum recommend- ing that the Council approve the agreement without change. Following discussion a motion to approve and adopt the Joint Powers Agreement, Phase II was made by Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor, pro tem Rose ABSENT: Mayor Heinsh.eimer SOUTH COAST REGIONAL COMMISSION 541 Councilwoman Le Conte asked -that the matter be held on the agenda. Mayor pro tempore Rose so ordered. ENVIRONMENTAL QUALITY AND :LAND USE 550 Councilman. Pernell advised the Council that as Chairman of the Environmental Quality Board he had called a meeting of the Board and scheduled regular meetings. It is his intention to work with the Board in examining the changes that have occurred in the past ten years, and assignments have been made to members to report on plant life, wild life and range management and the impact of domestic animals on wild life and the environment. PROPOSED ORDINANCE - COMPOSITION OF ENVIRONMENTAL QUALITY BOARD The matter was held on. the agenda. ASSEMBLY CALIFORNIA LEGISLATURE 702 Councilwoman Le Conte reported that she had not received the analyses of AB 250, South Coast Air Quality Management District, and AB 348, Utility Consumer Council Within the Public Utilities Commission in time to report at the meeting, and she asked that they be held on the agenda for a report at the next meeting. The Mayor so ordered. STATE SOLID WASTE MANAGEMENT BOARD 722 Councilman Rose reported that he had reviewed the "Red Owl" -5- L 2 May 27, 1975 Program for recycling containers as requested by the Council. It is his wish to develop a comp'rehensi've program for refuse recycling, Councilman Rose said, and he wishes to involve other cities on. the Peninsula in addition to Rolling Hills in a pilot project at the County landfill on the Peninsula. Councilman Rose said he wished to reserve one half hour of the Council meeting on August 16, at which time some knowledgeable persons will appear to speak on the project. The matter was held on the agenda. ORDINANCE NO. U-35, PROVIDING FOR THE COLLECTION OF GARBAGE & RUBBISH 832 The City Attorney presented Ordinance No. U-35 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS PROVIDING FOR THE COLLECTION OF GARBAGE AND RUBBISH, AND REPEALING ORDINANCE NO. 1.08. Mr. Kinley read the ordinance in full into the record. A motion to adopt the Urgency Ordinance was made by Councilman Crocker, seconded by Councilwoman Le Conte and carried by the following roll call vote: 00 AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose Q _ ABSENT: Mayor Heinsheimer Councilman Crocker moved that Mayor pro tempore Rose be author- ized to sign the document transferring responsibility for collecting fees for collection of garbage and debris from the Association to the City. The motion. was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer Mr. Kinley advised the Council that the franchise agreement administered by the Association, became effective on October 1, and charges have been, collected until that time, although both the City and Association operate on a 7/1 - 6/30 fiscal year. A motion to make the effective date for the City to assume the responsibility effective July 1, 1975 and to authorize transfer of any funds due from the Associ- ation to the City was made by Councilman Pernell, seconded by Council- woman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer Mr. Kinley advised the Council that it would be necessary to set a date for a public hearing, and notify each owner of occupied property in the City to determine whether or not the plan is accept- able to the property owners of the City of Rolling Hills. Council- woman Le Conte moved that the public hearing be held at the next regular Council meeting, and that all owners of property be so advised. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer IMPROVEMENT TO CREST GATE 999 Councilman Crocker requested that the proposal to widen the W12 2 64. May 27, 1975 Crest Gate near Crenshaw Boulevard be put on the agenda for discussion by the Council. SB 821 FUNDS, PEDESTRIAN WALK WAY PROJECT, 1039 Mr. Kinley said he had talked to a representative of SLAG and had verified that the sum of $385 from sales tax and gas tax money could be used in. the City of Rolling Hills for pedestrian and bicycle path improvements. Mr: Kinley said he requested a copy of the bill, but has not yet received -it; however, he was advised that the intent of the bill is to use public funds to form inter -connecting pedestrian and bicycle paths between cities, and based on that, Mr. Kinley recom- mended that Rolling Hills decline to accept the money. The Attorney said he would review the bill as soon as he receives it to determine whether the funds could be assigned to an adjacent city. LAW ENFORCEMENT SERVICES AGREEMENT 1063 A letter dated May 6, 1975 from the Chief Administrative Officer enclosing the new standard law enforcement services agreement was pre- sented to the Council. The new agreement includes monthly billing, rather than quarterly billing, but all other provisions except the rates are essentially the same. A motion to approve and accept the agreement and authorize Mayor pro tempore to execute the copies as requested was made by Councilman Crocker, seconded by Councilman Pernell and carried by following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer LOS ANGELES COUNTY FIRE DEPARTMENT 1085 AGREEMENT FOR THE PURCHASE OF GASOLINE the the A letter dated May 9, 1975 from the Los Angeles County Fire Department enclosing the 1975/76 purchase agreement between Los Angeles County and the City of Rolling Hills for the purchase of gaso- line and diesel fuel was presented to the Council. The City Attorney said he had reviewed the agreement and he recommended that the City participate in the purchase program. A motion to authorize the Mayor pro tempore to execute the copies as requested was made by Councilman Pernell, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer FIRE DEPARTMENT ACTIVITY REPORTS 1110 The Fire Department Activity Reprots for March and April 1975 were presented to the Council. The reports were received and filed. MATTERS FROM CITY OFFICERS 1115 CREST ROAD The Manager reported to the Council that she had been advised that Cal -Trans, California State Department of Transportation, has a -7- May 27, 1975 map showing projected transportation development through 1995, and the map shows Crest Road as a through road, open to the public. Mrs. Clifton said she has attempted to contact Mr. Haig Ayanian, director of the study but has been unable to reach him, and will continue to try to contact him to request that the plan be corrected. Further, Mrs. Clifton said she would obtain a copy of the plan for Council review and action. Mrs. Clifton also advised the Council that the General Plan'for the City of Rancho Palos Verdes shows Crest Road as a through road with no gates. The Rolling Hills Planning Commission is presently reviewing the Rancho Palos Verdes General Plan. Mayor pro tempore Rose requested that the Cal -Trans Proposed Project be made an agenda item for discussion by the Council. MATTERS FROM THE COUNCIL 1180 RICHARD SCHEIDE LETTER 00 Councilman Crocker referred to a letter from Mr. Richard Scheide a member of the Board of Directors advising that many residences for sale in Rolling Hills are advertised as potential sites for tennis courts. It was Councilman Crocker's recommendation that the realtors again be advised that no approval of any addition should be implied in a listing. SPEED LIMIT 1264 Councilwoman Le Conte asked that residents be reminded in each issue of the Newsletter of the speed limit, and the serious problems caused by speeding. COMMERCIAL ACTIVITY 1306 Councilman Pernell reported that it had come to his attention that a resident in Rolling Hills had issued approximately 3,000 invit- ations to an event scheduled at his home, and shuttle buses would be available during the weekend for transportation. When the matter was investigated by the City Manager, she was told that a few dozen friends had been invited, and that it was personal entertaining, not commercial; the guests would be brought in by shuttle bus because of difficulties of parking in the vicinity of the resident's home in the Southfield area. Mayor pro tem Rose asked the Manager to obtain a copy of the invitation to determine whether it was a commercial venture, and to act on behalf of the Council in preventing entry by a large number of peopl& for commercial purposes. CITY SELECTION COMMITTEE 1372 Councilman Rose moved that Councilwoman Le Conte be designated Rolling Hills representative on the City Selection Committee at the meeting of the Los Angeles County Division of the League of California Cities meeting on June 5. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor pro tem Rose ABSENT: Mayor Heinsheimer LETTER FROM GEORGE H. CHRISTENA 1380 In a letter dated May 21, 1975 Mr. George H. Christena, 11 Coach Road, Rancho Palos Verdes asked that the Council go on record as opposing development of a drag strip on Terminal Island, adjacent MOM 428 May 27, 1975 to the toll gates of the Vincent Thomas Bridge. The letter was received and noted. ADJOURNMENT 1390 There being no further business to come before the meeting, the Mayor pro tempore adjourned the session to a personnel session at 12:45 A.M. Wednesday, May 28. The meeting was reconvened at 1:40 A.M. and Mayor pro tempore Rose announced that salary recommendations were approved as shown on Exhibit "A" attached. The meeting was adjourned at 1:45 A.M. City Clerk APPROVED: / Mayor ` SALARIES - FISCAL YEAR 1975-76 i ,Salary Increasel % Increase Monthly ! Yearly Paid Meeting Total Earnings PERS A. Burton 624 9.5+ 598 73,179 7,179 559 J. Cunningham 941 10.2- 859 10$04 900 11,204 794 L. Hoover 941 10.2- 859 10,304 10,304 794 P. Minor 941 10.2- 85.9 10,304 1200 11,504 79k R. Vink 1043 11.2. 862 103,339 109339 804 Maint. Man 458 8.0 2.97 hr. 6,178 6,177 481 T. Clifton 1863 .9.8- 1745 20,938 201,938 1629 C. Jenkins 1200 12.5 900 10,800 105800 840 B. Kinley city Assn 657 7.0 !