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6/9/1975I 4k. . 9, 7.. MINUTES 'OV- CITY REGULAR MEETING OV THE TY 01JONtit CITY OV Rbtfjt'N'G Hittgo C-ALIV6ANtA June 9, 1975 A regular meeting of the. City Council was called, t6, drdat by June, , 0 . - I I * Admi. is - Monday; June, 19,.5'At the ft Mayor Heiftshleimet at 7i3O P -M 'M trati6n Building, 2.Portuguese B'e'tid Road' Rdllitig Hills '' 0-allidefiia, ROLL -CALL PRESENTi. ALSO PRESENT IAPPROVAL_ OV.-- MINUTE-9- Councilmembets Ct6dketjf Lei 06hte- Pethelli Pds#. Teena Clifton City Manager William Xinley City Attdfhey Douglas Rogers City Treasurer June Cunningham Secretary Dr. & Mrs. W. D. Basque Residents Philip M. Battag4a. Cecil Bessell Dr. & Mrs. N6 NodfAer E. C. Doyle A. E. Esser ii Mrs. V. Gibson it Mrs. X. Howe H Dr. & Mrs. A, McCall if Capt: & Mrs. R. M61by6 it R. A. Meurer 1A Charles Pratty R. Schaefer Mrs. Ei Schleissner it D. Shaw if John Stern if Mrs. Gord9na Swanson if A Motion to approve the minutes 0 ' f the-ffiedtifig olf''Ma"r 217 amended was, made b --.-,,Couticilmati Ctddker'l addonded by tbufiti wohiat .y.- te Conte and carried-by.the following to!! call Vdt6o AYES: Cooncilmembetg Crocker, L6 Conte; Nth6llj R696 ABSTAINED: mayor Heinsh6im6t Mayor Heinsheimer stated that lie abstained from v6titig because he was absent from the meeting. PUBLIC HEARING, PROPOSED BUDGET, VISCAt YEA -19-75)-7-6, 12 Mayor Heinsheimet opened a Public Hearing dq the Ptbpdaed Budget for Fiscal.Year 1975/76 and asked that copies be distributed to hip-mbdra of the audience., The Mayor then asked Mr: Doug Adgetai City Treasurer to review the budget. Mr. Rogers said there is a marginal iftdteaad in the &6§096d valuation of Rolling Hills which resulted in a minimum ifidftaS6 in revenue, and the budget was developed With the tax t -Aft at 870§ the same as last year. The following changes were dutlitiddis dallec-tiat-i of fees for collection of rubbish has Mft transferred ffdfii't-he eA-'§Q ponsibility of the Association to the City, and will appeak 66 it line item on the County tax bills. Expensesbotfte.by. the City And Aggddi- ation for services commonly performed by the City and kgaodiatidtli have been re -apportioned. General appropriations have been included fdr� recreation and undergtounding i Mt. Rogers said plans to ifictedad the cash reserve fund were deferred in order to keep the 6.afbd tax ftfti M ,June 9, 1975 Mayor Heinsheimer said that in discussing the Budget, the Committee was advised that each 10� increase in the tax rate would generate approx- imately $20,000 in revenue, and a master plan is being developed for long range improvements in an effort to hold the line on the tax rate. Mrs. Gordana Swanson, 2 Chesterfield Road, asked about the allo- cation for Law Enforcement, and Mrs. Clifton reviewed the contract and explained the services provided. Mr. Charles Pratty, 19 Chuckwagon Road said he thought there should be increased general law protection and less emphasis on traffic violations. Recent burglaries in his area have prompted Mr. Pratty to circulate a petition for additional protection which will be submitted to the Council. Mayor Heinsheimer said increased law enforcement would require additional taxes, and if sufficient resi- dents request additional protection, an increase in the tax rate would have to be included in the budget; he asked Mr. Pratty to submit the petition as soon as possible for consideration. Captain Roy Melbye, 4 Wrangler Road, said he felt there was laxity in the entrance procedure and it was easy for unauthorized persons to enter the City. Mrs. Clifton said many problems originate within the City and the burglaries in Mr.' Pratty's neighborhood have been solved, and involved juvenile residents and domestics. Mayor Heinsheimer observed that the majority of speeding problems are also caused by residents. In the discussion of the Budget the following changes were recom- mended: $500 was included for Continuing Education and $1,000 was in- cluded for Codification; the General Recreation Fund was reduced from $15,000 to $14,000 and the General Undergrounding Program was reduced from $15,000 to $14,500. A motion to approve the budget as amended was made by Councilman Crocker, seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer PAYMENT OF BILLS 445 A motion to approve payment of Demands No. 4545 through 4576 in the amount of $8,131.04 from the General Fund was made by Council- man Rose, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer PUBLIC HEARING, TRANSFER OF GARBAGE COLLECTION FEES 450 Mayor Heinsheimer opened a public hearing on a proposal to transfer the responsibility for collection of fees for collection of rubbish and debris from the Rolling Hills Community Association to the City of Rolling Hills. Mrs. Clifton explained that a notice of public hearing had been published as required by law, and copies of the legal notice were sent to all owners of occupied property; no opposition to the proposal was expressed either in writing or verbally. The City Attorney said the change was proposed because disposal is a municipal function, and having the charge appear as a line item on the County tax bill would increase the tax deduction for residents. Mr. Kinley explained that it would be a legal deduction on the City's tax bill, but is not a legal deduction on the Association's assessment, which is not a tax. He verified with the disposal firm that they have no preference, and are equally agreeable to receiving payment from either the City or Association. -2- 4 !3 1y - June 9, 1975 Mayor Heinsheimer asked if anyone in,the audience wished to comment on the proposal. There being no comment, the Public Hearing was closed. A motion to approve the transfer of charges for collec- tion of fees for collection of rubbish and debris from the Associa- tion to the.City, and add the charges to the County tax bill was made by Councilman Rose, seconded by Councilwoman Le Conte and car- ried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer SPEED BUMPS ON CREST ROAD 5.0,6 Mayor Heinsheimer announced that Mr. Phil Battaglia, 63 Crest Road East was present on the matter of speed bumps on Crest Road East between Southfield and Eastfield Drives. At a recent public hearing.on the matter there was no public support of the proposal, and the Council voted against the installation; Mayor Heinsheimer 11 said if new information was available another public hearing would 00 be scheduled. Councilman Crocker attended a meeting of the Board ,r_ of Directors of the Rolling Hills Community Association, and reported to the Council that the Board had agreed to pay for speed bumps. Ca Research by the City Attorney indicated that although the Council knows that a serious problem exists because of speeding in the area, and traffic safety is a City Council matter, the decision had to be made as to whether a more serious safety condition would result from installation of the bumps which were designed -to slow traffic, but which were opposed by the Sheriff and Fire Department. Based on information presented by the City Attorney, and because of lack of public support, the Council had decided not to authorize the instal- lation, but to attempt to find other means of controlling the speed- ing that would be less objectionable to residents, and a less danger ous method of control. Subsequently, a letter was sent to the Council by Mr. Battaglia, asking the Council to reconsider their action. In response to.a question from the Mayor, the City Attorney said that the legal lia- bility was not the determining factor in the decision; it was demon- strated by residents present at the hearing that the overwhelming majority of those present opposed the'speed bumps in that section of Crest Road East, and the decision was based on that information. Councilman Rose said that traffic safety is under the jurisdic- tion of the Council, which has sought and received reliable advice �n the matter, and in view of recommendations against the install- ation by both the Sheriff and Fire Departments, based on opposition of residents, he recommended increased enforcement of the speed limit. Councilwoman Le Conte suggested that signs warning of the danger re- sulting from speed be installed. Mr. Kinley suggested that the Coun- cil ask the Los Angeles County Road Department to make a study of the design of Crest Road, and to advise the Council whether the design is such that the Council should be alerted to specific hazards. Mayor Heinsheimer asked if there was anyone in the audience who wished to have the bumps installed, and he invited Mr. Battaglia to address the Council. Mr. Battaglia said that although.the majority of residents who were asked have expressed opposition to the installation of bumps, a' majority of residents are also aware of the hazards of Crest Road. Mr. Battaglia asked that the Council not reject the installation based on the type of speed bumps usually installed in shopping areas, since the type proposed for Crest Road is radically different, and residents should be so advised. Mr. Battaglia said bumps have been effective inother areas, and he asked that the Council contact -3- .43 June 9, 1975 communities and homeowners' associations in areas in which bumps have been installed ans ask their comments on results of the installations. Mr. Battaglia said that Mr. James Barnard, former owner of his home, had initiated the request for speed control, and Mr. Battaglia has continued; not initiated the request. Mr. Battaglia.said_the preliminary draft of the Rancho Palos Verdes General Plan shows Crest Road as a collector route open to the public, and although assurances have been given by Rancho Palos Verdes that this was an error and will be corrected, Mr. Battaglia urged that the Council do everything possible to maintain the privacy and safety of Crest Road to eliminate the possibility that it will become a high speed throughway. Mr. Battaglia suggested that one test bump be in- stalled and evaluated. Mr. Ray Schaefer,,69 Eastfield Drive, said he thought the City Attorney's suggestion for a study by the Los Angeles County Road Depart- ment was a good one, but he asked that two areas on Eastfield Drive and one area of Portuguese Bend Road be included. Mr. Schaefer said he had made a survey of residents on Crest Road. in the area proposed for the bumps, and they are overwhelmingly opposed to the bumps. Further, Mr. Schaeffer said an automobile dealer had advised him that the springs and shock absorbers of a car would not be affected, but unless both front wheels lifted simultaneously, it would be difficult to keep wheels in alignment, and repeated use could require monthly realignment. Mr. Schaefer urged the Council to listen to the oppo- sition expressed by residents in the Crest and Eastfield area, and he agreed with Councilman Rose that increased traffic enforcement should be considered rather than installation of speed control bumps. TENTATIVE TRACT 29543, ANDREW SHAW, 3 HILLSIDE LANE 740 Mayor Heinsheimer opened discussion of Tentative Tract '29543, Andrew Shaw, 3 Hillside Lane. The City Attorney advised the .Council' that if they approve the tentative tract, approval of the final..map after conditions of approval and corrections have been incorporat.ed wi11 not*'present another opportunity to impose additional conditions or questions, and he advised the Council to ask pertinent questions and impose conditions at this point. Mr. Roger Meurer, engineer, presented the tentative map, and said the Council had made a field trip to the site which consists of approximately 10 acres in the one acre zone which is proposed to be' divided into three parcels. Mr. Meurer said utility lines serving the property are carried from a pole on the southeast corner of the property to two poles lo- cated on the adjacent property east of the Shaw property, then back to a pole on the northeast corner of the Shaw property. Mr. Meurer suggested that the Council consider accumulating funds for eventual undergrounding of the entire area by matching funds or by eventual subdivision of the adjacent property, rather than require under - grounding for a short area to and from the oles on the adjacent property. Councilman Rose suggested that tge subdivider be permitted to submit an alternate proposal to the statutory requirement for undergrounding for consideration by the Council. Mr. Kinley said the tentative map could be approved subject to the condition that under- ground utilities be installed as required by the Subdivision Ordinance or in accordance with an alternate plan approved by the Council, to be completed within a certain period of time. The Attorney recommended that the final map not be approved until the conditions have been met. Following the discussion Councilman Rose moved that the tentative map be approved, subject to the requirements for undergrounding con- tained in the Subdivision Ordinance, with the provision that if the -4- June 9, 1975 subdivider wishes to present an alternate plan for undergrounding within a period of 120 days, that specific matter will be considered by the City Council. The motion died for lack of a second. Council- man Pernell offered an alternate motion for approval of the tentative map for Tract 29543 subject to the Planning Advisor's Report dated February 13, 1975 as amended by the Planning Commission. on April 15, 1975, and with the further requirement that the subdivider be required to submit an undergrounding plan acceptable to the City Council within a reasonable time on the affected utility poles as marked in red on Exhibit A of the tentative map. Councilman Rose said a pole on the southwest corner of Lot 1 would remain unless removal is specifically required, and he suggested that a hammerhead turnaround be approved rather than a cul de sac in that area and that as a condition of approval of the hammerhead, re- moval of the pole be required. An amendment to Councilman Pernell 's motion.of approval requiring removal of the pole as a condition of f- approving a hammerhead turnaround was made by Councilman Rose, second - JO ed by Councilwoman. Le Conte and the motion as amended was approved on the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose, Mayor Heinsheimer TENTATIVE TRACT 32468, DR. RICHARD MC CALL 1066 Mayor Heinsheimer opened discussion of Tentative Tract 32468, Dr. Richard McCall, and said the Council had made a field trip to the site. In a letter dated May 6, 1975 Dr. McCall advised the Council that utility poles on his property are effectively screened by tall trees that provide privacy for his property and other properties in the area, and the view over the city is preserved by annual trimming of the trees by Southern California Edison Company, which maintains the lines. Removal of the lines and poles would terminate the tree maintenance and would result in loss of the view from the McCall and surrounding__.properties. At the field trip consideration was given to an alternate pro- posal which would require removal of. -other more visible poles on: Saddleback Road if a variance were granted which would permit the existing poles on the McCall property to remain. An alternate pro- posal would be to require Dr. McCall to deposit a sum equal to re- moving poles and installing underground utilities on his property in a fund to be used for undergrounding utilities elsewhere. Mr. Roger Meurer, Dr. McCall's engineer, said he would ask the utility companies for an estimate of the cost of removing the poles and installing underground utilities. a Following discussion Councilman Rose moved that the tentative map for Tract 32468 be approved subject to conditions contained in the Enviromnetal Quality Board's recommendations and the Planning Advisor's Report dated October 11, 1974, as amended by the Planning Commission on April 15, 1975, with provision that the subdivider be given an opportunity to deposit a sum equal to that required for removing poles and installing underground utilities on the northerly boundary of his property in lieu of removing those poles because of the esthetic ad- vantage of their remaining, such funds to be placed in a general undergrounding fund for undergrounding utilities elsewhere in the City. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose>. Mayor Heinsheimer -5- 434 June 9, 1975 E. C. DOYLE, 35 EASTEIELD DRIVE 1371 In a letter dated May 29, 1975 Mr. E. C. Doyle, 35 Eastfield J Drive, advised the Council that inthe rocess of making a one room addition to his home he had been by the Rolling Hills Com- munity Association's Building Regulations which state that "elec- trical service for additions to existing residences need not be installed underground if said addition does not require the instal- lation of a new electric panel board". However, in applying for final inspection, Mr. Doyle was advised that the City of Rolling Hills requires underground utilities for all construction in which the utilities are changed. Mr. Doyle said his electrical service was merely moved eight feet, and a new electric service panel was not required. The City Attorney read from Ordinance No. 111 of the City of Rolling Hills which requires that all new construction be under - grounded. Councilwoman Le Conte moved that the Council grant a variance and direct the inspector to approve the construction, on the grounds that Mr. Doyle's plans were approved by the Architectural Committee and he was not aware of the requirement. The motion died for lack of a second. Councilman Pernell moved that on the basis of the small size of the addition to the residence, which consists of an 12' x 18' addition to a 41,000 square foot house, approximately 5% of the over- all size, the Council waive the applicable requirements for under - grounding as required by Ordinance No. 111 in this instance. The motion was seconded by Councilwoman Le Conte. Mr. Doyle explained that in order to underground to the nearest pole it would be necessary to go under Eastfield*Hrive to a pole on the Murdock property at 30 Eastfield Drive, and the trenching would be extremely costly. However, Mr. Doyle said there is a pole on his property farther from the residence addition which he would be willing to remove if the requirement to trench under Eastfield Drive to the nearest pole were waived, and he would be willing to put the offer in writing if the Council wished. Councilman Rose moved that the motion be amended to permit Mr. Doyle to go underground to the pole on his property within one year. The amendment was seconded by Councilman Crocker and carried by the following roll call vote: vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer The motion as amended was approved by the following roll call AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer The City Attorney was asked to prepare an appropriate document for execution by Mr. Doyle and the City Council. Councilwoman Le Conte asked that the minutes reflect that the only undergrounding required is for wires to serve the Doyle residence. PENINSULA SYMPHONY ASSOCIATION 1672 A letter dated May 30, 1975 from the President of the Peninsula Symphony Association asked that the Council proclaim June 8 through June 14, 1975 PENINSULA SYMPHONY WEEK. 43 5 June 9, 1975 The Mayor asked that the Association be advised that the Council supports and encourages the symphony's work, but as a policy has re- frained from issuing such proclamations. The correspondence was re- ceived'and filed. EMERGENCY ACTION COMMITTEE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT GUIDELINES 1694 A letter from the Emergency Action Committee responding to the Guidelines for Emergency Drills and Disaster Preparedness prepared by the Palos Verdes Peninsula Unified School District was presented. Mayor Heinsheimer asked Councilman Pernell to prepare a letter to the School District on behalf of the Council. CITIZENS' COMMITTEE ON DOG CONTROL PROBLEMS 1699 The matter was held on the agenda for a public hearing at La t� Cresta School on Monday, June 23, 1975 at 7:30 P.M. CITY OF HAWTHORNE 1704 The Manager reported that Resolutions Nos. 4627, 4628 and 4629 Q of the City of Hawthorne were forwarded to Mrs. Carole Hoffman for review and comment. The Mayor ordered the tatter'held'on the agenda.. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION 1705 The Cal -Trans Projected'Plan for Crest Road was held on the agenda for discussion at a later meeting. PROPOSED ..IMPROVEMENT TO CREST-CRENSHAW GATE 1710 The Manager distributed plans for the proposed improvement to the Crest -Crenshaw Gate. The City Attorney advised the Council. that a survey indicates that the gate is located outside of the boundaries of the City of Rolling Hills and is actually in the City of Rancho Palos Verdes. Mr. Kinley suggested that the Council ask the City of Rancho Palos Verdes to de -annex that portion of their city consisting of 23,000 square feet to be annexed to the City of Rolling Hills, with Rolling Hills absorbing all costs. The Mayor asked"Councilwoman Le Conte to discuss the matter with Mayor Marilyn Ryan and City Manager Leonard Wood, and report to the Council. CITY COUNCIL REPORTS FOOT PATH ON EASTFIELD DRIVE 1775 Councilman Crocker reported that the Landscape Committee is going to inspect Eastfield Drive and will make recommendations on clearing the easement. SOUTH BAY CORRIDOR STUDY STEERING .COMMITTEE 1791 Councilwoman Le Conte reported that minor amendments had been made to the Joint Powers Agreement which was approved by the Council, and the agreement as amended will be presented to the Council. SOUTH Councilwoman Le Conte reported that the Commission had met and approved the Powers and.Funding Element, but she was unable to attend the meeting and would report to the Council when she has additional information. COAST REGIONAL COMMISSION 1792 -7- 436 June 9, 1975 ASSEMBLY CALIFORNIA LEGISLATURE 1795 Councilwoman Le Conte asked that the analyses of AB 250 and AB 348 and discussion of AB1246 be held on the agenda for discussion at the next meeting of the Council. The Mayor so ordered. CITY ATTORNEY SB 821 FUNDS - PEDESTRIAN WALK -WAY PROJECT 1800 The City Attorney reported that he had advised SCAG that the City does not wish to accept funds under Senate Bill 821 for development of a pedestrian walk -way project. PROPOSED ORDINANCES The Mayor ordered proposed ordinances on zoning and formation of an Environmental Quality Board held on the agenda. OPENING OF BIDS - 3/4 TON PICK UP TRUCK 1806 The Manager opened the only bid received in accordance with Purchasingf; Ordinance No. 18 for a 3/4 ton pick-up truck. Martin Chevrolet submitted a bid of $4,593.52. The matter was held for discussion. CITY DEPARTMENTS SHERIFF ' S DEPARTMENT 1827 The report of the Sheriff's Department for the month of Novem- ber 1974 was received and filed. ADJOURNMENT Mayor Heinsheimer adjourned the meeting to Monday, June 16 at 7:30 P.M. to cover only that business on the agenda which had not been completed at the meeting. APPROVED: Mayor m City Clerk