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11/10/1975MINUTES .OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA November 10, 1975 APPROVAL OF MINUTES 1655 The minutes of the meeting of October 7, 1975 were. approved and accepted as corrected on the motion of Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll -' call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose The minutes of the meeting of October 13, 1975 were approved and accepted as corrected on the motion of Councilman Crocker, secon- ded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, LeConte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose The minutes of the meeting of October 27, 1975 were approved and accepted as corrected on the motion of Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose APPEAL FROM DECISION OF PLANNING COMMISSION - LOWELL WOODEN 1730 A letter dated October 29, 1975 from Mr. Lowell Wooden, owner of property at 8 Chesterfield Road and excerpts from the minutes of the Planning Commission on September 16 and October 21, 1975 were presented to the Council. Mr..Wooden advised the Council that he wished to appeal the decision of the Planning Commission on October 21 when his application for a conditional use permit to allow construction of a residence which would project into the side yard on both sides was denied. A regular meeting of the City Council was called to order at 7:30 P.M. Monday, November 10, 1975 by Mayor Heinsheimer at the Adminis,= tration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose, City Treasurer Rogers ALSO PRESENT: Teena Clifton City Manager gni William Kinley City Attorney June Cunningham Secretary Mrs. P. Cline Resident Mrs. L. Jensen " 1 Mrs. V. Matthews " Dr. & Mrs. Oas " Mrs. L. Pascoe " F. Riegel " Mrs. B. Stern " Mr. L. Wooden " R. Platt Architect APPROVAL OF MINUTES 1655 The minutes of the meeting of October 7, 1975 were. approved and accepted as corrected on the motion of Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll -' call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose The minutes of the meeting of October 13, 1975 were approved and accepted as corrected on the motion of Councilman Crocker, secon- ded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, LeConte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose The minutes of the meeting of October 27, 1975 were approved and accepted as corrected on the motion of Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose APPEAL FROM DECISION OF PLANNING COMMISSION - LOWELL WOODEN 1730 A letter dated October 29, 1975 from Mr. Lowell Wooden, owner of property at 8 Chesterfield Road and excerpts from the minutes of the Planning Commission on September 16 and October 21, 1975 were presented to the Council. Mr..Wooden advised the Council that he wished to appeal the decision of the Planning Commission on October 21 when his application for a conditional use permit to allow construction of a residence which would project into the side yard on both sides was denied. November 10, 1975 Mr. Kinley advised the Council that in considering the appeal they should consider only that evidence which was presented to them as part of the record, and that no new evidence should be introduced nor additional testimony taken at this time. If, after reviewing the records, the Council wishes to receive additional information, a hear- ing "de novo" should be scheduled, and the applicant would be permitted to intorduce new and additional information and evidence, and testimony could be offered by others interested in the matter before the Council made a decision. An affirmative vote of the majority of the Council would be required to schedule a hearing de novo, Mr. Kinley said. Mrs. Clifton displayed an area map of the property and the plot plan showing the proposed residence as submitted to the Planning Com- mission. Following review of the map and minutes of the Planning Com- mission, Councilwoman Le Conte moved that the Council sustain the de- cision of the Planning Commission and deny the request. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Coun.cilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose PALOS VERDES'PENINSULA COORDINATING COMMITTEE 80(2) A letter dated November 10, 1975 from the Palos Verdes Penin- sula Coordinating Council requesting appointment of a City Council member to represent Rolling Hills at a meeting on December 3, 1975 at the Rolling Hills Estates City Hall was presented to the Council. Mayor Heinsheimer said he would attend the meeting and appear on the panel. ALCOHOLISM COUNCIL OF THE SOUTH BAY A letter from the Alcoholism Council of the South Bay requesting that the week of November 17 be proclaimed Alcoholism Action Week was presented to the Council. 'RESOLUTION NO. 346 Councilwoman Le Conte moved that Resolution No. 346 proclaiming Alcoholism Action Week be adopted. The motion was seconded by Council- man Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose AUDIT REPORT, COTTON & FRANCISCO 175 The Manager distrubuted copies of the Audit Report for July 1, 1974 to June 30, 1975, prepared by Cotton and Francisco, Accountants and Auditors. Mayor Heinsheimer directed that the report be held for a letter from the auditors. OIL DEVELOPMENT - OUTER CONTINENTAL SHELF 180 Mayor Heinsheimer reported that he had attended a meeting in Mayor Bradley's office of the Council of Local Governments Concerned With Federal Proposals for Oil Development on the Outer Continental Shelf. The Mayor stated that the meeting was an attempt by local governments to be heard on the matter, and he asked for comment by the Council regarding support of the local governments. -2- I- November 10, 1975 Councilwoman Le Conte stated that she would not participate in the discussion because of a conflict of interests. Councilman Crocker said that he is a lifetime Sierra Club member, but is sym- pathetic to certain aspects of the problem; he suggested that members of the Council vote as individuals.on the matter. Councilman Pernell said he is not opposed to regulated and safeguarded exploration and production of.energy sources, but more information about the explora- tion -period, and what will happend at the end of the exploration period, is needed. The Mayor announced that the next meeting would be held on Friday, November 14 at 1:00 P.M. in Mayor Bradley's office, and he asked the Manager to contact the Planning Commission Chairman and ask that the City be represented at the meeting, since he would not be able to attend because of a conflict. MUNICIPAL ELECTION, MARCH 2, 1976 333 X, Mrs. Clifton reported that it will be necessary for election information to be printed in Spanish as well as English for the Muni- cipal Election to be held on March 2, 1976 because of Federal Election ;j, Laws which require bilingual printings in all counties which have a 3% language minority. Further, Mrs. Clifton said Candidate's Statements are limited to 200 English words with equivalent translation as required but can be extended by Council action to not more than 400 words. All translations must be made by certified personnel, which includes Spanish language teachers of the local school and college districts. The Manager askdd that the Council determine whether the statements would be paid for by the candidate, by the City, or by both; she explained that previously a deposit was required from candidates who submitted a candidate's state- ment, and the balance left after printing was returned to the candidate. It is no longer legal to accept a deposit; costs will be billed after printing. Further, Mrs. Clifton explained°that there is no cost to file for election, and the candidate's statement is optional. Councilman Crocker moved that a Newsletter containing election information be sent to residents, and that candidates who wish to sub- mit a candidate's statement be required to pay for the statement, which shall be limited to no more than 200 English words with equivalent Span- ish translation. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell NOES: Mayor Heinsheimer ABSENT: Councilman Rose The Manager was requested to get an estimate of the printing cost to be submitted to the Council at the next meeting. PUBLIC UTILITIES COMMISSION 400 A letter dated October 16, 1975 from the Public Utilities Commission urging that letters be sent asking the Federal Power Commission to end its "advance payments" program for natural gas was presented to the Council. A motion to send a letter to the Federal Power Commission was made by Councilman Pernell, seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Le NOES: Councilman Crocker ABSENT: Councilman Rose -3- Conte, Pernell, Heinsheimer 2® November 10, 1975 WILDFLOWER SEEDING 427 Councilman Crocker reported that over 40 pounds of wildflower seeds have been distributed to individuals for hillside planting and roadside areas will be seeded by Boy Scouts in the near future. All work will be voluntary, and no authorization for rental of equipment will be necessary, Councilman Crocker said. CITIZENS' COMMITTEE ON DOG CONTROL PROBLEMS 441 Mayor Heinsheimer reported that the draft copy of the proposed Animal Control Ordinance has been reviewed by the -'Council and changes and additions and deletions have been made. The ordinance is being typed, and will be delivered to members of the Council for review and comment as soon as it is finished; after their review a Public Hearing will be scheduled. The Mayor directed that the matter be removed from the agenda until the City Attorney advises that the ordinance is ready. ANIMAL CONTROL SERVICES 450 Correspondence from the Department of Animal Control dated September 30, 1975 and from the Chief Administrative Officer dated October 30, 1975 concerning the Animal Control Services Agreement was presented to the Council. In addition, Mrs. Clifton reported that she had met with Mr. Quincy, Assistant Director of the Department of Animal Control on November 10, and she distributed a breakdown of costs to the City of Rolling Hills dated November 10, 1975. In a letter dated November 6, 1975 from California Contract Cities Association the Council was advised that Animal Control Contracts would be discussed at the membership meeting in Palmdale on November 19. Councilwoman Le Conte said she would attend the meeting and report to the Council. Following discussion, Councilwoman Le Conte moved that the Council petition the Board of Supervisors to delay the implementation of the new contract with the Department of Animal Control until the start of the next fiscal year, July 1, 1976, and further, that they ask the other cities on the Peninsula and the City of Lomita to join, in the petition. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmember.s Crocker, Le Conte, Pernell Mayor Hein.sheimer ABSENT: Councilman Crocker EMERGENCY ACTION COMMITTEE - DISASTER PREPAREDNESS 603 Mayor Heinsheimer announced that Mrs. Polly Oas, 42 Portuguese Bend Road and Mrs. Cash Adams, 22 Cin.chring Road had volunteered to serve on the Emergency Action Committee. He asked that letters be sent to them confirming their appointment and thanking them for their interest. CABALLEROS 610 A letter dated November 2, 1975 from Caballeros expressing their appreciation for the cooperation of both City and residents in clearing the easement along Eastfield Drive was received and filed. PUBLIC HEARING NOTICE 620 Notice of a Public Hearing before the City Council of the City of Rolling Hills Estates on November 12, 1975 to consider a request for a minor lot split on property located at the corner of Palos Verdes -4- 2 f 1 _ o November 10, 1975 Drive North and Rolling Hills Road was received and filed. "COPS" - DESTRUCTION OF HALF-BREED DOG/COYOTES 619 Mrs. Clifton repoted that she had been advised that one coy had been destroyed on Saturday, November 8 by Mr. Walter Ostrander of the California Varmint Club, working with Steve Shultz, and that subsequent attempts would be made to eliminate the remaining half- breeds. The matter was held on the agenda. THOMAS ROBA, 7 PACKSADDLE ROAD WEST - GRADING WITHOUT PERMIT 634 A letter dated October 31, 1975 from A. F. Graham, District Engineer, Building and Safety Division of Los Angeles County Engineer, was presented to the Council. Mr. Graham advised that the 'as graded" plan for 7 Packsaddle West had been reviewed, and in his opinion the site as graded is not a hazard to life and limb, nor does it endanger X structures or adversely affect the safety, use or stability of a public C". -way or drainage channel. However, Mr. Graham stated that grading per- formed without a permit is a violation of the Building Code. e Mrs. Clifton advised the Council that Mr. Roba had applied for a conditional use permit for construction of retaining walls in the side yard, and the application would be considered by the Planning Commission on Tuesday, November 18. The correspondence was received and filed. PAYMENT OF BILLS 651 Councilman Crocker moved that Demand No. 4891 be voided, and that Demands No. 4892 through 4931 in the amount of $6,469.50 be paid from the General Fund. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Hein.sheimer ABSENT: Councilman Rose CREST ROAD EASEMENT (CRENSHAW ANNEXATION) 655 The City Attorney advised that he is waiting for a new resolution. from the City of Rancho Palos Verdes de -annexing the property at the Crenshaw Gate. Mrs. Clifton reported that the Rancho Palos Verdes City Council will act on the matter at their meeting on November 18. The matter was held on the agenda. AMENDMENTS TO RALPH M. BROWN ACT 666 Mr. Kinley said he had obtained a copy of theSenate Bill, and because it differs from the matter as presented by the League of California Cities, he has called Sacramento and is waiting for clari- fication. The matter was held on the agenda. NATIONAL FLOOD INSURANCE 683 Mr. Kinley reported that in a telephone call to Harrisburg, Pa. he had determined that Rolling Hills is no longer considered a flood hazard city requiring flood insurance. The Department of Housing and Urban Development in Washington, D.C. has been requested to remove the city from the list, and to confirm the matter in writing. RESOLUTION NO. 347 Councilman Pernell moved that Resolution No. 347 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE EXPENDITURE OF MONIES FROM THE GENERAL FUND FOR CAPITAL IMPROVEMENTS -5- 22 November 10, 1975 FOR TENNIS FACILITIES be adopted, and that reading in full be waived. The motion was seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose RESOLUTION NO. 348 698 Councilwoman Le Conte moved that Resolution No. 348 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHOR- IZING THE EXPENDITURE OF MONIES FROM THE GENERAL FUND FOR CAPITAL IMPROVEMENTS FOR EQUESTRIAN ACTIVITIES be adopted as amended, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell Mayor Heinsheimer ABSENT: Councilman Rose LEAGUE OF WOMEN VOTERS' 784 Mrs. Betty Stern, League of Women Voters observer, presented a book on reducing the source of solid waste, prepared by the League. The Mayor thanked Mrs. Stern, and said the League of Women Voters is a valuable information source for the community. He asked that they assist the community in the coming election by providing essential information without supporting any candidate. MATTERS FROM THE COUNCIL WALL MAP FOR COUNCIL CHAMBER 823 , Councilman Crocker asked that a large map of the City be in- stalled on the Council Chamber wall to assist the Council when consid- ering matters in specific areas of the City. Mrs. Clifton reported that she had been advised by the firm that is going to modify the Council table that they can frame the linen map for installation on the wall. REFLECTORIZED RESIDENCE NUMBERS 832 Councilman Crocker asked that the matter of requiring reflec- torized residence numbers as recommended by the Fire Department be put back on the agenda. The Mayor so ordered. LONG RANGE PLANNING 843 Councilman Crocker asked that work on the long-range Budget plan be started after the first of the year. Mrs. Clifton said work on the budget will start as soon as possible after the Annual Meeting of the Rolling Hills Community Association. Mrs. Clifton. reported that a five year road planning budget has been completed and accepted by the Board of Directors, and work on Crest Road will begin with patching next week, with resurfacing scheduled for the Spring. COUNCILWOMAN LE CONTE NEW COUNTY Councilwoman Le Conte reported that representatives to the South Bay Cities Association have been asked to bring to the next meeting the feeling of their Council on. the proposal to establish a new County. Independent cities are also working on the proposal, 2 November 10, 1975 Councilwoman Le Conte said, and petitions are being circulated, but so far only procedures have been determined, not feasibility. After polling the Council, Mayor Heinsheimer asked Councilwoman Le Conte to convey to South Bay Cities Association that at.the present time the Rolling Hills City Council is not prepared to participate. COUNCILMAN PERNELL MODIFICATION TO COUNCIL TABLE 889 Councilman Pernell asked whether modification to the Council table is proceeding, and the Manager reported that work will be comple- ted within the following week. CONTINUING EDUCATION . 895 ®C Councilman Pernell asked that Continuing Education be returned to the agenda when the Manager receives the information she has requested. rr Mrs. Clifton said she has received some information, and will request additonal, which will be presented to the Council when she receives"it; sb. ai the matter can be returned to the agenda. MATTERS FROM CITY OFFICERS PERSONNEL POLICIES 917 Mrs. Clifton reported that Personnel Policies had been changed to include recommendations of Councilman Rose, Personnel officer for the City, and was ready for review by the Council prior to adoption. The policy was reviewed and the following changes were made: Page 1: "Permanent" employee was changed to "Regular" employee. Page 3: RESIGNATION Change to fifteen (15) instead of thirty (30) Add: SEVERANCE, also TERMINATION, a) Voluntary; b) In- vol:untary For regular employees, under 1 year - 1 week termin- ation pay; over 1 year employment - 2 weeks pay SICK LEAVE Paragraph 2 - Every regular employee Page 4: Paragraph 5: Change to: "Only regular employees shall accrue sick leave-----" Page 5: VACATION Separate from holiday policy, and add: "Vacation scheduling shall be on a seniority preference basis and will be subject to the City Manager s planning." Mayor Heinsheimer asked that the Personnel Policies be amended and presented to the Council in final form. ADJOURNMENT, 1469 There being no further business to come before the Council, the Mayor adjourned the meeting at 11:45 P.Mo i APPROVED: .. ...... ... Mayor -7- City C1e4