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11/24/197524 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA November 24, 1975 A regular meeting of the City Council was called to order at 7:30 PM Monday, November 24, 1975 by Mayor Heinsheimer at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, Californias ROLL CALL PRESENT: Councilmembers Crocker, Le Conte, Rose Mayor Heinsheimer Councilman Pernell ar:6ived ABSENT: City Treasurer Rogers at 7:50 P.M. ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney June Cunningham Secretary Vernon Fay Resident Tom Ghormley if Mrs. Velma Matthews if Mrs. Betty Stern " APPROVAL OF MINUTES A motion to approve and accept the minutes of the meeting of November 4 as corrected was made by Councilman Crocker, seconded by Councilwoman Le Conte and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Mayor Heinsheimer ABSENT: Councilman Pernell ABSTAINED: Councilman Rose A motion to approve and accept the minutes of the meeting of November 10 as corrected was made by Councilwoman Le Conte, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Mayor Heinsheimer ABSENT: Councilman Pernell ABSTAINED: Councilman Rose So Do WEIMAN, 29 CREST ROAD WEST 273 Mrs. Clifton advised the Council that Mr. Weiman had telephoned and requested that the matter. of his building permit for a stable, approved by the Board of Directors at their last meeting be continued, as he was unable to meet one of the conditions imposed by the Board and the matter would be returned to the Boards agenda for further consideration at their next meeting. Mayor Heinsheimer directed that the matter be removed from the agenda and returned to the Council after it has been resolved by the Board of Directors, and he asked that the Board be requested to advise the Council by letter when the matter is , no longer under consideration by the Association Board. PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT 293 In a letter dated November 5, 1975 Mr. William J. Healy, Palos Verdes Peninsula Unified School District, advised that the district regularly receives requests from developers or their agents for school information as required by law and administered by the State Real Estate Commission. Copies of the form and letters used in responding to the 'VA November 24, 1975 requests were enclosed. Mr. Healy asked whether the Council wished to receive copies of the reports, and he said they could be sent to the City office at the same time they are sent to the developers or their agents. Councilwoman Le Conte said the Council should request the inform- ,at.ion, as developments within the school district would have an effect ,on Rolling Hills. Councilman Crocker said the school district is re- ,quired to advise developers in the reports whether the schools are ad- equate, overcrowded or seriously overcrowded to the extent that portable classrooms would be required, as the developer is entitled to know about the school situation before investing in the development. The Mayor directed that the School District be requested to forward the information to the City for review by the Council, and that it then be forwarded to the Planning Commission. X Councilman Rose noted that a letter from the Palos Verdes Peninsula Unified School District to the Real Estate Commission of the State of M California stated that more than 100 portable classrooms are needed to '-Z house students, and he asked that the Council determine whether the portable classrooms are accessible to handicapped students. The Mayor asked Councilman Rose to write to the School District on the matter on behalf of the Council. PALOS VERDES PENINSULA YOUTH COMMISSION 331 In a letter dated November 7, 1975, Joan Hogan, President of the Palos Verdes Peninsula Youth Commission thanked the Council for their check'for $100.00. Mrs. Hogan advised the Council that the Thumb Taxi has been suspended due to lack of a stable source of funds. The corres- pondence was received and filed. BICENTENNIAL COMMITTEE 333 A letter from the Bicentennial Committee of the City of Pomona dated November 12, 1975 advised that the American Freedom Train will be on display at the Los Angeles County Fairgrounds in Pomona from Tuesday, December 23 through Tuesday, December 30, 1975. The Manager said she had been advised that the Freedom Train would also be in Long Beach, The Mayor asked that Mrs. Clifton get further information and advise the Council when and where it will be displayed in Long Beach. The Mayor asked that the record show that Councilman Pernell arrived at the meeting at 7050 P.M. EMERGENCY ACTION COMMITTEE 340 The Mayor welcomed Mr. Vernon M. Fay, Chairman of the Emergency Action Committee to the meeting, and asked him to address the Council on recent activities of the Committee. Mr. Fay reported that the committee met on November 24 with three newly appointed members. Additional copies of the Rolling Hills Emer- gency Disaster Plan booklet' are needed, Mr. Fay said, and he suggested that the booklet be reviewed and revised if necessary before printing. Further, he suggested that an ad hoc committee review the booklet, and submit their recommendations for revisions, additions or deletions to the Emergency Action Committee for approval before printing. Mr. Fay advised the Council that the Emergency Action Committee wishes to establish a blood bank for the City of Rolling Hills, and said arrangements,,could be made for an American Red Cross Bloodmobile -2- November 24, 1975 to come to the City to establish the bank. Councilman Rose moved that the Emergency Action Committee be authorized to implement the program and report further to the Council. The motion was seconded by Councilman Crocker and carried by the fol- lowing roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer Councilwoman Le Conte asked why the Emergency Action Committee was not activated during the recent fire in Portuguese Bend, south of Rolling Hills. Mrs. Clifton said members of the Committee who were at home were advised that there was a fire in the area, but the Emergency Plan was not activated on advice of the Fire Department, who maintain.Pd constant contact with the City Hall until the fire was controlled. Further, Mrs. Clifton advised the Council that emergency telephones were in place and the Administration Office was kept open until she was ad- vised that the fire had been extinguished. "COPS" --DESTRUCTION OF HALF-BREED DOG/COYOTES 550 Mrs. Clifton reported that one "coy" had been destroyed, and Mr. Ostrander of the California Varmint Club had said he would not be able to continue the project until after the Thanksgiving weekend. Tom Ghormley, 2 Johns Canyon Road, advised the Council that he wished to attempt to trap the "cogs", and'if successful he would remove them to a remote area where they would not be a problem for anyone. Mayor Heinsheimer said he would agree with trapping as a solution, but wished to contact the Department of Animal Control and ask them to take the animals, rather than transport them to another area where they might continue to reproduce and cause problems for residents of other areas. The Mayor asked Mr. Ghormley to report his progress to the Council at the first meeting in January. REFLECTORIZED NUMBERS ON RESIDENCES IN ROLLING HILLS 607 A proposed ordinance requiring installation of reflector -type house numbers on all residential dwellings in the City of Rolling Hills prepared by the City Attorney on the advice of the Fire Department, and information on the cost of sufficient numbers to be posted on two sides of a post as near as possible to the intersection of the road and the driveway of each residence were presented to the Council. Councilman Crocker said he did not think the misdemeanor section of the ordinance was appropriate, and it should be eliminated. He recommended that the City pay for the numbers and send them to residents with a letter advising them of the reason for the requirement for the numbers and the importance of proper marking in an emergency. Mayor Heinsheimer asked that Councilman Crocker compose a letter to be signed jointly by Mr. Fay, Chairman of the Committee and the Mayor, and he suggested that the numbers could be distributed, with the letter, by area captains of the Emergency Action Committee. Later inspection for compliance could be done by the Fire Department in connection with their annual fire hazard inspections. Following discussion Councilwoman Le Conte moved that the City assume the initial cost of numbers to be distributed to residents, and that the Council authorize an expenditure not to exceed $500.00 for numbers to be distributed by area captains. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer -3- November 24, 1975 Councilman Pernell asked about payment for replacement numbers,or for additional numbers for new residences as needed. The City Attorney recommended that the Community Association be advised of the Council's action and requested to make the requirement for reflectorized numbers for new residences part of the Building Regulations. DEPARTMENT OF ANIMAL CONTROL 682 Mrs. Clifton reported that she has attended a series of meetings with the Managers of the cities of Rancho Palos Verdes, Rolling Hills Estates and L®mita to discuss Animal Control contracts. Copies of correspondence from the California Contract Cities Association regarding the meeting in Palmdale on November 19 and a proposed meeting November 25 in the Hall of Administration were presented to the Council, with a re- port prepared by the City of Rancho Palos Verdes regarding alternatives to the services offered by the Los Angeles County Department of Animal Control. Mrs. Clifton said she would attend the meeting in the Hall of Administration. rw; r„P Questions posed by the Peninsula cities included the basis for the figures presented to cities for services, and Mrs. Clifton said come of the cost information was presented to some cities and not to others. Councilwoman Le Conte said she and Mr, Ken Dyda, Councilman from Rancho Palos Verdes had attended the meeting in Palmdale, and Mr. Dyda made a motion that the Board of Supervisors be requested to delay implementa- tion of the new contract until better figures for services were provided, and that other cities be asked not to sign the contract until such fig- ures -were presented. Althouth the President and Executive Director of the Contract Cities Association fought the motion on the floor, it was passed unanimously Councilwoman Le Conte reported. Councilwoman Le Conte requested that a stronger letter be sent to the Board of Supervisors by the Rolling Hills City Council urging that the Board take no action on the contracts, Councilwoman Le Conte said - the report prepared by Rancho Palos Verdes indicates that three times the present service could be provided for the same cost in a joint arrangement by the four cities, and she urged that the proposal be considered, and that Rolling Hills again ask for a deferral by the Board of Supervisors on implementation of the County Contract. Further, she asked that representatives of Rolling Hills who attend the meetings arranged by the Contract Cities Association not make any agreement on behalf of the City, since the costs for service presented by the County include charges for Administrative Overhead, which includes charges for the Board of Supervisors, County Counsel and other County personnel who would not be included in the joint operation with local cities. Council- woman Le Conte said Palos Verdes Estates currently contracts with SPCA which is not interested in accepting other cities, and Palos Verdes Estates has indicated that they are not interested in joining with the other Peninsula citeis at this time. Mrs. Clifton advised the Council that the Interim Agreement for Animal Control Services by the County, effective from July 1, 1975 to December 31, 1975 has been amended to provide that cities would be responsible for certain charges in excess of those fees collected, and the cities of Rancho Palos Verdes and Rolling Hills have declined to agree to the amendment, despite pressure from the County. Mayor Heins- heimer asked Councilwoman Le Conte to prepare a strong letter to the Board of Supervisors, urging that the contract be extended to the end of the fiscal year so cities would be able to fully explore independent or joint services with other cities, and to consider their budgets be- fore considering the County proposal for Animal Control Services. FINANCIAL STATEMENTS 838 The Financial Statements for October 1975 were approved and accepted as submitted on the motion of Councilman Crocker, seconded -4- ZU November 24, 1975 by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer PAYMENT OF BILLS 848 Councilman Crocker moved that Demands No. 4932 and 4933 and Demands No. 4935 through 4959 in the amount of $35,012075 be paid from the General Fund, and that Demand No. 4934 be voided. The motion was seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer CITY TREASURER 868 Mrs. Clifton distributed copies of a letter from Douglas R. Rogers, City Treasurer, advising the Council that he and his family have moved from the City. Mr. Rogers stated that the interests of the Council would be most ideally served by a treasurer who lives within the City but he would be proud to continue as City Treasurer until the Council is able to find a replacement, or as long as his serving in the posi- tion would remain a satisfactory and appropriate arrangement for both the Council and Mr. Rogers. Councilman Crocker reported that he had discussed the matter with Mr. Rogers, and Mr. Rogers had indicated that he wishes to participate in the long range planning which was initiated during his service to the City, and that it is his intention to come to the office periodic- ally to review financial records and make any recommendations he con- siders appropriate. Councilman Crocker recommended that the Council attempt to get a list of residents who are CPA's, and that a notice be put in the Newsletter, stating that the vacancy exists, listing the qualifications desired. Councilwoman Le Conte submitted the name of a qualified resident, and Councilman Crocker said he would contact him and report to the Council. The Mayor appointed an ad hoc committee consisting of Councilman Crocker, Mr. Rogers and the City Manager to interview applicants and select a person with the deisred compatibility and expertise for the appointment. Councilman Rose moved that a plaque of the city and a resolution of the City Council be prepared for presentation to Mr. Rogers to show appreciation of his service. The motion was seconded by Councilman Crocker and carried by,the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer CREST ROAD EASEMENT (CRENSHAW ANNEXATION) 940 Resolution No. 75-87 of the City Council of the City of Rancho Palos Verdes Consenting to the Transfer of Certain Territory from the City of Rancho Palos Verdes to the City of Rolling Hills, passed by the City Council of Rancho Palos Verdes on November 18, 1975 was pre- sented to the Council. Mr. Kinley said he would prepare an appropriate resolution of the City of Rolling Hills, using the new legal description, for action by the City Council at the next meeting, AMENDMENTS TO RALPH M. BROWN ACT 947 Mr,Kinley said he is still waiting for clarification from Sacra- mento on information on the amendments provided by the League of Cali- fornia Cities. -5- .i: November 24, 1975 RESOLUTION NO. 349 . 953 Mr.. Kinley distrubuted copies of Resolution No. 349 -entitled. A RESOLUTION OF THE CITY .COUNCIL.OF,THE-CITY OF.ROLLING HILLS PROVIDING FOR THE PREPARATION AND PRINTING OF CANDIDATES' STATEMENT AND THE PAY- MENT OF THE COST THEREOF AS REQUIRED BY SECTION 10012.5 OF THE ELECTION CODE. Mr. Kinley said he had been advised that it is within° the power of the.City Attorney to determine whether the candidate's statement, should be printed in both English and Spanish, and based on -the popula- tion of the City of Rolling Hills, he had determined that it is not necessary for the statement to be printed in Spanish. Further, Mr. Kinley said the decision applies only to the Candidate's Statement, which is optional; the ballot and all election information must be printed in both languages. The purpose of the resolution is to provide for the printing, and to determine who is responsible for paying for printing the Candidate's Statement. oc The Manager advised the Council that previously a deposit of $35 was required for printing,, and any balance left after billing was re- turned to the candidate; however, she has been advised.that the costs '`Z will be considerably higher this election, and it is no longer possible to require a deposit. Cost of printing will be billed to all candidates who have filed a Candidate's Statement after the statements have been printed and billed to the City. Mr. Kinley said cost information should be included in the Resolution, which provides for the preparation and printing of the Candidate's Statement and the payment of the cost thereof. Following discussion in which two Councilmembers expressed an opinion that the candidates should pay for printing as billed and two Councilmembers were in favor of limiting the charge for printing to be paid by the candidate, Mayor Heinsheimer asked Councilman Pernell for his opinion. Councilman Pernell said he would be in favor of a limit to be paid by the candidate, such limit to be included in the resolution. The Mayor asked the City Attorney to include a figure, and based on past charges, Mr. Kinley recommended that the resolution state that the cost of printing a Candidate's Statement, if requested, shall not exceed $75.00, to be paid by the candidate. Mr. Kinley said he would make the appropriate amendments and insertions in the resolution. Councilman Rose moved that Resolution No. 349 as amended be adopted, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer Councilwoman Le Conte asked that a copy of the resolution be sent to her as soon as it is printed. DEPARTMENT OF AUDITOR -CONTROLLER 1140 In a letter dated November 10, 1975 Mr. E. Guerrero, Chief of the Tax Division, advised that the Department of Auditor -Controller is re- quired to cancel uncollected taxes that are erroneously levied or charged and that no cancellation of taxes may be made on behalf of a city by County officers without the consent of the City Attorney, unless the City Council has authorized the cancellation by a resolution filed, -with the Board of Supervisors. Mr. Kinley said few requests for authorization to cancel uncollected taxes erroneously levied have been received, and he was of the opinion that the City should know what taxes, if any, are cancelled; therefore, it was his recommendation that the Council not adopt such a resolution. Mayor Heinsheimer asked the City Attorney to so advise the Department of Auditor Controller. November 24, 1975 LOS ANGELES COUNTY ENGINEER RE- DRIVEWAY POLICY 1154 A letter dated November 20, 1975 from the Los Angeles County Engineer commenting on a driveway paving policy for access to more than one lot or parcel of land, adopted by the Planning Commission on Sept- ember 16, 1975 was presented to the Council. Mr. Robert Moller, Deputy, stated that in view of expansive soil conditions prevalent in Rolling Hills, a minimum of four inches of compacted sub -base should be used for both concrete and asphaltic concrete driveways used as access to any lot or parcel of land within the City of Rolling Hills. The letter was referred to the Planning Commission for review and action. PICTURES OF HESSE'S GAP DEDICATION 1160 The Manager circulated pictures taken by Mr. Dwight Oliver at the dedication of the City's riding ring as Hesse's Gap, and asked that she be authorized to reimburse Mr. Oliver for the cost of film and developing. Councilwoman Le Conte moved that the payment be authorized. The motion was seconded by Councilman Crocker and carried by the follow- ing roll call vote: AYES- Councilmembers Crocker, Le Conte, Pernell, Rose Mayor Heinsheimer Mayor Heinsheimer directed the City Manager to request a bill from Mr. Oliver to be included in the list of demands presented to the Council. SOUTH BAY CITIES MEETING RE- NEW COUNTY 1170 Councilwoman Le Conte reported that she had attended a meeting of South Bay cities at which a proposal for new counties was discussed. Representatives of independent cities from Palos Verdes Estates to E1 Segundo along the coast felt it was inappropriate to consider a present- ation which would not include the entire South Bay. No figures have been presented, and the whole situation as presented was very tentative, Councilwoman Le Conte said. The coastal cities are circulating a petition to be presented to a commission set up by the Governor to study the feasibility of establishing a new County, and the County as a whole would have to vote approval of each new County established. ENVIRONMENTAL QUALITY BOARD RECOMMENDATION TO BOARD OF DIRECTORS 1180 Councilman Pernell advised the Council that as Chairman of the Environmental Quality Board he had written to the Board of Directors of the Rolling Hills Community Association on November 17 making recommendations regarding preservation of easements, and suggesting that a plan be required for grading or vegetation removal in any area in excess of 4,000 square feet not now requiring a permit. Mayor Heinsheimer asked that the Council be advised of the action of the Board of Directors on the matter. Further, Councilman Pernell said the Planning Commission had been asked to define a canyon as a guideline for the Environmental Quality Board. The City Attorney said such definition, when provided, should be inserted in the Zoning Ordinance or Building Regulations so the City would not be subject to litigation for inverse condemnation. Council- woman Le Conte said the City of Rancho Palos Verdes has adopted an ordinance defining hazard areas, and suggested that a copy be requested for the Environmental Quality Board. REGIONAL PLAN FOR SOUTHERN CALIFORNIA 1273 Councilwoman Le Conte reported that in consideration by SCAG of -7- November 24, 1975 the new regional plan for Southern California, at the workshop sessions, at public hearings and at reconsideration of the draft, whe was extreme- ly firm about requirements for access for handicapped and elderly persons and received strong support. WEBBER PROPERTY ON BUGGY WHIP DRIVE 1281 Mayor Heinsheimer said there was concern among residents in the Buggy Whip area about grading on a parcel recently purchased by Mr. Gerald Webber on Buggy Whip Drive because of the appearance of a facility for motorcycles;•however, the Mayor said he has been told that Mr. Webber plans --to plant an avocado grove on the parcel, and it has been graded to permit access by him. He suggested that Mr. Webber be advised of the appropriate section of the ordinance regarding operation of a motor vehicle on private property in such a way that the peace and quiet of a neighbor is not disturbed, MODIFICATION OF COUNCIL TABLE 1306 Councilwoman Le Conte said she wished to thank the staff for the manner in which the Council table was modified, and for the new coffee mugs. RESIDENCE BURGLARIES 1321 Mayor Heinshe•imer said it has been reported to him that twice recently guns were stolen in the course of burglaries of residences in Rolling Hills. He asked that residents be asked in the Newsletter to use proper precaution if they keep a gun in their home. ADJOURNMENT 1358 There being no further business to come before the Council, the Mayor adjourned the meeting at 10:25 P.M. APPROVED: Mayor 10 City Clerk 3 'i •