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3/22/1976e9 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 22, 1976 A regular meeting of the City Council was called to order by Mayor Rose at 7:30 P.M. Monday, March 22, 1976, at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Crocker, Heinsheimer, Pernell, Swanson Mayor Rose ABSENT- Douglas Rogers City Treasurer ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney June Cunningham Secretary Stephen Maloney South Bay Engineering Philip M. Battaglia Resident Mrs. Kip Goldreyer " Mrs. Carole Hoffman " Mrs. Suzanne Hines " Clifton Hix Mrs. Shirley Tyndall " Mrs. Pearl Willburn " APPROVAL OF MINUTES The minutes of the meeting of March 8, 1976 were approved and accepted as presented on the motion of Councilman Crocker, seconded by Councilman Heinsheimer and carried unanimously. The minutes of the meeting of March 9, 1976 were approved and accepted as presented on the motion of Councilman Heinsheimer, seconded by Councilman Crocker and carried unanimously. FINAL MAP, TRACT 31873, GEORGE SCHARFFENBERGER Mr. Stephen Maloney, South Bay Engineering Corporation, advised the Council that all details necessary for consideration of the final map had been completed; however, he had used forms for bonding supplied by the County, and upon submission to the City Attorney for review and approval, he was advised that the bonds were not on approved forms. Mr. Kinley advised that the subdivider had met all conditions, and he recommended that the Council approve the final map subject to submission of bonds on the approved forms at the earliest opportunity. A letter dated March 22, 1976 from the Los Angeles County Engineer stated that the map had'been checked by the City Engineer, who recommends that the City Council approve the map. Councilman Crocker moved that the final map for Tract 31873, George Scharffenberger, be approved subject to submission of corrected bonds. The motion was seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Pernell, Swanson Mayor Rose NOES: None ABSTAINED: Councilman Heinsheimer 91 March -22, 1976 TRACT 29383, CLIFTON HIX 30 The City Manager displayed the colored tentative map for Tract 29383, Clifton Hix, and defined for the Council the pads, and cut and fill slopes as shown by the engineer, also the proposed extension of Buggy Whip Road. The owner has offered to deed Lot 7 to the City and Mrs. Clifton said the.tentaty_e map showed_a 100 x 200' pad for a riding ring and 60 x 100' for parking spaces, with the notation that the riding ring would be graded with the subdivision. Councilman Heinsheimer said it is his understanding that the subdivider now proposes -to request -that --the City accept the parcel without the grading for the ring. Councilman Crocker asked that Council minutes approving the tentative map be reviewed. The Manager said the ring was shown on the tentative map, with a no- tation that the zing would be graded with the subdivision, and the 1 tentative map was approved with that understanding. Subsequently it was discovered that there are ancient landslides on the property which would make grading impractical and expensive, and it is the wish_of.the subdivider to deed the lot--t-o the City for recreational purposes, without specifying a.ring. Mr. Roger Meurer, engineer for.Mr. Hix, was not present during the discussion. Councilman Heinsheimer asked about- the -procedure for completing the subdivision, since it is evident to the subdivider and to the city that there is a geologic problem, but the extent is not at this time known. The Manager said that since there is an awareness of a problem which will affect the grading of the road as well as the riding ring, bonding for the project will have to be reviewed to make sure that sufficient bonds will be posted. Councilman Heinsheimer said it ap- peared that it is the responsibility of the City to determine the amount of the bond which would be required to guarantee the work as proposed, and if that caused a problem for the subdivider, further discussions with the Council would be necessary. Mrs. Clifton said all bonds must be reviewed and approved by the City Attorney before the final map can be approved by the Council. The Manager said she would discuss the matter with the geologist to determine what work would have to be done to accomplish an adequate solution, and with the County Engineer to determine the amount of bonding required, Mayor Rose asked Mr. Hix if he understood the re- quirement to do the grading and to post the necessary bond to guarantee the work; Mr. Hix said he did. Councilman Crocker said that if the geologist or Engineering Geology Department of the County Engineer state that it is not feasible to grade the property, it is the responsibility of the subdivider to so advise the Council, and Mr. Hix agreed. The Mayor thanked Mr. Hix for appearing before the Council, and said the next action appropriate for the Council was consideration of the final map after all conditions have been met, upon presentation of the map and sufficient bonding. JUVENILE JUSTICE LEGISLATION, AB3121 115 Mrs. Carole Hoffman, 73 Portuguese Bend Road, Juvenile Justice Consultant and Delinquency Prevention Liaison for the City of Rolling Hills, addressed the Council on.proposed Assembly Bill 3121 on Juvenile Justice Legislation which is supported by District Attorney John Van De Kamp. Mrs. Hoffman said that in researching the proposed bill, personal and telephone interviews. were conducted with Legislative Analysts for the Chief Administrative Office of Los Angeles County Board of Supervi- sors, the Los Angeles County Probation Department and the Los Angeles -2- March 22, 1976 County Sheriff's Office. Although she does not agree with the bill in its present form, Mrs. Hoffman said she agreed even less with previous legislation, and the analysis of the bill presented to the Council is her own, formed as a result of her experience as a Deputy Probation Officer'working as a Court Officer within the Juvenile Justice System. Because the Bil-1_does examine some areas of Juvenile Justice.which warrant clos-e.scrutiny.and possible reform, Mrs. Hoffman suggested that the -City Counci-I review her analysis and consider referring a copy to District Attorney Van De Kamp and to Assemblyman Julian Dixon. Mayor Rose thanked Mrs. Hoffman for her presentation and directed that copies of the report be forwarded with a cover letter to District Attorney Van De Kamp, Assemblymen Julian Dixon and Robert Beverly. TOWN HALL TIME 282 Mayor Rose said that as agreed at the last meeting, the Council would initiate Town Hall Time, with appearances by residents wishing to address the Council on non -agenda items limited to five minutes. Mr. Philip Battaglia, 63 Crest Road East, said he wished to address the subject of speed on Crest Road, and to advise the Council that a resident towing a cultivator on a trailer, travelling at high speed on Crest Road East, had lost control of the car, and the trailer and cultivator broke loose and finally stopped in his front yard. Large boulders installed at the edge of the property did not stop them. Mr. Battaglia urged the Council to again consider a trial installation of the English type speed hump considered previously. Councilman Crocker said the hump mentioned is 12' wide, 4" high at the highest point, and will not damage cars travelling 15-20 miles per hour. A disadvantage of the bumps is disequilibrium of cars at high speed, which could cause loss gf' control and result in greater damage. Another disadvantage is flood damage in bad weather. He sug- gested that additional center line delineators be installed in problem areas. Mayor Rose suggested that a guard rail be installed behind shrubbery on the Battaglia property. Councilman Pernell said he is concerned about speed on Crest Road, but items discussed during "Town Hall Time are not resolved at the meeting, and he asked that the matter brought to the Council by Mr. Battaglia be placed on the next agenda for further discussion. Mr. Battaglia said he wished to work with a committee on the matter.. TRAFFIC AND SPEED CONTROL ON EASTFIELD DRIVE 495 Mrs. Clifton reported that a rumble strip and center line delineators were installed on Eastfield Drive on March 9. She said that Dr. Ken Miller is out of town, and has not presented his report on their impact or effectiveness to her. Mayor Rose ordered a letter dated March 17, 1976 from Mrs. Cherie Bennett, 3 Eastfield Drive, received and filed, and he asked members of the audience to comment on the Eastfield Drive markings if they wished. Mrs. Suzanne Hines, 75 Eastfield Drive, said the rumble strips had not been installed according to the plan outlined by the Road Department, and do not project 1" above the pavement. Mrs. Hines said they were installed too late for a true evaluation at this meeting, but it is her opinion that they have not made any significant difference in speeding. Councilman Crocker said they are not intended to slow speed, but to alert drivers to a dangerous condition in the area. Mrs. Clifton said three rows were installed, rather than four, and the installation is temporary in nature. The Council agreed that the center line delineators are more effective in over-all road safety than the rumble strips. Mrs. Hines said more advisory signs are needed. Councilman Crocker said the Council relies on advice provided by Los -3- 9 ^a�lrv9 <fi.P March k6, 1976 Angeles County Road Department, and he suggested that Mrs. Hines re- view copies of their recommendations which are in the files. Further, Councilman Crocker said all recommendations about signs have been implemented. Councilwoman Swanson said she had received comment from many residents in the Eastfield area, and the consensus is that additional delineators should be installed on curves. Mayor Rose agreed that they are very effective in keeping cars in the proper lane, especially in fog and after dark driving. Mrs. Pearl Willburn, 60 Eastfield Drive, said there was an immediate improvement in cars staying in the proper lanes following installation of the center line delineators The Mayor ordered the matter held on the agenda for the next meeting for a report by Dr. Miller. NATIONAL LAW ENFORCEMENT WEEK 579 In a letter dated March 1, Captain Richard Le Foreman, Commander '3 of the Lomita Sheriff's Station, advised that the second week of May -- has been designated as National Law Enforcement Week, and Sheriff's �14 facilities throughout the County will offer an Open House on May 8. Cities are invited to install a display of City achievements or other suitable material for public view, and Sergeant Ed Sampson has been selected to work with Rolling Hills in coordinating a program, The Mayor asked that letters to the Women's Community Club, Tennis Club and Caballeros be prepared for his signature, inviting them to participate on behalf of Rolling Hills. TRACT 31437, WALTER STORM 626 In a letter dated March 2, 1976, Mr. Clark Kugler, engineer for R. A. Meurer, Consulting Engineering Inc., requested a three month time extension for the tract as necessitated by requirements of the State Map Act. A motion to approve the request was made by Councilman Pernell, seconded by Councilman Crocker for purposes of discussion. Mr. Kinley advised the Council that since the tract has not been presented to any of the advisory bodies, there is no need at this time to request a time extensions The Mayor ordered the matter tabled, since any action by the Council would be a useless act, and that Mr. Kugler be so advised° CORRESPONDENCE CHIEF ADMINISTRATIVE OFFICER, LOS ANGELES COUNTY 580 A letter dated February 25, 1976 from the Chief Administrative Officer concerning cancellation of agreements for maintenance of city prisoners in County jails and hospitalization of city prisoners was received and filed. CITY OF ROLLING HILLS ESTATES REo MULTI-LINGUAL BALLOT 656 A copy of a letter to Congressman Alphonzo Bell from John A. Anderson, Mayor of the City of Rolling Hills Estates requesting reim- bursement to the city for the direct costs of implementing Federal regulations regarding multi-lingual ballots was received and filed. BOARD OF SUPERVISORS RE- GENERAL REVENUE SHARING PROGRAM 677 A letter dated,February 27, 1976 from Supervisor Baxter Ward, requesting support of efforts to obtain Congressional support to con- tinue the General Revenue Sharing Program was received and filed. -4- March 22, 1976 WEST BASIN WATER ASSOCIATION 680 In a letter dated March 8, 1976, Mr. John G. Joham Jr, Executive Secretary of the West Basin Water Association asked that the Council review and take action on the Association's resolution opposing the Nuclear Initiative which will appear on the June 8, 1976 ballot. A copy of the resolution was enclosed. Councilman Heinsheimer said the issue is very important, and should be considered by the Council. He suggested that informed opinion be sought for a presentation at a public meeting. Mayor Rose asked the City Manager to contact the Managers of the three other Peninsula cities and to explore the possibility of having the League of Women Voters con- duct a forum on the issue, and report to the Council at the next meeting. The Mayor also asked Councilman Heinsheimer to attend meetings of the West Basin Water Association as a representative of the Rolling Hills City Council. FINANCIAL STATEMENTS :M The Financial Statement for the month -of February 1976 was ap- proved on the motion of Councilman Crocker, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson Mayor Rose PAYMENT OF BILLS 838 Councilman Heinsheimer moved that Demands No. 5206 through 5241 in the amount of $12,627.60 be paid from the General Fund. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson RAPID TRANSIT 856 Councilwoman Swanson reported that she is going to meet with Mayor Anderson of the City of Rolling Hills Estates, Mayor Buerk of Rancho Palos Verdes and Mayor Peppard of Palos Verdes Estates on Monday, March 29 to discuss South Bay Corridor problems. Mrs. Dorothy Le Conte, former Councilwoman of Rolling Hills, has agreed to work with Council- woman Swanson on the matter. ORDINANCE NO. 143 - ANIMAL CONTROL :.6 The City Attorney asked that discussion of Ordinance No. 143, which amends Ordinance No. 136, which provides for the Control and Keeping of Animals, Fowl, and the Licensing of Dogs, be deferred to an executive session because of impending litigation. The Mayor so ordered. UNDERGROUND UTILITIES BUDGET FUND 880 A report dated March 16, 1976 prepared by Commissioner Murdock of the Rolling Hills Planning Commission was presented to the Council. Mrs. Clifton reported that the report was presented to the Planning Commission at their meeting on March 16, and after review and discussion, was forwarded to the City Council as a recommendation of the Planning Commission. Councilman Heinsheimer said he considered the recommendation that 10% reimbursement of the total cost of the project be offered to anyone who wishes to underground the utilities on his property inadequate, he -5- March 22; 1976 suggested that 25% would be more of an incentive. Councilman Crocker said $14,000 is available this fiscal year, and he suggested that the Council consider a 25% reimbursement, not to exceed $1,000 per pole removed. It was his recommendation that an allocation be included in the next budget, and that residents be advised in the Newsletter that the money has been accrued and residents may apply. Councilman Pernell said priorities should be established so that if possible the poles removed would be beneficial to the greatest number of people. Mayor _'Rose suggested that the community be notified that the Council will. accept applications for reimbursement of a portion of the cost of under - grounding, said reimbursement to be 25% of the total cost, with a maxi= mum reimbursement of $1,000 per pole removed; that application will be accepted for a specific period of time, i.e. 90 days, with notice in the next Newsletter, so residents could think about it, consider their finances, get an estimate and present a proposal to the Planning Com- mission for consideration and recommendation to the City Council, with approval of the most.a.ppropriate projects. Councilman Crocker moved that the Mayor's suggestion as stated be approved. Councilman Pernell seconded the motion for purposes of discussion, and said he thought the percentage of reimbursement should be dependent upon the proposals submitted. He said the City Council should retain the option of selecting the best projects, or reducing the percentage of participation by the City. If'few proposals are submitted, the Council may wish to exceed 25% participation, he said, and he suggested that the percentage be omitted from the motion. The Mayor said that rather than act on the motion at this time, he wished to have it submitted in written form to the Council for action at the next meeting, since a straw vote of the Council indicated that all members are interested in developing a plan for reimbursing underground utility projects. CHIEF ADMINISTRATIVE OFFICER RE: INSURANCE 1016 A letter dated March 18, 1976 from the Chief Administrative Officer of Los Angeles County was presented to the Council. Chapman Bone, Chief, Special Services Division advised that the County of Los Angeles has received notice from its insurance carrier of cancellation of contract cities liability insurance, effective March 15, 1976. The carrier has agreed to a 30 day extension of the cancellation date until April 15, 1976, and has proposed a coverage plan estimated to increase the cost 104 percent per year. Mr. Bone advised that after review, the Chief Administrative Officer is recommending that the Board of Super- visors approve an alternate program estimated to cost less .than the insurance carrier's proposal, and which it is believed will also provide a more stable coverage program. The recommendation to the'Board of Supervisors was considered a.t their meeting of March 23, 1976, and a copy was sent with the letter to the City. Mr. Bone said that time limitations imposed by the cancel- lation did not permit review with individual cities. Mayor Rose said the letter was for information only, and should be kept in mind by the Budget Committee when making allocations for the next fiscal year. MRS. DOROTHY LE CONTE 1069 Mrs. Clifton reported that in response to a letter from Mayor Rose advising that the Council wishes to honor former Councilwoman Dorothy Le Conte, Mrs. Le Conte had telephoned to confirm that she would be happy to attend the Council meeting on April 26. ABSENCE FROM COUNCIL MEETING 1078 Councilwoman Swanson said she would be out of town on April 12, March 22, 1976 the date of the next Council meeting, and asked that she be excused, Councilman Heinsheimer said he would also be away on that date and wished to be excused also. The Mayor so ordered, POSTAL SERVICE 1080 Mrs. Clifton said she had discussed mail service with personnel at the Peninsula Center post office, and was advised that because of new procedures it will be necessary to get the agenda and Newsletter out earlier. Councilman Heinsheimer asked that alternate methods of delivery be investigated. HORSE CROSSING SAFETY 1148 Councilwoman Swanson asked that discussion of safety at the horse crossing on Saddleback Road at Poppy Trail be scheduled for the next meeting of the Council. Councilwoman Swanson said the road at that point is very slick, and several horses have fallen. The matter was discussed at the Caballeros Board meeting, and Mrs. Swanson said that since it is a safety matter, it should be investigated before a serious accident occurs. Mayor Rose said it would be discussed at the joint meeting of the Board of Directors of the Rolling Hills Community Association and City Council on Thursday, March 25. Councilman Heinsheimer said he would not be present at the joint meeting as he has a prior commitment for that evening. DOGS ON SCHOOL GROUNDS 1173 Councilman Heinsheimer asked whether the problem of dogs on the school grounds has decreased. Mrs. Clifton said letters were written to the owners of dogs who were constant problems, and she has had no - further word from Mrs. Pat Wright, principal at La Cresta School, Mrs. Wright said she would contact the Manager if the problem continued, PROPOSED TRANSFER TAX 1200 Councilman Pernell asked whether data had been collected for consideration of a transfer tax, Mrs. Clifton said discussion of the tax has been scheduled for the joint meeting with the Board of Directors. CRENSHAW GATE IMPROVEMENT The Manager said the proposed improvement of the Crenshaw Gate area would also be discussed at the joint meeting on March 25. TOWN HALL TIME 1205 Councilman Pernell asked that the next Newsletter contain an announcement of the Town Hall Time reserved for appearance by residents on non -agenda items. HANDICAPPED PARKING AREA 1215 Mayor Rose asked about signs for the area reserved for handi- capped parking. Mrs. Clifton said the appropriate signs and symbol, and cement strips to stop cars have been ordered, and will be installed as soon as they are received, The Mayor asked that residents be advised in the Newsletter that the blue -marked area on the southwest corner of the parking lot has been reserved as parking space for handicapped persons, -7- March 22, 1976 SAFETY GLASS AT CRENSHAW GATE 1238 Councilman Heinsheimer said that a recent incident at the Cren- shaw Gate resulted in the broken gate arm going through the window of the Crenshaw Gate House. He suggested that the Manager and the Chief Security Officer investigate installing safety glass in the north window of the gate house. Mrs. Clifton said the arms are designed to break away when hit by a car, and in some instances have gone through the window. She said she would look into installing safety glass. ADJOURNMENT 1273 There being no further business to come before the Council, the meeting was adjourned to Executive Session at 11:00 P.M. to discuss impending litigation. The meeting was reconvened at 11:40 P.M. and the Mayor announced �Z that the proposed Ordinance No. 143 would be introduced and have the 'first reading at an adjourned meeting scheduled for 7:30 P.M. Thursday, March 25, prior to the joint meeting of the Board and Council. Because ,,of excused absences from the Council on April 12,. the second reading s and adoption of the ordinance will be deferred until April 260 Mayor Rose distributed copies of committee assignments for Council members and adjourned the meeting at 11:50 P.M., to reconvene at 7:30 P.M. Thursday, March 250 City C'1 > APPROVED: Mayor 0 10