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3/25/1976MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA March 25, 1976 An adjourned meeting of the City Council was called to order at 7:30 P.M. Thursday, March 25, 1976 by Mayor Rose at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. PRESENT: ABSENT: ALSO PRESENT: RESOLUTION NO. 358 Councilmen Crocker, Pernell, Mayor Rose Councilwoman Swanson arrived at 7:45 P.M. Councilman Heinsheimer Teena Clifton William Kinley June Cunningham Peggy Minor Cy Jenkins Jack Davidson Joan Saffo George Epstein Richard Scheide William Stringfellow City Manager City Attorney Secretary Association Secretary Chief Security Officer R.H.C.A. Board of Directors, Pres. R.H.C.A. Board of Directors Councilman Pernell moved that Resolution No. 358 Appointing an Alternate Member of the Board of Directors of County Sanitation District No. 5 of Los Angeles County be adopted, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Pernell, Swanson, Mayor Rose ABSTAINED Councilman Crocker ABSENT: Councilman Heinsheimer PROPOSED AMENDMENT TO ANIMAL CONTROL ORDINANCE 28 The City Attorney explained that when Ordinance No. 136, the Animal Control Ordinance, was adopted in February 1976, certain sections had been excluded, and at the direction of the City Council he had prepared findings and a proposed amendment consisting of those reserved sections by which the City Council can regulate the number of dogs owned by the residents of Rolling Hills, and a procedure by which persons who owned more than three dogs on August 14, 1975 can become in conformity with both ordinances. Councilman Crocker said he had reviewed the findings and suggested a few amendments to the City Attorney. The findings and amendment to the ordinance were reviewed and approved by the Council. ORDINANCE NO..143 52 Councilwoman Swanson moved that Ordinance No. 143 entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE NO. 136 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE CONTROL AND KEEPING OF ANIMALS, FOWL AND LICENSING OF DOGS" be introduced, and that reading in full be waived. The motion was seconded by Councilman Crocker and carried by the following roll call vote: Q March 25, 1976 AYES Councilmembers Crocker, Pernell, Swanson NOES. -3 Mayoi Rose s ABSENT-` -Councilmar1-,-Heihsh-eitnetc RECESS 66 MW- d -ti zR-oae ` ee e - -meetl(hg ldh invited `memhez s` bf, the Board'' j- of Directors' toy-j*bin"rthe to =d=i-s`cuss informally •items° of ,busi- Jness wh'ich. are `of Ii`niltere§t' to both bod e.,s, and he said no decisions would be made." " MEETING RECONVENED Members of the Board ,of Directors of the Rolling' -Hills Community Association were seated with the Council, and an adjourned meeting of OC) the Board of Directors was called to orders The meeting then proceeded. CC THIRD LANE, CRENSHAW GATE 75 Copies of a memorandum dated March 25,. 1976 from the City Manager .' and Chief Security Officer were distributed. Mrs. Clifton explained that the memo -was an -.effort to clarify staff recommendations for a third lane at the Crenshaw Gate, which had been made last year. The'Manager advised that when annexation of a small parcel of land from Rancho Palos Verdes is completed, a small area outside of the gate house at Crenshaw Gate will be within the City limits of Rolling Hills. It was her recommendation that the area be landscaped. In discussing whether to proceed with addition of another inbound lane, Mr. Jack Davidson, President of the Board of Directors, -explained that when the Women's Club presented a check for $4,000 for the'improve- ment and offered to assist with the landscaping, the Board accepted, since a questionnaire distributed at random seemed to indicate the community favored'the expansions Of questionnaires returned, the re- sults were approximately 2/1 in favor of the addition. At the annual meeting of the Community Association the question was raised again, and based on comment at that meeting, the Board decided to reconsider the matter. Mayor Rose said it is his understanding that the present Women's Club has decided not to take a position on whether or not the project should proceed, and have indicated that if the Board decides not to proceed, -they would not object to the decision. Councilman Pernell said -it was -his opinion that the findings on which the decision was made were not based on adequate facts. Mrs. Saffo said a member of the Board -'df Direotor§-df the' Women's Club should speak for the Club. 4 Lr e i - • o In.a straw vote of theCouncil and Board on whether to proceed with the expansion as planned, seven members voted no, two were in favor of polling the 'Community, one member was absent. Mrs Davidson said -representatives of the Women's Club would be' invited to the next meeting of the Board of Directors of the Rol -ling Hills Community Association for further discussion*of the matter. HIX SUBDIVISION, LAND DONATION 335 Mrs. Clifton said Mr. Clif Hix and Mrs Roger Meurer, his engineer, were present to -discuss donation of a parcel of land in Tract 29383 to the City of Rolling Hills. Gopies of'the!minVtes'of'the meeting,of the Environmental Quality Board ori'"October 21,`1974`arid November 4, 1974, referring to landslide' IPAI 1100 March 25, 1976 features and possible restrictions on the proposed gift site were dis- tributed. Subsequently the Council approved recommendations of the Environmental Quality Board and Planning Commission, and approved the tentative map. Mayor Rose said that at the last meeting the subdivider expressed concern that a bond to guarantee construction of a riding ring as shown on the tentative map might be so expensive he might be forced to present an altered plan to the Council. The Manager displayed two maps of the subdivision; one a colored map showing the proposed building sites and riding ring, the other a geology map showing ancient landslides on the lot offered to the Cit and in the road area. Mr. Hix said he had offered the land to the City for recreational purposes, and it was not his understanding that he was expected to grade the ring. The.tentative map shows a 100' x 200' pad for a ring, and a notation on the map indicates that the ring would be graded with the subdivision. Mr. Meurer said he had listened to tapes of the meetings at which the subdivision was considered, and there was no mention of intent to grade. Further, Mr. Meurer said the Council accepted and approved the tentative map without imposing the condition. Councilman Crocker said the Council had approved a map which specifically indicated that the ring would be graded with the subdivision, and had not taken any action to waive the requirement. Following discussion Mayor Rose said he wished to ask the City Attorney to determine: a) whether Mr. Hix is obligated to give the land to the City as offered in order to complete the subdivision, or whether he can withdraw his offer and keep the land, even though he would not be able to sell it as a homesite, without endangering the approval of the tentative map; b) whether Mr. Hix is obligated to grade the riding ring as shown on -the tentative map approved by the Council as a condition of approval.. -He asked Mr. Kinley to contact the City Engineer and determine whether rough grading to accomplish the ring can be done in spite of the geological hazard, and report to the Council. REAL ESTATE TRANSFER TAX 468 Mayor Rose stated that in annual budget considerations the Council has attempted to keep the City's tax rate at $.87, and in order to maintain the rate in spite of inflation, the Council is attempting to find a source of increased revenue. One method being considered is imposing a real estate transfer tax to be paid directly to the City when properties are sold. Mrs. Clifton distributed a computation of revenues received from a County transfer tax during the past three fis- cal years, and the amount received this year to date. The Manager ex- plained that the City receives from the County $.275 per $500 or fraction thereof of the sale price, Councilman Pernell said increased revenue could be used in two ways; to keep or reduce the current tax rate, or to purchase certain items or services that are not now possible due,to budgetary limitations. He said that certain recreational and underground projects which have been deferred might now be possible with increased revenue. Mrs. Clifton said she had met with Mr. Warren Kane, President of the Rolling Hills Tennis Club, and Mr. and Mrs. Alan Kraus, Rules Committee, and it is apparent that there will be increasing pressure for additional tennis facilities. Councilman Crocker said there is pressure for increased Sheriff services. Mr. Davidson said the Community Association is not building a reserve, and Mr. Scheide- and Mr. Stringfellow suggested that needs not be anticipated far in advance. Mrs. Clifton said she is working on a five year Budget plan, and a five year road plan. Mr. Epstein said the Council has to plan farther ahead, and should operate differently from the Board. Members of the Board agreed that a transfer tax would be preferable to an increase in property taxes, and said it is a matter within the City's ,jurisdiction. ism 101 March 25, 1976 LIMITING PERIMETER ACCESS 620 Mayor. Rose said residents attending neighborhood meetings,have expre-ssed concern about community security because of unauthorized access to the City through open perimeter access. The Mayor said he would be in favor of closing all accesses to all vehicles and blocking horse trails with telephone poles to eliminate entry by anyone other than horses. Access for emergency vehicles could be handled by instal- ling and`m°aintaining properly locked gates, the Mayor said. Mr Davidson suggested that the matter be referred to Caballeros, and that letters be sent to Mr. Lloyd Mokler, Mr. Bob Fortney and Mr. Forrest Riegel asking that they make a survey of the perimeters and make recommendations for increasing the security to the Board and City Council. TRIBUTE TO CHIEF SECURITY OFFICER 667 00 , Board President Jack Davidson said the Board feels that Mr. Cy co -,Jenkins has done a commendable job as Chief -Security Officer by'chang- 1Z ing the tone at the gates without losing any effectiveness, and has °a given valuable input at Board of Director meetings. Mayor Rose and members of the Council agreed with the Board and thanked Mr. Jenkins for his service to the community. CITY COUNCIL -,BOARD OF DIRECTORS LIAISON 672 a Mr. Davidson suggested that the City Manager continue to act as liaison between the City Council and Board of Directors, since she attends meetings of both bodies. Further, he asked -the Manager, - to keep all members alerted to projects which -require particu�lare.�._ :. concern of both groups. Councilman Crocker said the City Attorney should also alert the Council and Board to matters of dual jurisdiction. Mayor Rose said that Councilman Pernell has been assigned to act as liaison member of the Council to the Board, and minutes of all meetings of both organizations are circulated to all members. LOT COVERAGE, ORDINANCE NO. 137 178 Mr. Kinley said that since the City has adopted Ordinance No. 137 which specifies the total amount of,lot coverage permitted, the Board of Directors approved amending their Building Regulations to agree. Mr. Epstein said that when the matter was discussed by the Board it was the feeling of some of the members that the ordinance, although supported by the Board in general, would work a hardship on residents who have been planning to make improvements that would not now be possible, The Mayor'said there is a variance procedure available to those residents. HORSE CROSSING SAFETY 783 Mayor Rose said Caballeros had advised the City Council that a hazardous condition exists at the horse crossing on Saddleback Road at Poppy Trail, where several horses have fallen. Because the matter has been brought to the attention of the City Council, the City is liable, and the Mayor said it was his understanding that the matter has also been presented to the Board of Directors, with a request that something be done to eliminate the hazard. Mr. Scheide said the crossing is extremely slippery, and a dif- ferent surface should be provided. Mrs. Clifton said the grade of the road at that location adds to the problem. Councilwoman Swanson said the horse crossing on Portuguese Bend Road is also slippery. Mr. Stringfellow said the Manager should be authorzed to investigate the IE41 102 March 25, 1976 cost of cutting the pavement and installing scored concrete at the crossings, and the President asked that the information be presented to the Board of Directors at their next meeting ADJOURNMENT 842 The joint meeting was adjourned at 10:10 P.M. City C ` APPROVED: 0 Mayo° -5-