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5/10/1976rw� MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS,.CALIFORNIA May 10, 1976 A regular meeting of the City Council was called to order by Mayor pro tempore Crocker at 7:30 P.M. Monday, May 10, 1976 at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL G **DkN V4 - ABSENT: ALSO PRESENT: APPROVAL OF MINUTES Councilmembers Crocker, Heinsheimer, Pernell, Swanson Mayor Rose Teena Clifton William Kinley Douglas Rogers .Tune Cunningham Robert Fortney Kip Goldreyer Clifton Hix Roger Meurer City Manager City Attorney City Treasurer Secretary Residents The corrected minutes of the meeting of March 22, 1976 were approved and accepted on the motion of Councilwoman Swanson, seconded by Councilman Heinsheimer and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES: None ABSENT: Mayor Rose *The corrected minutes of the meeting of March 25, 1976 were ap- proved and accepted on the motion of Councilwoman Swanson, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell,.Swanson NOES: None ABSENT: Mayor Rose The minutes of the meeting of April 26, 1976 were approved and accepted as corrected on the motion of Councilman Heinsheimer, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES: None ABSENT: Mayor Rose PAYMENT OF BILLS 1300 Councilman Heinsheimer moved that Demands No, 5323 through 5367, with the exception of Demands No. 5323 and 5347, which were voided, be paid from the Genearl Fund. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES- None ABSENT: Mayor Rose ZZ May 10, 1976 TRACT 29383, CLIFTON HIX 1371 The Manager presented a letter dated May 3, 1976 from Mr. Carroll D. Smith, Division Engineer, Los Angeles County, advising that the riding ring shown on the tentative map for Tract 29383 could not be graded without corrective work recommended in the report by Lockwood - Singh, as an unstable hazard would result from the grading. Further, Mr. Smith said that if work is,completed as recommended, the road and slope would be stable. The tract could be recorded without the correct- ive work being completed if the lot is shown to be restrictive use area, and dedicated to the City of Rolling Hills. Mr. Smith said the lot has two existing landslides, and the City would, in essence, be accepting this hazard if it were not corrected. In a letter dated May 7, 1976, Meurer Engineering advised that an estimate had been received for buttressing the two existing landslides on Lot 7 of Tract 29383 as follows: 4,200 yards cut, $3,500; 4,200 yards fill, $3,500; buttress, $2,700; total $9,700. Mr. Meurer advised the Council that in order for the price to be essentially as quoted, the work must proceed in concert with the roadway grading. Mr. Hix said that if the Council approved the final map, he would post a bond in the amount of $9,700 to guarantee the work, as a condition of approval. In discussing the matter, the City Attorney recommended that if the Council wished to approve the final map, the motion should state that the final map for Tract 29383 is approved subject to conditions in the Planning Advisor's report dated November 13, 1973, and upon the further condition that Lot 7 be deeded to the City and accepted by the City, and upon the condition that Lot 7 be graded as a riding ring in accordance with the requirements of the City Engineer in his letter dated May 3, 1976, and that the final map comply with all conditions of the tentative map as approved. A motion to approve the final map for Tract 29383 as recommended by the City Attorney was made by Councilman Heinsheimer, seconded by Councilman Pernell and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES: None ABSENT: Mayor Rose Mr. Hix advised the Council that a bond in the amount of $9,700 would be presented to the City immediately. TRACT 27006, DR. MAX NEGRI 1505 In a letter dated April 23, 1976 Mr. Roger Meurer requested an extension of two years to complete requirements for Tract 27006, Dr. Max Negri. The tentative map was approved on January 15, 1976, and the approval would expire eighteen months later, unless extended. Councilman Pernell moved that the request be approved and the time extension granted. The motion was seconded by Councilman Heins- heimer and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES: None ABSENT: Mayor Rose -2- 1. 2 3; May 10, 1976 TEEN TABOR CORPS 1505 Mrs. Carole Hoffman advised the Council that she and Mrs. Kim Borden were present to explain a proposed project known as "TLC", Teen Labor Corps, proposed to solicit applications for employment from Rolling Hills teenagers for work within the City. Mrs. Hoffman said there is a need for young people to provide services including baby sitting, animal care and feeding, fence painting, weeding, etc, and it is the plan of the committee to receive applications for em- ployment from teenagers and applications for help from residents, which would be matched by a coordinator at the City Hall, and the resident would be provided names of several teenagers from which to choose. A follow-up to determine the success and satisfaction of the service would be made with the resident, and a record for each teen- ager would be kept for reference. Coordinators of the plan are Mrs. Hoffman, Mrs. Borden and Mrs. Laura Jensen. 00 Councilman Pernell said he felt the plan would be a duplication In of Youth Employment Service, already operating out of Palos Verdes High School. Mrs. Hoffman said she had discussed that program with Mrs. Johnson, the coordinator of Y.E.S. and had determined that it is not patronized by Rolling Hills teenagers who have an opportunity to sign up with the service at either Miraleste or Rolling Hills High Schools. Councilman Crocker said it might be possible to ini- tiate the program in Rolling Hills and merge with Y.E.S. at some future date; Mrs. Hoffman agreed. Councilwoman Swanson said she agreed with Councilman Pernell that it would be a duplication of effort,. and she had reservations about the need for such a program, since many Rolling Hills residents already hire young people from within the Community. Mrs. Hoffman said she was not asking for Council endorsement, as the program would operate under the jurisdiction of the Community Association. The Council thanked Mrs. Hoffman for her presentation. and stated that it should be operated on a voluntary basis. PARCEL MAPS PALOS VERDES PROPERTIES The Manager displayed a property outside the City of South Gate. The property is Mrs. Clifton explained that for information. LEAGUE OF CALIFORNIA CITIES parcel map for proposed division of Rolling Hills in the vicinity of the owned by Palos Verdes Properties, and the parcel map had been sent to the City 1756 Correspondence from the League of California Cities regarding schedules of labor relations briefings for elected officials was received and filed. MEMORIAL DAY BRUNCH, CITY OF ROLLING HILLS ESTATES 1764 Mrs. Kip Goldreyer, Chairman of the Rolling Hills Bicentennial Committee, reported that as requested by the Council, she had discussed the proposed dedication and brunch to honor Peninsula residents who were killed in the Viet Nam war with representatives of the other Peninsula cities. Mrs. Goldreyer said the dedication of a plaque on Memorial Day at the Peninsula Center Library has been sanctioned by the Peninsula Bicentennial Coordinating Committee, and the brunch preceding the ceremony had been proposed by the City of Rolling Hills Estates. The proposal was that the brunch, to be held at the Palos Verdes Country Club, be.paid for equally by the four peninsula cities. At a recent meeting the Committee had agreed that although the brunch was not a Bicentennial funcition, it would be the gracious thing for the other cities to join Rolling Hills Estates in sponsoring m3® May 10, 1976 it for the families of the persons to be honored. Councilman Crocker said he would be out of the City,for the holiday weekend, but asked that other members of the Council who will be avail- able to represent the City, if possible. Councilman Heinsheimer said the decision about whether to participate in the cost of the brunch should be an administrative decision, since it has not been included in the budget. The Council agreed that if Mayor Rose makes the decision to participate financially, the amount could be presented on the list of demands for approval by the Council at a future meeting. WILDFLOWER JUDGING 1889 Mrs. Goldreyer announced that judging of wildflowers planted as part of the Bicentennial celebration would be held on Saturday, May 220 Mrs. Le Conte, former Councilwoman, and a representative of Arco, who donated the wildflower seeds, would assist in the judging. TRAFFIC AND SPEED CONTROL ON EASTFIELD DRIVE 1 (2) CouncilmanCrocker reported that he and the Manager had discussed the possibility of having statistics presented at a recent meeting by Mr. Victor Braud, 32 Eastfield Drive, verified by the Sheriffs Depart- ment, using plainclothes personnel in unmarked cars. Mrs. Clifton said she had discussed the matter with the Sheriff, and to use plainclothes personnel would be costly. Councilman Crocker said he feels there is a need to have an independent study of the statistics Mr. Braud presented conducted in such a way as not to draw attention to the fact that the study is being made. Councilman Pernell said alternatives for gathering the information should be considered, including using city staff, teenagers, sheriff's department, traffic department advisory service. Councilman Heinsheimer said testimony at recent meetings indicate that in certain instances reported to the Council residents have cooperated among themselves to defeat the system by warning other residents of the presence of the Sheriff, resulting in reduction of speed and observance of stop signs, and it was his opinion that to be effective some effort would have to be made to disguise the fact that a study was being conducted. Councilwoman Swanson said she lives in the Eastfield area and makes about eight trips a day in the area; she was not aware of a prob- lem of the severity reported by other Eastfield residents. She agreed that a professional could quickly determine the extent of the problem, if a problem does exist, and suggested that the Manager be requested to present the cost of using plainclothes personnel from the Sheriff's Department in unmarked cars at the next meeting. Councilman Crocker said the City Council has done many things in response to requests from residents, including substantial assignments of the Sheriff, installation of signs, reflectors in the road, a rumble strip, attempts to educate residents through the Newsletter; everything short of ob- structions in the road. Although he personally does not want speed bumps, if there is a very serious problem which could result in injury or death, he would be willing to agree to installation of such devices to see whether they can reduce speed while not damaging cars. The Manager was directed to explore the options with the Road Department, the Sheriff's Department and Mr. Mel Andrews, 23 Chuck - wagon Road, and report to the Council on the costs of various studies to verify Mr. Braud's statistics. REFLECTORIZED NUMBERS IN TEST AREA 81 Councilman Crocker reported that reflectorized numbers had been installed on supporting posts of mailboxes and signs on Crest Road and -4- May 10, 1976 Portuguese Bend Road, and in the absence of complaints he wished to request that numbers be installed throughout the City. Mrs. Clifton said that in some instances it is not possible to install the numbers, and she has a list of homes which cannot be so marked. A motion to authorize completion of the project by installing reflective numbers where ever possible to mark residences was made by Councilman Heinsheimer, seconded by Councilman Pernell and carried by the following roll call vote: AYES- Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES- None ABSENT- Mayor Rose TORRANCE AIRPORT EXPANSION 94 Councilwoman Swanson reported that the revised Environmental Impact Report on the Torrance Airport, prepared by Torrance city staff, ►� was approved and acceptedby the Envirorpental Review Boar, with a 14 day appeal period. On the 13th aay following approval o the report, the City of Lomita filed an appeal based on noise, which will be heard by the Torrance City Council on June 22. Councilwoman Swanson suggested that a representative of the Environmental Quality Board be asked to attend the meeting, and Mrs. Kip Goldreyer said she would attend the meeting and report to the Environmental Quality Board and the City Council on the matter. RAPID TRANSIT 102 Councilwoman Swanson reported that representatives of the Penin- sula cities have met with marketing representatives of RTD and they are trying to find efficient ways to advertise the proposed expanded bus service. Councilman Pernell said he wished to go on record as endorsing and supporting the new service, and suggested that residents be ad- vised in the Newsletter as soon as service and schedules are finalized. ROLLING HILLS BICENTENNIAL CELEBRATION 136 Mr. Kinley advised the Council that he had discussed with a repre- sentative of Cal-Surance the revised plans of the Bicentennial Commit- tee to hold their Fourth of July celebration on the Storm property, rather than on Peacock Flat outside of the City limits, and had been advised that the City's insurance would be in effect for the event. The Attorney was asked to obtain a letter from the carrier to the Council regarding coverage for Mr. Storm, owner of the property, as well as all other parties who might be held liable. RESOLUTION NO.36_2 145 Councilman Crocker moved that Resolution No. 362 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING ASSIGNMENT BY CITY TO THE CITY OF RANCHO PALOS VERDES ONE-HALF OF THE THREE YEAR APPROTIONMENT OF FEDERAL AID URBAN FUNDS FOR THE FISCAL YEARS OF 1973-74, 1974-75 AND 1975-76 be adopted, and that reading in full be waived. The motion was seconded by Councilman Pernell and carried by the following roll call vote- AYES- Councilmembers Crocker, Heinsheimer, Pernell, Swanson ABSENT- Mayor Rose -5- May 10, 1976 RESOLUTION NO. 363 150 Councilman Heinsheimer moved that Resolution No. 363 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPRO- VING ASSIGNMENT BY CITY TO THE CITY OF ROLLING HILLS ESTATES ONE-HALF OF THE THREE YEAR APPORTIONMENT OF FEDERAL AID URBAN FUNDS FOR THE FISCAL YEARS OF 1973-74, 1974-75 AND 1975-76 be adopted, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call votes AYES- Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES- None ABSENT- Mayor Rose PROPOSED AMENDMENT TO SUBDIVISION ORDINANCE RE- TRAIL IMPROVEMENTS 167 A proposed amendment to the Subdivision Ordinance requiring bonding for bridle trail improvements required as a condition of approval of subdivisions, referred to the Council after being ap- proved by the Planning Commission, was presented to theCouncilo Mr. Kinley advised the Council that the Planning Commission had become concerned because certain trails required as a condition of approval of subdivision had been lost to theCommunity, as no requirement for grading and fencing of trails, or bonding for such improvements, were required when the final map was approved. One case is currently in court, Mr. Kinley said. Following review of the proposed ordinance, Councilman Crocker suggested that the last sentence in the first paragraph be deleted. The City Attorney was directed to make the change and present the proposed ordinance, as amended, at the next meeting. PLANNING COMMISSION APPOINTMENTS Councilman Heinsheimer moved Jody Murdock and Forrest Riegel to sion for a term of three years be motion was seconded by Councilman roll call vote- that reappointment of Commissioners the Rolling Hills Planning Commis - confirmed by the City Council. The Pernell and carried by the following AYES- Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES- None ABSENT- Mayor Rose PROPOSED ORDINANCE AMENDING ORDINANCE NO. 136 re- FEES 220 Councilman Pernell moved that a proposed ordinance entitled AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING ORDINANCE NO. 136 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA PROVIDING FOR THE CONTROL AND KEEPING OF ANIMALS, FOWL AND THE LICENSING OF DOGS",be introduced, and that reading in full be waived. The motion was seconded by Councilman Heinsheimer and carried by the following roll call vote—, _ AYES- Councilmembers Crocker, Heinsheimer, Pernell, Swanson NOES- None ABSENT- Mayor Rose May 10, 1976 The City Attorney advised that Section 14.02 of'the proposed ordinance provides that the fee schedule may be amended from time to time to partially defray the cost of enforcing the ordinance by Reso- lution, which would eliminate.the need to wait for a period of thirty days as required for ordinances. CHAMBER OF COMMERCE:GOLF TOURNAMENT 249 In a letter to the Mayor the Palos Verdes Peninsula Chamber of Commerce advised that the fourth annual golf tournament will be held on Thursday, May 20, 1976:at the Los Verdes Country Club. Mr. Dwight Oliver, Tournament Chairman, asked that the Council authorize the expenditure of up to $25.00 to provide a trophy to be awarded by a representative of the City at the awards dinner. Councilman Heinsheimer moved that the Council authorize expendi- ture of no more than $25.00 for a trophy. The motion was seconded by JO Councilman Pernell. The motion failed to carry on the following roll 1. call vote: C AYES: Councilmen Heinsheimer, Pernell NOES: Councilmembers Crocker, Swanson ABSENT: Mayor Rose HORSE CROSSING AT SADDLEBACK ROAD 277 Councilwoman Swanson asked the status of the horse crossing at the intersection of Saddleback Road, Poppy Trail and Portuguese Bend Road which was discussed at the joint meeting of the Board of Directors and City Council because of an unsafe condition. The Manager said the matter had been placed on the agenda of the Board of Directors of the Rolling Hills Community Association, and cost figures would be pre- sented at the next meeting. BUDGET MEETING 280 Councilman Crocker announced that the Budget Committee would meet on Tuesday, May 11 at 7 a.m..and he advised the Council that it is his intention to propose.that from the proposed draft of the budget which was presented to the Council, the following be considered: the tax rate remain at 87(, rather than be reduced to 82�, resulting in $13,500 available, to be combined with the $10,000 contingeny fund for litiga- tion, $15,0.00 for undergrounding utilities, $9,000 or $10,000 which would normally go to Caballeros, resulting in approximately $45,000 which he would propose be used to develop a riding ring on the City - owned property acquired by the City from Mr. Robert Dunn on Poppy Trail. FINDINGS ON DOG BITE 308 The Manager presented to the Council Findings on Case No. 1, An Investigation under Ordinance No. 136, Section 601, Dog Attacks Person. ANIMAL CONTROL AGREEMENT 329 Copies of the Agreement for Animal Control Services between the County of Los Angeles and the City of Rolling Hills were distributed to the Council. Mrs. Clifton said the executed copy of the agreement should be returned to the County by May 17. Councilman Crocker said he wished to have an opportunity to read the agreement and comment, if necessary, before the agreement is signed by the Mayor. Councilman Heinsheimer moved that the Council be given an opportunity to comment on the agreement until noon, Friday, May 15, -7- ' 2 and that the Mayor be provided that there is motion was seconded by roll call vote: May 10, 1976 authorized to sign the agreement at that time, no objection by any member of the Council. The Councilman Pernell and carried by the following AYES: Councilmembers Crocker,.Heinsheimer, Pernell, Swanson NOES: None ABSENT: Mayor Rose CODIFICATION OF ORDINANCES 390 The Manager advised the Council that she and the City Attorney have been working with Book Publishing Company to determine the cost of codifying City ordinances, and have been given a basic quotation, with an extra per page cost over the minimum., At this time it is not known how many pages will be required, but Mrs. Clifton said $1,000 is in the budget, and an additional $2,000 is included in the proposed budget. Councilman Crocker suggested that if the $3,000 allocated is not sufficient, the balance could come from the contingency fund, and the Council agreed that the project should proceed. CANCELLATION OF ERRONEOUS ASSESSMENT 412 Mr. Kinley advised the Council that he had received notice that an erroneous assessment had been made against T. A. Brockmiller, 12 Saddle- back Road, for a boat no longer owned by him. Mr. Kinley was authorized to so notify the Assessor, and request that the lien be removed. APPEAL FROM DECISION OF PLANNING COMMISSION 420 Mrs. Clifton advised the Council that a letter dated May 9, 1976 from Dr. Richard Witmer,appealing the decision of the Planning Com- mission on April 20 regarding construction of a house and tennis court at 79 Eastfield Drive had arrived too late to be placed on the agenda, and would be presented at the next meeting. ADJOURNMENT There being no further business to come before the Council, the meeting was recessed to an Executive Session at 10:10 P.M. to discuss possible litigation. The meeting was reconvened at 10:25 P.M. and adjourned at 10:25 P.M. APPROVED: c"'__4f ` City k