11/29/1976MINUTES 6 V -AN
ADJOURNED MEETING OF THE CITY COUNCIL OF ROLLING -HILLS -AND THE
BOARD OF DIRECTORS OF THE ROLLING HILLS COMMUNITY -ASSOCIATION
CITY OF ROLLING HILLS, CALIFORNIA
November 29, 1976
An adjourned meetizig of the City Council of the Cit of Rolling
Hills and the Board of 'Directors of the Rolling Hills Community Associa-
tion was called to order at 7:30 P..M.,Monday, November 29, 1976 by Mayor
Rose and President Davidson at the Administration Building, 2 Portuguese
Bend Road, Rolling Hills, California.
ROLL CALL
PRESENT:
ALSO PRESENT:
(1
Councilmembers Crocker, Swanson, Heinsheimer,
.Pernell, Mayor Rose
Board of Directors Stringfellow, Saffo, Gelles,
'Epstein, President Davidson
Teena Clifton
William Kinley
Peggy Minor
Cathy Franklin
Mrs. G.
Leeuwenburgh
Mr. and Mrs.
William Field
Kip Goldreyer
Lyn Gelles
Ken Watts
Mr. .and Mrs.
Don Ellis
Chester Jenkins
Hubert Toll
James Evans
Association and City Manager
Association and City Attorney
Association Secretary
Palos Verdes:News
League of Women Voters
Residents.
Resident
Resident
Resident
Residents
Resident
Resident
Property Owner
Mayor Rose and President Davidson presided at the meeting to dis-
cuss informally items of business which are of mutual interest to both
bodies.
TENNIS COURTS - Joint Jurisdiction
1-1
Mrs. Teena Clifton, City and Association.Manager, was requested
to review administrative procedures for filing construction plans with
specific focus given to development of a tennis court. She said that
.upon initial contact by a property owner, a copy of the Association
Building Regulations as well as City Ordinances Nos. 112 and 137 are
given to the applicant. The applicant is informed that properly de-
signed plans must be approved by the Architectural and Landscape Commit-
tees of the Community Association and that a Conditional
1 Use -.Permit is
required from the Planning Commission of the City under Ordinance No.
112. Meeting schedules of the Committees and Planner Commission are
discussed with time limitations explained by the necessity §'ity for field
trips and legal notice publication and mailing. Applicants are advised
that there are concerns. -in the community regarding development of
November 29, 1976
tennis courts and the effect upon the rural nature of the community.
Mayor Rose asked if the Architectural Committee has the power
to disapprove of a tennis court if all other requirements -are met. Mrs.
Clifton stated that the Committee has that responsibility and has dis-
approved tennis court construction in the past with the most recent
disapproval:. being on November .15, . 1976.
~President Davidson expressed .a desire.to simplify procedures for
residents in filing for swimming pools and tennis courts under Ordinance
-No. 112 -and recommended that all matters relating to esthetics including
development of tennis courts or other recreational facilities be con-
trolled by the-As-sociation through its Architectural and Landscape
Committees... He referred to the Basic Philosophy adopted by the Board
and- City in 1974 with the Association responsible for controlling and
maintaining entrances, roadways-; re-creat,ional-facilities and regulating
architectural and land use with the City -responsible for all municipal
services.
In the discussion the question was raised as to why the Architec-
tural Committee instead of the Council couldn't hear applications for
tennis courts.
Councilwoman.Swanson said that design of structures which are
results of architectural creativity by owner and architect should be
1 reviewed and approved by the Architectural Committee; however, she
felt that there was nothing architecturally creative about a tennis
court, therefore it is strictly a;matter of land use rather than ar-
chitectural, and is under the jurisdiction of the Council.
Mayor Rose stated that'he saw no conf-lict with the responsibility
of each body as def ined in that the City Council is involved with the
environmental impact of the adjacent properties and has areas of which
it has unique concerns with certain areas of responsibility overlapping
between the City and Association.
Various methods of administration and guidelines were discussed by
C•ouncilmembers, Directors and Nicky Field, Architectural Committee Chair-
man. Mr. Davidson suggested that in an effort to further explore the
matter in depth and develop a general philosophy, a committee be formed
of the Mayor, President of the Board as well as one .other member of the
Board and Council. Mayor Rose appointed Councilman Crocker to serve
with him on the Committee and Mr. Davidson stated that a member of the
Board would be appointed at the next Board meeting.
REAL ESTATE BROKER ADVERTISING 1-680
Mayor Rose presented an advertisement in the November 28th issue
of the Palos Verdes News listing a home on a 1 -acre parcel as suitable
for a tennis court and pool construction and expressed concern that
prospective buyers of Rolling Hills property are being misled by
erroneous information.
The Manager stated that the broker would be contacted immediately
concerning the ad with a full report made to the.Council and Board.
Mrs. Saffo stated that two meetings have been held with brokers
concerning their practices in Rolling.Hills with specific circumstances
investigated by the Board and -in one instance a permit to work in the
City had been revoked.
TENNIS COURTS - COMMERCIAL ACTIVITY 1-780
The City Council and Board members discussed use of 'resident
tennis courts with relation to commercial activites and following
the discussion, agreed that renting Rolling Hills tennis courts is
strictly forbidden by,the City and Association, charitable uses should
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November 29, 1976
be on an occasional basis only with the privilege not abused and with
consideration given to neighbors; adequate parking should be provided
for guests and gate security procedures followed by issuance of party
passes and lists of guests provided at the gates; tennis lessons to be
con9'iPed;;tp;:,Aolling Hills residents except in the . "gray";1.area situation
where i the. pro is being utilized .by the. resident .and:-hisguest; it, -"not
being the policy of the C ity'and Association to strictly police the,
courts; .however,. any violations broiight..'to' the,attenton of the Board
and City Council shall be acted upon promptly.
,-Mrs. Saffo .stated that the Bylaws had recently been rewritten
after much.study and consideration by a Committee and as the Associa
tiiop�;Board represents the property owner, not the resident, the matter
was not appropriate for discussion at a public 'Meeting.
,,:President Davidson stated that the Board is responsive to Mayor
Rose's comments and that the matter could be discussed at the Board's
next meeting on December 2, 1976. `
TRAFFIC CONTROL 1!107:1
Exp.lorin�, Routing, of....uisi.to.rs..Through..Main.Gate Only
Mayor Rose reviewed that a public hearing had been held recently
concerning traffic problems on Eastfield Drive and one of the suggested
solutions to traffic entering Eastfield Gate and passing through the
City exiting through Crenshaw Gate was for all guests to be routed
through the Main Gate only, exiting through any gate they desired.
Opposition to the proposal was expressed by al,l members of the
Council and Board with the matter ordered held for further discussion',
by the Board of Directors in an effort to tighten security at the
gates. It was suggested that possibly additional security officers
could be assigned to the gates during peak hours of 7 to 9 A.M. and
3 to 5'P.M. utilizing the new communication system to check on cars
passing through Rolling Hills.
Speed Limits 1-1224
The Mayor discussed a report completed by AAA, recommending that
a speed limit study be made on Rolling Hills roads. The Manager stated
that she had recently met with Robert.Kerr to.study the speed limit.
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The Board and City Council both affirmed the,policy to not be
responsive to unsigned letters.
The City Attorney recommended that a' condition of
use bez.attached
to approval of a conditional use permit by the Plann ng,Comm
scion that
the court shall not be rented commercially. Following
discussion by
the Council members, Mr..Kinley was directed to prepare
a draft of the
resolution for consideration by the Council.
ROLLING HILLS COMMUNITY ASSOCIATION
NOMINATION PROCEDURES FOR DIRECTORS 1-1000
Mayor Rose stated that he would like to havea more
democratic
approach taken in the election of members to the Board
of Directors.
,-Mrs. Saffo .stated that the Bylaws had recently been rewritten
after much.study and consideration by a Committee and as the Associa
tiiop�;Board represents the property owner, not the resident, the matter
was not appropriate for discussion at a public 'Meeting.
,,:President Davidson stated that the Board is responsive to Mayor
Rose's comments and that the matter could be discussed at the Board's
next meeting on December 2, 1976. `
TRAFFIC CONTROL 1!107:1
Exp.lorin�, Routing, of....uisi.to.rs..Through..Main.Gate Only
Mayor Rose reviewed that a public hearing had been held recently
concerning traffic problems on Eastfield Drive and one of the suggested
solutions to traffic entering Eastfield Gate and passing through the
City exiting through Crenshaw Gate was for all guests to be routed
through the Main Gate only, exiting through any gate they desired.
Opposition to the proposal was expressed by al,l members of the
Council and Board with the matter ordered held for further discussion',
by the Board of Directors in an effort to tighten security at the
gates. It was suggested that possibly additional security officers
could be assigned to the gates during peak hours of 7 to 9 A.M. and
3 to 5'P.M. utilizing the new communication system to check on cars
passing through Rolling Hills.
Speed Limits 1-1224
The Mayor discussed a report completed by AAA, recommending that
a speed limit study be made on Rolling Hills roads. The Manager stated
that she had recently met with Robert.Kerr to.study the speed limit.
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November 29, 1976
in the Eastfield area.. _The matter was held for further consideration by
the Council with'regard.to cost estimates from Los Angeles County Road
Department. I;President Davidson Spoke, for members�of -the Board,'stating
that tike hoard had`nq'c'ompl'aints regarding established speed limits.
Side Road Striping; 1v 1312
Striping on the outside of roads was discussed and ordered held
on the agendas of the Board and City Council for further study with
the Manager to provide recommendations of selective areas'to the
Council and Board.
Reflectors 1-1320
All members of the Board and Council agreed that road reflectors
were excellent and should be used wherever possible.
PARCELS WITHOUT BUILDING SITES 1-1345
..... .......
Mayor Rose stated that an applicant had recently applied directly
to the City Council for a Certificate of Compliance for a residence and
parcel; the parcel and residence being contiguous to an unimproved par-
cel under the same ownership. The certificate sought would provide
that the parcel with the residence should be decided as a lawful divided
parcel without the benefit of subdivision and would further provide
that the steep unimproved parcel with no access by road, to be a land-
locked building site. The Mayor said that the request was rejected by
the Council on the basis that the matter had not gone through the
Planning Commission as well as the Association under the established
subdivision requirements.
Mr. -William Kinley, City Attorney, stated that effective January
1, 1977, an amendment of the Subdivision Map Act provides that miscel-
laneous parcels that have been created but not subdivided that were
deeded out separately will be automatically considered as lawfully
divided parcels and no longer subject to the subdivision act requirements.
The Board and Council affirmed the policy that parcels not be
created in the future that are not buildable sites.
RURAL CHARACTER OF ROLLINGHILLS 1-1412
The Board and Council reaffirmed the position that canyon areas
be preserved in a natural. undisturbed condition. Councilman Pernell
reported that an.Ordinance is being proposed to prevent the disturbance
of more than 4,000 square feet of lot area without a grading permit.
Mayor Rose stated that the matter would be further discussed by
the Council at its next meeting.
ANNUAL ROLIDAY PARTY
1�-1500
President Davidson extended a warm invitation to the official
Rolling Hills "Family" party at his home on'December 19, 1976.
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SALVATION ARMY BAND - CAROLS
November 29, 1976
1-1580
The Manager reported that she had been contacted by Mrs. Ed Lyle
of the Rolling Hills Tennis Club requesting permission to have the
Salvation Army Band play holiday music at the Main Gate area on the
evening of December 22, 1976 beginning at 8:00 for approximately two
hours.
Following discussion, Councilman Pernell expressed the only
opposition to the proposal, stating that he did not believe it is a
good policy to bring in an outside entertainment or welfare organiza-
tion as there is a lot of competition in the area.of-Christmas with
regard to jurisdictional disputes.
SPECIAL PRESENTATION - A. E. HANSiON 1-1585
Mrs. Clifton stated that Mr. -A. E. Hanson, the former general
manager of the Palos Verdes Corporation at the time Rolling Hills was
developed has written a history of Rolling Hills for the period from
�1-4 February 1930 through December 7, 1941. She presented the only copy
of the book which included many photographs, stating that Mr -Hanson
requests that if it is the wish of the Board or City to publish the
book, the copyright be retained in his name to preserve it for his
grandchildren.
Mayor Rose and President Davidson directed that a letter express-
ing the deep appreciation and gratitude of the Board and Council be
sent Mr. Hanson for preserving the history of the community as only he
could have. It'was further suggested that a plaque be presented to
him and that a satellite park might be named in his honor.
Mayor Rose requested that the price be explored for printing the
booklet for distribution in the community.
NEIGHBORHOOD MEETINGS 1-1691'
Mrs. Saffo reported that the Women's Club will again coordinate
neighborhood meetings beginning the second Thursday in February with
the first meeting scheduled for the Crest Road/Buggy Whip area.
Mayor Rose stated that he thought the meetings were very benefi-
cial and asked to be called the day before the meetings.
LIGHTED TENNIS COURTS 1-1731
Councilman Crocker expressed concern that residents could provide
portable lights for their tennis courts by plugging them into their
electrical system in their homes and asked that the City and Association
be prepared to deal with the problem as more tennis courts are construct-
ed in the community.
COMMUNITY RECREATIONAL FACILITY EXPANSION 1=1753
Councilman Pernell stated that he had been contacted by many
residents concerning tennis court construction in the community and
suggested that a joint discussion regarding expanding community tennis
courts might be beneficial. Mayor Rose stated that it was his under-
standing that the Tennis Club would be makinga proposal -soon and
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November 29, 1976
recommended that the matter be discussed at another joint meeting in
February.
BUDGETARY ALLOCATION FOR PROFESSIONAL CONSULTING SERVICES
Councilwoman Swanson stated that she believed that the City
Council had acted hastily on November 22, 1976 and set a dangerous
precedent by voting to expend up to $5,000 for professional consulting
services in the matter of the Howard Slusher conditional use permit
request under consideration by the Planning Commission. Stating that
she had voted in favor of the motion, she moved that the motion be
reconsidered. Councilman Heinsheimer seconded the motion which was
defeated by the following roll call vote:
Ayes: Councilmembers Swanson, Heinsheimer
Noes: Councilmembers Crocker, Pernell, Mayor Rose
The Council directed the City Attorney to proceed with issuance
of contracts for the professional services deemed necessary by the
Planning Commission.
ADJOURNMENT
2233
There being no further business to come before the meeting, the
meeting was adjourned at 1:00 A.M.
APPROVED:
Mayor
Z4�i
City Clerk