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6/26/197893 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 26, 1978 . A regular meeting of the City Council of the City of Rolling Hills was called to order at�the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Pernell at 7:30 P.M. Monday, June 26, 1978. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell None Teena Clifton William Kinley Lo Do Courtright June Cunningham Robert Fortney Lloyd Mokler Dr. Richard Oas Gary Pernell Wayne Pernell APPROVAL OF MINUTES 402 City Manager City Attorney City Treasurer Deputy City Clerk Residents The minutes of the meeting of June 12, 1978 were approved and accepted as corrected on a motion made by Councilman Crocker, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None FINANCIAL STATEMENT 497 The Financial Statement for May, 1978 was approved and accepted on a motion made by Councilman Crocker, seconded by Councilman Rose and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None PAYMENT OF BILLS 500 Councilman Rose moved that Demands No. 7171 through 7205 in the amount of $19,651091 be paid from the General Fund. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson NOES: None ABSENT: None 94 June 26, 1978 LLOYD MOKLER, 2 RANCHERO, ROAD RE- UNDERGROUND UTILITY REQUIREMENT 540 Mr. Lloyd Mokler appeared before the Council and explained that a recent addition to his residence required a change in electrical service, and he asked that he be permitted to postpone installation of underground utilities from his home to the nearest pole, since such installation would require cutting Ranchero Road, which was paved recently. Mr. Mokler said he is attempting to gain support from residents in the Flying Triangle to install underground utilities in the area, and he said that he would be willing to underground to an existing pole on the same side of the street as his home to avoid cutting the road, but he was advised by Edison Company personnel that it would not be possible in his case. Mr. Mokler said he would continue to meet with representatives of the Edison Company, and he asked that he be permitted to retain the current service until more information on undergrounding the Flying Triangle is available. Further, Mr. Mokler said he is unable to close the walls in the construction area until a decision is made. Councilman Crocker said that no exception to the requirement to underground utilities when the service is changed has been granted since he was elected to the Council, and he would oppose an exception, since he was of the opinion that the chances of undergrounding utilities in the Flying Triangle are slim, and the Council cannot assume that it would be a postponement. He suggested that Mr. Mokler attempt to bore under Ranchero Road, before cutting it. Other members of the Council agreed, and following the discussion Councilman Rose moved that Mr. Mokler be given a letter approving clo- sure of the walls, that he attempt to underground to a pole on the same side of the street as his residence, and if that is not possible, that he be required to underground to the pole across the street boring under Ranchero Road if possible. Councilman Heinsheimer offered an amendment to the motion stating that if boring is impossible, the requirement to cut Ranchero Road be postponed until the next time the road is repaired or resurfaced. Councilman Rose seconded the amendment. Mr. Kinley said a bond should be required to guarantee performance, and since the road may not be resurfaced for five years or more, he considered the amend- ment impractical. The amendment to the motion failed to carry on the following roll call vote: AYES: None NOES- Councilmembers Crocker, Heinsheimer,.Rose, Swanson Mayor Pernell ABSENT- None Councilman Rose moved that the motion be amended to specify a six month time period for compliance, and that the amended motion become the main motion. The motion to advise the County Engineer that Mr. Mokler had been given permission to close the walls, and to require that Mr. Mokler underground the utilities to a pole on his side of the street if possible; or to underground to a pole across Ranchero Road, boring under the street, if possible; and that the installation be completed within six months was seconded by Councilman Heinsheimer and carried by the following roll call vote- AYES. Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES- None ABSENT- None -2- 95 APPOINTMENT TO TRAFFIC June 26, 1978 COMMISSION 763 Mrs. Clifton advised the Council that the Traffic Ordinance .establishes an Advisory Traffic Commission consisting of one member of the Council, two residents of the City, the City Attorney, City Manager and such other°City officers and representatives of official and/or unofficial bodies or agencies of the City of Rolling Hills as may be appointed by the Mayor and approved by the City Council. Coun- cilman Heinsheimer is Chairman of the Traffic Commission and will be out of the country during the next meeting of the Traffic Commission, and the City Manager advised the Council that Councilwoman Swanson had indicated her willingness to serve on the Traffic Commission.- Councilwoman Swanson was appointed to the Traffic Commission by Mayor Pernell, with the Council's unanimous approval.to substitute for Councilman Heinsheimer. PROGRESS REPORT ON TRAFFIC STUDY 794 The Manager reported that she met with Mayor Pernell, Councilman Heinsheimer and a representative of Los Angeles County Road Department to review the Traffic Study prepared for the City by the Road Depart- ment, and subsequently she met with Roger Vink, Maintenance Supervisor and Tom Letcher, Chief Security Officer, to review the study. Mrs. Clifton said the comments made at the two meetings would be conveyed to the Traffic Commission when they meet to review the report. POPPY TRAIL ENGINEERING 811 The Manager reported that the Poppy Trail Engineering is being checked by the County Engineer and should be ready for bid procedure in approximately two weeks, after the plans have been reviewed and approved by the Council. Councilwoman Swanson asked whether the repair of Poppy Trail Road was included in the cost estimates. The Manager said the City would pay for the drain, and restoration of Poppy Trail Road would be paid for by the Rolling Hills Community Association. ROLLING HILLS HISTORIAN 829 Councilman Crocker explained that Mrs. Velma Matthews, 11 Cinch - ring Road, was appointed Rolling Hills Historian by the Board of Directors of the Rolling Hills Community Association to maintain scrapbooks and historical data pertaining to the Community, and she indicated her willingness to serve. The Board asked that the City Council confirm the appointment. Councilwoman Swanson suggested that residents be advised in the Newsletter of the opportunity to serve as historian. Councilman Rose moved that the Council support the Board's appoint- ment for the general welfare of the Community. Councilwoman Swanson seconded the motion, with a comment that she thought there should be input from residents who are interested in serving as historian. Coun- cilman Heinsheimer offered a substitute motion stating that the Council noted the action of the Board of Directors in appointing Mrs. Matthews with pleasure. The substitute motion was seconded by Councilman Crocker and carried on the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, 'Swanson NOES: Councilman Rose, Mayor Pernell ABSENT: None The main motion passed on the following roll call vote: -3- June 26, 1978 AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None LOS ANGELES COUNTY FIRE.CODE. 888 Mayor Pernell opened the Public Hearing to consider adoption of the Los Angeles County Fire Code. Mr. Lloyd Mokler-asked whether the Code included any of the special requirements and restrictions adopted by the City of Rolling Hills. Mr. Kinley explained that requirements for spark arrestors, fire retardant roofs and brush clearance have been adopted in ordinances in addition to the Fire Code. The Mayor thereafter closed the public hearing. PROPOSED ORDINANCE ADOPTING LOS ANGELES COUNTY FIRE CODE Councilman Rose moved that a proposed ordinance entitled AN ORDI- NANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA ADOPTING A FIRE CODE FOR THE CITY OF ROLLING HILLS be introduced, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None FAITHFUL PERFORMANCE BOND FOR NEW CONSTRUCTION 920 , Councilwoman Swanson requested that the proposal for a faithful performance bond for new construction be kept on the agenda until she has more information to present. Mayor Pernell said the matter would be placed on the hold agenda until Councilwoman Swanson indicates that she is ready to present it to the Council. PROPOSED ORDINANCE TO AMEND ORDINANCE NO. 113 936 Councilman Rose moved that a proposed ordinance entitled AN ORDI- NANCE OF THE CITY OF ROLLING HILLS AMENDING ORDINANCE NO. 113 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS CREATING A PLANNING COMMIS- SION AND IMPOSING AND SPECIFYING CERTAIN DUTIES THEREON" be introduced and that reading in full be waived. The>motion was seconded by Council- woman Swanson. Councilman Crocker said he wished to speak to the issue for the benefit of residents in the audience, and he explained that after the Council appointed Mr. Allan Roberts, 7 Southfield Drive, to the Plan- ning Commission, it was determined that Mr. Roberts is not yet a citizen of the United States, and could not serve under the existing ordinance, which states in Section 4: Each member of the Planning Commission shall be a qualified elector of the City of Rolling Hills. Councilman Crocker said there would be no adverse impact in this case by adopting an ur- gency ordinance to enable Mr. Roberts to serve on the Planning Commission Councilwoman Swanson said she concurred, and was of the opinion that the Planning Commission should not have to work as a committee of three, and the two additional appointments should be made as soon as possible. ORDINANCE NO. U-37 Councilman Rose amended his motion to move adoption'of the proposed ordinance as an urgency ordinance. Councilman Crocker seconded the -4- June 26, 1978 amendment to the motion. Mayor Pernell "said he thought there was no need to adopt an urgency ordinance, and did not want to over -react to a situation. He did not feel the reason justified adoption of the ordi- nance as an urgency ordinance. The amendment to the motion was carried on the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson NOES: Mayor Pernell ABSENT: None The City Attorney read the proposed ordinance into the record in full as follows: "The City Council of the City of Rolling Hills does ordain as follows: Section 1: Section 4 of Ordinance No. 113 is amended to read: "Section 4. Each member of the Planning Commission shall be a resident of the City of Rolling Hills." The motion to adopt the Ordinance as Urgency Ordinance No. U-37 carried on the following roll call vote: AYES: Councilmembers Crocker,_Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None PROPOSED DIVISION OF LAND ORDINANCE 1052 The City Attorney recommended that the proposed Division of Land Ordinance be held on the agenda for further review. The Manager was directed to notify Book Publishing Company in Seattle to reserve a section in the codification for the ordinance. CONCEPTUAL DESIGN PLANS, PALOS VERDES DRIVE NORTH 1115 Mrs. Clifton advised the Council that she has a copy of the con- ceptual design plans for Palos Verdes Drive North. The Mayor referred the matter to the Traffic Advisory Commission for review and a report. Further, the Mayor requested that if possible, an overlay be obtained to illustrate the difference between the existing road and the proposed improvements. GREETING TO BURGERMEISTER OF,SALSZBURG 1123 Mayor Pernell advised the Council that his son, Wayne Pernell, would be studying in Salzburg during the summer, and he wished, with the concurrence of the Council, to ask Wayne to convey the greetings of the City Council to the Burgermeister of Salzburg. Councilwoman Swanson suggested that Mayor Pernell write an appropriate letter, and the Council asked that Wayne present a copy of A. E. Hanson's book about Rolling Hills to the Burgermeister. SUMMER YOUTH JOBS 1133 Councilwoman Swanson reported that in a Newsletter sent from Supervisor James Hayes' office she read that Rolling Hills was eligible to receive $49 fore -administration, and $439 under the Aid to Families with Dependent Children program for summer youth employment. Since the names of the two families in Rolling Hills who qualify for the assist- ance cannot be released, Councilwoman Swanson asked that a notice be put in the Rolling Hills Newsletter advising that the funds are -5- June 26, 1978 available, so qualified youths may apply, RENEWAL OF AGREEMENT FOR ANIMAL SHELTER SERVICES 1177 Mrs. Clifton presented a letter dated June 16, 1978 from the Chief Administrative Officer of Los Angeles County to the Board of Supervisors recommending renewal for one year of the Animal Shelter Services Agreement with.Rolling Hills, The Manager advised that there is no increase over the fees charged last year. Councilman Crocker moved that renewal of the contract be approved and that Mayor Pernell and the City Manager be authorized to execute the contract on behalf of the City. The motion was seconded by Coun- cilman Rose and carried by the following roll call vote: AYES- Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES- None ABSENT- None CHARGE FOR PLANNING SERVICES The Manager presented a letter from Richard Anderson advising that additional Planning Services could cost up to $3,000 per year. Mayor Pernell explained that he had requested the letter following the joint meeting between the City Council and Planning Commission when it was determined that it would be advantageous to have the Planning Advisor prepare some of the findings and make presentations. Mrs. Clifton said that Chairman Hanscom has indicated that she wished Mr. Anderton to make presentations before the Planning Com- mission. Councilman Heinsheimer moved that the charge be approved and fees be increased so that the additional charge would be paid for by the applicant who requires the service. The motion was seconded by Councilman Crocker and carried by the following roll call vote: AYES- Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES- None ABSENT- None The Manager was instructed to include the item in the Budget. LETTER TO CHAIRMAN HANSCOM 1219 Mr. Kinley reported that he wrote a memorandum to Mrs. Hanscom, newly appointed Chairman of the Planning Commission, explaining the rules and procedures previously adopted by the Commission, and he asked that copies be provided to all members of the Planning Commission. PROPOSED BUDGET, FISCAL 1978/79 1240 The Mayor reopened the public hearing on the proposed budget, which was continued from the prior meeting. Councilman Heinsheimer suggested that in view of requirements of SB 154, which was discussed with the Council at a recent meeting with Assemblywoman Marilyn Ryan, it was possible that some modifications would have to be made to the Budget, and it was his recommendation r June 26,-1978 that another meeting be scheduled before the end of the fiscal year to consider such changes. Councilman Rose said there is a date limitation imposed by law, and if changes.are going to be made they would have to be made before July 1. Mr. Kinley was asked to review SB 154 and advise the Council whether it would be necessary for them to meet again before July 1, and if it was necessary to meet, a brief meeting would be held on Friday, June 30, 1978 at 7:30 P.M. JOINT FIRE STRATEGY MEETING 1332 In a memorandum to the Council dated June 26, 1978 the City Manager reported on a joint fire strategy meeting with representatives of the Fire and Sheriff Departments which was held on June 21, 1978 at'the Lomita Sheriff's Station. Copies of the Emergency Disaster Plan, Brush Fires, for the City of Rolling Hills were distributed to members of the Council. Mayor Pernell asked that copies of the Disaster Plan O be sent to the Mayors of the other Peninsula Cities. Q TRAIL CLEARANCE 1446 Q Q Councilwoman Swanson said she was advised by the local fire captain that the.deep canyons in Rolling Hills are a cause of great concern, and heavy equipment owned and operated by the Fire Department could be made available to the City for trail clearance. Councilwoman Swanson said the equipment would be operated by Fire Department personnel. Further, since trails provide the only access to some canyon areas, the Fire Department recommended that the trails be cleared and widened as much as possible. Councilman Heinsheimer said wide trails encourage illegal motor- ized traffic and result in erosion. He recommended that the Council use judgment before authorizing any action which might result in dis- service to the community. PERSONNEL SESSION 1500 The Mayor recessed the meeting to a Personnel Session at 10:10 P.M. The meeting was reconvened at 11:00 P.M. and Mayor Pernell announced that salary matters were discussed, then the Manager was excused from the meeting. Further business included appointments to the Planning Commission as follows: Mr. Kenneth Watts, 1 Wrangler Road was appointed for two years to fill the unexpired term of Mr. Forrest Riegel, who resigned from the Commission. Mr. Allan Roberts, 7 Southfield Drive, was re -appointed for a full term of three years. REQUEST FOR REFUND Councilman Crocker requested that refunds in the amount of $45.68 be made to him and to Councilwoman Swanson for candidates statements filed prior to the election in March, in view of recent<,,covrt'decisions which made such payment optional, since Councilman Rose has indicated that he does not intend to pay for his statement. ADJOURNMENT The Mayor adjourned the meeting to Friday, June 30, 1978 at 7:30 PM. / 4Z, % er APPROVED -7-