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7/24/1978105 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 24, 1978 a A regular meeting of the City Council of the City of Rol.ling.Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, Califoria by Mayor Pernell at 7:30 P.M. Monday, July 24, 1978. ROLL CALL PRESENT: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell (� ABSENT: Teena Clifton City Manager CD ALSO PRESENT: William Kinley City Attorney O L. D. Courtright City Treasurer Q June Cunningham Deputy City Clerk Q Pat Jelsma Caballeros Q John Rowe Caballeros President APPROVAL OF MINUTES The minutes of the meeting of July 10, 1978 were approved and accepted on a motion made by Councilwoman Swanson, seconded by Council- man Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Swanson Mayor Pernell NOES: None ABSENT: None ABSTAINED: None 0 PAYMENT OF BILLS Councilwoman Swanson moved that Demands No. 7243 through 7283 in the.amount.of $24,471.43 be approved for payment from the General Fund. The motion was seconded by Councilman Crocker and carried by the follow- ing roll call vote: AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None PUBLIC HEARING, PROPOSED BUDGET, FISCAL 1978/79 40 Mayor Pernell opened discussion of the proposed budget for Fiscal 1978/79,, continued from the last meeting. Mr. L. D. Courtright, City II.Treasurer, advised the Council that based on better information, the revenue from property taxes had been recalculated and the figure .was revised from $55,797 to $41,289, and the ending fund balance would be reduced from approximately $47,000 to approximately $35,000. Results of a poll regarding preference by residents for the supplier of rubbish collection service were reviewed, with the following information given: All residents, approximately 650 families, were asked to state their preference between B.F.I., the present contractor at $11.35 per month, or $136.00 per year, or Falcon Disposal, the former 106 July 24, 1978 contractor, at $22.00 per -month'.or $26.4.0 00 'per year o . ,Responses were received from 233 families, 187 specified a prefe-ence for B.F.I., and 46 chose Falcon. Councilman Crocker said the'vote indicated that service by'B.F.I. should be continued, and he asked the City Attorney to advise the Council whiat 'ac'tion should-b6taken.: Mr Kinley s;aid the. Council :con- ducted <th&'po'11 -to 'determine '-whether--any -action would'be"necessary. In view of the' `results , 'noaction ;iso: needed, .,and residents whould be ad- vised in the Newsletter that B.F.I. will continue to provide the service. Mr. John Rowe, Caballeros President, advised the Council that he wished Mr. Pat Jelsma, past president,of.Caballeros-,'to discuss expendi- tures for riding facilities. Mr. Jelsma'stated'that"projections contained in a proposal submitted to the,. Council .on Mays -19,. 1977 were still the prime requirements and he defined the priorities as follows: Improve- ment of Hesse's Gap, which is presently in use as the :"Caballeros Ring" and two picnic areas: Mr. Jelsma said Caballeros wishes to com- plete the project to provide a large area for use by the entire commun- ity. Councilman Rose said consideration must be given to providing ac- cess for residents in wheelchairs, and Mr. Jelsma said it would be in- cluded. At the July 10, 1978 meeting the Council authorized an expenditure not to exceed $3,000 for improvements at Hesse's Gap, using'CETA'employ- ees, and providing that bids and cost figures would be submitted to the Council at the following meeting. Mr. Jelsma said $1500 has been spent on a sprinkler system, and $1500 would be spent on plants which have been approved for the area. He said it is difficult to get bids for small jobs, but the work is being subcontracted, and costs are close to the figure submitted.. Councilman Heinsheimer suggested that since the work has been started, and will be completed in the near future to the satisfaction of Caballeros, Paragraph 3 should be removed from the proposal, and Mr. Jelsma agreed. He said, further,.that improvement of the north picnic area as outlined in Paragraph 2 has been assumed by the Rolling Hills Women's Community Club. In discussing the�matter.Wwith::Mr�.,.Rowe-_, Mr.-.Jelsma said they agreed that all of the improvements of the south picnic area as outlined in ParagraRdob­ailocation `1 culd be completed with an allocation of $5500, in addition to the made at the last meeting for landscaping and watering.as outlined in Paragraph 3. Mr. Jelsma said a general con- tractor would be retained for the work, and'Councilman Crocker said invoices should be submitted to the Council for ap_proval.and,.payment. Mayor Pernell asked that whenever possible, the Council be given esti- mates for specific work before it is done, to avoid the necessity of approving bills after the work has been done, with no alternative. He suggested that the estimates be presented to Councilman Rose, liaison member with the Caballeros, and other members of the Council agreed that Councilman Rose should be authorized to review specific cost estimates on behalf of the Council. .-With regard to the Hix ring, Mr. Jelsma said estimates and bids were obtained, materials were lined up and work was supposed to commence on December 5, 1977, but because of heavy rains which started at that time and continued through the winter the work was not done, and there has been a severe erosion problem on the property. The Council agreed to a request that the City Manager be directed to explore the cost of restoring the property, and the allocation was kept in the budget, as it is still an appropriate fund and specific expenditures for the ring can be approved if the Council wishes to do so after receiving the evaluation and comments of the Manager regarding the property. The Mayor requested that the final revised budget, based on inform- ation received at the current meeting, be prepared for adoption at the next meeting, and he ordered the public hearing held open. -2- 10'7 July::.;24i,-. _1978' LEAGUE OF WOMEN VOTERS' STUDY 250 A study of Police and Fire Departments Costs and Standards for the Peninsula, as of May 1978 prepared by the League of Women Voters, Palos Verdes Peninsula, was received for the file. RUBBISH FRANCHISE IN ROLLING HILLS 282 In a letter dated July 17, 1978 Mr. Gordon Shultz requested that the Shultz residences located at 14, 15 and 17 Johns Canyon Road be released from the yearly contract charge for rubbish service by B.F.I since it has been necessary to utilize Falcon's bulk handling container due to the size of his acreage. Following discussion by the Council the City Attorney was directed to write to Mr. Shultz and advise him that although he may make arrange - (0 ments for bulk disposal, the contract between the City and B.F.I. does Co does not permit any individual exclusion. 0 FILING FEES FOR VARIANCES AND CONDITIONAL USE PERMITS a Q The matter was held on the agenda. Q SALES OF A. Eo HANSON BOOK 300 The Council was advised that as of Monday, July 24, 1978, copies of the book have been distributed as follows: Books sold by staff: 193; delivered to stores for sale: 91; complimentary copies presented: 14; copies distributed for review: 3; Total: 3010 Councilman Crocker said the sale of the books should be promoted through the Administration Office, additional reminders should be in- cluded in the Newsletter, and copies should be provided to members of the Teen Labor Corps for sale at Peninsula Center, in order for the City to realize the maximum profit from the project. LEAGUE OF CALIFORNIA CITIES 345 A letter dated July 3, 1978 from the Los Angeles County Division Resolutions Committee of League of California Cities regarding Annual Conference resolutions was presented to the Council. Councilman Rose said he had reviewed the resolutions submitted by cities within the Division for final consideration by the Board of Directors at a meeting on August 3, and he wished to offer a substitute resolution -for Resolution No. 4 - Standards Promulgated by State Archi- tect with Regard to Public Works Access by Physically Handicapped as Guidelines, Not Mandatory. Councilman Rose read his substitute reso- lution into the record, and he moved that the resolution be offered. The motion was seconded by Councilman Crocker and carried by the fol- lowing roll call vote: , AYES: Councilmembers Crocker., Heinsheimer, Rose, Swanson Mayor Pernell NOES: None ABSENT: None Further, Councilman Rose requested that the substitute motion be ent to the League of California Cities and the three other Peninsula cities, and that Councilwoman Swanson, League liaison member, be authorized to get the matter into League channels. The Mayor soordered° -3- M July 24, 1978 WEED ABATEMENT 386 Councilwoman Swanson said she is concerned about the number of residents who have received as many as three notices from the Fire Department regarding their failure to comply with)the City ordinance requirements for weed abatement. Council members agreed that in view of the high fire risk, the names of violators should be forwarded to the District Attorney im- mediately for action. Mr. Kinley was directed to determine whether there is a provision in the ordinance which permits the City to hire a contractor to do the work and bill the resident. After reviewing Ordinance U-34, the City Attorney advised the Council that there was no such provision, and staff was directed to forward the list of residents in violation to the District Attorney, and request that the ordinance be enforced as soon as possible. SWIMMING POOL FENCE COMMITTEE 415 Councilwoman Swanson reported that the Committee to Study Swimming Pool Fences has met, and assignments for special reports have been made. Another meeting will be held in the near future, and Councilwoman Swan- son said additional reports will be made to the Council. ENVIRONMENTAL QUALITY BOARD MEETING 418 Councilman Rose reported that the Environmental Quality Board will meet on Monday, July 31 at 8:00 A.M. to consider the antenna tower and transmitter building to be built in the South Gate area. EXECUTIVE SESSION 420 At the request of the City Attorney, the meeting was recessed to an Executive Session to discuss impending litigation. ADJOURNMENT 423 The meeting was reconvened and Mayor Pernell reported that Mr. Kinley had. advised the Council about impending litigation, and no action was taken. The Mayor adjourned the meeting at 9:20 P.M. APPROVE -4- City Cie �