7/24/1978105
MINUTES OF THE
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
July 24, 1978
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A regular meeting of the City Council of the City of Rol.ling.Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, Califoria by Mayor Pernell at 7:30 P.M. Monday,
July 24, 1978.
ROLL CALL
PRESENT: Councilmembers Crocker, Heinsheimer, Rose, Swanson
Mayor Pernell
(� ABSENT: Teena Clifton City Manager
CD ALSO PRESENT: William Kinley City Attorney
O L. D. Courtright City Treasurer
Q June Cunningham Deputy City Clerk
Q Pat Jelsma Caballeros
Q John Rowe Caballeros President
APPROVAL OF MINUTES
The minutes of the meeting of July 10, 1978 were approved and
accepted on a motion made by Councilwoman Swanson, seconded by Council-
man Crocker and carried by the following roll call vote:
AYES: Councilmembers Crocker, Heinsheimer, Swanson
Mayor Pernell
NOES: None
ABSENT: None
ABSTAINED: None
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PAYMENT OF BILLS
Councilwoman Swanson moved that Demands No. 7243 through 7283 in
the.amount.of $24,471.43 be approved for payment from the General Fund.
The motion was seconded by Councilman Crocker and carried by the follow-
ing roll call vote:
AYES: Councilmembers Crocker, Heinsheimer, Rose, Swanson
Mayor Pernell
NOES: None
ABSENT: None
PUBLIC HEARING, PROPOSED BUDGET, FISCAL 1978/79 40
Mayor Pernell opened discussion of the proposed budget for Fiscal
1978/79,, continued from the last meeting. Mr. L. D. Courtright, City
II.Treasurer, advised the Council that based on better information, the
revenue from property taxes had been recalculated and the figure .was
revised from $55,797 to $41,289, and the ending fund balance would be
reduced from approximately $47,000 to approximately $35,000.
Results of a poll regarding preference by residents for the
supplier of rubbish collection service were reviewed, with the following
information given: All residents, approximately 650 families, were
asked to state their preference between B.F.I., the present contractor
at $11.35 per month, or $136.00 per year, or Falcon Disposal, the former
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July 24, 1978
contractor, at $22.00 per -month'.or $26.4.0 00 'per year o . ,Responses were
received from 233 families, 187 specified a prefe-ence for B.F.I., and
46 chose Falcon.
Councilman Crocker said the'vote indicated that service by'B.F.I.
should be continued, and he asked the City Attorney to advise the
Council whiat 'ac'tion should-b6taken.: Mr Kinley s;aid the. Council :con-
ducted <th&'po'11 -to 'determine '-whether--any -action would'be"necessary. In
view of the' `results , 'noaction ;iso: needed, .,and residents whould be ad-
vised in the Newsletter that B.F.I. will continue to provide the service.
Mr. John Rowe, Caballeros President, advised the Council that he
wished Mr. Pat Jelsma, past president,of.Caballeros-,'to discuss expendi-
tures for riding facilities. Mr. Jelsma'stated'that"projections contained
in a proposal submitted to the,. Council .on Mays -19,. 1977 were still the
prime requirements and he defined the priorities as follows: Improve-
ment of Hesse's Gap, which is presently in use as the :"Caballeros Ring"
and two picnic areas: Mr. Jelsma said Caballeros wishes to com-
plete the project to provide a large area for use by the entire commun-
ity. Councilman Rose said consideration must be given to providing ac-
cess for residents in wheelchairs, and Mr. Jelsma said it would be in-
cluded.
At the July 10, 1978 meeting the Council authorized an expenditure
not to exceed $3,000 for improvements at Hesse's Gap, using'CETA'employ-
ees, and providing that bids and cost figures would be submitted to the
Council at the following meeting. Mr. Jelsma said $1500 has been spent
on a sprinkler system, and $1500 would be spent on plants which have
been approved for the area. He said it is difficult to get bids for
small jobs, but the work is being subcontracted, and costs are close
to the figure submitted.. Councilman Heinsheimer suggested that since
the work has been started, and will be completed in the near future to
the satisfaction of Caballeros, Paragraph 3 should be removed from the
proposal, and Mr. Jelsma agreed. He said, further,.that improvement of
the north picnic area as outlined in Paragraph 2 has been assumed by
the Rolling Hills Women's Community Club.
In discussing the�matter.Wwith::Mr�.,.Rowe-_, Mr.-.Jelsma said they agreed
that all of the improvements of the south picnic area as outlined in
ParagraRdobailocation
`1 culd be completed with an allocation of $5500, in addition
to the made at the last meeting for landscaping and
watering.as outlined in Paragraph 3. Mr. Jelsma said a general con-
tractor would be retained for the work, and'Councilman Crocker said
invoices should be submitted to the Council for ap_proval.and,.payment.
Mayor Pernell asked that whenever possible, the Council be given esti-
mates for specific work before it is done, to avoid the necessity of
approving bills after the work has been done, with no alternative. He
suggested that the estimates be presented to Councilman Rose, liaison
member with the Caballeros, and other members of the Council agreed that
Councilman Rose should be authorized to review specific cost estimates
on behalf of the Council.
.-With regard to the Hix ring, Mr. Jelsma said estimates and bids
were obtained, materials were lined up and work was supposed to commence
on December 5, 1977, but because of heavy rains which started at that
time and continued through the winter the work was not done, and there
has been a severe erosion problem on the property. The Council agreed
to a request that the City Manager be directed to explore the cost of
restoring the property, and the allocation was kept in the budget, as
it is still an appropriate fund and specific expenditures for the ring
can be approved if the Council wishes to do so after receiving the
evaluation and comments of the Manager regarding the property.
The Mayor requested that the final revised budget, based on inform-
ation received at the current meeting, be prepared for adoption at the
next meeting, and he ordered the public hearing held open.
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July::.;24i,-. _1978'
LEAGUE OF WOMEN VOTERS' STUDY 250
A study of Police and Fire Departments Costs and Standards for the
Peninsula, as of May 1978 prepared by the League of Women Voters, Palos
Verdes Peninsula, was received for the file.
RUBBISH FRANCHISE IN ROLLING HILLS 282
In a letter dated July 17, 1978 Mr. Gordon Shultz requested that
the Shultz residences located at 14, 15 and 17 Johns Canyon Road be
released from the yearly contract charge for rubbish service by B.F.I
since it has been necessary to utilize Falcon's bulk handling container
due to the size of his acreage.
Following discussion by the Council the City Attorney was directed
to write to Mr. Shultz and advise him that although he may make arrange -
(0 ments for bulk disposal, the contract between the City and B.F.I. does
Co does not permit any individual exclusion.
0 FILING FEES FOR VARIANCES AND CONDITIONAL USE PERMITS
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Q The matter was held on the agenda.
Q SALES OF A. Eo HANSON BOOK 300
The Council was advised that as of Monday, July 24, 1978, copies
of the book have been distributed as follows: Books sold by staff: 193;
delivered to stores for sale: 91; complimentary copies presented: 14;
copies distributed for review: 3; Total: 3010
Councilman Crocker said the sale of the books should be promoted
through the Administration Office, additional reminders should be in-
cluded in the Newsletter, and copies should be provided to members of
the Teen Labor Corps for sale at Peninsula Center, in order for the
City to realize the maximum profit from the project.
LEAGUE OF CALIFORNIA CITIES 345
A letter dated July 3, 1978 from the Los Angeles County Division
Resolutions Committee of League of California Cities regarding Annual
Conference resolutions was presented to the Council.
Councilman Rose said he had reviewed the resolutions submitted by
cities within the Division for final consideration by the Board of
Directors at a meeting on August 3, and he wished to offer a substitute
resolution -for Resolution No. 4 - Standards Promulgated by State Archi-
tect with Regard to Public Works Access by Physically Handicapped as
Guidelines, Not Mandatory. Councilman Rose read his substitute reso-
lution into the record, and he moved that the resolution be offered.
The motion was seconded by Councilman Crocker and carried by the fol-
lowing roll call vote: ,
AYES: Councilmembers Crocker., Heinsheimer, Rose, Swanson
Mayor Pernell
NOES: None
ABSENT: None
Further, Councilman Rose requested that the substitute motion be
ent to the League of California Cities and the three other Peninsula
cities, and that Councilwoman Swanson, League liaison member, be
authorized to get the matter into League channels. The Mayor soordered°
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July 24, 1978
WEED ABATEMENT 386
Councilwoman Swanson said she is concerned about the number of
residents who have received as many as three notices from the Fire
Department regarding their failure to comply with)the City ordinance
requirements for weed abatement.
Council members agreed that in view of the high fire risk, the
names of violators should be forwarded to the District Attorney im-
mediately for action. Mr. Kinley was directed to determine whether
there is a provision in the ordinance which permits the City to hire
a contractor to do the work and bill the resident. After reviewing
Ordinance U-34, the City Attorney advised the Council that there was
no such provision, and staff was directed to forward the list of
residents in violation to the District Attorney, and request that
the ordinance be enforced as soon as possible.
SWIMMING POOL FENCE COMMITTEE 415
Councilwoman Swanson reported that the Committee to Study Swimming
Pool Fences has met, and assignments for special reports have been made.
Another meeting will be held in the near future, and Councilwoman Swan-
son said additional reports will be made to the Council.
ENVIRONMENTAL QUALITY BOARD MEETING 418
Councilman Rose reported that the Environmental Quality Board
will meet on Monday, July 31 at 8:00 A.M. to consider the antenna
tower and transmitter building to be built in the South Gate area.
EXECUTIVE SESSION 420
At the request of the City Attorney, the meeting was recessed to
an Executive Session to discuss impending litigation.
ADJOURNMENT
423
The meeting was reconvened and Mayor Pernell reported that Mr.
Kinley had. advised the Council about impending litigation, and no
action was taken. The Mayor adjourned the meeting at 9:20 P.M.
APPROVE
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