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8/14/19780 Q a MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 14, 1978 A.regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Perneil at 7:30 P.M. Monday, August 14, 1978. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: 1'09 Councilmembers Crocker, Rose, Swanson, Mayor Pernell Councilman Heinsheimer Teena Clifton William Kinley L. D. Courtright Peggy Minor City Manager City Attorney. City Treasurer Secretary APPROVAL OF MINUTES 1-546 Track 1/4 The minutes of the meeting of July 24, 1978 were approved and accepted as corrected on a motion made by Councilwoman Swanson, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Rose, Mayor Pernell ABSENT: Councilman Heinsheimer PAYMENT OF BILLS 1-558 Councilwoman Swanson moved that Demands No. 7284 through 7325 in the amount of $35,322.69 excepting 7310 in the amount of $6,000.00 be approv- ed for payment from the General Fund. The motion was seconded by Council- man Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Rose, Swanson, Mayor Pernell ABSENT: Councilmember Heinsheimer The Council requested the Manager to pursue recovery of the $334.96 paid to Doty Brothers Equipment Company for cleaning the storm drain which was caused by a one -car automobile accident on Eastfield Dr.ive by a non-resident colliding with a fire hydrant. MEURERISUBDIVISION - BLACKWATER CANYON ROAD 1-590 A report dated August 14, 1978 was.presented, •_advising that the three..rail fence as required by the conditions of approval of the Meurer Subdivision has been constructed and painted. The {Council asked that the. manager per.sonally' view' the fence to* as.ce=tain', if the painting is suffici-ent -foT -releasing the bond. Councilman Crocker moved that Demand Number 7310 in the amount of $6,000 payable to Charles Meurer be August 14, 1978 approved and the Bond released. The motion was seconded by Council- woman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Rose, Mayor Pej'nell " ABSENT,-. Councilman Hei hsheimer PUBLIC HEARING, PROPOSED BUDGET, FISCAL YEAR 1978/79 1-599 Mayor Pernell opened discussion of the proposed budget for fiscal year 1978/79, continued from the last meeting, noting that new ew budget figures are marked by an asterisk, stating that actual expenditure and income figures for the fiscal year ending June 30, 1978 have been incorporated in the final budget. Mr. L. D. Courtright, City Treasurer, stated that the only major revision before the Council in the final budget proposed for adoption istheincrease reflected in,the Poppy Trail storm damage which was previously estimated at $31,500.00 with the revised estimated increased by $14,000.00. An itemized cost of the Poppytrail drain construction and utility relocation was discussed with the Manager advising.that $5,868.00 had been paid for engineering costs with a balance estimated at $39,201.00. Mr.'Courtright explained changes made in the preliminary budget, stating,that the calculation of the maximum tax rate in the previous budget discussions had estimated a maximum city tax rate 5.50% of 1% County Tax Rate in the amount of $55,797.00, and based upon additional in -formation regarding the formula computation and presented the follow- ing recapitulation: Actual Budget 1977-78 1978-79 REVENUE Property taxes (14,508) Disaster Relief 73,703 Licenses & Permits 2P092 Interest Earned 863 Other 1,501 (2,000 Change in Revenue 12,159 (161,508) EXPENDITURES Book publication (180750) 18,750 Budget Reductions 99250 Storm Drainage 27,088 (40,000) Salary & Fri.fige Benefits (446) Other 2,300 (500) Change in Expenditures 10,638 (12,946) Net Change 221,797 (293,454) Change in Fund Balance 22,797, 6,657) Revised Fund Balance 115,126 40,814 so August 14, 1978 Councilman Crocker, Finance Officer, stated that assuming the $41,000.00 fund balance is fairly accurate as far as an estimate for, property tax revenues and with the extraordinary expenses of both' the Hansen book and Poppytrail damage, given revenue and anticipated expenses for the next fiscal year of 1979-80, it would appear that the City can maintain the current level of services with the current level.of income if there are no extraordinary expenses without a great deal of costs cut. He asked the Manager:if Los Angeles County Sheriff costs were certain. Mrs. Clifton stated -that it was her understanding that the estimates received are firm. Mayor Pernell recommended that alternative sources of revenue be explored and costs held down as much as possible. Mr. Courtright asked if the Council had given further consideration to charging an."administra- (0 tive override on refuse collection fees. Councilman Crocker recommended (D that the matter of administrative costs for refuse collection be deferred 0 at the present time; however, reserving the matter for re-examination Q when tax figures are available and future budget planning discussions Q are held. The Council concurred. Q Mayor Pernell advised the Council that because of the nature of Proposition 13 where a reassessment is made upon sale of property, he had requested the Manager to provide a recap of all property sales on a regular basis. Councilwoman Swanson asked if the revised budget reflected an increase in filing fees for variances and conditional use permits. Mrs. Clifton responded that they did riot as the matter was still under study. Councilman Crocker moved approval of the budget as revised. The motion was seconded by Councilman Rose and unanimously carried by the following roll call vote: AYES: Councilmembers Crocker, Vose, Swanson, Mayor Pernell ABSENT: Councilman Heinsheimer FILING -FEES FOR VARIANCES AND CONDITIONAL USE PERMITS 1-887 Mrs. Clifton stated that due to the large amount of time which is expended by the staff on processing applications for variances and conditional use permits, discussions have occurred with regard to adjustment of the filing fees. The Council had expressed concern that a blanket increase would cause a hardship on applicants with requests of a minor nature as the same fee is charged for all types of submittals with no consideration made at the present time for the amount of time expended during the administration process. Councilman Rose and Crocker suggested that the Manager use her experience and expertise in providing a calculation of -time estimates for staff processing, providing a report for the Council's consideration. The Council concurred and the Mayor ordered the matter removed from the agenda. -3- PIMP w! August 14, 1978' � REPORT - WEED ABATEMENT PROGRAM `1-926 The Manager discussed'a Weed Abatement Progress report dated 8/12/78 from the Los Angeles County Fire Depa'rtment`, Fire Station 56 listing 14 properties'in the Community that' are p�-6-sently not in com- pliance. The­reportwas received for the`recotd.: Mayor,-Pernellurged the Manager to proceed and, if necessary,`refe`rrals be made to the District Attorney to require compliance. GRADING FIREBREAKS 1-963 The Manager reported that releases have been received from Palos Verdes Properties, Richard Hoffman, Richard'Nahrwold and Lowell Wooden to grade a firebreak in the Flying Triangle Area on.South Portuguese Bend Road and that the work should be_.done bi the end of the week by the Fire Department as reported by Fire"Chief.Harnia o Councilman Crocker requested the a firebreak on the ridge by the Rubel the area is in a dangerous condition: STATUS REPORT - POPPY TRAIL Manager to investigate providing residence, 15 Cinchring Road, as 1-985 The Manager presented engineering 'estimates Ifor;the'cost.of Poppy - trail reconstruction totaling $45,069.00 &ess $5,8'68..00'eng:ineering costs which have been paid, leaving 't'ba'la`nce of`$39,201.00. In response to Mayor Pernell's inquiry, she stated that when the contract is awarded and construction begins, it is proposed to lash telephone., poles together with a jsmooth walking surface on "top'to form a pedestrian bridge further up the canyon; residents'` cars could be parked at the City Hall parking lot and residents ferried to.them by city employees. The entire construction should be completed in 4 or 5 weeks from'the time it begins. Mrs. Clifton advised that 5 firms have taken plans for bidding and bid opening is Monday, August. 21st at.10:00 A.M.,;and requested direction from the Council with regard to awairding the contract° Mayor Rose moved that the Council delegate to the'City Manager, with advice of legal counsel, the authority.to accept the.bid'for the Poppytrail-e�Zanstruction provided the`bidis within.l0%.of the Engineer's estimate and make an award accordingly., The motion was seconded by Councilman Crocker and.unanimously carried by the - following roll call vote: AYES: Councilmembers Crocker, Swanson, Rose, Mayor Pernell. ABSENT: Councilman Heinsheimdr LEAGUE OF CALIFORNIA CITIES ANNUAL MEETING 1-1047 The Manager reminded Councilmembers of the Annual meeting of the League of California Cities which"is scheduled in Anaheim on September 27, 28 and 29th. -4- H3 August „14, 1978 VANDALISM - EMPTY RESIDENCES 1-1053. The Council directed the Manager to provide a status report on the empty residences in the community with respect to vandalism and fire danger, authorizing her to do everything possible to abate the situation. TRAIL DAMAGES BY TRESPASSERS Mrs. Clifton reported that a four-wheel drive vehicle;hkd been. stuck on the Poppytrail, causing damage which will be repaired by Danny Phillips with the trespasser providing payment for the repairs. She further advised that the boggy portion of Purple Canyon Trail has been cleared and is being monitored to make certain the drainage pipe is running free. . Mayor Pernell reported that he had instructed the Manager that any damages incurred by trespassers should be vigorously pursued for re- covery. The Council concurred with the Mayor, HIX RIDING RING REPAIRS 1-1095 Concilwoman Swanson requested further information concerning grading failure of the Hix Riding Ring. Mrs. Clifton advised that she has been in contact with the geologist who will advise if there is a failure in the buttress fill. Following discussion, the Manager was requested to provide a full report at the next meeting. PROPOSED AMENDMENT OF BUILDING CODE APPEAL PROCEDURES 1-1119 Mr. William Kinley, City -Attorney, stated that in discussing the appeal procedures with Richard Anderson, Planning Advisor, of the 2:1 grading requirements presently required in the Building Code, he recom- mended that the Building Code and Zoning Ordinance be amended to provide that appeal procedures from a 2:1 slope requirement be to the City Council with the Council appointed as the Appeal Board for that type of relief. The City Attorney advised the Council that the existing appeal pro- cedures that are presently in force are valid. Following discussion of the recommendation, the Council requested the City Attorney to research the current grading ordinance, providing a report of the appeal procedures with respect to their validity and providing alternative recommendations for consideration. Ordered held on the agenda. SOUTH BAY CORRIDOR STEERING COMMITTEE 11257 Councilwoman Swanson stated that the South Bay Corridor Steering Committee had originally been formed to encourage and assist South Bay Cities in implementing certain transportation plans and assisting in funding sources. The major accomplishment this past year was recommend- ing the Artesia Freeway for completion with a simple connection involving displacement of approximately 150 homes; the work to be completed by the end of 1979. -5- 114 August 14, 1978 She further advised that the current status of the Committee is that it will probably dissolve at the end of the calendar year and that the Coordinator, Bryce Stevenson, is willing to work for no salary to provide a smooth transition of the Committee's activities to the South Bay Cities. d JUVENILE DIVERSION PROGRAM 1-1336 Councilwoman Swanson requested that the matter be placed on the agenda for the next meeting. DOG ORDINANCE ENFORCEMENT 1-1340 The -Manager discussed administration procedures of dog licensing and was directed by the Council to license all dogs with proper rabies vaccination and further enforcing the three dog limit per household. Mrs. Clifton stated that she would place a Yiotice in the Newsletter. reminding residents of the limit. TRAFFIC SAFETY 1-1393 Councilman Crocker requested the Manager to contact property owner at 1 Poppy Trail, requesting that a large pine tree leaing over Portuguese Bend Road be removed as it is a traffic hazard. The Manager reported that a survey is being made this week of the` entire City with respect to road safety conditions, EXCUSED FROM MEETINGS 1-1425 The Mayor excused Councilman Rose from attendance at meetings of August 28th and September 11th. Councilwoman Swanson was excused from the meeting of September 25th. TRAFFIC STUDY 1=1447 Mayor Pernell reported that the Los Angeles County Road Department had sent a final report on the traffic study with recommendation that Portuguese Bend Road and Crest Road speed limits be established at 30 MPH with all other streets limited to 25 MPH. The Manager was directed to place the matter on the next agenda for study at the next meeting with a prominent notice be placed in the Newsletter advising of the discussion. ADJOURNMENT 1-1480 - 1493 The meeting was recessed.to a personnel session at 9:30 P.M. The meeting was reconvened at 10:00 P.M. and Mayor Pernell announced an action which would be conveyed to the City Manager with regard to personnel salary increases. The Mayor then adjourned the meeting to 7:00 P.M. on Monday, August 21, 1978 for the purpose of awarding a bid with respect to the Poppy Trail reconstruction, APPROVED: City Clerk -6- Mayor