8/14/19780
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MINUTES OF THE
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
August 14, 1978
A.regular meeting of the City Council of the City of Rolling Hills
was called to order at the Administration Building, 2 Portuguese Bend
Road, Rolling Hills, California by Mayor Perneil at 7:30 P.M. Monday,
August 14, 1978.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
1'09
Councilmembers Crocker, Rose, Swanson,
Mayor Pernell
Councilman Heinsheimer
Teena Clifton
William Kinley
L. D. Courtright
Peggy Minor
City Manager
City Attorney.
City Treasurer
Secretary
APPROVAL OF MINUTES 1-546 Track 1/4
The minutes of the meeting of July 24, 1978 were approved and
accepted as corrected on a motion made by Councilwoman Swanson,
seconded by Councilman Crocker and carried by the following roll call
vote:
AYES: Councilmembers Crocker, Swanson, Rose,
Mayor Pernell
ABSENT: Councilman Heinsheimer
PAYMENT OF BILLS 1-558
Councilwoman Swanson moved that Demands No. 7284 through 7325 in the
amount of $35,322.69 excepting 7310 in the amount of $6,000.00 be approv-
ed for payment from the General Fund. The motion was seconded by Council-
man Crocker and carried by the following roll call vote:
AYES: Councilmembers Crocker, Rose, Swanson,
Mayor Pernell
ABSENT: Councilmember Heinsheimer
The Council requested the Manager to pursue recovery of the $334.96
paid to Doty Brothers Equipment Company for cleaning the storm drain
which was caused by a one -car automobile accident on Eastfield Dr.ive by
a non-resident colliding with a fire hydrant.
MEURERISUBDIVISION - BLACKWATER CANYON ROAD 1-590
A report dated August 14, 1978 was.presented, •_advising that the
three..rail fence as required by the conditions of approval of the
Meurer Subdivision has been constructed and painted. The {Council asked
that the. manager per.sonally' view' the fence to* as.ce=tain', if the painting is
suffici-ent -foT -releasing the bond. Councilman Crocker moved that Demand
Number 7310 in the amount of $6,000 payable to Charles Meurer be
August 14, 1978
approved and the Bond released. The motion was seconded by Council-
woman Swanson and carried by the following roll call vote:
AYES: Councilmembers Crocker, Swanson,
Rose, Mayor Pej'nell
"
ABSENT,-. Councilman Hei
hsheimer
PUBLIC HEARING, PROPOSED BUDGET, FISCAL YEAR 1978/79 1-599
Mayor Pernell opened discussion of the proposed budget for fiscal
year 1978/79, continued from the last meeting, noting that new
ew budget
figures are marked by an asterisk, stating that actual expenditure and
income figures for the fiscal year ending June 30, 1978 have been
incorporated in the final budget.
Mr. L. D. Courtright, City Treasurer, stated that the only major
revision before the Council in the final budget proposed for adoption
istheincrease reflected in,the Poppy Trail storm damage which was
previously estimated at $31,500.00 with the revised estimated increased
by $14,000.00. An itemized cost of the Poppytrail drain construction
and utility relocation was discussed with the Manager advising.that
$5,868.00 had been paid for engineering costs with a balance estimated
at $39,201.00.
Mr.'Courtright explained changes made in the preliminary budget,
stating,that the calculation of the maximum tax rate in the previous
budget discussions had estimated a maximum city tax rate 5.50% of 1%
County Tax Rate in the amount of $55,797.00, and based upon additional
in -formation regarding the formula computation and presented the follow-
ing recapitulation:
Actual Budget
1977-78 1978-79
REVENUE
Property taxes (14,508)
Disaster Relief 73,703
Licenses & Permits 2P092
Interest Earned 863
Other 1,501 (2,000
Change in Revenue 12,159 (161,508)
EXPENDITURES
Book publication (180750) 18,750
Budget Reductions 99250
Storm Drainage 27,088 (40,000)
Salary & Fri.fige Benefits (446)
Other 2,300 (500)
Change in Expenditures 10,638 (12,946)
Net Change 221,797 (293,454)
Change in Fund Balance 22,797, 6,657)
Revised Fund Balance 115,126 40,814
so
August 14, 1978
Councilman Crocker, Finance Officer, stated that assuming the
$41,000.00 fund balance is fairly accurate as far as an estimate for,
property tax revenues and with the extraordinary expenses of both' the
Hansen book and Poppytrail damage, given revenue and anticipated expenses
for the next fiscal year of 1979-80, it would appear that the City can
maintain the current level of services with the current level.of income
if there are no extraordinary expenses without a great deal of costs cut.
He asked the Manager:if Los Angeles County Sheriff costs were certain.
Mrs. Clifton stated -that it was her understanding that the estimates
received are firm.
Mayor Pernell recommended that alternative sources of revenue be
explored and costs held down as much as possible. Mr. Courtright asked
if the Council had given further consideration to charging an."administra-
(0 tive override on refuse collection fees. Councilman Crocker recommended
(D that the matter of administrative costs for refuse collection be deferred
0 at the present time; however, reserving the matter for re-examination
Q when tax figures are available and future budget planning discussions
Q are held. The Council concurred.
Q Mayor Pernell advised the Council that because of the nature of
Proposition 13 where a reassessment is made upon sale of property, he
had requested the Manager to provide a recap of all property sales on a
regular basis.
Councilwoman Swanson asked if the revised budget reflected an
increase in filing fees for variances and conditional use permits. Mrs.
Clifton responded that they did riot as the matter was still under study.
Councilman Crocker moved approval of the budget as revised. The
motion was seconded by Councilman Rose and unanimously carried by the
following roll call vote:
AYES: Councilmembers Crocker, Vose, Swanson,
Mayor Pernell
ABSENT: Councilman Heinsheimer
FILING -FEES FOR VARIANCES AND CONDITIONAL USE PERMITS 1-887
Mrs. Clifton stated that due to the large amount of time which is
expended by the staff on processing applications for variances and
conditional use permits, discussions have occurred with regard to
adjustment of the filing fees. The Council had expressed concern that
a blanket increase would cause a hardship on applicants with requests
of a minor nature as the same fee is charged for all types of submittals
with no consideration made at the present time for the amount of time
expended during the administration process.
Councilman Rose and Crocker suggested that the Manager use her
experience and expertise in providing a calculation of -time estimates
for staff processing, providing a report for the Council's consideration.
The Council concurred and the Mayor ordered the matter removed from
the agenda.
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PIMP w!
August 14, 1978' �
REPORT - WEED ABATEMENT PROGRAM `1-926
The Manager discussed'a Weed Abatement Progress report dated
8/12/78 from the Los Angeles County Fire Depa'rtment`, Fire Station 56
listing 14 properties'in the Community that' are p�-6-sently not in com-
pliance.
Thereportwas received for the`recotd.: Mayor,-Pernellurged the
Manager to proceed and, if necessary,`refe`rrals be made to the District
Attorney to require compliance.
GRADING FIREBREAKS
1-963
The Manager reported that releases have been received from Palos
Verdes Properties, Richard Hoffman, Richard'Nahrwold and Lowell Wooden
to grade a firebreak in the Flying Triangle Area on.South Portuguese
Bend Road and that the work should be_.done bi the end of the week by the
Fire Department as reported by Fire"Chief.Harnia o
Councilman Crocker requested the
a firebreak on the ridge by the Rubel
the area is in a dangerous condition:
STATUS REPORT - POPPY TRAIL
Manager to investigate providing
residence, 15 Cinchring Road, as
1-985
The Manager presented engineering 'estimates Ifor;the'cost.of Poppy -
trail reconstruction totaling $45,069.00 &ess $5,8'68..00'eng:ineering
costs which have been paid, leaving 't'ba'la`nce of`$39,201.00. In
response to Mayor Pernell's inquiry, she stated that when the contract
is awarded and construction begins, it is proposed to lash telephone.,
poles together with a jsmooth walking surface on "top'to form a pedestrian
bridge further up the canyon; residents'` cars could be parked at the City
Hall parking lot and residents ferried to.them by city employees. The
entire construction should be completed in 4 or 5 weeks from'the time
it begins.
Mrs. Clifton advised that 5 firms have taken plans for bidding and
bid opening is Monday, August. 21st at.10:00 A.M.,;and requested direction
from the Council with regard to awairding the contract°
Mayor Rose moved that the Council delegate to the'City Manager,
with advice of legal counsel, the authority.to accept the.bid'for the
Poppytrail-e�Zanstruction provided the`bidis within.l0%.of the
Engineer's estimate and make an award accordingly., The motion was
seconded by Councilman Crocker and.unanimously carried by the -
following roll call vote:
AYES: Councilmembers Crocker, Swanson,
Rose, Mayor Pernell.
ABSENT: Councilman Heinsheimdr
LEAGUE OF CALIFORNIA CITIES ANNUAL MEETING 1-1047
The Manager reminded Councilmembers of the Annual meeting of the
League of California Cities which"is scheduled in Anaheim on September
27, 28 and 29th.
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August „14, 1978
VANDALISM - EMPTY RESIDENCES
1-1053.
The Council directed the Manager to provide a status report on
the empty residences in the community with respect to vandalism and
fire danger, authorizing her to do everything possible to abate the
situation.
TRAIL DAMAGES BY TRESPASSERS
Mrs. Clifton reported that a four-wheel drive vehicle;hkd been.
stuck on the Poppytrail, causing damage which will be repaired by Danny
Phillips with the trespasser providing payment for the repairs. She
further advised that the boggy portion of Purple Canyon Trail has
been cleared and is being monitored to make certain the drainage pipe
is running free.
. Mayor Pernell reported that he had instructed the Manager that any
damages incurred by trespassers should be vigorously pursued for re-
covery. The Council concurred with the Mayor,
HIX RIDING RING REPAIRS
1-1095
Concilwoman Swanson requested further information concerning grading
failure of the Hix Riding Ring. Mrs. Clifton advised that she has been
in contact with the geologist who will advise if there is a failure in
the buttress fill.
Following discussion, the Manager was requested to provide a full
report at the next meeting.
PROPOSED AMENDMENT OF BUILDING CODE APPEAL PROCEDURES 1-1119
Mr. William Kinley, City -Attorney, stated that in discussing the
appeal procedures with Richard Anderson, Planning Advisor, of the 2:1
grading requirements presently required in the Building Code, he recom-
mended that the Building Code and Zoning Ordinance be amended to provide
that appeal procedures from a 2:1 slope requirement be to the City Council
with the Council appointed as the Appeal Board for that type of relief.
The City Attorney advised the Council that the existing appeal pro-
cedures that are presently in force are valid. Following discussion of
the recommendation, the Council requested the City Attorney to research
the current grading ordinance, providing a report of the appeal procedures
with respect to their validity and providing alternative recommendations
for consideration. Ordered held on the agenda.
SOUTH BAY CORRIDOR STEERING COMMITTEE 11257
Councilwoman Swanson stated that the South Bay Corridor Steering
Committee had originally been formed to encourage and assist South Bay
Cities in implementing certain transportation plans and assisting in
funding sources. The major accomplishment this past year was recommend-
ing the Artesia Freeway for completion with a simple connection involving
displacement of approximately 150 homes; the work to be completed by the
end of 1979.
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114
August 14, 1978
She further advised that the current status of the Committee is that
it will probably dissolve at the end of the calendar year and that the
Coordinator, Bryce Stevenson, is willing to work for no salary to provide
a smooth transition of the Committee's activities to the South Bay
Cities.
d
JUVENILE DIVERSION PROGRAM 1-1336
Councilwoman Swanson requested that the matter be placed on the
agenda for the next meeting.
DOG ORDINANCE ENFORCEMENT
1-1340
The -Manager discussed administration procedures of dog licensing
and was directed by the Council to license all dogs with proper rabies
vaccination and further enforcing the three dog limit per household.
Mrs. Clifton stated that she would place a Yiotice in the Newsletter.
reminding residents of the limit.
TRAFFIC SAFETY
1-1393
Councilman Crocker requested the Manager to contact property
owner at 1 Poppy Trail, requesting that a large pine tree leaing over
Portuguese Bend Road be removed as it is a traffic hazard.
The Manager reported that a survey is being made this week of the`
entire City with respect to road safety conditions,
EXCUSED FROM MEETINGS 1-1425
The Mayor excused Councilman Rose from attendance at meetings of
August 28th and September 11th.
Councilwoman Swanson was excused from the meeting of September 25th.
TRAFFIC STUDY 1=1447
Mayor Pernell reported that the Los Angeles County Road Department
had sent a final report on the traffic study with recommendation that
Portuguese Bend Road and Crest Road speed limits be established at
30 MPH with all other streets limited to 25 MPH. The Manager was
directed to place the matter on the next agenda for study at the next
meeting with a prominent notice be placed in the Newsletter advising
of the discussion.
ADJOURNMENT 1-1480 - 1493
The meeting was recessed.to a personnel session at 9:30 P.M. The
meeting was reconvened at 10:00 P.M. and Mayor Pernell announced an
action which would be conveyed to the City Manager with regard to
personnel salary increases. The Mayor then adjourned the meeting to
7:00 P.M. on Monday, August 21, 1978 for the purpose of awarding a
bid with respect to the Poppy Trail reconstruction,
APPROVED: City Clerk
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Mayor