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8/28/1978116 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 28, 1978 A regular meeting of the City Council of the City of Rolling Hills was called to order at the Administration Building, 2 Portuguese Bend Road, Rolling Hills, California by Mayor Pernell at 7:30 P.M. Monday, August 28, 19780 ROLL CALL PRESENT: Councilmembers Crocker, Swanson, Mayor Pernell ABSENT: Councilmen Heinsheimer, Rose ALSO PRESENT: Teena Clifton City Manager William Kinley City Attorney La Do Courtright City Treasurer June Cunningham Deputy City Clerk John Rowe President, Caballeros APPROVAL OF MINUTES The minutes of the regular meeting on August 14, 1978 were ap- proved and accepted as corrected on a motion made by Councilman Crocker, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor.Pernell NOES: None ABSENT: Councilmen Heinsheimer, Rose The minutes of an adjourned meeting on August 21, 1978 were approved and accepted as corrected on a motion made by Councilwoman Swanson, seconded by Councilman Crocker and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor Pernell NOES: None ABSENT: Councilmen Heinsheimer, Rose FINANCIAL STATEMENT The Financial Statement for June 1978 was approved and accepted on a motion made by Councilman Crocker, seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor Pernell NOES: None ABSENT: Councilmen Heinsheimer, Rose PAYMENT OF BILLS Councilman Crocker moved that Demands No. 7326 through 7362 in the amount of $20,990094 be approved for payment from the General Fund. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: 1 CD 0 Q Q Q i August 28, 1978 AYES- Councilmembers Crocker, Swanson, Mayor Pernell NOES- None ABSENT- Councilmen Heinsheimer, Rose) DIVISION OF LAND ORDINANCE 683 Mayor Pernell opened discussion of the proposed Land Division Ordinance for Rolling Hills. Councilman Crocker said he had reviewed the proposed ordinance, and he determined that certain requirements of the existing ordinance were omitted', specifically net vs. gross and slope easement requirements, Mr. Kinley said they have been included, but sections have been re -numbered. The Mayor requested the City Manager and City Attorney to review the proposed ordinance with regard to sense and numbering, to assure that all amendments to the existing ordinance are included in the new ordinance, and he ordered the matter held on the agenda. HIX RIDING RING - BUGGYWHIP DRIVE 750 Councilman Crocker reported that he had visited the site of the Hix riding ring on Buggywhip, and it was his opinion that efforts should be made to have the property stabilized and planted before the rainy season. Further, Councilman Crocker said only minimal improve- ments would be necessary for safety, and it was his observation that banks in the area were planted and watered by the developer, and as the individual -lots were sold the project was abandoned. He said the new owners should be advised to continue to water the basic planting until they landscape their properties, and should be told that they will be responsible for damage from mud slides if the banks are not maintained. Following discussion Mayor Pernell requested that the City Manager administer the maintenance of the City's landscaping and take the necessary steps to further stabilize the ring before the rains. The Manager was requested to report to the Council at the next meeting. TRAFFIC AND ENGINEERING SURVEY 800 A Traffic and Engineering Survey of streets in Rolling Hills on which radar could be used, prepared by Mr. Edward Rugel of the Los Angeles County Road Department, was presented to the Council. Mrs. Clifton explained that the study was required so radar could be used in the City, and Mr. Kinley said the City's traffic ordinance should be amended to incorporate the recommendations of the Traffic Engineer. Following review of the report and recommendations, Councilman Crocker moved that the Traffic and Engineering Survey be approved and accepted. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote - AYES- Councilmembers Crocker, Swanson, Mayor Pernell NOES- None ABSENT- Councilmen Heinsheimer, Rose PROPOSED ORDINANCE - SPEED LIMIT, CREST ROAD AND PORTUGUESE BEND ROAD At the direction of the Council, Mr. Kinley prepared an ordinance which would amend the Traffic Ordinance by changing the speed limit as follows- on Crest Road East and West, and on Portuguese Bend Road, -2- 11'7. 118 August 28, 1978 both uphill and downhill, the maximum permissible speed is changed to 30 miles per hour. Councilman Crocker moved that the proposed ordinance, entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING ORDINANCE NO. 116 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA REGULATING TRAFFIC WITHIN SAID CITY AND REPEALING ORDINANCE NOS. 1 AND 16 AND ALL OTHER ORDINANCES IN CONFLICT THEREWITH" be intro- duced, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor Pernell NOES: None ABSENT: Councilmen Heinsheimer, Rose DELINQUENT WEED ABATEMENT NOTICES 892 An updated report on brush clearance and manure removal, prepared by personnel at Fire Station No. 56, was presented to the Council. Mrs. Clifton explained that most of the weed clearance in compliance with fire prevention requirements has been completed, and most of the remaining complaints are concerned with deposits of manure and debris on the properties. Mayor Pernell said he is working with the Mayor pro tem on the matter, and the only complaint he has had about the program were the number of notices sent and the interval between notices. The Mayor directed that the matter be removed from the agenda, but he asked the Manager to report on progress from time to time. JUVENILE DIVERSION PROGRAM 894 Councilwoman Swanson advised the Council that the three year funding of the Juvenile Diversion Program will expire at the end of the current calendar year, and it is possible that the funding will not be renewed. She explained that at present the Federal Government grants 90% of the funds, the State 7%, and the participating cities give the additional 3% through a hard match program, based on popula- tion. There are three participating areas in the South Bay; the Peninsula and Lomita, the Beach Cities and Torrance. If the grant is not renewed, Peninsula cases will be referred to the Palos Verdes Switchboard, which would then need additional support. Councilwoman Swanson said she would continue to report to the Council on the status of the program. POPPY TRAIL RECONSTRUCTION 940 Mayor Pernell reviewed the situation of bids on the Poppy Trail Reconstruction project, and said that at the last meeting the Council authorized the City Manager and City Attorney to award the contract if the bid did not exceed the engineer's estimate by more than 10%. The Manager advised that the engineer's estimate was $25,302, including the asphalt road. Bids were received as follows: Vernon Paving, $89,604; Go Bo Cooke, $98,225, and Dody Brother, $105,9840 Councilman Crocker moved that the Council reject all bids and return the security posted to the bidders. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor Pernell NOES: None ABSENT: Councilmen Heinsheimer, Rose -3- 119 August 28, 1978 Mrs. Clifton reported that she met with the engineer and with Mr. Herb Smeltzer, a semi -retired contractor who is willing to assist on the project. The Manager said it has been determined that the major portion of the work can be done at a reasonable price on a contractual basis, using pipe fabricated for an estimated cost of $1995036, the maintenance personnel employed by the City, assisted by Mr. Smeltzer. Much of the overgrowth in the area has been removed, and Mrs. Clifton saida clamshell will have to be hired to complete the clearing and do the excavating. A drawing prepared by Mr. Ron McAlpin, South Bay Engineering Corporation, was distributed to the Council. Councilman Crocker suggested that the Manager get a written state- ment from Mr. McAlpin stating that the proposal is a reasonable and safe alternative solution to the Poppy Trail problem. Mayor Pernell asked about the time schedule, and the Manager said completion depends on fabrication of the pipe, if the pipe is available in three weeks the job could be completed in approximately four weeks. C 0 The matter was held on the agenda for additional reports by the Q Manager. QLEAGUE OF CALIFORNIA CITIES VOTING DELEGATE 1155 The Manager advised the Council that Councilwoman Swanson, Council delegate to the League of California Cities, will be away at the time of the Annual Conference in September, and no alternate delegate to the League was appointed. Mayor Pernell appointed Councilman Heinsheimer Voting Delegate to represent the Rolling Hills City Council, and said he would serve as Voting Alternate. Councilwoman Swanson asked that the League be so advised, AMENDMENT TO BUILDING CODE 1185 Mr. Kinley advised the Council that when the Building Code was amended in August 1977 to require that cut and fill slopes not exceed 201, no provision was included in the amendment to provide for a variance from the requirements. The City Attorney recommended that the Council consider adopting an amendment to the Ordinance which would provide for such an appeal procedure, and he submitted three proposed amendments. Following review and discussion by the Council, Proposal A was determined to be the p.,3keferred amendment. PROPOSED AMENDMENT TO ORDINANCE NO... 157 Councilman Crocker moved that a proposed ordinance entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING ORDINANCE NO. 157 ENTITLED "AN ORDINANCE OF THE CITY OF ROLLING HILLS ADOPTING A BUILDING CODE REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, USE, HEIGHT, AREA AND MAINTENANCE OF ALL STRUCTURES AND CERTAIN EQUIPMENT THEREIN SPECIFICALLY REGULATED, AND GRADING, WITHIN THE CITY OF ROLLING HILLS" be introduced, and that reading in full be waived. The motion was seconded by Councilwoman Swanson and carried by the following roll call vote: AYES: Councilmembers Crocker, Swanson, Mayor Pernell NOES. None ABSENT. None -4- 120 August 28, 1978 NON -INHABITED HOMES 1245 Mayor Pernell asked the Manager to report on the condition of non -inhabited homes in the City which have been vandalized. Mrs. Clifton reported that the County's Inspector advised her that rehabilitation of the residence located at 88 Saddleback Road has ceased, and there has not been any recent activity, although conditional use permits were granted by the Planning Commission and a building permit was obtained for a residence addition. Mrs. Clifton said she had attempted to contact the owner, but was advised that he was away, and she would continue to try to reach him. With regard to the Belleville property at 12 Crest Road East, Mrs. Clifton said Mrs. Belleville has moved into the residence and the property is being cleaned up. There has been no more vandalism since the property has been occupied, the Manager said. FIREBREAKS 1266 Mrs. Clifton reported that the firebreak at the end of Portuguese Bend Road has not been cut, as a tractor for the work has not been available. The Manager said she would continue to contact Fite Chief Harms and try to have the work done at the earliest possible date. Mayor Pern6ll asked'about the status of Councilman Crocker's recommendation that,"a firebreak be cut along the ridge of property at 18'Cinchring Road. pThe'Manager explained that the property owner vide the property and Mr. Kinley said there is is attempting;fo subdi pending litigation with the Community Association in the matter. Mr. Kinley was directed to -discuss the Council's wish for a firebreak on the property with the owner's attorney. ACCIDENT ON EASTFIELD DRIVE 1305 Mrs. Clifton said she has submitted a claim and bills for a hydrant on Eastfield Drive which was damaged in a traffic accident, and would advise the Council when the matter has been settled. SLOPING PINE TREE, PORTUGUESE BEND ROAD 1318 Mayor Pernell asked whether any action had been taken regarding a dangerous pine tree on Portuguese Bend Road. Councilman Crocker said it was his opinion that the sloping tree could fall in a rain or wind storm and cause extensive damage. The Manager said she had looked at the tree and determined that it is on private property, not in an easement, and she was unable to contact the owner to discuss removal of the tree. Councilwoman Swanson suggested that a letter be sent to the owner. SOUTH BAY CITIES MEETING 1323 Councilman Crocker reported that he had represented Rolling Hills at a meeting of the South Bay Cities in Councilwoman Swanson's absence. Cities were rated on thei± preparedness and ability to respond to an. emergency such as fire or civil disaster. Councilman Crocker said Rolling Hills was included in the ratings given the Los Angeles County Fire and Sheriff's Departments, and benefits from the availability of sufficient equipment, including helicopters. MINUTES, BOARD OF DIRECTORS, R.H.C.A. 1336 Mayor Crocker said he noted in the minutes of the Rolling Hills Community Association Board of Directors an expression of concern by one of the Board Members about the City's accepting federal grants or funds. -5- 121 August 28,.1978 Mr. Kinley explained that the concern is based on the Board's desire to maintain the private status of Rolling Hills, and the Board felt that they would prefer to spend their own funds rather than accept any which might require that the property which is now held in common for all the members of the Rolling Hills Community Association to become public. Councilman Crocker said it was his opinion that the money was available to the cities, and certain projects such as repair of storm damage using Federal funds and CETA employees could deplete the City's reserve if done without such assistance. He suggested that the Council determine specific circumstances and need before applying for or accepting any funds. The Mayor said the Council would review the matter from time to time. 1 7 - Co CABALLEROS RING 1370 (,0 Mr. John Rowe, president of Caballeros, thanked the Council for 0 the landscaping done kt the Caballeros Ring. The Manager explained that Qthe landscaping was done by the City's maintenance crew, according to the plan and request submitted by Caballeros. Q FRED FULD LAW SUIT 1382 Mr. Kinley reported that the law suit filed against the City by Mr. Fred Fuld, 6 Georgeff Road, is before the Court, and because of a crowded calendar, the matter has been put over to'October 6°with the consent of counsel. Mr. Kinley said he has met with Mr. Fuld's attorney twice and plans to meet with him again in September in an effort -to agree on a line along Georgeff Road approximately the same distance from the paved portion of the road as a large aleppo tree. Mr. Kinley said the tree has been there for several years, and if agreeable, an area south and east -of the tree and line could be kept clear for ap- proximately six feet from the paved portion of the road. In exchange, the City could agree that Mr. Fuld could keep the aleppo and some other shrubs on a license agreement, only as long as Mr. Fuld owns the property. if the ownership of the property changes, the license would terminate and the easement could be cleared. If that arrange- ment is satisfactory to the City Council and the Association, the litigation could be dismissed, Mr. Kinley said; further, he said he would continue to repor to the Council on the matter. ABSENCE FROM COUNCIL MEETING 1408 Mr. Kinley asked to be excused from the Council meeting on September 11. The Council approved the request. DEPARTMENT OF REGISTRAR -RECORDER 1421 Mrs. Clifton reported that the Department of Registrar -Recorder advised in a letter dated August 10, 1978 that the Saffo residence at 1 Crest Road East has been used as a polling place for Rolling Hills Precinct No. 3, although the residence is located in Precinct. No. 2. Following the General Election the Registrar wishes to ac- quire a polling place for Precinct No. 3 within the precinct's boundaries. The Manager said she would discuss the matter with Mrs. Saffo. REIMBURSEMENT OF EXPENDITURES 1446 The Manager presented a list of expenditures which she had made personally for miscellaneous items for the Administration Building, totalling $45.03. Mrs. Clifton said a utility sink was removed from the Administration Building, and is stored in the 122 August 28, 1978 Maintenance Building as surplus property. She requested that she be authorized to take the sink, which is of approximately the same value as her expenditures,rather than be reimbursed. The Council approved the Manager's request. ADJOURNMENT 1450 Mayor Pernell adjourned the meeting at 9:35 P.M. APPROVED e 0 -7- Cit