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9/11/1978123 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA September 11, 1518 A regular meeting of the City Council of the City of R611ihg Hills was called to order at the Administration Building, 2 Portuguese gond Road, Rolling Hills, California by Mayor P6rftell at 7g50 P69. Monday, September 11, 1978, ROLL CALL BRESENTe COuncilm6inbetd Otodkdt, Heihah6im6t; Wah§6ft Mayor Pern6ll ABSENTg Councilman Rose, City Attorney kitildy ALSO PRESM2 (D CD 0 APPROVAL OV -MINUTES Tbefta Clifton Ld bd Obtfttight June Cunningham Mrsa P, Brody L, Fain 1508-1 City Mahagde City Treasurer Clerk City LeagDeputy <L The minutes of the meeting of August 2-8, io78 were a' moved and accepted as pkeg6ht6d on A motion made by d6i-ffidilfth dk6dk&tsde6yid&d by Councilwoman Swanson and carried by t 6116 he 1wi-hg t6il callv6b@t AYES Ubuftdilmi6mbeta drb'Adtj Wdh§6iij Mayor Pdth&IJ NOESe None ABSENTa Councilman Rose AtsTA'iNtbg Councilman Rdih6hdimet PAYMENT. -OF- BILLS. 160 Councilman Cr-Ocker moved that Demands leo IM6� thkbi-ig1�1 JH8 ih the amount of $6j286,21 be paid from the ddh#'kA1 Pufid� thio- t6tiLb-n was seconded by Cottricilmari ktiiith'6iiifd�° and carried by the Ibilftinlg t6111 call vote< AYES., 'douncilmembe'ert CItbA01-k, ftbih0itimd-ri, IN&nffth Mayor 'Pethell NOES 6 None ABStNTn Councilman Rose ADOPTION OF BUDGET A-. FISCAL - X978.%79. 161b The Manager advised the dburicil that bhidift'dta bn the bUdgb't unresolved, and she asked that the budget be h,614 on the &&-h,-d& for adoption at the hiekt 'Council meeting, The Mayor tb 6e&t`bd, L68 AXOtLES COUNTY ENGINEER RELEASE OF W619b 1624 that A In a letter dated August 22,.I 1978 the City fie, t. y E'n-, adtaadvisedd inspection of the monumentAtiori for tact 3' was idotfipiettd &fiid all monuments and tie point's were found to have been set in a, tAti8fac'- tory manner, The City Engineer recommended that -t'ht 'Council &Pp'kbvb thla work -and release the ;cash deposit in the arjiftht ot $450,10 ' krg,a 'Clifton, explained that the bolid was 'po-s e,(I by Mrd Geo'ge _djj _E..6 f eftb er, subdivider of the proptrty,j which it now ovke�,d by Mr, kJobett .So=,, im 96pb6tubdr lil 1016 aduftdLiffigh dfddkdk tddvgg that tib ddutidil ddctpt the rdeo=endatiot at p e 0 h th- todek Mid aut deia ttlo-aad of the OftTQ da- d 26116vitig toli vdb6 JaUjhi j ' tfit)tjbh 4419 6666hby d jift "vahoft atid eartiedP- t�daft ivadd A�gg a dtibaketj kd�bi ROM b m6hld At fifta dblihAimah A6,86 AY, � Wtg JOAD 1'63 5 . . . . . . . . . . ..... ,otaipnwhtt d6% 1t,4 tntitaoa&' Ok-Dl - "ORID"t". M-1 "RM 1140 01,Tft I& thttW RlUug 'CALIPOMA ta, -,Pttd 66 f6anvag �ral tan 'beah'Ainta lmii& 4 14 it A� 46'AWh I ih-4 41),44A 'bt T m 144 Itt%7d 4t t t b b la, as N 1�bft tift F vobftbl-The 6y, z &-b lbdlmil� k)l I aft cu �-k4tuii mih'-dt' September 11;- 1978 LOS ANGELES COUNTY ENGINEER SUBDIVISION FEES 1730 In a letter dated August 31, 1978 the County Engineer advised that processing fees for tract maps and parcel maps were recently increased, and the increase would become effective on September 22, 1978. Mrs. Clifton recommended that the Council adopt a,resolution which would in- crease the fees charged by the City. Councilman Heinsheimer said the Council had agreed.previously to allow for an administrative charge in addition to the specific fees charged by the County for individual subdivisions, and other members of the Council agreed with that interpretation of policy. The Manager was directed to present a list of proposed subdivisions at the next meeting for consideration of fees to be charged. REPORTS FROM STAFF HIX RIDING RING 1783 The Manager reported that she had visited the site of the riding ring on Buggy Whip, and it was her recommendation that the entire mat- ter should be reviewed with the engineer, geologist and City Attorney before recommendations for corrective work are made to the Council, as additional information will be needed before any corrective work can be started. WEED ABATEMENT 1825 I The Manager reported that Mayor Pernell had spoken with Chief Schneider about the fireroad to be cut at the southerly boundary of the City, and she reported that the tractor is now at the location. Mrs. Clifton explained that the work would be started at Crenshaw Boulevard in Rancho Palos Verdes, cross the "Burma Road" and end in the Flying Triangle, in the vicinity of the southern terminus of. Portuguese Bend Road in Rolling Hills. The Manager said she had dis- cussed the matter with the Hoffmans and Mrs. Raine, and they concurred in the need for grading a fire road in that area, but were concerned that it might provide an additional unauthorized entrance to the City. The Mayor said that he expected Dr. and Mrs. Hoffman to attend the meeting, and he held further discussion of the fire road, to be resumed later in the meeting. With regard to individual violations of the Fire Code, the Manager said that all but a few of the violations have been taken care of and the remainder are concerned with deposits of manure, rather than growth of weeds and brush. Those cases have been referred to the District Attorney, the Manager said. POPPY TRAIL RECONSTRUCTION In a written report to the Council dated September 11, 1978, the Manager advised that work on the Poppy Trail reconstruction would com- mence on Wednesday, September 13, at 7:30 A.M.—Further, the Manager said she hoped the project would be completed and the road would be ready for resurfacing by the end of the week of September 18. Councilman Crocker said that he is concerned about the procedure on the revised plan, since after the initial bids were rejected, an alternative solution was developed and theworkwas contractedfor piecemeal. Councilman Crocker�...- Guest ionw - w�fhdi, b3 d" should have been required for the revisedproject pton explained that bids are required for purchase of materials which exceed $2,000; the cost of the pipe is less than that amount and the soil which -has been stockpiledwas free. An outline of labor charges was presented to the Council as follows: Mr. Herb Smeltzer, Pipe Contractor, will be the -3- September 11, 1978 field supervisor and will char e $`40000 per hour for his personal time, and will charge an additional, 38000 per hour for use of his back hoe. The crane and boom will cost $110000 per hour,-plifs portal to portal charges from the Long Beach area. Mrs. Clifton said she got prices from three suppliers of pipe, and had chosen the lowest` lineal foot price quoted. Councilman Crocker said he is concerned about the legality of lack of bids on the revised. -plan, and stated for the record that he wished to have a statement from the City Attorney about the legality of amend- ing a plan and proceeding without a contract. He said, further, that he is concerned about a possible overrun of costs, since piecemeal con- tracts for work done on an.hourly basis lack the incentive which exists in competitive bidding. Councilwoman Swanson asked that the record show that she shares that concern, and that she considers it good business policy to have an agreement for services performed. She --:suggested that all persons working on the project be asked to sign an agreement or con- tract., Mayor Pernell said he is monitoring the project very closely with the City Manager. He said, further, that he feels a sense of urgency to have the project completed as soon as possible to eliminate further inconvenience to the homeowners in the area. Councilman Crocker asked about public liability insurance. The Manager said the City carries liability insurance, and in addition, the company from whom the equipment is rented is supposed to have complete coverage for public liability and workmen's compensation, for the equip- ment and the operator, The Manager said she would check on the insur- ance coverage for the project. Mayor Pernell said the staff would act on the Council's recommend- ations and would continue to advise them on the progress of the recon- struction. PRESENTATION TO L.D. COURTRIGHT 70-2 Mayor Pernell presented a copy of the book Rolling Hills, The Early Years, by A. Eo Hanson, autographed by Mr. Hanson, and inscribed: To Larry Courtright in recognition of and appreciation for your.generous and capable contribution in guiding our City on,the, path of"fiscal soundness. With all best wishes, Godfrey Pernell Mr. Courtright thanked the Council and Mayor Pernell for the book. EXECUTIVE SESSION 79 Mayor Pernell said that a publication of the League of California Cities stated that general salary -issues are not the subject for an Executive Session, although consideration of salary adjustment.based on performance of an individual can be taken care of in Executive Ses- sion. Mayor Pernell said it was his interpretation that under the Brown Act, consideration of all salaries at one time by the Council should take place in open session. Councilman Crocker said he would agree that a cost of living increase across the board should be an open matter, but since the Council reviews individual performance of employees and the recommendations of the personnel officer before approving any increases, it was his opinion that such discussions should not be in open sessions Councilwoman Swanson said it was her understanding from the League bul- letin that general increases should be done in open session since salar- ies are public information, but she agreed that discussion of individual personnel should bake place in Executive Session. AIR QUALITY MANAGEMENT BOARD --SCAG 95 Councilwoman Swanson said that SCAG is working with the Air Quality Management Board in an attempt to find ways to clean the air, and SCAG has asked for input from the cities. After approval by the SCAG Trans- -4- 127 portation and Utility Committee, the report- would be submitted to the Air Quality Management Board for review by various committees. The cities have been asked to present their input by October 2, and Council- woman Swanson said she considers it vital that all cities participate in the decisions regarding clean air, and she asked that Rolling Hills take an active part. Councilman Heinsheimer, a member of the Board, said he had made a number of comments to a member of SCAG's staff, and he would make his comments available to the Council. Councilwoman Swanson said neither she nor Councilman Crocker would be able to attend the SCAG meeting on September 14, and she asked that if possible another member of the Council attend to represent Rolling Hills, JOINT POWERS AGREEMENT - TRASH COMPANIES 148 Councilwoman Swanson said she read that a number of trash collec- tion companies had signed a Joint Powers Agreement approving a local (� transfer station when the landfill is closed, and she noted that BFI did not sign the agreement. She said she is concerned that BFI'does not appear to be joining in.the group which is looking ahead to pos- sible problems in 1980° Mayor Pernell said it was his interpretation that a number of private entrepreneurs are attempting to get into a Q monopoly position and no specific proposal has been made. Their gen- eral position is one the Sanitation District is considering also, the Mayor said. ABSENCE FROM NEXT MEETING 164 Councilwoman Swanson and Councilman Heinsheimer advised the Mayor that they will not be present at the next Council meeting, The Mayor asked that staff contact Councilman Rose to determine whether there will be a quorum of members available for the next regular meeting on September 250 EMERGENCY FIRE BREAK 170 Mayor Pernell said he had expected Dr. and Mrs. Hoffman to attend the meeting to hear the discussion of the fire break, but since they did not arrive, he asked the Manager to continue her report on the matter. Mrs, Clifton said residents in the area have expressed their concern about scraping a fire break which would result in a smooth surface which might encourage use by four-wheel vehicles and motorcycles which use such surfaces to gain unauthorized access to the City. The Manager said she will ask the City Manager of Rancho Palos Verdes to post an appropriate sign on the gate at the end of Crenshaw Boulevard so the Sheriff can act on any violations. Further, Mrs. Clifton said Rolling Hills will attempt to eliminate unauthorized traffic. MEETING OF MANAGERS WITH COUNTY ENGINEER 198 The Manager reported that Managers of Contract Cities in the South Bay area will meet with the County Engineer and his staff on September 20 to explore alternatives to expedite plan checking. Mrs. Clifton said that a meeting will be held with the Department of Animal Control in the near future, and during the first week in November the Managers, representatives of the Sheriff's Department and local chiefs of police will meet with District Attorney John Van De Camp to discuss their con- cerns about arrests and lack of prosecution. SPECIAL TRASH PICK-UP CHARGES 209 The Manager reported. that residents have been billed for a special trash pick up, and all but four residents have paid; the total of the outstanding balance is less than $1000 -5- 128 September 11, 1978 The Council agreed that although the residents could be taken to Small Claims Court, the balance due did not justify the action, and the charges should be absorbed by the City. DRAFT LETTER FROM RANCHO PALOS VERDES 237 A draft of a letter which the City of RanchoiPalos Verdes has requested be sent to their -City expressing support of Mayor Ken Dyda's application for a Federal Land ;and Water Conservation Fund Grant for a park development at the former Army Nike Missile Installation Site was presented to the Councils Approval of the letter was by unanimous con- currence of Council members present. RECESS TO.PERSONNEL SESSION 257 The Mayor recessed the meeting to a Personnel Session at 9:05 PM. MEETING RECONVENED The meeting was reconvened and Mayor Pernell announced that the matter of salaries, considered in Personnel Session, will be held on the agenda for approval by the Board of Directors of the Rolling Hills Community Association. ICMA CONFERENCE 260 Mrs. Clifton advised the Council that the International City Manager's Association Conference will be held in Cincinnati October 14- 16, and she said it is a budgeted item. The Council authorized the Manager to attend the conference. ADJOURNMENT 270 Mayor Pernell adjourned the meeting at 9:25 PoM. "ell f erk A4PPROVE